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Home My WebLink AboutAgenda - 03-18-2014 - 6bORD- 2014 -012 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 18, 2014 Action Agenda Item No. 6 -b SUBJECT: Fiscal Year 2013 -14 Budget Amendment #6 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 1 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2013- 14. BACKGROUND: Housing, Human Rights and Community Development 1. The Housing, Human Rights and Community Development Department has received additional revenue for the following programs: • Homelessness Programs — a HUD Continuum of Care Planning Grant of $7,778. Funds can be used for permanent supportive housing and /or services. • Section 8 Voucher Program — client repayments totaling $14,093, for participation in the voucher program. Funds will be used for rental assistance needs. 2. The department also received additional revenue from the Department of Housing and Urban Development (HUD), totaling $181,077 for the Fair Housing Program. The revenue will fund partnership grants, case reimbursements, training and other program administration costs. The amended Grant Project Ordinance is below: Human Relations Commission Grant ($181,077) — Project # 71300 Revenues for the Proiect: Appropriated for this Proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised HUD Operating Grants $0 $181,077 $181,077 From General Fund $272,063 $0 $272,063 Total Project Funding $272,063 $181,077 $453,140 Appropriated for this Proiect: This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1). Department on Aging 3. The Department on Aging has received sponsorship revenue of $2,500, from the UNC Institute on Aging. The funds will support "In Praise of Age," a weekly talk show about senior issues. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Health Department 4. The Health Department has received revenue of $42,500 from the Centers for Medicare & Medicaid Services. The Health Department has met required criteria for converting its patient management system from HIS (a state run system) to Patagonia and these funds will be used to facilitate that conversion. This budget amendment provides for the receipt of these additional funds. 5. The department also received additional revenue of $1,000 from the Project Lazarus Community Coalition Grants Program. The revenue will provide support to communities in order to prevent drug related overdoses. This budget amendment provides for the receipt of these additional funds. This budget amendment provides for the receipt of these additional funds totaling $43,500 for the Health Department. (See Attachment, column 3) Animal Services 6. Donated funds of $2,000 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds for consulting veterinary services. This budget amendment provides for the receipt of these Community Giving funds. (See Attachment 1, column 4) Current FY 2013 -14 FY 2013 -14 FY 2013 -14 Amendment Revised Human Relations Commission Grant $272,063 $181,077 $453,140 Total Costs $272,063 $181,077 $453,140 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1). Department on Aging 3. The Department on Aging has received sponsorship revenue of $2,500, from the UNC Institute on Aging. The funds will support "In Praise of Age," a weekly talk show about senior issues. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Health Department 4. The Health Department has received revenue of $42,500 from the Centers for Medicare & Medicaid Services. The Health Department has met required criteria for converting its patient management system from HIS (a state run system) to Patagonia and these funds will be used to facilitate that conversion. This budget amendment provides for the receipt of these additional funds. 5. The department also received additional revenue of $1,000 from the Project Lazarus Community Coalition Grants Program. The revenue will provide support to communities in order to prevent drug related overdoses. This budget amendment provides for the receipt of these additional funds. This budget amendment provides for the receipt of these additional funds totaling $43,500 for the Health Department. (See Attachment, column 3) Animal Services 6. Donated funds of $2,000 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds for consulting veterinary services. This budget amendment provides for the receipt of these Community Giving funds. (See Attachment 1, column 4) K FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2013 -14. Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: W. Housing, Human Rights and #3 Health #4 Animal Services Community #2 Department of Department receipt receipt of Encumbrance Budget as Development Aging sponsorship of Meaningful Use Community Giving Budget as Original Budget Carry Budget as Amended receipt of HUD revenue ($2,500) to Incentives funds of $2,000 to Amended Forwards Amended Through BOA #5 revenue ($188,855) support the In ($42,500) and be used for Through BOA #6 and participant Praise of Age additional Project consulting case television program. Lazarus funds veterinary services. reimbursements ($1,000) ($14,093). General Fund Revenue Property Taxes $ 139,733,522 $ $ 139,733,522 $ 139,733,522 $ $ $ $ $ 139,733,522 Sales Taxes $ 17,190,148 $ $ 17,190,148 $ 17,190,148 $ $ $ $ $ 17,190,148 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ 313,000 Intergovernmental $ 13,703,850 $ $ 13,703,850 $ 18,622,644 $ $ 2,500 $ 43,500 $ $ 18,668,644 Charges for Service $ 9,654,843 $ $ 9,654,843 $ 9,715,484 $ $ - $ - $ $ 9,715,484 Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ $ $ $ 105,000 Miscellaneous $ 796,718 $ 796,718 $ 839,601 $ 2,000 $ 841,601 Transfers from Other Funds $ 1,046,300 $ 1,046,300 $ 1,058,800 $ $ $ $ - $ 1,058,800 Fund Balance $ 5,190,118 $ 645,323 1 $ 5,835,441 $ 9,442,980 $ $ $ $ - $ 9,442,980 Total General Fund Revenues $ 187,733,499 $ 645,323 1 $ 188,378,822 $ 197,021,179 $ $ 2,500 $ 43,500 $ 2,000 $ 197,069,179 Expenditures Governing & Management $ 15,981,211 $ 263,506 $ 16,244,717 $ 16,245,627 $ $ - $ - $ 2,000 $ 16,247,627 General Services $ 17,646,776 $ 71,471 $ 17,718,247 $ 17,718,247 $ $ $ $ - $ 17,718,247 Community& Environment $ 7,103,245 $ 65,048 $ 7,168,293 $ 7,259,661 $ $ $ $ $ 7,259,661 Human Services $ 31,459,113 $ 87,451 $ 31,546,564 $ 36,074,405 $ $ 2,500 $ 43,500 $ $ 36,120,405 Public Safety $ 21,445,378 $ 157,847 $ 21,603,225 $ 21,697,733 $ $ - $ - $ $ 21,697,733 Culture & Recreation $ 2,495,908 $ - $ 2,495,908 $ 2,507,410 $ $ $ $ $ 2,507,410 Education $ 86,289,802 $ 86,289,802 $ 86,289,802 $ $ $ $ $ 86,289,802 Transfers Out $ 5,312,066 $ 5,312,066 $ 9,228,294 $ 9,228,294 Total General Fund Appropriation $ 187,733,499 $ 645,323 $ 188,378,822 $ 197,021,179 $ $ 2,500 $ 43,500 $ 2,000 $ 197,069,179 $ $ (0) $ (0) $ (0) $ $ $ $ $ (0) Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: Section 8 Housing Fund Revenues Intergovernmental $ 4,256,839 $ 4,256,839 #1. Housing, 1 1 1 1 1 $ 4,256,839 Miscellaneous $ - Human Rights and $ - #3 Health #4 Animal Services $ 14,093 Transfer from General Fund $ 97,194 Community #2 Department of Department receipt receipt of Encumbrance $ 238,304 Budget as Development Aging sponsorship of Meaningful Use Community Giving Budget as Original Budget Carry Budget as Amended receipt of HUD revenue ($2,500) to Incentives funds of $2,000 to Amended $ 14,093 Forwards Amended Through BOA #5 revenue ($188,855) support the In ($42,500) and be used for Through BOA #6 $ 10,924 and participant Praise of Age additional Project consulting $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ case television program. Lazarus funds veterinary services. reimbursements ($1,000) $ - $ - ($14,093). Electric Vehicle Charging Stations $ Section 8 Housing Fund Revenues Intergovernmental $ 4,256,839 $ 4,256,839 $ 4,256,839 1 1 1 1 1 $ 4,256,839 Miscellaneous $ - $ - $ - $ 14,093 $ 14,093 Transfer from General Fund $ 97,194 $ 97,194 $ 238,304 $ 238,304 Appropriated Fund Balance $ - $ $ - $ - $ 7,778 $ $ $ $ - Total Housing Fund Revenues $ 4,354,033 $ $ 4,354,033 $ 4,495,143 $ 14,093 $ - $ - $ - $ 4,509,236 Expenditures Housing Fund $ 4,354,033 $ 4,354,033 $ 4,495,143 $ 14,093 $ 4,509,236 Community Development Fund (Homelessness Partnership) Revenues Intergovernmental $ 61,320 $ 61,320 $ 66,809 $ 7,778 $ 74,587 Miscellaneous $ - $ - $ - $ - Transfer from General Fund $ 39,205 $ 39,205 $ 39,205 $ 39,205 Total Revenues $ 100,525 $ $ 100,525 $ 106,014 $ 7,778 $ $ $ $ 113,792 Expenditures Homelessness Partnership Program $ 100,525 $ 100,525 $ 106,014 $ 7,778 $ 113,792 Grant Project Fund Revenues Intergovernmental $ 799,882 $ 799,882 $ 799,882 $ 181,077 $ 980,959 Charges for Services $ 49,914 $ 49,914 $ 95,320 $ 95,320 Transfer from General Fund $ 37,863 $ 37,863 $ 37,863 $ 37,863 Miscellaneous $ - $ - $ - $ - Transfer from Other Funds $ $ - $ - $ - Appropriated Fund Balance $ - $ 10,924 $ 10,924 $ 10,924 $ 10,924 Total Revenues $ 887,659 $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ $ $ $ 1,125,066 Expenditures NCACC Employee Wellness Grant $ - $ - $ - Electric Vehicle Charging Stations $ $ $ Governing and Management $ $ $ $ $ $ $ $ $ NPDES Grant (Multi -year) $ $ $ $ NC Tomorrow CDBG (Multi -year) $ $ $ $ Jordan Lake Watershed Nutrient Grant $ $ $ Growing New Farmers Grant $ $ $ Community and Environment $ $ $ $ $ $ $ $ $ - Child Care Health - Smart Start $ 65,574 $ 65,574 $ 65,574 $ 65,574 Scattered Site Housing Grant $ - $ - $ Carrboro Growing Healthy Kids Grant $ $ $ Healthy Carolinians $ $ $ Health & Wellness Trust Grant $ $ - $ - Senior Citizen Health Promotion(Welln $ 96,863 $ 6,207 $ 103,070 $ 103,070 $ 103,070 Dental Health - Smart Start $ - $ - $ - Intensive Home Visiting $ - $ - $ Human Rights & Relations HUD Grant $ 272,063 $ 272,063 $ 272,063 $ 181,077 $ 453,140 Senior Citizen Health Promotion (Multi -Yr) $ - $ 45,406 1 1 $ 45,406 Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: Original Budget Encumbrance Carry Forwards Budget as Amended Budget as Amended Through BOA #5 W. Housing, Human Rights and Community Development receipt of HUD revenue ($188,855) and participant case reimbursements ($14,093). #2 Department of Aging sponsorship revenue ($2,500) to support the In Praise of Age television program. #3 Health Department receipt of Meaningful Use Incentives ($42,500) and additional Project Lazarus funds ($1,000) #4 Animal Services receipt of Community Giving funds of $2,000 to be used for consulting veterinary services. Budget as Amended Through BOA #6 SeniorNet Program (Multi -Year) $ $ $ Enhanced Child Services Coord -SS 1 $ $ $ Diabetes Education Program (Multi -Year) $ $ $ Specialty Crops Grant $ $ $ Local Food Initiatives Grant $ $ - $ - Reducing Health Disparities Grant (Mu $ 83,574 $ 83,574 $ 83,574 $ 83,574 Emergency Solutions Grant - DSS (Multi -Yr) $ 4,716 $ 4,716 $ 4,716 $ 4,716 FY 2009 Recovery Act HPRP $ - $ - $ - Community Response Program - DSS $ 67,774 $ 67,774 $ 67,774 $ 67,774 Building Futures Program - DSS (Multi $ 301,811 $ 301,811 $ 301,811 $ 301,811 Human Services $ 887,659 $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ $ $ $ 1,125,066 Hazard Mitigation Generator Project $ - $ - $ - Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ $ $ Citizen Corps Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ EM Performance Grant $ $ $ 2010 Homeland Security Grant - ES $ $ $ 2011 Homeland Security Grant - ES $ $ $ Justice Assistance Act (JAG) Program $ $ $ FEMA Assistance to Firefighters Grant $ $ $ Public Safety $ - $ - $ - $ - $ - $ $ $ $ - Total Expenditures $ 887,659 $ 10,924 $ 898,583 $ 943,989 $ 181,077 $ $ $ $ 1,125,066 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2013 -14 General Fund Budget Summary Original General Fund Budget $187,733,499 Additional Revenue Received Through 82.700 Budget Amendment #6 (March 18, 2014) Grant Funds $168,504 Non Grant Funds $4,914,314 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $645,323 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $3,607,539 Total Amended General Fund Budget $197,069,179 Dollar Change in 2013 -14 Approved General Fund Budget $9,335,680 % Change in 2013 -14 Approved General Fund Budget 4.97% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 826.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year 6.300 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2013 -14 915.550 $42,000 to cover co- location costs with 5 Fire Departments; $25,100 to cover .50 FTE position costs in Emergency Services; $148,439 to cover loss of Federal Sequestration funds in the Section 8 Housing and HOME Programs (BOA #2); $10,000 to provide UNRBA funds for Best Management Practices project (BOA #2- A);$382,000 to purchase 3 properties adjacent to Sportsplex (BOA #2 -C); $3,000,000 to fund current fiscal year's contribution to the OPEB Trust Fund (BOA #4) includes Social Worker I (.80 FTE) time - limited position in Aging (BOA #1- B); time - limited Human Services Coord I (1.0 FTE) in Aging (BOA #1 -C); two Appraiser I positions (2.0 FTE) in Revaluation Fund (BOA #1 -D); Public Health Preparedness Coord (1.0 FTE) shared in Health and ES (BOA #2); Agricultural Economic Development Coordinator (.50 FTE) from Cooperative Extension (BOA #4 -A); time - limited Human Services Coordinator (1.0 FTE) in Social Services (BOA #5) 7