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Home My WebLink AboutORD-2014-012 Fiscal Year 2013-14 Budget Amendment #6ORD -2014 -012 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 18, 2014 Action Agenda Item No. 6 -b SUBJECT: Fiscal Year 2013 -14 Budget Amendment #6 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2013- 14. BACKGROUND: Housing, Human Rights and Community Development The Housing, Human Rights and Community Development Department has received additional revenue for the following programs: • Homelessness Programs — a HUD Continuum of Care Planning Grant of $7,778. Funds can be used for permanent supportive housing and /or services. • Section 8 Voucher Program — client repayments totaling $14,093, for participation in the voucher program. Funds will be used for rental assistance needs. 2. The department also received additional revenue from the Department of Housing and Urban Development (HUD), totaling $181,077 for the Fair Housing Program. The revenue will fund partnership grants, case reimbursements, training and other program administration costs. The amended Grant Project Ordinance is below: Human Relations Commission Grant ($181,077) — Project # 71300 Revenues for the Project: Appropriated for this Proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised HUD Operating Grants $0 $181,077 $181,077 From General Fund $272,063 $0 $272,063 Total Project Funding $272,063 $181,077 $453,140 Appropriated for this Proiect: This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1). Department on Aging 3. The Department on Aging has received sponsorship revenue of $2,500, from the UNC Institute on Aging. The funds will support "In Praise of Age," a weekly talk show about senior issues. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Health Department 4. The Health Department has received revenue of $42,500 from the Centers for Medicare & Medicaid Services. The Health Department has met required criteria for converting its patient management system from HIS (a state run system) to Patagonia and these funds will be used to facilitate that conversion. This budget amendment provides for the receipt of these additional funds. 5. The department also received additional revenue of $1,000 from the Project Lazarus Community Coalition Grants Program. The revenue will provide support to communities in order to prevent drug related overdoses. This budget amendment provides for the receipt of these additional funds. This budget amendment provides for the receipt of these additional funds totaling $43,500 for the Health Department. (See Attachment, column 3) Animal Services 6. Donated funds of $2,000 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds for consulting veterinary services. This budget amendment provides for the receipt of these Community Giving funds. (See Attachment 1, column 4) Current FY 2013 -14 FY 2013 -14 FY 2013 -14 Amendment Revised Human Relations Commission Grant $272,063 $181,077 $453,140 Total Costs $272,063 $181,077 $453,140 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1). Department on Aging 3. The Department on Aging has received sponsorship revenue of $2,500, from the UNC Institute on Aging. The funds will support "In Praise of Age," a weekly talk show about senior issues. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Health Department 4. The Health Department has received revenue of $42,500 from the Centers for Medicare & Medicaid Services. The Health Department has met required criteria for converting its patient management system from HIS (a state run system) to Patagonia and these funds will be used to facilitate that conversion. This budget amendment provides for the receipt of these additional funds. 5. The department also received additional revenue of $1,000 from the Project Lazarus Community Coalition Grants Program. The revenue will provide support to communities in order to prevent drug related overdoses. This budget amendment provides for the receipt of these additional funds. This budget amendment provides for the receipt of these additional funds totaling $43,500 for the Health Department. (See Attachment, column 3) Animal Services 6. Donated funds of $2,000 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds for consulting veterinary services. This budget amendment provides for the receipt of these Community Giving funds. (See Attachment 1, column 4) K3 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2013 -14. Attachment 1. Orange County Proposed 201344 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: #1. Housing, Human Rights and #3 Health #4 Animal Services Community #2 Department of Department receipt receipt of Encumbrance Budget as Development Aging sponsorship of Meaningful Use Community Giving Budget as Original Budget Carry Budget as Arnendednd� receipt of HUD revenue ($188,855) revenue ($2,500) to support the In Incentives ($42,500) and funds of $2,000 to be used for Amended Through BOA #6 Forwards Through BOA #5 and participant Praise of Age additional Project case television program. Lazarus funds consulting veterinary services. reimbursements ($1,000) ($14,093). General Fund Revenue Property Taxes $ 139,733,522 $ $ 139,733,522 $ 139,733,522 $ $ S $ $ 139,733,522 Sales Taxes s 17,190,148 $ $ 17,190,148 $ 17,190,148 $ - $ $ - $ $ 17,190,148 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ - $ $ - $ $ 313,000 Intergovernmental $ 13,703,850 $ $ 13,703,850 $ 18,622,644 $ - $ 2.500 $ 43500 $ $ 18,668,644 Charges for Service $ 9,654,843 $ $ 9,654,843 $ 9,715,484 $ $ $ - $ $ 9,715,484 Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ $ $ $ 105,000 Mscellaneous $ 796,718 $ 796,718 S 839,601 $ 2,000 $ 841,601 Transfers from Other Funds 1 $ 1,046,300 $ 1,046,300 $ 1,058,800 $ $ $ $ - $ 1,058,800 Fund Balance $ 5,190,118 1 $ 645,323 1 $ 5,835,441 $ 9,442,980 $ $ $ $ $ 9,442,980 Total enera a Revenues 1 $ 187,733,499 1 $ 645,3231$ 188,378,822 $ 197,021,179 $ $ 2,500 $ 43,500 $ 2,000 $ 197,069,179 Expenditures Goveming & Management $ 15,981,211 $ 263,506 $ 16,244,717 $ 16,245,627 $ $ $ $ 2,000 $ 16,247,627 General Services S 17,646,776 71,471 17,718,247 S 17,718,247 $ $ $ $ S 17,718,247 Community& Environment $ 7,103,245 $ 65,048 $ 7,168,293 $ 7,259,661 $ $ $ $ $ 7,259,661 Human Services $ 31,459,113 $ 87,451 $ 31,546,564 $ 36,074,405 $ $ 2,500 $ 43,500 $ $ 1 36,120,405 Public Safety $ 21,445,378 $ 157,847 $ 21,603,225 $ 21,697,733 $ $ $ - $ $ 21,697,733 Culture & Recreation $ 2,495,908 $ $ 2,495,908 $ 2,507,410 $ $ $ $ $ 2,507,410 Education S 86,289,802 86,289,802 S 86,289,802 $ S S $ $ 86,2891802 Transfers Out $ 5,312,0661 1$ 5,312,066 1 $ 9,228,294 $ 9,228,294 Total General FundApproprfatlon $ 187,733,499 S 645,3231$ 188,378,822 1 $ 197,021,179 $ $ 2,500 $ 43,500 $ 2,000 $ 197,069,179 $ $ (o) $ (0) $ (o) $ $ $ - $ $ (0) Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: Section 8 Housing Fund Intergovernmental $ 4,256,8391 Is 4,256,839 #1. Housing, I I I I S 4,256839 Miscellaneous $ Human Rights and is #3 Health #4 Animal Services S 14,093 Transfer from General Fund $ 97,194 Community #2 Department of Department receipt receipt of Encumbrance $ 238,304 Budget as Development Aging sponsorship of Meaningful Use Community Giving Budget as Original Budget Carry Budget as Amended receipt of HUD revenue ($2,500) to Incentives funds of $2,000 to Amended 15 14,093 Forwards Amended Through BOA#5 revenue ($188,855) support the In ($42,500) and be used for Through BOA #6 $ 10,924 and participant Praise of Age additional Project consulting $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ case television program. Lazarus funds veterinary services. reimbursements ($1,000) $ - $ - ($14,093). Electric Vehicle Charging Stations $ Section 8 Housing Fund Intergovernmental $ 4,256,8391 Is 4,256,839 1 $ 4,256,839 I I I I S 4,256839 Miscellaneous $ I is S 14,093 S 14,093 Transfer from General Fund $ 97,194 1 $ 97,194 1 $ 238.3041 $ 238,304 Appropriated Fund Balance $ is $ 7,7781$ Is -is $ - Total Housing Fund Revenues $ 4,354,033 $ $ 4,354,033 1 $ 4,495,143 15 14,093 S S S S 4,509,236 Expenditures Housing Fund 1 $ 4.354,0331 is 4,354,033 1 $ 4,495,143 1 $ 14,0931 $ 4,509,236 Community Development Fund (Homelessness Partnership) Intergovernmental $ 61,3201 is 61,320 1 $ 66,809 S 7,778 I I I S 74587 Miscellaneous $ 11 1 $ Transfer from General Fund $ 39,205 $ 39,205 S 39,205 $ 39,205 Total Revenues $ 100,5251$ S 100.5251$ 106,0141$ 7,7781$ Is -is S 113,792 Expenditures Homelessness Partnership Program 1 $ 100,5251 is 100,5251$ 106,0141$ 7,7781 1 Is 113,792 Grant Project Fund o.. Intergovernmental $ 799,882 $ 799,882 $ 799,882 $ 181,077 $ 980,959 Charges for Services $ 49,914 $ 49,914 $ 95,320 $ 95,320 Transfer from General Fund $ 37,863 $ 37,863 $ 37,863 $ 37,863 Miscellaneous $ $ - $ - $ - Transfer from Other Funds $ $ - $ - $ - Appropriated Fund Balance $ $ 10,924 $ 10,924 $ 10,924 $ 10,924 otal avenues $ 887,659 $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ $ $ $ 1,125,066 Expenditures NCACC Employee Wellness Grant $ - $ - $ - Electric Vehicle Charging Stations $ $ $ Governing and Nana ement $ - $ $ $ - $ $ $ $ $ NPDES Grant (Mufti -year) $ $ $ $ NC Tomorrow CDBG (Multkyear) $ $ $ $ Jordan Lake Watershed Nutrient Grant $ $ $ Growing New Farmers Grant $ $ $ Community and Environment $ - $ $ - $ $ S $ $ $ Child Care Health - Smart Start $ 65,574 $ 65,574 $ 65,574 $ 65,574 Scattered Site Housing Grant $ - $ - $ Carrboro Growing Healthy Kids Grant $ $ $ Healthy Carolinians $ $ $ Health & Wellness Trust Grant $ $ $ - Senior Citizen Health Promotion(Wellrm $ 96,863 $ 6,207 $ 103,070 $ 103,070 $ 103,070 Dental Health - Smart Start $ - $ - $ - Intensive Home Visiting $ - $ $ Human Rights & Relations HUD Grant $ 272,0631 $ 272,063 $ 272,063 $ 181,077 $ 453,140 Senior Citizen Health Promotion (Multi -Yr) 1 $ - $ 45,406 $ 45,406 Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: #1. Housing, Human Rights and #3 Health #4 Animal Services Community #2 Department of Department receipt receipt of Encumbrance Budget as Development Aging sponsorship of Meaningful Use Community Giving Budget as Original Budget Carry Budget s Amended receipt of HUD revenue ($2,500) to Incentives funds of $2,000 to Amended Forwards Amended Through BOA #5 revenue ($188,855) support the In ($42,500) and be used for Through BOA #6 and participant Praise of Age additional Project consulting case television program. Lazarus funds veterinary services. reimbursements ($1,000) ($14,093). SeniorNet Program (Mufti -Year) $ $ $ Enhanced Child Services Coord -SS $ $ $ Diabetes Education Program (Mufti -Year) $ $ $ Specialty Crops Grant $ $ $ Local Food Initiatives Grant $ - $ - $ " Reducing Health Disparities Grant (Mu $ 83,574 $ 83,574 $ 83,574 $ 83,574 Emergency Solutions Grant - DSS (Mutti-Yr) $ 4,716 S 4,716 $ 4,716 $ 4,716 FY 2009 Recovery Act HPRP $ - $ - $ Community Response Program - DSS $ 67,774 $ 67,774 $ 67,774 $ 67,774 Building Futures Program - DSS (Mutt' $ 301,811 $ 301,811 $ 301,811 $ 301,811 Human Services $ 887,659 $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ $ $ $ 1,125,066 Hazard Mitigation Generator Project $ - $ - $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ $ $ - Citizen Corps Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ - EM Performance Grant $ $ $ - 2010 Homeland Security Grant - ES $ $ $ 2011 Homeland Security Grant - ES $ $ $ Justice Assistance Act (JAG) Program $ $ $ FEMA Assistance to Firefighters Grant $ $ $ Public Saf $ - $ $ $ - $ - $ $ $ $ ota pen tures $ 887,6591$ 10,9241$ 898,583 $ 943,989 $ 181,077 $ $ $ $ 1,125,066 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2013 -14 General Fund Budget Summary Original General Fund Budget $187,733,499 Additional Revenue Received Through 82.700 Budget Amendment #6 March 18, 2014 Grant Funds $168,504 Non Grant Funds $4,914,314 General Fund - Fund Balance for Anticipated Appropriations i.e. Encumbrances $645,323 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $3,607,539 Total Amended General Fund Budget $197,069,179 Dollar Change in 2013 -14 Approved General Fund Budget $9,335,680 % Change in 2013 -14 Approved General Fund Budget 1 4.97% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 826.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year 6.300 o a pprove u - ime- qurva en Positions for Fiscal Year 2013 -14 915.550 $42,000 to cover co- location costs with 5 Fire Departments; $25,100 to cover .50 FTE position costs in Emergency Services; $148,439 to cover loss of Federal Sequestration funds in the Section 8 Housing and HOME Programs (BOA #2); $10,000 to provide UNRBA funds for Best Management Practices project (BOA #2- A);$382,000 to purchase 3 properties adjacent to Sportsplex (BOA #2 -C); $3,000,000 to fund current fiscal year's contribution to the OPEB Trust Fund (BOA includes Social Worker I (.80 FTE) time - limited position in Aging (BOA #1- B); time - limited Human Services Coord I (1.0 FTE) in Aging (BOA #1 -C); two Appraiser I positions (2.0 FTE) in Revaluation Fund (BOA #1 -D); Public Health Preparedness Coord (1.0 FTE) shared in Health and ES (BOA #2); Agricultural Economic Development Coordinator (.50 FTE) from Cooperative Extension (BOA #4 -A); time - limited Human Services Coordinator (1.0 FTE) in Social Services (BOA #5) 7 4b Commissioner McKee asked for information to be brought back on the valuation on the 600 plus exempt properties and how much the County is losing by these properties becoming exempt. Chair Jacobs referred to questions 17 and 18 on the FAQ list. Members of the public noted that their copy of the FAA's did not include these last two questions. Gayle Wilson said the public does not have the copy with updated questions, but the next public hearing will have the updated version. Chair Jacobs said question number 17 on the FAQ list was asked by several citizens and questioned whether a $250,000 home and a $500,000 home would pay the same property tax and whether there was a cap. He reviewed question 18, which asked for the percentage of the County's total recycling recovered by roadside pickup. Chair Jacobs said the essential answer to question 17 is no, and the answer to question 18 is 13 percent of the total recycling. A Citizen asked why some properties are tax exempt. Chair Jacobs said churches, and other 501 c3 non - profits are tax exempt and do not pay taxes anywhere in North Carolina. He said this is the main category. Chair Jacobs noted that the next public hearing would be held at 6:00 on April 1 St in Hillsborough. He said there would be more answers provided at this meeting, and he said not all of the Commissioners have made up their minds. He said the public input is valuable in making these decisions. A motion was made by Commissioner Price, seconded by Commissioner McKee to adjourn the public hearing. VOTE: UNANIMOUS 6. Consent Agenda • Removal of Any Items from Consent Agenda • Approval of Remaining Consent Agenda A motion was made by Commissioner Gordon, seconded by Commissioner Rich to approve items 6a, 6b, 6c, 6d, and 6e on the consent agenda including the materials that go with items 6a, 6d and 6e. VOTE: UNANIMOUS • Discussion and Approval of the Items Removed from the Consent Agenda a. Minutes The Board approved the minutes, including corrections, from February 18, 2014, as submitted by the Clerk to the Board. b. Fiscal Year 2013 -14 Budget Amendment #6 The Board will consider approving budget and grant project ordinance amendments for fiscal year 2013 -14 for Housing, Human Rights and Community Development; Department on Aging; Health Department; and Animal Services. c. Local Bill to Amend the Method of Appointing Members of the Durham Technical Community College Board of Trustees The Board approved the submitting of a local bill amending the language in North Carolina General Statute (NCGS) 115D -12(a) and authorized the County Attorney to submit.