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Home My WebLink AboutAgenda - 03-11-2014 - 3 CIPFEW -s FORD" Bo RIVER FY 2 014 -19 CAPITAL INVESTMENT PLAN MANAGER RECOMMENDED OrangeCounty,Nort h Carolina FY 2 014 -19 CAPITAL INVESTMENT PLAN MANAGER RECOMMENDED MICHAEL TALBERT, INTERIM COUNTY MANAGER CLARENCE G. GRIER, ASSISTANT COUNTY MANAGER AND CFO PAUL LAUGHTON, DEPUTY DIRECTOR, FINANCE AND ADMINISTRATIVE SERVICES OrangeCounty,North Carolina Board of County Commissioners Earl McKee, Vice -Chair Barry Jacobs, Chair Mark Dorosin Alice M. Gordon Bernadette Pelissier Renee Price Penny Rich Table of Contents Capital Investment Plan Summaries Overview........................................................ ............................... 6 Special Revenue Fund Capital Projects ....... ............................... 10 Proprietary Funds Capital Projects .............. ............................... 11 Schools Capital Projects .............................. ............................... 15 County Capital Projects Summary — County Capital Projects ............ ............................... 16 Summary — County Capital Operating Impact ............................. 18 Emergency Services Meadowlands ............. ............................... 20 Cedar Grove Community Center .................. ............................... 21 Southern Orange Campus (Future Planning ) .............................. 22 Southern Human Services Center Expansion ............................. 23 Southern Branch Library .............................. ............................... 24 Cedar Grove Community Center Library Kiosk ........................... 25 Main Branch Library Remodel ...................... ............................... 26 HVACProjects ............................................. ............................... 27 RoofingProjects ........................................... ............................... 28 Information Technology ................................ ............................... 29 Register of Deeds Automation ..................... ............................... 30 Animal Services Facility ............................... ............................... 31 ProposedJail ............................................... ............................... 32 Whitted Building ........................................... ............................... 33 Environment and Agriculture Center (change of use) ................. 34 Government Services Annex ....................... ............................... 35 Parking Lot Improvements ........................... ............................... 36 Life Safety - ADA ......................................... ............................... 37 Court Street Annex ...................................... ............................... 38 Historic Rogers Road Neighborhood Community Center /Infrastructure .............................. ............................... 39 Viper Radio System ..................................... ............................... 40 Communication System Improvements ........ ............................... 41 Emergency Services Substations ................ ............................... 43 Emergency Services Substations - Map ...... ............................... 44 Blackwood Farm Park .................................... .............................45 Bingham District Park ................................... ............................... 46 Cedar Grove Park, Phase II ......................... ............................... 47 Conservation Easements (part of Lands Legacy) ....................... 48 Upper Eno Nature Preserve — Public Access Area ..................... 49 Eurosport Soccer Center, Phase II .............. ............................... 50 Lands Legacy Program ................................ ............................... 51 Millhouse Road Park ...................................... .............................52 Mountains to Sea Trail ................................. ............................... 53 New Hope Preserve /Hollow Rock Public Access Area ............... 54 Northeast District Park ................................. ............................... 55 River Park, Phase II ..................................... ............................... 56 Twin Creeks Park and Educational Campus, Phase II ................ 57 Little River Park, Phase II ............................. ............................... 58 Park and Recreation Facility Renovations and Repairs .............. 59 CIP Park Project Locations - Map ................ ............................... 60 Special Revenue Fund Capital Projects Summary — Article 46 Sales Tax Fund ......... ............................... 61 Detail — Article 46 Sales Tax Fund Summary .............................. 62 Proprietary Funds Capital Projects Water & Sewer Utilities ............................... ............................... 65 Water & Sewer Utilities - Maps ................... ............................... 75 SolidWaste .................................................. ............................... 78 Sportsplex.................................................... ............................... 84 Schools Capital Projects Summary — Schools Capital Projects ........... ............................... 91 Chapel Hill — Carrboro City Schools ............. ............................... 94 Orange County Schools ............................. ............................... 100 Appendices County Debt Service and Debt Capacity .... ............................... 108 Active County Capital Projects ................... ............................... 111 Capital Funding Policy ............................... ............................... 113 Debt Management Policy ........................... ............................... 116 Fund Balance Management Policy ............ ............................... 121 Orange County Capital Investment Plan- Plan Summary - RECOMMENDED Fiscal Years 2014 -19 County Capital Projects Special Revenue Fund (Article 46 Sales Tax) Economic Development Chapel Hill Carrboro City Schools Orange County Schools Proprietary Capital Projects Water & Sewer Utilities Solid Waste Sportsplex Schools Capital Projects Chapel Hill Carrboro City Schools Orange County Schools Total Revenues/Funding Source Available Project Balances Transfer from Capital Reserve Transfer from General Fund - County Transfer from General Fund - W & S Utilities Transfer from General Fund - Schools Transfer from other Capital Projects County Capital Fund Balance Visitors Bureau Fund Balance Solid Waste Fund Balance Sportsplex Fund Balance Recycling - 3R Fee Lottery Proceeds QSCBs Register of Deeds Fees 9 -1 -1 Funds State 9 -1 -1 Funds Grants & Contributions current Year 'I Year Z Year 3 Year 4 Year o FIVe Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 5,939,892 5,328,410 13,777,569 18,888,500 42,383,308 2,750,500 83,128,287 50,817,360 1,366,000 1,386,490 1,407,287 1,428,398 1,449,824 1,471,572 7,143,571 7,695,650 840,090 852,690 865,482 878,464 891,640 905,013 4,393,289 4,732,812 525,910 533,800 541,807 549,934 558,183 566,555 2,750,279 2,962,824 2,265,018 5,030,000 1,600,000 2,500,000 796,582 1,800,000 10,930,000 4,454,081 6,747,044 3,449,286 1,734,720 1,132, 930 796,582 535,129 7,648,647 4,666,109 550,000 1,175, 000 3,075,000 375,000 375,000 361,000 5,361,000 1,850,000 8,102, 419 I 3,119, 726 3,154, 088 3,188, 965 4,586,657 17, 383, 522 5,276,668 1,941,403 1,962,914 1,984,748 2,006,909 2,029,402 31, 432, 958 I 105,161, 236 9,925,376 51,079,402 164,000 - 400,000 1,218,810 1,325,000 952,000 830,800 795,500 5,122,110 6,097,500 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,417 20,674,606 160,000 207,600 20,000 227,600 4,514,049 643,003 1,239,720 792,930 796,582 535,129 4,007,364 4,454,081 550,000 225,000 275,000 375,000 375,000 361,000 1,611, 000 1,850,000 1,353,811 1,336,280 1,336,280 1,336,280 1,336,280 1,336,280 6,681,400 6,681,400 75,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 30,000 30,000 625,828 - 975,000 250,000 212,500 292,500 3,325,000 125,000 4,205,000 1,582,500 0 Grants - Solid Waste Fund User Fees /Donations Article 46 Sales Tax Proceeds Article 46 Sales Tax Proceeds - W & S Article 46 Sales Tax Reserve Funds State Revolving Loan Funds Financing: Debt Financing - County Capital Debt Financing - W & S Utilities Debt Financing - Solid Waste Debt Financing - Sportsplex Debt Financing - Special Revenue Funds Debt Financing - E -9 -1 -1 Debt Financing - Schools Capital Total Current Year 1 Year 2 Year 3 Year 4 Year 5 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 208,425 75,000 2,732,000 2,772,980 2,814,576 2,856,796 2,899,647 2,943,140 834,314 500,000 600,000 - 50,000 680,704 3,751,000 3,572,000 9,105, 069 17, 544, 000 38,147, 508 1,750,000 - 4,530,000 1,000,000 2,500,000 1,750,000 2,024,570 2,731,283 495,000 340,000 950,000 2,800,000 3,025,000 539,063 8,300,427 1,362,292 14,123, 225 Five Year Total 75,000 14,287,139 1,150, 000 Year 6 to Year 10 15, 391, 286 70,118, 577 42, 737, 360 9,780,000 3,566,283 212,028 3,750,000 3,025,000 15, 485, 517 128, 884, 632 (1) Orange County has established three Proprietary Funds used to account for services provided to customers. All three Funds are established as enterprise funds and fees are imposed on customers to pay for the full cost of providing the services. The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service. The Solid Waste Fund accounts for the revenues and expenses related to the provision of solid waste disposal and recycling activities. The Sportsplex Fund accounts for the revenues and expenses related to the services provided at the Orange County Sportsplex. 7 FY 2014 -19 Orange County Capital Investment Plan Projects County -Wide Summary - Appropriations Year 1: FY 2014 -15 $2238163805 Years 1 -5: FY 2014 -2019 $1621713,407 0 FY 2014 -19 Orange County Capital Investment Plan Projects County -Wide Summary - Revenues Year 1: FY 2014 -15 $2238163805 Other Funding Sources 3% :)rietary unds 4% ttery ceeds M Years 1 -5: FY 2014 -2019 $1621713,407 Other Funding Sources 3% rietary nds Lottery )roceeds 4% Note: Other Funding Sources includes Available Project Balances, Register of Deeds Fees, E -9 -1 -1 Funds, Grants /Contributions, User Fees /Donations, Transfers from Capital Reserve and Transfers from Other Capital Projects. Transfers from General Fund includes transfers to Water and Sewer Utilities, Solid Waste, Sportsplex and E -9 -1 -1 Funds. Proprietary Fund includes Recycling -3R Fees, Solid Waste Fund Balance and Sportsplex Fund Balance. Debt - Other includes debt for E- 9 -1 -1, Solid Waste, Sportsplex and Water and Sewer Utilities projects. 9 Project Name Functional Service Area Project Budget Appropriation Economic Development Chapel Hill- Carrboro City Schools Orange County Schools Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax Article 46 Sales Tax Fund Summary - RECOMMENDED Fiscal Years 2014 -19 Article 46 Sales Tax Project Status Approved Special Revenue Fund Starting Date 41112012 Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 1,612,500 1,366,000 1,386,490 1,407,287 1,428,398 1,449,824 1,471,572 7,143,571 7,695,650 990,125 840,090 852,690 865,482 878,464 891,640 905,013 4,393,290 4,732,812 622.375 525.910 533.800 541.807 549.934 558.183 566.555 2.750.279 2.962.824 3,225,000 2,732,0001 2,772,980 2,814,576 2,856,796 2,899,647 2,943,140 14,287,1401 15,391,286 Total 3,225,000 2,732,000 1 2,772,980 2,814,576 2,856,796 2,899,647 2,943,140 14,287,140 1 15,391,286 Project Description /Justification The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in FY 2013 -14 is $2,732,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects FY 2012 -13 funding of $2,600,000 and FY 2011 -12, when proceeds for the April -June 2012 quarter were estimated at $625,000. 10 Water & Sewer Utilities Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 Total Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriations New Debt Service 489,282 535,884 Efland /North Buckhorn Sewer Expansion 978,284 1,178,284 Total Operating Costs 489,282 535,884 - 978,284 McGowan Creek Outfall 738,518 - Buckhorn- Mebane EDD Phase 2 421,500 Transfer from General Fund - - - Economic Development Infrastructure 1,000,000 100,000 100,000 Econ. Dev. Utility Extension Projects 148,798 250,000 250,000 195,400 195,400 500,000 340,484 Buckhorn- Mebane EDD Phase 3 & 4 702,884 - 350,000 2,500,000 2,850,000 Efland Sewer Flow to Mebane 40,000 4,530,000 834,314 500,000 600,000 4,530,000 Hillsborough EDD 750,000 150,000 1,000,000 1,150,000 - Eno EDD 65,000 Debt Financing - Article 46 Sales Tax 1,800,000 1,800,000 1,000,000 Total 2,265,018 5,030,000 1,600,000 2,500,000 - 1,750,000 9,780,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 489,282 535,884 898,284 978,284 1,178,284 Total Operating Costs 489,282 535,884 898,284 978,284 1,178,284 Revenues /Funding Source Transfer from General Fund - - - Transfer from Other Projects (30017) General Fund - Debt Service Payments 148,798 195,400 195,400 195,400 195,400 Article 46 Sales Tax - Debt Service 340,484 340,484 702,884 782,884 982,884 Reserve Funds - Article 46 Sales Tax Article 46 Sales Tax Proceeds 834,314 500,000 600,000 CDBG Grant 750,000 State Revolving Loan Funds 680,704 Debt Financing - Article 46 Sales Tax 4,530,000 1,000,000 2,500,000 Total 2,754,300 5,565,884 2,498,284 3,478,284 1,178,284 The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service 1,178,284 4,769,020 1 6,591 1,178,284 4,769,020 1 6,591 195,400 977,000 977,000 982,884 3,792,020 5,614,420 50,000 1,150, 000 1,750,000 9,780,000 - 11 Projects Appropriations Environmental Support Sanitation Recycling Operation Landfill - MSW" Landfill - C & D Total Revenues /Funding Source Sold Waste Fund Balance 3R Fee Debt Financing Grant Total Solid Waste Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 110,903 110,903 1,409,452 2,635,227 791,035 650,837 155,478 251,790 4,484,367 1,498,933 1,602,139 814,059 943,685 118,196 641,104 283,339 2,800,383 2,947,701 3,735,453 - 252,994 252,994 219,475 6,747,044 1 3,449,286 1,734,720 1,132, 930 796,582 535,129 7,648,647 4,666,109 4,514,049 643,003 1,239,720 792,930 796,582 535,129 4,007,364 4,454,081 2,024,570 2,731,283 495,000 340,000 3,566,283 212,028 208,425 75,000 75,000 6,747,044 1 3,449,286 1,734,720 1,132,930 796,582 535,129 7,648,647 4,666,109 Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the provision of solid waste disposal and recycling activities for the citizens of Orange County. 12 Sportsplex Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 Prior Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriations Design 30,000 - New Facilities Projects: Major Expansion Phase 1 (1) 950,000 950,000 Major Expansion Phases 2 and 3 (1) 2,800,000 2,800,000 Renovation Projects: Lobby- Renovations (floor, walls, lighting) (8a) 165,000 - Lobby - Renovations (program space expansion) 110,000 Girls/Women's Locker -room (5) 30,000 Men's and Women's Bathrooms (7) 40,000 - Facility Maintenance /Replacement Items: Parking Lot Repair /Repave 150,000 150,000 150,000 Pool Roof repair 180,000 - Pool wall reglaze 125,000 125,000 Tilt up Panel (exterior wall system) 100,000 100,000 Rotating Fitness Equipment Upgrade /Replacement (9) 100,000 100,000 100,000 200,000 300,000 Kidsplex Equipment Upgrade (10) 50,000 50,000 100,000 New UV System for Pool 100,000 - Bleachers (2) - - Pool pump /boiler #2 50,000 50,000 50,000 Cooling Tower Replacement 100,000 - Major upgrade of Servers, Telephones (8) 35,000 - 35,000 Rink concrete ice floor repair (3) - 75,000 75,000 Rink de- humidification /Ice Rink Munters 125,000 - Zamboni 100,000 - Major rebuild - compressors/chiller barrel 100,000 100,000 100,000 Lobby - HVAC Replacement 80,000 - Climbing Wall ( outside- fee based) 100,000 100,000 HVAC Contingency (12) 50,000 50,000 70,000 170,000 160,000 IT Contingency (12) 50,000 50,000 100,000 Ice RinWFitness Wall Repair Paint Project 40,000 40,000 Pool Lane Timer /Scoreboard (4) 15,000 - Rink Scoreboard 20,000 20,000 Outside Pavilion /Play Area (6) - 45,000 45,000 Inflatables (13) 20,000 30,000 50,000 30,000 Activity Vans/Bus 86,000 86,000 Low Mtc., High Efficiency Pool Filtration /Mechanical Upgrade 175,000 175,000 Signage Upgrade 25,000 25,000 Ice Rink Renovation: Boards; Lockers, Rubberized Floor 175,000 Upgrade to Prevailing State of the Art major Utility Usage 200,000 Roof Asset Mgmt. Program (RAMP) recommendations Total Revenues /Funding Source Sportsplex Fund Balance Transfer from General Fund Debt Financing _ Total 660,000 550,000 225,000 275,000 375,000 375,000 361,000 1,611,000 1,850,000 950,000 2,800,000 - 3,750,000 660.000 550.000 1.175.000 3.075.000 375.000 375.000 361.000 5.361.000 1.850.000 13 1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible. Project has been re- scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle two years: a. Phase 1 is the originally contemplated pool mezzanine of 5,400 sq. ft. featuring new member lockers; dedicated spin /row /yoga fitness room and 1,800 sq. ft. senior/ adult cardio/ strength center. b. Phase 2 is anew building addition for and indoor turf field to be used for soccer, lacrosse, senior walking, running, kidsplex, kickball and proprietary RFP programs such as LiI Kickers. NOTE: Projected annual revenues related to this project are anticipated to cover the annual debt service required forth is project. c. Phase 3 is a new regulation size basketball court including bleachers. NOTE: Projected annual revenues related to this project are anticipated to cover the annual debt service required for this project. d. Town of Hillsborough signed off on parking plan even prior to recent land acquistion, which now facilitates optimal parking planning. Update: Given recent land acquisition, project under review to determine savings of less start up /shut down with phases 2 & 3 consolidated in 2015 -16. Added benefits of less construction related disruption to members and customers. 2. Movable bleachers to add seating for specatator rink and pool based events. ( portable to pool) Completed with funds from Ops Budget 3. Rink floor repair split into two projects of $75K each ( Deferred in FY 13 -14 and combined into one project in FY 17 -18. with savings of $75.000) 4. Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing. Repairs are costly and increasingly less feasible. Required for revenue generating swim meets and lane training (Completed) 5. Increasingly, youth and adult teams are co -ed. Proposal to convert referee room into girls /women's change room and build replacement ref room and storage in part of Zamboni room. To be completed June 2014 6. Outside pavilion to be built in flat grassy area to the west of pond. To be used for Kidsplex outdoor activities; rented for parties. Orange County Charter School has expressed interest in partnering. There may also be grants available. ( More efficient to locate as part of Major Expansion Project in 2015 -16) 7. Men's and Women's main lobby bathrooms are worn. Replace flooring; stall dividers; paint; ceiling tiles. Efficient lighting (motion sensor) and low flow plumbing fixtures. Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies. To be completed June 2014 8. Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required. To be done using operating funds. 8(a) Facilitates 1,834 additional GroupX space for programs. Results in $312,000 incremental annual revenue. To be completed June 2014 9. Major cardio equipment typically has a useful life of 3 years with the heavy usage from increasing Sportsplex membership. While regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry replacement standards. 10. Similar to above. With growth in Kidsplex program we expect more capital needs for this program 11. Pumps and boilers have the least useful life of all mechanical classes of equipment. Contingency for replacement. 12. Contingency for HVAC equipment and major IT equipment such as server. 13. Inflatables. This is one of the lowest cost ways to generate revenue. Can be used for Kidsplex; Parties and for fee admission using renovated lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each. Payback is less than one year. (Better space planning options if deferred to after Major Expansion Project in 2015 -16 14 Projects by School System Chapel Hill Carrboro City Schools Long Range Capital Pay -As- You -Go Funds() Lottery Proceeds (2) Culbreth MS Science Wing Addition Middle School #5 Elementary # 12 Carrboro High School Additions Total Orange County Schools Long Range Capital Pay -As- You -Go Funds Lottery Proceeds (2) Elementary #8 Cedar Ridge HS Auxilliary Gym Cedar Ridge HS Classroom Wing" Total Total all Schools Revenues /Funding Source General Fund (Pay -As- You -Go) Lottery Proceeds Debt Financing Schools Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 current rear i Year z Years Year 4 Year 5 FIVe Year b Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,884 839,960 828,944 828,944 828,944 828,944 828,944 4,144,720 4,144,720 4,971,677 1,362,292 7,795,337 9,157,629 37,029,108 6,327,888 6,327,888 28,123,909 23,148,615 8,102,419 3,119,726 3,154,088 3,188,965 4,586,657 17,383,522 31,432,957 105,161,236 1,434,067 1,434,067 1,455,578 1,477,412 1,499,573 1,522,066 7,388,696 7,959,722 513,851 507,336 507,336 507,336 507,336 507,336 2,536,680 2,536,680 28,000,000 3,328,750 - - 12,583,000 5,276,668 1,941,403 1,962,914 1,984,748 2,006,909 2,029,402 9,925,376 51,079,402 13,379,087 5,061,129 5,117,002 5,173,713 6,593,566 19,412,924 41,358,333 156,240,638 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,416 20,674,606 1,353,811 1,336,280 1,336,280 1,336,280 1,336,280 1,336,280 6,681,400 6,681,400 8.300.427 - - 1.362.292 14.123.225 15.485.517 128.884.632 Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP. Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance ( SAPFO) projections of capacity and need. (') Pay -As- You -Go funds reflect same funding in FY 2014 -15 as in FY 2013 -14, and assumes a 1.5% annual growth throughout the 5 year CIP period. (2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be distributed on the basis of each school system's Average Daily Membership (ADM). * Orange County Schools (OCS) requested funding for the Cedar Ridge High School Classroom Wing in Year 3 (2016 -17). OCS does not exceed the adopted levels of service (LOS) established in the most recent SAPFO projections for high school capacity until FY 2022 -23, so recommended funding is reflected in Years 6 -10. 15 County Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 current Year 1 Year Z Year 3 Year 4 Year b Five Year b Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 ippropnanons 222,800 500,000 500,000 Emergency Services 510 Meadowlands 100,000 500,000 29, 000, 000 Cedar Grove Community Center 2,000,000 Southern Orange Campus (Future Planning) 250,000 400,000 3,600,000 Southern Human Services Center (Expansion) Southern Branch Library 600,000 - 525,000 Cedar Grove Community Center Library Kiosk 180,000 Main Branch Library - Remodel - HVAC Projects - Geothermal 130,000 202,500 75,000 Roofing Projects 115,000 179,010 390,569 Information Technology 800,000 500,000 500,000 Register of Deeds Automation 75,000 80,000 80,000 Animal Services Facility Proposed Jail 250,000 500,000 Whitted Building 1,500,000 - Environment and Agriculture Center Government Services Center Annex Parking Lot Improvements 120,000 Life Safety - ADA 25,000 25,000 Court Street Annex Historic Rogers Road Community Center /Infrastructure 3,025,000 Viper Radio System 500,000 500,000 Communication System Improvements 1,334,891 122,000 307,000 EMS Substations 1,200,000 Blackwood Farm Park 147,400 Bingham District Park Cedar Grove Park Phase ll Conservation Easements 250,000 250,000 250,000 Upper Eno Nature Preserve- Public Access Area - 275,000 Eurosport Soccer Center Phase ll 141,000 Lands Legacy 400,000 2,000,000 Millhouse Road Park 30,000 Mountains to Sea Trail New Hope Preserve /Hollow Rock Public Access 200,000 125,000 Northeast District Park River Park Phase II 250,000 6,650,000 7,755,000 389,500 222,800 500,000 500,000 80,000 80,000 500,000 29, 000, 000 500,000 39,000 1,200,000 150,000 250,000 425,000 100,000 235,000 1,432,508 350,000 510,000 500,000 80,000 2,000,000 4,000,000 6,650,000 8,280,000 180,000 277,500 1,181,879 2,500,000 400,000 30,000,000 1,432,508 350,000 630,000 110,000 3,025,000 1,500,000 1,388,000 3,900,000 2,197,400 200,000 1,250,000 275,000 816,000 2,400,000 6,500,000 360,000 250,000 1,200,000 858,360 2,500,000 400,000 100,000 2,750,000 65,000 100,000 1,000,000 1,500,000 6,000,000 7,000,000 1,600,000 1,250,000 440,000 4,639,000 2,500,000 500,000 165,000 8,000,000 16 60,000 500,000 920,000 1,500,000 1,900,000 200,000 250,000 250,000 250,000 6,400,000 2,000,000 4,000,000 6,650,000 8,280,000 180,000 277,500 1,181,879 2,500,000 400,000 30,000,000 1,432,508 350,000 630,000 110,000 3,025,000 1,500,000 1,388,000 3,900,000 2,197,400 200,000 1,250,000 275,000 816,000 2,400,000 6,500,000 360,000 250,000 1,200,000 858,360 2,500,000 400,000 100,000 2,750,000 65,000 100,000 1,000,000 1,500,000 6,000,000 7,000,000 1,600,000 1,250,000 440,000 4,639,000 2,500,000 500,000 165,000 8,000,000 16 P Twin Creeks Park Campus Phase ll Little River Park Phase II Facility Renovations and Repairs Total P Revenues /Funding Source Available Project Balances Transfer from Capital Reserve Transfer from General Fund Transfer from Other Projects Register of Deeds Fees User Fees /Donations County Capital Fund Balance Visitors Bureau Fund Balance 9 -1 -1 Funds State 9 -1 -1 Funds Grant Funding from State /Fed for Parks Contributions from Other Infrastructure Partners Debt Financing - Special Revenue Funds Debt Financing - E -9 -1 -1 Debt Financing Total Current I Year 1 Year 2 Year 3 Year 4 Year 5 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 - 8,333,73-3 175,000 250,000 900,000 83,128,287 50,817,360 175,000 125,000 125,000 Five Year 6 55,000 256,500 300,000 115,000 118,000 110,500 5,939,891 5,328,410 13,777,569 18,888,500 42,383,308 2,750,500 539,063 - 3,751,000 3,572,000 9,105, 069 17, 544, 000 38,147, 508 1,750,000 70,118, 577 42, 737, 360 Current Year 1 Year 2 Year 3 Year 4 Year 5 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Five Year 6 Year to Total Year 10 - 8,333,73-3 175,000 250,000 900,000 83,128,287 50,817,360 125,000 125,000 125,000 Five Year 6 Year to Total Year 10 164,000 - 400,000 1,218,810 1,325,000 952,000 830,800 795,500 5,122,110 6,097,500 160,000 207,600 20,000 227,600 75,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 17 30,000 30,000 625,828 200,000 250,000 125,000 125,000 125,000 125,000 750,000 1,375,000 25,000 87,500 167,500 3,200,000 3,455,000 207,500 3,025,000 3,025,000 539,063 - 3,751,000 3,572,000 9,105, 069 17, 544, 000 38,147, 508 1,750,000 70,118, 577 42, 737, 360 5,939,891 5,328,410 13,777,569 18,888,500 42,383,308 2,750,500 83,128,287 50,817,360 17 County Capital Operating Impact Summary - RECOMMENDED Fiscal Years 2014 -19 Related Operating Costs Personnel Services Southern Branch Library Blackwood Farm Park Bingham District Park Cedar Grove Park Phase 11 Upper Eno Nature Preserve Eurosport Soccer Center Phase 11 Millhouse Road Park Northeast District Park Twin Creeks Park Operations Southern Branch Library Cedar Grove Comm Center Library Kiosk Blackwood Farm Park Bingham District Park Upper Eno Nature Preserve Eurosport Soccer Center Phase 11 Millhouse Road Park Mountains to Sea Trail New Hope Preserve Northeast District Park Twin Creeks Park Little River Park, Phase 11 Debt Service Cedar Grove Community Center Southern Human Services Center Future Planning Southern Human Services Center Expansion Southern Branch Library Main Branch Library Remodel Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 270,000 540,000 18,956 19,300 19,300 19,700 40,000 19,200 12,600 3,000 10,000 80,000 80,000 540,000 1,350,000 72,000 149,256 80,000 240,000 80,000 80,000 2,700,000 360,000 121,500 30,000 400,000 160,000 320,000 108,000 240,000 - 150,000 150,000 300,000 750,000 40,000 40,000 40,000 160,000 200,000 12,600 12,600 55,000 112,000 275,000 41,856 41,856 92,256 836,736 - 165,000 10,000 10,000 10,000 30,000 90,000 - 61,000 100,000 100,000 400,000 - 20,000 3,000 5,000 5,000 16,000 25,000 10,000 100,000 - 300,000 - 15,000 192,000 192,000 192,000 192,000 768,000 28,800 67,200 412,800 412,800 412,800 1,334,400 17,280 17,280 17,280 655,680 655,680 1,363,200 41,856 41,856 92,256 836,736 836,736 1,849,440 960,000 2,064,000 3,278,400 4,183,680 354,720 im 19 Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Related Operating Costs 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 HVAC Projects - Geothermal 181,363 195,763 195,763 195,763 195,763 964,415 1,061,219 Roofing Projects 26,880 26,880 61,255 92,455 105,415 312,885 527,073 Information Technology 423,612 423,612 423,612 423,612 423,612 2,118,060 Proposed Jail 24,000 24,000 72,000 144,000 2,928,000 3,192,000 14,640,000 Whitted Building 162,720 162,720 162,720 162,720 162,720 813,600 813,600 Environment and Agriculture Center 137,521 137,521 687,604 Government Services Center Annex 33,600 33,600 134,400 Parking Lot Improvements 11,520 11,520 60,480 83,520 1,041,600 Historic Rogers Road Neighborhood Ctr/Infrastr. 242,000 242,000 242,000 726,000 1,210,000 Viper Radio System 227,853 337,005 337,005 446,157 555,309 1,903,329 1,637,280 Communication System Improvements 190,590 217,223 277,692 286,206 451,249 1,422,960 976,489 EMS Substations 115,200 230,400 230,400 576,000 2,304,000 Blackwood Farm Park 14,400 196,800 211,200 3,864,000 Bingham District Park - 2,030,400 Cedar Grove Park Phase ll 19,200 19,200 412,800 Upper Eno Nature Preserve 26,400 26,400 26,400 79,200 300,960 Eurosport Soccer Center Phase ll 40,800 40,800 81,600 2,105,376 Lands Legacy 38,400 230,400 230,400 230,400 729,600 1,152,000 Millhouse Road Park 307,200 307,200 1,536,000 Mountains to Sea Trail - 96,000 Northeast District Park - 2,304,000 River Park, Phase ll 24,000 24,000 24,000 72,000 120,000 Twin Creeks Park 57,600 57,600 57,600 57,600 57,600 288,000 2,611,200 Central Efland /North Buckhorn Sewer 148,798 148,798 148,798 148,798 148,798 743,990 743,990 McGowan Creek Outfall 46,602 46,602 46,602 46,602 46,602 233,010 233,010 Buckhorn EDD Phase 2 340,484 340,484 340,484 340,484 340,484 1,702,420 1,702,418 Buckhorn EDD Phase 3 & 4 200,000 200,000 400,000 1,000,000 Efland Sewer Flow to Mebane 362,400 362,400 362,400 362,400 1,449,600 1,812,000 Hillsborough EDD 80,000 80,000 80,000 240,000 400,000 Eno EDD - 700,000 Total 1,956,594 2,784,723 4,364,687 6,761,233 10,835,969 26,703,206 65,838,719 Revenues /Funding Source General Fund - Operating Costs 38,156 84,900 434,900 857,300 1,042,000 2,457,256 6,113,000 General Fund - Debt Service 1,460,276 1,879,261 2,787,225 4,561,371 8,361,407 19, 049, 540 52,173, 801 Special Revenue Funds - Debt Service 242,000 242,000 242,000 726,000 1,210,000 E -9 -1 -1 Fund - Debt Service 117,678 117,678 117,678 117,678 117,678 588,390 Article 46 Sales Tax - Debt Service 340,484 702,884 782,884 982,884 982,884 3,792,020 5,614,418 Operations /funding from other sources 90,000 90,000 727,500 User Fees - Total 1,956,594 2,784,723 4,364,687 6,761,233 10,835,969 26,703,206 1 65,838,719 19 County Capital Projects Fiscal Years 2014 -19 Project Name Emergency Services Meadowlands Project Status Approved Functional Service Area Governing and Management Starting Date 7/1/2012 Department Asset Management Services Completion Date 613012014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Total Project Budget Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction /Repairs /Renovations 3,531,714 Rear area impervious surface installation 100,000 Additional site /dock work (create exterior dock @ pallet width) Equipment/Furnishings MIRV upfit Other building (sound insulation, awning, rollup door openers) 25,000 Facility build out (ramp) 12,500 Total Project Budget 3,569,214 100,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund 1,400,491 100,000 Transfer from Projects 283,723 Debt Financing 1,885,000 Total 3.569.214 100.000 Project Description /Justification Funding for this project in FY 2013 -14 allowed approximately 11,000 square feet of area to the rear of the Emergency Services facility at 510 Meadowlands to be developed as a gravel, multi- function area, in order to allow full utilization of the site during emergencies. The grassy area does not support vehicular traffic, heavy staging of materials /supplies, set up of emergency services tents, etc. Current regulations require any area which exceeds 2,500 square feet to be engineered and constructed with site drainage and subsurface drainage pursuant to impervious surface requirements. 20 County Capital Projects Fiscal Years 2014 -19 Project Name Cedar Grove Community Center Project Status Approved Functional Service Area Governing and Management Starting Date 7/1/2012 Department Asset Management Services Completion Date 613012015 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building - Construction /Repairs /Renovations 964,545 2,000,000 2,000,000 Equipment/Furnishings - Total Project Budget 964,545 - 2,000,000 - - - - 2,000,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 192,000 192,000 192,000 192,000 768,000 960,000 Total Operating Costs - 192,000 192,000 192,000 192,000 768,000 1 960,000 Revenues /Funding Source General Fund - Debt Service 396,545 192,000 192,000 192,000 192,000 768,000 960,000 Available Project Balance 250,000 - Debt Financing 318,000 2,000,000 2,000,000 Total 964,545 - 2,000,000 192,000 192,000 192,000 192,000 2,768,000 1 960,000 Project Description /Justification In 2011 the Board expressed interest in removing the Northern Center building, or parts thereof, and replacing it with a functionally superior and environmentally sustainable facility. In 2012, the Board requested that consideration be given to removal of portions of the existing building (north and south classroom wings, including main restrooms), with adaptive reuse of remaining portions of the building. The Board directed staff to establish a resident advisory board to provide input to the Board in keeping with a Board adopted charge. Staff met with community representatives on several occasions, and discussed conceptual ideas for site development. Adaptive reuse of the facility has been pursued, in close consultation with community representatives. Final Board decisions regarding use or disposition of the classroom wings will determine finalized design and cost estimates for the project. Note: a portion of the $250,000 previously funded for deconstruction has been allocated to design fees for adaptive reuse. 21 Project Name Functional Service Area Bu Professional Services - Design work Construction/Repairs/Renovations Site Master Plan EquipmenbFumishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source General Fund - Debt Service Transfer from Other Projects Debt Financing Total Project Description /Justification County Capital Projects Fiscal Years 2014 -19 Southern Orange Campus (Future Planning) Governing and Management Asset Manaaement Services Project Status Approved Starting Date 7/1/2011 Completion Date 7/1/2017 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 400,000 400,000 3,600,000 67,200 412,800 41 28,800 28,800 67,200 412,800 412,800 400,000 - 400,000 3,600,000 41 Year to Total Year 10 400,000 3,600,000 412,800 1,334,400 1 2,064,000 4,000,000 This project includes site development infrastructure (utilities, access roads, curb & gutter, building pads, etc.) In February 2007, the Board approved a master plan concept for the Southern Human Services Center site and in November 2010, authorized the preparation of a formal Master Plan for the campus. The proposed Master Plan will include requirements associated with the needed SUP modification for separate site preparation activities that might be necessary to preserve the County's long -term development options at this location. This project would support master plan preparation costs as well as preliminary site development activities not associated with specific existing buildings on the campus. Expansion of existing buildings as reflected in the Master Plan will be presented as a separate CIP request specific to those facilities. December 2012 update: Board of County Commissioners approved a master plan and associated development guidelines, October 2012. Orange County is currently working with the Town of Chapel Hill to reach a mutually beneficial Special Use Permit modification ( "SUP -M ") that will guide use of this site . Staff is currently in the process of applying for this SUP -M and took the first step by presenting the plan and its guidelines to the Town of Chapel Hill Community Design Commission on November 28, 2012. Concept plan review with Chapel Hill Town Council occurred on February 11, 2013. With adequate response from the Town Council, County staff will pursue the SUP process throughout the rest of calendar year 2013, with approval of SUP -M anticipated in late 2013 or early 2014. Funding included in FY 14 -15 is for design services and regulatory processes. Funding included in FY 15 -16 is for site development infrastructure. 22 County Capital Projects Fiscal Years 2014 -19 Project Name Southem Human Services Center Expansion Project Status Approved Functional Service Area Governing and Management Starting Date 71112011 Department Asset Management Services Completion Date 71112017 17,280 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 6,650,000 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction/Repairs/Renovations Health Clinic & DSS Renovations Site Master Plan Building Expansion Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source General Fund - Debt Service Transfer from Other Projects Debt Financing 180.000 6,650,000 6,650,000 1Rn nnn _ I _ _ R R5n nnn _ _ R R5n nnn I _ 17,280 1 17,280 17,280 17,280 655,680 655,680 1,363,200 1 3,278,400 17,280 1 17,280 17,280 17,280 655,680 655,680 1,363,200 1 3,278,400 17,280 17,280 17,280 17,280 655,680 655,680 1,363,200 3,278,400 180,000 6,650,000 - 6,650,000 Total 180,000 17,280 17,280 17,280 6,667,280 655,680 655,680 8,013,200 1 3,278,400 Project Description /Justification This project includes expansion of the existing Southern Human Services Center, contingent upon approval of the SUP -M identified in the separate South Orange Campus Site Development project. In February 2007, the Board approved a master plan concept for the Southern Human Services Center site and in November 2010, authorized the preparation of a formal Master Plan for the campus, which included a Dental Clinic. The proposed Master Plan would include requirements associated with the needed SUP modification for separate site preparation activities that might be necessary to preserve the County's long -term development options at this location. Expansion of the existing building to accommodate future Human Services program needs is projected later in the plan to allow for the logical and timely development of master plan recommendations. A separate Southern Orange Campus future planning CIP project reflects preparation and preliminary development activities associated with the Orange County Southern Campus Master Plan. 23 County Capital Projects Fiscal Years 2014 -19 Project Name Southern Branch Library Project Status REVISED Functional Service Area Governing and Management Starting Date 7/1/2011 Department Asset Management Services Completion Date 613012017 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building 100,000 600,000 - Professional Services 525,000 525,000 Construction /Repairs /Renovations 7,000,000 7,000,000 - Equipment/Furnishings 755,000 755,000 Total Project Budget 100,000 600,000 - 525,000 7,755,000 - - 8,280,000 - General Fund Related Operating Costs Personnel Services 270,000 540,000 540,000 1,350,000 2,700,000 Operations 150,000 150,000 300,000 750,000 Technology - - New Debt Service 41,856 41,856 92,256 836,736 836,736 1,849,440 1 4,183,680 Total Operating Costs 41,856 41,856 362,256 1,526,736 1,526,736 3,499,440 1 7,633,680 Revenues /Funding Source Transfer from General Fund 270,000 690,000 690,000 1,650,000 3,450,000 General Fund - Debt Service 41,856 41,856 92,256 836,736 836,736 1,849,440 4,183,680 Available Project Balances 100,000 164,000 - Debt Financing 436,000 525,000 7,755,000 - - 8,280,000 Total 100,000 600,000 1 41,856 566,856 8,117,256 1,526,736 1,526,736 11,779,440 1 7,633,680 Project Description /Justification Funding is provided for purchase of land should the County Commissioners choose to move forward with the development of a Southern Branch Library. Design and construction costs are projected within a timeframe commensurate with debt capactiy; and the timeliness of design prior to construction commencement. Additional costs for equipment / furnishings and technology and staffing for an opening date of July 1, 2017 are reflected. New Personnel Services do not reflect the consolidated cost reduction, by closing the Cybrary and McDougle branches. 2.15 FTEs will be consolidated into the new Southern Branch, reducing the need for aditional new personnel services by $110,000. 24 County Capital Projects Fiscal Years 2014 -19 Project Name Cedar Grove Community Center Library Kiosk Project Status NEW Functional Service Area Governing and Management Starting Date 7/1/2015 Department Asset Management Services Completion Date 613012016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building - Professional Services - Construction /Repairs /Renovations - - Equipment/Furnishings 180,000 180,000 - 180,000 - - - 180,000 - Total Project Budget - - General Fund Related Operating Costs Personnel Services - Operations 40,000 40,000 40,000 40,000 160,000 200,000 New Debt Service - Total Operating Costs - 40,000 40,000 40,000 40,000 160,000 1 200,000 Revenues /Funding Source Transfer from General Fund 220,000 40,000 40,000 40,000 340,000 200,000 General Fund - Debt Service - - - Available Project Balances - Debt Financing - - - - Total - - - 220,000 40,000 40,000 40,000 340,000 1 200,000 Project Description /Justification The recently approved Library Strategic Plan 2013 -16 tasked the Library to provide rural services to Orange County residents. With the Cedar Grove Community Center remodel project scheduled for FY 2014 -15, this is an opportunity to provide an automated material kiosk at the site. This kiosk could be designed to provide 24 hour electronic access for checking in and out materials to customers. This is an outdoor model, which will be inserted into an exterior wall providing access to the public. If the library were staffing a branch, an entry level FTE typically costs $47,000 annually, including benefits. Based upon 24 hour access, the kiosk will pay for itself after the 4th year of service. The library already provides courier service and the replenishment of the materials could be combined into this existing service. 25 County Capital Projects Fiscal Years 2014 -19 Project Name Main Branch Library Remodel Project Status NEW Functional Service Area Governing and Management Starting Date 7/1/2019 Department Asset Management Services Completion Date 613012021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building - Professional Services - - 95,000 Construction /Repairs /Renovations - - 880,000 Equipment/Furnishings - 225,000 Total Project Budget - - - - - - - - 1,200,000 General Fund Related Operating Costs Personnel Services - Operations New Debt Service - 354,720 Total Operating Costs - - - - - - 354,720 Revenues /Funding Source General Fund - Debt Service - - - - - - 354,720 Available Project Balances Debt Financing - - - - - 1,200,000 Total - - - - - - - - 1,554,720 Project Description /Justification Project Description /Justification: The need for an up fit and re- design of the OCPL Main Library was identified both in the County Space Needs Study and the 2012 Community Needs Assessment portion of the library's strategic plan. The library is at a critical mass for people space and does not have the option of expanding its physical space to meet growing demands. Circulation is up, rooms are booked and staff is cramped. Current growth does not even include the anticipated 1,000 new users to the Main Library over the next 5 years that will be a result of the recently approved 600 new residential units in Hillsborough. To accommodate current and future users, the library must make better use of the existing space by focusing on maximizing its flexibility and adaptability. An initial evaluation by the Freelon Group identified four areas to improve: 1) service points /staff areas; 2) sight lines /security; 3) programming spaces; 4) technology as a customer resource and operational tool. With a re- designed layout, the library can improve service with fewer work stations and service points that occupy less square footage. Lower, consolidated shelving will increase sight lines and create an open, collaborative space. Creating smaller, flexible program rooms and utilizing subdivided meeting space allows programs to run concurrently and fit to the number of participants. The introduction of more mobile technologies permits library staff to have a greater service impact and streamline their workflows. 26 County Capital Projects Fiscal Years 2014 -19 Project Name HVAC Projects Project Status UPDATED Functional Service Area Governing and Management Starting Date 7/1/2000 Department Asset Management Services Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Construction /Repairs/Renovations 617,223 Community Geothermal (DA Bid, Jail, Historic Courthouse, CSA) 1,709,200 Efland CC HVAC Replacement 20,000 - Battle Courtroom geo- thermal HVAC 50,000 - SHSC - proposed for geo- thermal replacement 75,000 75,000 858,360 Hillsborough Commons- equipment replacement 45,000 30,000 30,000 503 W Franklin (SDC) - equipment replacement 30,000 22,500 22,500 Whitted Human Services Center- chiller replacement 150,000 150,000 WCOB - backup for cooling system for lT room, c/w notification system 35,000 1 202,500 75,000 277,500 858,360 Total Project Budget Geothermal 2,376,423 130,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source Transfer from General Fund 617,223 - 52,500 75,000 - 127,500 General Fund - Debt Service 168,883 181,363 195,763 195,763 195,763 195,763 964,416 1,061,219 Transfer From Other Projects - - Grant Funding ECCBG Debt Financing 1,759,200 130,000 150,000 150,000 858,360 Total 2,376,423 298,8831 383,863 270,763 195,763 195,763 195,763 1,241,9161 1,919,579 Project Description /Justification In the absence of compelling reasons to the contrary, geothermal is projected for all HVAC replacement projects recommended in this Plan. While initial costs come at a slight premium over conventional systems, the on -going operational cost savings (30 -35% annually) and the speed at which the premium capital cost is recovered, outweigh the initially more expensive installation. For example, the Justice Facility, whose system has been in use since 2008, is on track to recoup the premium cost by 2016 and is experiencing a 30% savings in annual heating and cooling costs. The Link Government Services Center geothermal project was completed in 2012 and is realizing energy reductions similar to the Justice Center. The Link Center project was partially funded by ARRA grant funds. The system was sized in a manner that will accommodate any future development of the north end of the first floor. The remaining components of the Community Geothermal Project, approved for funding in 2012/13, are currently under construction, will serve the remaining facilities on the "East Campus ", including the Jail, District Attorney's office, Historic Courthouse, and the Court Street Annex. Completion is expected no later than June 30, 2014. Staff will continue to investigate opportunities for grant funding for future geo - thermal projects. If grant funds become available, project timelines may move up. Requested funds for Hillsborough Commons and 503 West Franklin are for replacement of existing equipment. Geo- thermal is not possible at these locations due to Hillsborough Commons being a leased facility, and space restraints at 503 West Franklin. Geo - thermal to serve the Southern Human Services Center may be included as part of the Southern Campus development project. $75,000 has been added for SHSC for FY 15 -16 for possible needed replacement of a rooftop unit, in the event replacement becomes necessary prior to system replacement with geo - thermal. New funding has also been included this year for replacement of the chiller located at the Whitted Human Services Center, which is nearing the end of its useful life, earlier than average for this type of equipment. 27 County Capital Projects Fiscal Years 2014 -19 Project Name Roofing Projects Project Status UPDATED Functional Service Area Governing and Management Starting Date 71112000 Department Asset Management Services Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year 1 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to I Project Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 nppwpnau -, Construction /Repairs/Renovations 1,433,100 Court Street Annex 75,000 Jail (1997 Addition) 3 sectors 16,000 Justice Facility (New Courthouse) - Two flat roofs 35,000 501 W. Franklin 503 W. Franklin (Skills Development Center- 9 sectors) 85,000 SHSC (three sectors, incl. mechanical building) AMS North Administrative Bldg 14,000 AMS North Operations Warehouse 4,400 s1) AMS North Operations Small storage (1,600 s1) AMS North Motorpool Facility EMS Station - Revere Road EMS Communication tower (Eno Mtn) Blackwood Farm House Cate Farm House (Twin Creeks) Efland Community Center (main building) 30,000 Link Center (metal roof) DA Building (sector 2) Central Recreation Northern Human Services (roof work to be included in NHSC project account) New Courthouse (courtroom EPDM, 4,800 sf, 4 other sectors) Battle Courtroom (2 sectors) 100,000 Total Project Budget 1,673,100 115,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 15 Total Operating Costs 15 142,000 18,000 160,000 - 135,000 135,000 69,800 69,800 325,000 325,000 35,200 35,200 12,800 12,800 91,069 91,069 2,500 2,500 16,225 16,225 20,625 20,625 52,500 52,500 12,000 12,000 125,000 125,000 94,160 30,000 124,160 7Q nin '%Qn FAQ '%RQ rnn 777 Ann _ 1 1A1 R7Q 61.255 92.455 105.415 312 527 Revenues/Funding Source Transfer from General Fund 1,508,100 - 179,010 32,500 64,500 87,800 363,810 General Fund - Debt Service 15,840 26,880 26,880 61,255 92,455 105,415 312,884 527,073 Debt Financing 165,000 115,000 358,069 325,000 135,000 818,069 Total Project Description /Justification Roofing replacement priorities are determined by a roof replacement schedule initially prepared in 1998 and updated in 2003, 2006 and 2012. Individual projects and their anticipated funding period are itemized above. The portions of the Cedar Grove building to be retained will require a new roof, with the cost included in the Cedar Grove center project budget, not in the Roofing Project. $135,000 has been added to Year 4 to reflect updates provided in the 2012 roof asset management plan update. Reroofing of the former AMS North adminstration building (repurposed at OPT administration building January 2014) and the Efland Community Center were completed in August 2013. The Court Street Annex and F. Gordon Battle Courtroom reroofing projects were completed in January 2014. NQ County Capital Projects Fiscal Years 2014 -19 Project Name Information Technology Project Status Approved Functional Service Area General Services Starting Date 7/1/1990 Department Information Technologies Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services Equipment/Furnishings - Infrastructure 4,021,613 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 2,250,000 Library Management Systems Software 250,000 - BOCC Initiatives 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 250,000 Total Project Budget 4,321,613 800,000 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 108,480 260,892 423,612 423,612 423,612 423,612 423,612 2,118,060 Total Operating Costs 108,480 260,892 423,612 423,612 423,612 423,612 423,612 2,118,060 - Revenues /Funding Source Transfer from General Fund 3,527,593 50,000 500,000 500,000 500,000 500,000 500,000 2,500,000 2,500,000 General Fund - Debt Service 260,892 423,612 423,612 423,612 423,612 423,612 2,118,060 Available Project Balance 200,000 - Debt Financing 702,500 750,000 1 - 923,612 923,612 923,612 923,612 923,612 4,618,060 1 2,500,000 Total 4,430,093 1,060,892 Project Description /Justification The Information Technology project incorporates a number of technology improvement efforts the County plans to accomplish in the next five years. The improvements include, but are not limited to: server replacements and upgrades, desktop and laptop replacements, PC software upgrades, GIS software and hardware upgrades. $50,000 has been included each year for Board of Commissioners technology initiatives. FY 2014 -15 initiatives include SAN expansion, network replacements (replace aging switches, routers, and hubs), server replacements, and desktop /laptop replacements. 29 County Capital Projects Fiscal Years 2014 -19 Project Name Register of Deeds Automation Project Status Approved Functional Service Area General Services Starting Date 7/1/1990 Department Register of Deeds Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services Construction /Repairs /Renovations Equipment/Furnishings 940,514 75,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 Total Project Budget 940,514 75,000 80,000 80,000 80,000 80,000 80,000 400,000 1 400,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - - Revenues /Funding Source Transfer from General Fund Register of Deeds Fees 940,514 75,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 Debt Financing Total 940,514 75,000 80,000 80,000 80,000 80,000 80,000 400,000 400,000 Project Description /Justification The Register of Deeds Automation project is funded with fees collected by the Register of Deeds. The funding is mandated by NC General Statute 161 -11.3 which requires all Counties to reserve ten percent of revenues collected and retained by the County in a nonreverting Automation Enhancement and Preservation Fund. The proceeds shall be expended on computers or imaging technology and needs associated with the preservation and storage of public records in the Register of Deeds Office. 30 County Capital Projects Fiscal Years 2014 -19 Project Name Animal Services Facility Project Status UPDATED Functional Service Area Governing and Management Starting Date 71112019 Department Asset Management Services Completion Date 613012020 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building 180,364 Construction /Repairs /Renovations 8,313,500 Equipment /Furnishings 675,000 Emergency power generator - 100,000 - - - - - - - Total Project Budget: 9,168,864 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - - Revenues /Funding Source Transfer from General Fund 123,864 - 100,000 Sales Tax Reimbursement 150,000 Debt Financing 8,870,000 Transfer from Other Projects /Funds 25,000 - - - - - - 100,000 Total 9,168,864 - Project Description /Justification An emergency power generator and automatic transfer switch would be installed. The facility is "generator ready ", however, generators may be difficult to obtain in the event of a major disaster when this facility is needed for sheltering displaced pets, so a permanent solution is recommended. Opportunities for grant funding will also be explored in conjunction with Emergency Services staff. 31 County Capital Projects Fiscal Years 2014 -19 Project Name Proposed Jail 1 - 24,000 24,000 72,000 144,000 2,928,000 3,192,000 Project Status Proposed Functional Service Area Governing and Management 24,000 24,000 72,000 144,000 2,928,000 3,192,000 14,640,000 Starting Date 7/1/2013 Department Asset Management Services Completion Date 613012018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building - Professional Services 250,000 500,000 500,000 1,000,000 Construction /Repairs/Renovations 29,000,000 29,000,000 EquipmenbFumishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source General Fund - Debt Service Transfer from Projects Debt Financing Total Project Description /Justification - 250,000 1 - 500,000 500,000 29,000,000 - 30,000,000 1 - 24,000 24,000 72,000 144,000 2,928,000 3,192,000 14,640,000 24,000 24,000 72,000 144,000 2,928,000 3,192,000 14,640,000 24,000 24,000 72,000 144,000 2,928,000 3,192,000 14,640,000 250,000 1 500,000 500,000 29,000,000 30,000,000 1 - 250,000 1 24,000 524,000 572,000 29,144,000 2,928,000 33,192,000 1 14,640,000 In October, 2012, NC Council of State authorized issuance of a 50 year land lease to Orange County for approximately 6.8 acres for construction of this facility. The land lease agreement contemplates design to be completed no later than September 2016, and operations to commence in the new facility no later than September 2019. A consultant has been retained to evaluate the site and determine the best configuration of the potential site, along with whatever constraints (environmental /regulatory for example) that might impact the development. A space and capacity utilization consultant has also been retained to evaluate the overall capacity and origram needs for the facility. Site and programming related planning costs have been included at $250,000 for FY 2013 -14. Construction cost estimates from firms in the business of building detention facilities range from $80,000 to $120,000 per bed. The newjail is intended to house a minimum of 250 prisoners and contain support spaces needed for such a facility. While the estimate may be reduced at some point in the future as the project is more firmly developed, funding at the $120K per bed level has been included in this request. Site Design costs are included in FY 15 -16, and Architectural /Engineering costs are included in FY 16 -17, with construction costs in FY 17 -18. 32 County Capital Projects Fiscal Years 2014 -19 Project Name Whitted Building Project Status UPDATED Functional Service Area Governing and Management Starting Date 7/1/2012 Department Asset Management Services Completion Date 613012016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building Professional Services - Design work 100,000 - Construction /Repairs/Renovations 1,400,000 - Generator upgrade /replacement 200,000 - Replacement of exterior doors/storefronts 70,000 - Additional controlled access doors 25,000 - Total Project Budget: 295,000 1,500,000 - - - - - - i - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source 28,320 1 162,720 162,720 162,720 162,720 162,720 813,600 1 813,600 28,320 1 162,720 162,720 162,720 162,720 162,720 813,600 1 813,600 Transfer from General Fund - 100,000 General Fund - Debt Service 28,320 Debt Financing 295,000 1,400,000 Total 295,000 1,528,320 Project Description /Justification 162,720 162,720 162,720 162,720 162,720 813,600 813,600 162,720 162,720 162,720 162,720 162,720 813,600 813,600 Funding for FY 2012 -13 included: 1) 600 kW emergency power generator w/ 1000A automatic transfer switch would be supplied and installed to meet the emergency electrical needs of this facility during power outages. A smaller emergency generator at the site currently powers only refrigeration equipment for drug storage and very limited other critical areas. Opportunities for grant funding have been explored in conjunction with Emergency Services staff. Since the Health Department will occupy the facility for the foreseeable future, emergency power sufficient to keep the clinics in operation during times of disaster is recommended. 2) Replacement of seven exterior door /storefront replacement to meet security, safety and accessibility needs was completed in late 2013. Replacement included card controlled access doors and power - assisteded door openers for several doors. 3) Funding approved for FY 2013 -14 for renovation of the former Library space for a shared use facility that would accomodate a permanent meeting location for the Board of County Commisioners and potentially other uses, is currently in progress and scheduled for completion during FY 13 -14. Funding also includes an allowance for associated parking improvements /modifications that may be required. 4) A new request for 2014 -15 is the replacement of the chiller due to earlier than anticipated failure that provides cooling for the Whiffed campus (includes Whiffed center and Central Recreation center) as part of the renovation project. The total cost is $250,000, with $150,000 included in the HVAC Capital project, and $100,000 from anticipated available contingency funds in the Whiffed project account. 33 County Capital Projects Fiscal Years 2014 -19 Project Name Environment and Agriculture Center change of use Project Status UPDATED Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 6/30/2018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction /Repairs/Renovations - HVAC Replacement 662,508 662,508 Construction /Repairs/Renovations - Roof Replacement 560,000 560,000 Parking Repair /Improvements (complete site) 210,000 210,000 Total Project Budget: 1,432,508 - 1,432,508 General Fund Related Operating Costs Personnel Services Operations New Debt Service 137,521 137,521 687,604 Total Operating Costs - 137,521 137,521 687,604 Revenues/Funding Source General Fund - Debt Service 137,521 137,521 687,604 Debt Financing 1,432,508 1,432,508 1,432,508 137,521 1,570,029 687,604 Total Project Description /Justification Current occupants of the EAC building may be relocated to an alternative facility, with this building renovated or removed for an alternative use. The building was a former grocery store that was acquired by the County and renovated in 1985 for office use. The age and condition of the facility would require significant investment for on -going use, including replacement of the roof and HVAC equipment and asphalt repair. 34 County Capital Projects Fiscal Years 2014 -19 Project Name Government Services Annex Project Status New Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 6/30/2018 HVAC Replacement Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction /Repairs/Renovations HVAC Replacement 350,000 350,000 Total Project Budget: 350,000 - 350,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 33,600 33,600 134,400 Total Operating Costs - 33,600 33,600 134,400 Revenues/Funding Source General Fund - Debt Service 33,600 33,600 134,400 Debt Financing 350,000 350,000 Total 350,000 33,600 383,600 134,400 Project DescriptionlJustification Placeholder for modifications to building to address flood plain issues and possible modifications for alternative uses. Includes $350,000 for HVAC replacement in FY 2017 -18 (Year 5). This is one of several facilities that was discussed with the Board at their work session on February 12, 2013. 35 County Capital Projects Fiscal Years 2014 -19 Project Name Parking Lot Improvements Project Status New Functional Service Area Governing and Management Starting Date 7/1/2015 Department Asset Management Services Completion Date 613012020 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building Construction/Repairs/Renovations Government Services Annex/Link Ctr 360,000 360,000 District Attorney Building 150,000 150,000 Efland Community Center - 300,000 AMS North /OPT 1,500,000 Southern Human Services Center 950,000 5011503 W Franklin St 120,000 120,000 Total Project Budget 120,000 - 510,000 - 630,000 2,750,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 11,520 11,520 60,480 83,520 1,041,600 - 11,520 11,520 60,480 83,520 1,041,600 Total Operating Costs Revenues/Funding Source General Fund - Debt Service 11,520 11,520 60,480 83,520 1,041,600 Debt Financing 120,000 510,000 630,000 2,750,000 120,000 11,520 521,520 60,480 713,520 3,791,600 Total Proiect Description /Justification Project includes repair, resurfacing and /or replacement of asphalt and concrete parking areas, including necessary curb and gutter systems. Cost estimates are as provided by ECS Carolinas in the Limited Facilities Consulting Services report developed for Orange County and presented to the Board at their November 12, 2013 work session. 36 County Capital Projects Fiscal Years 2014 -19 Project Name Life Safety -ADA Project Status New Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012020 Current Year 1 Year 2 Year 3 Year 4 Year 6 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -16 2016 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building Construction /RepairsiReno va tions Fire alarm system design and installation - Court Street Annex 15,000 Fire alarm system improvementsi replacement - Historic Courthouse 25,000 25,000 Elevator improvements - Historic Courthouse 60,000 60,000 Fire alarm system design and installation - Efland Community Center - 10,000 Fire alarm system design and installation - OPT (formerAMS N admin) 10,000 Fire alarm system design and installation - 501 W Franklin St 30,000 Fire alarm system design and installation - 129 King Street Automated Access Doors - West Campus & Seymour Senior Ctr 25,000 25,000 Total Project Budget: 1 26,000 26,000 60,000 110,000 66,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - RevenuesiFunding Source Transfer from General Fund 25,000 25,000 60,000 110,000 65,000 General Fund - Debt Service - - - Debt Financing - 26,000 26,000 60,000 110,000 66,000 Total Project Description /Justification Most County buildings are now equipped with fire alarm systems. This project would see remaining buildings upfitted with fire alarm systems, and improvements to the existing system at the Historic Courthouse. Also included are improvements to modernize the elevator at the Historic Courthouse, and installation of automated access doors at West Campus and the Seymour Senior Center. 37 County Capital Projects Fiscal Years 2014 -19 Project Name Court Street Annex Project Status New Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 6/30/2018 Total Project Budget: Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction /Repairs/Renovations Electrical system improvements 100,000 Total Project Budget: 100,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - Revenues/Funding Source Transfer from General Fund 100,000 General Fund - Debt Service Debt Financing Total 100,000 Project DescriptionlJustification Project includes replacement of the main distribution panel and electrical circuits throughout the building to meet modern standards. W County Capital Projects Fiscal Years 2014 -19 Project Name Historic Rogers Road Neighborhood Community Center /Infrastructure Project Status Approved /New Functional Service Area Governing and Management Starting Date Department Asset Management Services Completion Date Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction /Repairs/Reno va tions HVAC Replacement Total Project Budget: Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source 650,000 From General Fund 650,000 General Fund - Debt Service Debt Financing - Special Revenue Funds Total 650,000 Project Description /Justification 3,025,000 242,000 242,000 242,000 - 242,000 242,000 242,000 242,000 242,000 242,000 000 3,025,000 726,000 1 1,210,000 726,000 1,210,000 726,000 1,210,000 During FY 2012 -13, the County established a capital project for the construction of a Historic Rogers Road Neighborhood Community Center with funds of $650,000. The project is contingent on both an Interlocal Agreement with the Towns of Chapel Hill and Carrboro, and the approval of a contract with Habitat for Humanity for the construction and operation of the Community Center on the two lots in the Phoenix Place subdivision provided by Habitat. In 2012, OWASA presented a Sewer Concept plan to serve 86 parcels at an estimated cost of $5.8 million. The Historic Rogers Road Neighborhood Task Force recommended that the Sewer Concept plan should be funded by Carrboro, Chapel Hill, and Orange County in proportion to the recommended cost sharing. On March 6, 2014, the Board agreed to fund the County's 43% of a contract with OWASA for a preliminary engineering estimate to provide sewer to the 86 parcels identified by the Task Force, not to exceed $130,000. The estimated total cost of the Sewer Concept plan to serve 86 parcels is $7,035,000 for Fiscal Year 2015 -16, and Orange County's 43% share is $3,025,000. 39 County Capital Projects Fiscal Years 2014 -19 Project Name Viper Radio System Project Status Approved Functional Service Area Public Safety Starting Date 7/1/2012 Department Emergency Services Completion Date 613012021 118,701 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 555,309 1,903,329 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Additional Channels on Existing Towers Towers Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source General Fund - Debt Service Capital Projects Fund Balance Debt Financing Total Project Description /Justification 543,750 500,000 500,000 500,000 500,000 - 1,500,000 1,000,000 543,750 500,000 500,000 - 500,000 500,000 - 1,500,000 1,000,000 118,701 227,853 337,005 337,005 446,157 555,309 1,903,329 1,637,280 118.701 227.853 337.005 337.005 446.157 555.309 1.903.329 1.637.280 543,750 118,701 1 227,853 337,005 337,005 446,157 555,309 1,903,3291 1,637,280 000 500,000 500,000 1,500,0001 1,000,000 Additonal Channels: Equipment and hardware on the existing towers in Orange County as well as the surrounding areas will be upgraded to allow for increased system capacity which will reduce busy signals received by field units during times of high demand. If the upgrades are not funded, the system will not be able to alleviate the current service /coverage issues. Channels and additional equipment will be added to the following locations based on the most current information from the state. Chatham Site: 3 channels /1 combiner; Hillsborough Site: 2 channels /1 combiner /1 antenna package. The tower is currently full and may require additonal work to allow channels to be added; Laws Site: 3 channels; UNC Site: 2 channels. Site is maintained by UNC and may require additonal work to add channels; Altamahaw Site: 1 channel; Mebane Site: 2 channels. Towers: The addition of two towers over the next five years (costs for each tower are spread over a two year period) will expand coverage which in turn will increase capacity allowing better access for field units increasing safety and more stable interoperability. A third tower is planned in Years 6 -10. Can not be funded by 9 -1 -1 funds. Note: This Viper Radio System project was reviewed as part of the charge to the Emergency Services Work Group. .1 County Capital Projects Fiscal Years 2014 -19 Project Name C Communication System Improvements P Project Status A Approved Functional Service Area P Public Safety S Starting Date 7 7/1/2012 Department E Emergency Services C Completion Date 6 613012018 Current Y Year 1 Y Year 2 Y Year 3 Y Year 4 Y Year 5 Five Y Year 6 Prior Years Fiscal Year F Fiscal Year F Fiscal Year F Fiscal Year F Fiscal Year F Fiscal Year Year t to Project Budget F Funding 2013 -14 2 2014 -15 2 2015 -16 2 2016 -17 2 2017 -18 2 2018 -19 Total Y Year 10 OSSI -CAD Replacement 5 589,875 - - 800 Mhz Radios 2 253,077 20,000 1 122,000 1 127,000 3 39,000 9 920,000 1 1,208,000 NextGen Phone S Y 9 -1 -1 Call Taker and Dispatch Software: *Emergency Police Dispatch *Emergency Fire Dispatch *Smart9 -1 -1 Paging Hardware P25 Compliant Radio Consoles (E- 9 -1 -1) 231,026 P25 Compliant Radios (Rural Fire Districts) Total Project Budget 1,073,978 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs 107,038 107,038 30,000 150,000 601,242 150.000 30,000 150,000 35,801 1 190,590 217,223 277,692 286,206 451,249 1,422,960 1 976,489 35.801 1 190.590 217.223 277.692 286.206 451.249 1.422.960 1 976,489 Revenues /Funding Source Transfer from General Fund 193,474 General Fund - Debt Service 35,801 72,912 99,545 160,014 168,528 333,571 834,570 976,489 From 9 -1 -1 Funds - Debt Service 117,678 117,678 117,678 117,678 117,678 588,390 From 9 -1 -1 Funds 716,504 - 30,000 30,000 Grant Funds - State E911 Board 625,828 Capital Projects Fund Balance Debt Financing - E -9 -1 -1 539,062 - Debt Financing 164,000 170,000 122,000 277,000 39,000 920,000 1,358,000 Total 1,073,978 1,370,691 312,590 524,223 316,692 1,206,206 451,249 2,810,960 976,489 Project Description /Justification Note: This Communications System Improvements project was reviewed as part of the charge to the Emergency Services Work Group. OSSI: Project funded in FY 12 -13 41 Note: This Communications System Improvements project was reviewed as part of the charge to the Emergency Services Work Group. OSSI: Project funded in FY 12 -13 41 800 MHz Radios: Portable and mobile 800 MHz radios for all Public Safety Departments County -Wide have or will be reaching seven -years of age. Replacement is necessary to ensure reliability for emergency responders. Only the Emergency Services and Sheriff's departments are included in the CIP. It will be up to each individual municipal or rural department to fund their replacement radios. It is important to establish standard features and specifications for 800 MHz radios (portables and mobiles) to ensure system reliability, optimal integration with new platforms (P25) which will be placed in service by NCSHP /VIPER starting in 2013. Regardless of funding source or user, it is critical that units purchased be standardized to ensure integration, reliability and reduce potential for field failure. The replacement of radios for Emergency Services will be phased over a total of five years. The County started purchasing new 800 MHz radios in 2004 and replaced some in FY 2012 -13. FY 2013 -14 includes funding to replace a repeater, and funding in subsequent years for these original radios plus sufficient radios for new staff and begin to replenish disaster radio cache. Year 4 (FY 2017 -18) includes funding of $920,000 for replacement of Sheriff radios. NextGen Phone System: Replacement of the main 9 -1 -1 switch, which is necessary to gain access to Internet (Next Generation) based services. The current switch will have reached the end of its useful life and will no longer be supported by the vendor. If the switch is not replaced, the cost of repairs /maintenance /parts will become very expensive. There is a risk that parts for this equipment will not be available in the coming years. Based on the most current vendor consultation, replacement is approved in FY 2013 -2014. Pricing reflects updated quote and will be covered by Grant Funds approved by 9 -1 -1 Board. 9 -1 -1 Call Taker and Dispatch Software: EPD: ProQA Dispatch Software integrates the National Academy Protocols with today's critical computer technologies and assists telecommunicators in quickly determining the appropriate response specifically configured by local agency authorities. ProQA guides dispatchers in providing relevant Post - Dispatch and Pre - Arrival instructions prior to units arriving on scene. Pricing reflects updated quote and OSSI interface. Costs to be covered by Grant Funds approved by 9 -1 -1 Board. EFD: Fire Priority Dispatch system will allow all the benefits and safety features of a unified fire protocol system based on fire department approved parameters to combine with the latest in caller integration and response prioritization. Pricing reflects updated quote and OSSI interface. Costs to be covered by Grant Funds approved by 9 -1 -1 Board. Smart 9 -1 -1: Allows citizens to enter information through a secure website that would be available in the event they need to call 9 -1 -1. When the citizen calls 9 -1 -1 the data automatically displays on the 9 -1 -1 operators work station. The same information is also available via the web to police, fire and EMS units in the field which helps them respond more quickly and effectively. It works seamlessly in today's infrastructure as well as future Next Generation solutions. Paging Hardware: Will provide a reliable station notification system for all County Fire and EMS stations. Can not be funded through 9 -1 -1 funds. P25 Compliant Radio System Consoles: The Project 25 New Technology Standards Project (known as Project 25 or P25) is a multi - phase, multi -year project jointly conducted by the public safety communications community and industry to establish a suite of open standards (known as the Project 25 Standard) that enable the manufacture, procurement, and operation of interoperable digital wireless communications equipment and systems to satisfy the service, feature, and capability requirements of public safety practitioners and other users. Replacement of the current radio systems in the 911 center to continue to integrate with the state -wide VIPER radio network. This upgrade will outfit eleven (11) 911 console positions and furniture for two workstations. Becoming compliant will allow for the capability to provide and maintain a communciations infrastructure supported by the State. Costs of furniture for two (2) workstations will be covered by Grant Funds approved by 9 -1 -1 Board. P25 Compliant Radios (Rural Fire Districts): Provides for P25 compliant upgrades and programming to existing portable radios for all rural fire districts. 42 County Capital Projects Fiscal Years 2014 -19 Project Name Emergency Services Substations Project Status Proposed Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building - Construction /Repairs/Renovations 50,000 1,200,000 1,200,000 1,500,000 3,900,000 1,500,000 Total Project Budget: 50,000 1,200,000 1,200,000 - 1,500,000 3,900,000 1 1,500,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 115,200 230,400 230,400 576,000 2,304,000 Total Operating Costs 115,200 230,400 230,400 576,000 2,304,000 Revenues/Funding Source Transfer from General Fund 50,000 - General Fund - Debt Service - 115,200 230,400 230,400 576,000 2,304,000 Debt Financing 1,200,000 1,200,000 1,500,000 3,900,000 1,500,000 Total 50.000 1.200.000 1.315.200 230.400 1.730.400 4.476.000 3.804.000 Project Description /Justification Funding for this project will enable the construction of new EMS stations in geographical areas across the County that will help reduce response times, which averaged 9:45 at the end of 2013. The estimated cost includes both the facility and infrastructure, and assumes co- construction with the Town of Chapel Hill and the Town of Hillsborough. The architectural design will allow for one drive through bay (with expansion for an additional drive through bay), secure storage for narcotics, decontamination area, equipment room with washer /dryer, sleeping quarters, training /conference room, office area, restrooms and shower, and public area separate from the secure area of the crew quarters. It is estimated that the entire facility will be approx. 5,000 square feet'. The facility design will meet Americans with Disability Act requirements. For FY 15/16, two facilities will be constructed; the 1 st facility will be co -built with the Chapel Hill Fire Department in the Glen Lennox area and the 2nd facility will be co- built with the Hillsborough Fire Department in the Waterstone Drive area. For FY 16/17, two facilities will be constructed; the 1 st facility will be co -built with the Chapel Hill Fire Department (Weaver Dairy/MLK area or Franklin St. /Elliott Rd. area) and the 2nd facility will be co -built with the Hillsborough Fire Department in Hillsborough (location will be north side but exact location has yet to be identified). Final agreements with the Towns of Chapel Hill and Hillsborough must be completed for this proposal to be successful. For FY 18/19, a stand -alone EMS station will be built in the Buckhorn /Efland area. We will offer space to the local Fire Department and Law Enforcement as part of the design process. The amount of funding per station ($600k versus the $875k last year) is less due to sharing of kitchen, training, and other common areas as well as heating, air, water, sewer and other associated costs being shared. The amount of funding requested ($1.2M versus $875k in last year's CIP) , and moving funding up from year 4 to year 3 is due to co- building two (2) facilities versus one (1) facility, and is based on the projected build schedules of Chapel Hill and Hillsborough (being ready to co -build based on their schedules). Costs would be dependent on the location, and could change. Cell towers or other County/Town operations in some instances can be co- located with these stations, which could reduce building and future operational costs. Architectural firm is currently working on two designs, one layout for an overnight station and one for split shift where no sleeping quarters are required. The proposed square footage will be available towards the end of March, 2014. 43 y existing '3GE5 Sta_ #1 Buchonttand- Area1#f19� -- .. Ex €st € S eta' 4 vv r It, . v Vvatersf ne Ares 15i16 { apkrrewrt exact I e - t Existing New Hope #2 ' Exist g - ,ban de Grove #1 No' \ Y Y\ �x ! �s Gnagery date 4 9,12013 - 17 N 7941-52.54" W County Capital Projects Fiscal Years 2014 -19 Project Name Blackwood Farm Park Project Status Approved/Proposed Functional Service Area Community and Environment Starting Date 71112012 Department DEAPR Completion Date 71112021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Professional Services - 150,000 150,000 Construction /Repairs/Renovations 50,000 98,000 - 1,900,000 - 1,998,000 5,600,000 Equipment/Furnishings 49,400 - 0 - 49,400 400,000 147,400 - 150,000 1,900,000 2,197,400 6,000,000 Total Project Budget 50,000 General Fund Related Operating Costs Personnel Services 12,000 7,898 18,956 19,300 19,300 19,700 72,000 149,256 360,000 Operations - 1,000 19,200 12,600 12,600 12,600 55,000 112,000 275,000 New Debt Service - - 14,400 196,800 211,200 3,864,000 38,156 31,900 31,900 46,700 323,800 472,456 4,499,000 Total Operating Costs 12,000 8,898 Revenues/Funding Source Transfer from General Fund 62,000 8,898 38,156 31,900 31,900 32,300 127,000 261,256 635,000 Transfer from Other Capital Funds - 147,400 147,400 General Fund - Debt Service - 14,400 196,800 211,200 3,864,000 Grants (PARTF), User Fees - - - - - - - - Future Debt Issuance - - - 150,000 1,900,000 - 2,050,000 6,000,000 1 185,556 31,900 181,900 1,946,700 323,800 2,669,856 1 10,499,000 Total 62,000 8,898 Proiect DescriotionlJustification Blackwood Farm Park is a 152 -acre site located midway between Chapel Hill and Hillsborough on NC 86 and New Hope Church Road. The adopted master plan includes a multi -use park with components of the farm's agricultural past, including community gardens and agricultural demonstration areas and exhibits. It also includes an amphitheatre, fishing, trails and open fields - as well as the proposed Agriculture, Environment and Parks Center (including the permanent parks operations base and the planned nature center). Funds approved in 2012 -13 will provide for opening on part -time basis, with limited amenities in September, 2014. Park construction is proposed for Year 4, with construction drawings in Year 3 and park opening and associated costs beginning in Year 5. Center construction is shown in Year 6 -10, pending final decisions of the Space Needs Analysis Study. 45 County Capital Projects Fiscal Years 2014 -19 Project Name Bingham District Park Project Status Approved Functional Service Area Community and Environment Starting Date 71112019 Department DEAPR Completion Date 71112021 Equipment /Furnishings Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 - - Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Professional Services 150,000 Construction /Repairs /Renovations 6,850,000 Equipment /Furnishings Total Project Budget - - - - - - - - 7,000,000 General Fund Related Operating Costs Personnel Services 121,500 Operations 165,000 New Debt Service 2,030,400 Total Operating Costs - - - - - - - - 2,316,900 Revenues /Funding Source Transfer from General Fund 286,500 General Fund - Debt Service 2,030,400 Future Debt Issuance 7,000,000 Total - - - - - - - - 9,316,900 Project Description /Justification Bingham District Park, on a site to be acquired, would house a park with both active and low- impact recreation facilities in Bingham Township, as per the Parks Master Plan. This facility has been identified as a need for many years, dating back to the 1988 parks Plan. Funds for land acquisition are included in the Lands Legacy project As with previous projects, this future park site would be land- banked for the future construction of park facilities, tentatively projected for year 7. .N County Capital Projects Fiscal Years 2014 -19 Project Name Cedar Grove Park, Phase 11 Project Status Approved Functional Service Area Community and Environment Starting Date 71112020 Department DEAPR Completion Date 1213112021 Construction /Repairs /Renovations Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 1,500,000 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building - Professional Services 100,000 Construction /Repairs /Renovations 1,848,000 200,000 1,500,000 Equipment /Furnishings - - - 200,000 - - 1,600,000 Total Project Budget 1,848,000 - General Fund Related Operating Costs Personnel Services 30,000 Operations New Debt Service 19,200 19,200 412,800 - - - - 19,200 19,200 442,800 Total Operating Costs Revenues /Funding Source Transfer from Other Funds 148,000 - 30,000 General Fund - Debt Service 19,200 19,200 412,800 Grant Funding 500,000 500,000 Debt Financing 1,200,000 200,000 1,100,000 Total 1,848,000 - - - - 200,000 19,200 19,200 2,042,800 Project Description /Justification Phase I of Cedar Grove Park, opened in 2008, includes baseball /softball fields, trails, a playground, basketball courts and other amenities. Lighting replacement at Field 1, which predates the park, will be needed in 2018, as will renovation of basketball courts, as included in the proposed Master Plan. The second phase of this facility as designed would feature another baseball /softball field, tennis courts, picnic shelter and additional parking. Construction of Phase 11 is slated for year 7. 47 Project Name Functional Service Area Project Budget Appropriation Land /Bullding Construction /Repairs /Renovations Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Transfer from Other Projects Grant Funding Debt Financing Total Project Description /Justification County Capital Projects Fiscal Years 2014 -19 Conservation Easements (part of Lands Legacy) Community and Environment DEAPR Project Status Approved Starting Date 7/1/2002 Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 5,878,181 250,000 1 250,000 250,000 250,000 250,000 250,000 1,250,000 1 1,250,000 350,000 125,000 125,000 125,000 125,000 125,000 125,000 625,000 625,000 143,000 2,385,181 125,000 125,000 125,000 125,000 125,000 125,000 625,000 625,000 3,000,000 The Conservation Easement component of the Lands Legacy program was initially funded in July 2002, and provides matching funds for State and federal grants to acquire conservation easements to conserve prime or threatened farmland, sensitive natural areas, or important water quality buffer lands in keeping with Board goals and Lands Legacy priorities. Generally, these lands have conservation values or agricultural operations to be enhanced and protected, and the land stays in private ownership and is not publicly - accessible except upon landowner consent. Just over 2,000 acres of prime farmland and natural areas have been conserved to date, with over $5 million in state /federal grants leveraged. It is anticipated that additional matching funds of approximately 50% would again be leveraged for these projects, as reflected in the grant funds above. Funds for the conservation easement program were exhausted in 2012. This project would provide $250,000 each year for conservation easements, including $125,000 in County funds and an expected match amount of $125,000 from state /federal grants. .; County Capital Projects Fiscal Years 2014 -19 Project Name Upper Eno Nature Preserve - Public Access Areas Project Status Approved Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 71112020 New Debt Service Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 300,960 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Con structi on /Repairs /Renovation s Equipment /Furnishings Total Project Budget General Fund Related Operating Costs 250,000 25,000 250,000 25,000 400,000 40,000 Personnel Services 80,000 80,000 80,000 240,000 400,000 Operations 10,000 10,000 10,000 30,000 90,000 New Debt Service 26,400 26,400 26,400 79,200 300,960 - - 116,400 116,400 116,400 349,200 790,960 Total Operating Costs Revenues /Funding Source Transfer from General Fund 90,000 90,000 90,000 270,000 490,000 Transfer from Other Capital Funds General Fund - Debt Service 26,400 26,400 26,400 79,200 300,960 Future Debt Issuance 1 275,000 275,000 1 440,000 1 275.000 116.400 116.400 116.400 624.200 1 1.230.960 Total - Project Description /Justification The Upper Eno Nature Preserve encompasses several hundred acres of sensitive natural heritage lands, wildlife habitat and prime forests. Public Access Areas are envisioned at two locations - the Seven Mile Creek Public Access Area (adjacent to Moorefields historic site) and McGowan Creek Public Access Area (US 70 East). The Upper Eno Preserve would also include (in the Seven Mile Creek section) a segment of the NC Mountains -to -Sea Trail as it runs northeast to Hillsborough and Occoneechee Mountain State Natural Area. Initial work using existing staff resources occurred in FY 12 -13 to rough out an initial loop trail, and continued into FY 13 -14 to identify parking and signage. The project is anticipated to begin in earnest in Year 2 with the Seven Mile Creek access areas and trail segments, as well as wildlife viewing areas and primitive camping. The McGowan Creek Preserve component construction would be envisioned for Year 6. Grant funding would be pursued for some of this project. The year 6 -10 amount includes some funding for "waystation" amenities for when MST is completed (Year 9 -10 or beyond) .• County Capital Projects Fiscal Years 2014 -19 Project Name Eurosport Soccer Center, Phase ll Project Status Approved /Proposed Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 71112021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building 425,000 425,000 Professional Services 250,000 250,000 Construction /Repairs /Renovations 125,000 - 125,000 4,550,000 Equipment /Furnishings 16,000 - 16,000 89,000 141,000 - 425,000 - 250,000 816,000 4,639,000 Total Project Budget - - General Fund Related Operating Costs Personnel Services - - - 160,000 Operations - - - - 61,000 New Debt Service - 40,800 40,800 81,600 2,105,376 - - - 40,800 40,800 81,600 2,326,376 Total Operating Costs Revenues /Funding Source Transfer from General Fund 141,000 - - - - 141,000 221,000 General Fund - Debt Service - 40,800 40,800 81,600 2,105,376 Future Debt Issuance - 425,000 - 250,000 675,000 4,639,000 Transfer from Lands Legacy - - - 141,000 - 425,000 40,800 290,800 897,600 6,965,376 Total - Project Description /Justification This project represents an investment in the current facility, preceded by needed restroom and other current facility improvements. Expansion of the existing facility is planned, including purchase of adjoining land, construction of new artificial turf fields, and associated parking, irrigation, restrooms /equipment building and stormwater controls. Land acquisition and design is projected for year 3, with the expansion proposed for Year 6 (with design in Year 5). The original Phase II also includes tennis courts to the northern portion of the developed site and would be included in this expansion. 50 County Capital Projects Fiscal Years 2014 -19 Project Name Lands Legacy Program Project Status Approved Functional Service Area Community and Environment Starting Date 41112000 Department DEAPR Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building 6,010,452 400,000 2,000,000 2,400,000 2,500,000 Construction /Repairs /Renovations Equipment/Furnishings 400,000 2,000,000 - - 2,400,000 1 2,500,000 Total Project Budget 6,010,452 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General fund General Fund - Debt Service Debt Financing Pay -as- you -go funding beginning Year 6 Projected Grant Funding Total Project Description /Justification 1,110, 452 4,900,000 38,400 230,400 230,400 230,400 38,400 230,400 230,400 400,000 2,000,000 729,600 1 1,152, 000 230,400 729,600 1,152,000 2,400,000 2,500,000 The Lands Legacy Program, established in April 2000, is an award - winning, comprehensive program to conserve and protect the County's most critical natural and cultural resources, including future parklands; natural areas, wildlife habitat and prime forests; watershed stream buffers; and historic and archaeological sites. Farmland preservation and some components of natural areas conservation also occurs through the related "Conservation Easements" project. Acquisition of the Bingham Township Park site, continued acquisition of property for the Upper Eno Preserve, the Jordan Lake Macrosite natural area and possible expansion of Eurosport Soccer Center are among several top anticipated priorities for these current and planned funds. Currently, $1,513,408 is available in this project for those purposes. The County has and will continue to aggressively seek to leverage these funds through grants ($5 million to date) and partnership funding. Although planned for continued funding, prior bond authorization for this amount of $2.4 million lapsed in 2010, so new financing is recommended in Years 1 and 2. 51 County Capital Projects Fiscal Years 2014 -19 Project Name Millhouse Road Park Project Status Approved Functional Service Area Community and Environment Starting Date 71112014 Department DEAPR Completion Date 71112018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building 188,712 - Construction /Repairs /Renovations 76,090 30,000 100,000 6,400,000 6,530,000 - Equipment /Furnishings - - - 100,000 6,400,000 - 6,530,000 - Total Project Budget 264,802 30,000 General Fund Related Operating Costs Personnel Services 80,000 80,000 320,000 Operations 100,000 100,000 400,000 New Debt Service - 307,200 307,200 1,536,000 - - - - 487,200 487,200 2,256,000 Total Operating Costs Revenues /Funding Source Transfer from General Fund 76,090 50,000 90,000 140,000 General Fund - Debt Service - - 307,200 307,200 1,536,000 Transfer from Other Projects 188,712 30,000 30,000 Future Debt Issuance - 3,200,000 3,200,000 - Possible Town of Chapel Hill funding 50,000 3,200,000 90,000 3,340,000 - Operations/funding from other sources? 720,000 - - 100,000 6,400,000 487,200 7,017,200 1 2,256,000 Total 264,802 30,000 Project Description /Justification Millhouse Road Park, a 79 -acre site just north of Chapel Hill was acquired in 2004 (additional portion in 2007) as a future park site. Discussion to date has focused on a soccer field complex for southern Orange, walking trails and other amenities. Staff -level discussions have been held with the Town of Chapel Hill (adjoining landowner) about a joint project between the County and Town, a concept also discussed in a October 2010 BOCC worksession. Timing of the project is consistent with projected possible Town and County funds. The joint facility concept is also reflected in the Town's new draft P &R Master Plan. The CIP funding stream shows a possible Town /County partnership split- funding concept. This concept is pending further discussion, development of a master plan for the facility (proposed for 2014), and a formal agreement with the Town of Chapel Hill with an anticipated 50 -50 funding arrangement. 52 County Capital Projects Fiscal Years 2014 -19 Project Name Mountains to Sea Trail Project Status Approved Functional Service Area Community and Environment Starting Date 71112013 Department DEAPR Completion Date ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation 616.000 Total - Land /Building Construction /Repairs /Renovations 500,000 Equipment /Furnishings - - - - - - 500,000 Total Project Budget - - General Fund Related Operating Costs Personnel Services Operations 20,000 New Debt Service 96,000 - - - - - - 116,000 Total Operating Costs Revenues /Funding Source Transfer from General Fund 20,000 General Fund - Debt Service 96,000 Grant Funding from State Parks 250,000 Future Debt Issuance 250,000 - - - - - - 616.000 Total - Project Description /Justification The NC Mountains -to -Sea Trail, or MST, is a part of the State parks system and would traverse portions of Orange County. This project reflects construction of segments of the Mountains -to -Sea Trail during 2019 and beyond, as lands are acquired and segments connected. A master plan process would be initiated in 2014, prior to any trail construction, to specifically identify the trail location and develop a plan for implementation and operation. Lands would be acquired (voluntarily) using the Lands Legacy Program Funds. (Note: The Seven Mile Creek Preserve portion includes a segment of the MST, and that trail segment is part of the Upper Eno Nature Preserve project). 53 County Capital Projects Fiscal Years 2014 -19 Project Name New Hope Preserve / Hollow Rock Public Access Area 107,500 Project Status Approved /Proposed Functional Service Area Community and Environment - Starting Date Grant Funding 15,000 75,000 711212013 Department DEAPR 190,000 Total 37,500 200,000 Completion Date 7/1/2021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2017 -18 Total Year 10 Appropriation Land /Building 75,000 - Professional Services Construction /Repairs/Renovations 37,500 125,000 125,000 225,000 350,000 165,000 EquipmenbFumishings 10,000 10,000 125,000 - 235,000 - - 360,000 165,000 Total Project Budget 37,500 200,000 General Fund Related Operating Costs Personnel Services Operations 3,000 3,000 5,000 5,000 16,000 25,000 New Debt Service - - - - Total Operating Costs - 3,000 3,000 5,000 5,000 16,000 25,000 Revenues/Funding Source Transfer from General Fund 12,500 25,000 3,000 120,500 5,000 5,000 133,500 107,500 Funding from Durham County 10,000 25,000 117,500 117,500 82,500 From Other Projects 75,000 - - Grant Funding 15,000 75,000 125,000 125,000 - 125,000 3,000 238,000 5,000 5,000 376,000 190,000 Total 37,500 200,000 Project Description /Justification The New Hope Preserve, including Hollow Rock Public Access Area, will feature hiking trails and environmental education signage throughout a 72 -acre site owned by Orange County, Durham County and the Town of Chapel Hill. These costs are for planned site facilities (parking, driveway, trails and bridges, kiosks and other low- impact amenities) that would be built in three phases. Durham County will likely contribute 50% of the cost of these facilities and amenities (pending an interlocal agreement to this effect). Archaeological survey work is underway (via a $15,000 grant and Orange County $10,000 match), and additional grant funding of $200,000 for the first phase of facilities is anticipated via Durham County in 2014 (with a local match of $25,000 from Durham and Orange). Phase I Facilities to be designed and constructed over FY 13- 14 and Year 1. Phase 11 facilities would be constructed in Year 3, and Phase III (if Pickett Road is closed) would be beyond Year 5. Note: Once a formal agreement is reached with both Durham County and Chapel Hill, this project will proceed as scheduled. 54 County Capital Projects Fiscal Years 2014 -19 Project Name Northeast District Park Project Status Approved Functional Service Area Community and Environment Starting Date unknown Department DEAPR Completion Date 71112022 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Professional Services 150,000 Construction /Repairs /Renovations 7,850,000 Equipment /Furnishings Total Project Budget - - - - - - 8,000,000 General Fund Related Operating Costs Personnel Services 108,000 Operations 10,000 10,000 100,000 New Debt Service 2,304,000 Total Operating Costs - 10,000 - - - 10,000 2,512,000 Revenues /Funding Source Transfer from General Fund 10,000 10,000 208,000 General Fund - Debt Service 2,304,000 Future Debt Issuance 8,000,000 Funding from other infrastructure partner Total - 10,000 - - - 10,000 10,512,000 Project Description /Justification Northeast District Park is a 142 -acre site acquired in late -2007 as the future district park for northern Orange County. The site was acquired with the potential for appropriate co- located facilities in mind. A Preliminary Concept Plan was prepared by staff that identifies the most likely locations for different types of park activities, including a potential solid waste convenience center and possible emergency services substation and cellular tower within the park. No master plan has yet been developed, but is anticipated for 2015. The property is currently land- banked and leased to a local farmer for cattle grazing pending future construction. Some small -scale site management duties are projected for Year 2. 55 County Capital Projects Fiscal Years 2014 -19 Project Name RiverPark, Phase ll Project Status Approved Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 71112016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Land /Building Construction /Repairs /Renovations 50,000 250,000 250,000 Equipment /Furnishings Total Project Budget 50,000 - - 250,000 - - - 250,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 24,000 24,000 24,000 72,000 120,000 Total Operating Costs - - - 24,000 24,000 24,000 72,000 120,000 Revenues /Funding Source Transfer from General Fund 50,000 - General Fund - Debt Service 24,000 24,000 24,000 72,000 120,000 Future Debt Issuance 250,000 - 250,000 Total 50,000 - - 250,000 24,000 24,000 24,000 322,000 120,000 Project Description /Justification Phase II of RiverPark, located behind the Courthouse and County East Campus, would include a performance shell for events, benches, and a small exhibit on the Occonneechee tribe. Note: The County could seek a partnership with the Town of Hillsborough since it would support use by Town residents. 56 County Capital Projects Fiscal Years 2014 -19 Project Name Twin Creeks Park and Educational Campus Phase H Project Status Approved Functional Service Area Community and Environment Starting Date 71112009 Department DEAPR Completion Date 71112025 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building 50,814 Professional Services 200,000 Construction /Repairs /Renovations 1,905,643 - 7,800,000 Equipment /Furnishings - - - - - - 8,000,000 Total Project Budget 1,956,457 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source General Government Revenue 277,000 General Fund - Debt Service Future Debt Issuance 1,250,000 Funding from other infrastructure partner Grant Funding NCDOT 429,457 Total 1,956,457 Project Description /Justification 240,000 300,000 57,600 57,600 57,600 57,600 57,600 57,600 288,000 2,611,200 57,600 57,600 57,600 57,600 57,600 57,600 288,000 3,151,200 540,000 57,600 57,600 57,600 57,600 57,600 57,600 288,000 2,611,200 III II6 Twin Creeks (Moniese Nomp) Park is located along Old NC 86 north of Carrboro. Phase I of the park (Jones Creek Greenway) was completed in 2011. Funding for Phase 11 of this park is projected for Year 7, with design and pre - constructionin Year 6. However, an opportunity to construct the main entry road may exist in conjunction with shared roadway property owner MI Homes (Ballentine subdivision). To that end, $600,000 for road construction was funded in FY 12 -13. However, a road network analysis is planned by the Town of Carrboro that may delay activity on the road project. Participation in the road construction cost is reflected here, if the County chooses to participate. (If it does not participate, a longer, more costly segment of the road may be required in the future at the time of park construction.) A Phase III of the park would likely exist and be beyond the scope of Year 10. 57 County Capital Projects Fiscal Years 2014 -19 Project Name Little River Park, Phase 11 Project Status Proposed Functional Service Area Community and Environment Starting Date 7/1/2015 Department DEAPR Completion Date 7/1/2021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services 25,000 25,000 Construction /Repairs /Renovations 1,521,720 150,000 150,000 250,000 Equipment/Furnishings - - 175,000 - - - 175,000 250,000 Total Project Budget 1,521,720 - General Fund Related Operating Costs Personnel Services - Operations - 15,000 New Debt Service - Total Operating Costs - - - - - - - - 15,000 Revenues /Funding Source From General Fund 4,750 87,500 87,500 132,500 Contribution from Durham County 338,662 87,500 87,500 132,500 Grant Funding 724,000 Transfer from Payment -In -Lieu 84,514 Bonds 369,794 Total 1,521,720 - - 175,000 - - - 175,000 265,000 Project Description /Justification Based on the Little River Park master plan (existing Phase I and Phase II currently underway), and infrastructure improvements needed, this project would pave the road and expand parking, repave the ADA loop trail, and add a new maintenance shed. In Years 6 -7, other improvements including a new playground and new trails will be needed. M County Capital Projects Fiscal Years 2014 -19 Project Name Functional Service Area Department Park and Recreation Facility Renovations and Repairs Community and Environment DEAPR Project Status Starting Date Completion Date New 71112014 Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services - 8,000 8,000 Construction /Repairs /Renovations 55,000 155,200 300,000 100,000 71,000 110,500 736,700 - Equipment/Furnishings 101,300 - 15,000 39,000 155,300 Total Project Budget - 55,000 256,500 300,000 115,000 118,000 110,500 900,000 - General Fund Related Operating Costs Personnel Services - Operations New Debt Service - Total Operating Costs - - - - - - - - - Revenues /Funding Source Transfer from General Fund 196,300 300,000 95,000 118,000 110,500 819,800 - TransferfromOtherCapitalProjects 55,000 60,200 - 20,000 80,200 Capital Projects Fund Balance - Debt Financing - Total - 55,000 256,500 300,000 115,000 118,000 110,500 900,000 - Project Description /Justification Each year, park and recreation equipment and facilities need renovation, repair, replacement and upgrades. This project proposes to create a comprehensive funding source for these needs. Some of the needs to be addressed herein would have previously been submitted as part of departmental capital budgets, or included in other projects or accounts. The benefit of this approach, similar to that used for HVAC and roofing projects, and drawn from needs calculated during the 2030 P &R Master Plan process, is that it creates a schedule of planned repairs, etc. that can be planned for in advance. Each year the master list of projects will be reviewed and prioritized, and several projects will be selected to be funded from this project account. A headstart on this approach will be taken this spring with the accumulation of funds from several unspent existing parks capital projects. 59 Legend ® Existing Parks 1. Cedar Grove Park 2. Little River Regional Park 3. Eurosport Soccer Center 4. River Park 5. Cedar Falls Park CIP Park Project Locations 0 M ® Future Parks 6. Twin Creeks (Moniese Nomp) Park 7. Millhouse Road Park 8. Blackwood Farm Park 9. Hollow Rock Access Area / New Hope Creek Preserve 10. Upper Eno Nature Preserves 11. Northeast District Park MI ,,,, DU Main roads �1QlU1�� Towns Municipal ETJs Lakes 1 in = 2 miles DE Mep prepared by Lend R— rds /GIS Division 228/2013 <OG 220K 0.�gish. —e gisprq J ud_re aurces\GIP_PkPjL..tians —d 60 Project Name Functional Service Area Project Budget Appropriation Economic Development Chapel Hill- Carrboro City Schools Orange County Schools Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax Article 46 Sales Tax Fund Summary - RECOMMENDED Fiscal Years 2014 -19 Article 46 Sales Tax Project Status Approved Special Revenue Fund Starting Date 41112012 Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 1,612,500 1,366,000 1,386,490 1,407,287 1,428,398 1,449,824 1,471,572 7,143,571 7,695,650 990,125 840,090 852,690 865,482 878,464 891,640 905,013 4,393,290 4,732,812 622.375 525.910 533.800 541.807 549.934 558.183 566.555 2.750.279 2.962.824 3,225,000 2,732,0001 2,772,980 2,814,576 2,856,796 2,899,647 2,943,140 14,287,1401 15,391,286 Total 3,225,000 2,732,000 1 2,772,980 2,814,576 2,856,796 2,899,647 2,943,140 14,287,140 1 15,391,286 Project Description /Justification The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in FY 2013 -14 is $2,732,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects FY 2012 -13 funding of $2,600,000 and FY 2011 -12, when proceeds for the April -June 2012 quarter were estimated at $625,000. 61 Article 46 Sales Tax Fund Summary - Detail - RECOMMENDED Fiscal Years 2014 -19 Project Name Article 46 Sales Tax Technology - Student Access Computing Devices 495,375 Property Repairs Identified in Facilities Assessment Project Status New Functional Service Area Special Revenue Fund Renovations /Site Improvements 95,000 Facility Improvements at Older Schools Starting Date 990,125 41112012 Department Technology- 1:1 Initiative (District -wide) 622,375 Total Orange County Schools 622,375 Total Project Budget Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Economic Development: Debt Service on Infrastructure 942,500 816,000 836,490 857,287 878,398 899,824 921,572 4,393,571 4,995,650 • Buckhorn EDD Phase 2 • Buckhorn- Mebane EDD Phase 3 & 4 *Efland Sewer Flow to Mebane *Eno EDD Infrastructure (Utility Service Agreement w/Meba) 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 200,000 Collaborative Outreach 24,800 20,000 20,000 20,000 20,000 20,000 20,000 100,000 100,000 Small Business Loan Pool 248,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 1,000,000 Collateral Materials 24,800 20,000 20,000 20,000 20,000 20,000 20,000 100,000 100,000 Innovation Centers 124,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 500,000 - Launch Chapel Hill" Incubator Agricultural Economic Development 74,400 60,000 60,000 60,000 60,000 60,000 60,000 300,000 300,000 Business Investment Grants 124,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 500,000 Total Economic Development - Article 46 Sales Tax 1,612,500 1,366,000 1,386,490 1,407,287 1,428,398 1,449,824 1,471,572 7,143,571 7,695,650 Chapel Hill - Carrboro City Schools Sidewalk Replacements (3 Schools) 399,750 Technology - Student Access Computing Devices 495,375 Property Repairs Identified in Facilities Assessment Kitchen Equipment Replacements Sidewalks, Walkways, Canopies Replace HVAC /Electrical /Fire System - Lincoln Center Renovations /Site Improvements 95,000 Facility Improvements at Older Schools Total Chapel Hill- Carrboro City Schools 990,125 Orange County Schools: Technology- 1:1 Initiative (District -wide) 622,375 Total Orange County Schools 622,375 Total Project Budget 3,225,000 420,0451 426,345 432,741 439,232 445,820 420,045 432,741 439,232 445,820 426,345 840,090 852,690 865,482 525,910 533,800 541,807 525,910 533,800 541,807 878,464 891,640 452,507 2,196,646 2,366,406 1,317,793 452,506 878,851 2,366,406 905,013 4,393,290 4,732,812 549,934 558,183 566,555 2,750,2791 2,962,824 549,934 558,183 566,555 2,750,279 2,962,824 62 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to ect Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax- Economic Development 1,612,500 1,366,000 1,386,490 1,407,287 1,428,398 1,449,824 1,471,572 7,143,571 7,695,650 Article 46 Sales Tax - CHCCS 990,125 840,090 852,690 865,482 878,464 891,640 905,013 4,393,290 4,732,812 Article 46 Sales Tax - OCS 622,375 525,910 533,800 541,807 549,934 558,183 566,555 2,750,279 2,962,824 Total 3.225.000 2.732.000 2.772.980 2.814.576 2.856.796 2.899.647 2.943.140 14.287.140 15.391.286 Project Description /Justification The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in FY 2013- 14 is $2,732,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects $2,600,000 in FY 2012 -13 and FY 2011 -12, when proceeds of $625,000 were estimated for the April -June 2012 quarter. *Note: The Board of County Commissioners approved a Water and Sewer Agreement with the City of Mebane at its June 19, 2012 meeting, whereby the City of Mebane reserves 250,000 gallons per day of capacity in the Mebane water and sewer system at a cost of $50,000 per year for a period of 10 years. At such time as the County makes the tenth and final payment of $50,000, the City shall assume responsibility for determing capacity in the service area. The annual cost would be reduced as the reserved capacity in the Mebane system is allocated to new customers in the areas served. 63 FY 2014 -19 Orange County Capital Investment Plan Projects Article 46 Sales Tax - Appropriations Year 1: FY 2014 -15 $2,772,980 Years 1 -5: FY 2014 -2019 $1412871140 0 Water & Sewer Utilities Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 Total Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriations New Debt Service 489,282 535,884 Efland /North Buckhorn Sewer Expansion 978,284 1,178,284 Total Operating Costs 489,282 535,884 - 978,284 McGowan Creek Outfall 738,518 - Buckhorn- Mebane EDD Phase 2 421,500 Transfer from General Fund - - - Economic Development Infrastructure 1,000,000 100,000 100,000 Econ. Dev. Utility Extension Projects 148,798 250,000 250,000 195,400 195,400 500,000 340,484 Buckhorn- Mebane EDD Phase 3 & 4 702,884 - 350,000 2,500,000 2,850,000 Efland Sewer Flow to Mebane 40,000 4,530,000 834,314 500,000 600,000 4,530,000 Hillsborough EDD 750,000 150,000 1,000,000 1,150,000 - Eno EDD 65,000 Debt Financing - Article 46 Sales Tax 1,800,000 1,800,000 1,000,000 Total 2,265,018 5,030,000 1,600,000 2,500,000 - 1,750,000 9,780,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 489,282 535,884 898,284 978,284 1,178,284 Total Operating Costs 489,282 535,884 898,284 978,284 1,178,284 Revenues /Funding Source Transfer from General Fund - - - Transfer from Other Projects (30017) General Fund - Debt Service Payments 148,798 195,400 195,400 195,400 195,400 Article 46 Sales Tax - Debt Service 340,484 340,484 702,884 782,884 982,884 Reserve Funds - Article 46 Sales Tax Article 46 Sales Tax Proceeds 834,314 500,000 600,000 CDBG Grant 750,000 State Revolving Loan Funds 680,704 Debt Financing - Article 46 Sales Tax 4,530,000 1,000,000 2,500,000 Total 2,754,300 5,565,884 2,498,284 3,478,284 1,178,284 The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service 1,178,284 4,769,020 1 6,591 1,178,284 4,769,020 1 6,591 195,400 977,000 977,000 982,884 3,792,020 5,614,420 50,000 1,150, 000 1,750,000 9,780,000 - 65 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Central Efland /North Buckhorn Sewer Expansion Project Status Approved Functional Service Area Community and Environment Starting Date 71112010 Department Planning Completion Date 6/30/2013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Professional Services Land /Building Construction /Repairs/Renovations Equipment/Furnishings Total Project Budget Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source Transfers from General Fund General Fund - Debt Service EPA Special Appropriations Grant State Revolving Loan Funds Debt Financing Total Project DescriptionlJustification 34,000 59,900 3,700,000 s 74s 4nn 148.7981 148.798 148.798 148.798 148.798 148.798 7 93,601 - - 148,798 148,798 148,798 148,798 148,798 148,798 743,990 743,990 1,348,400 - 2,351,899 In the mid- 1980s, the decision was made to construct public sewer service in the Efland Community. The County's funding ran out before the entire community could be served, but there were approximately 80 residents remaining who had signed up to receive sewer and never did. The Central Efland portion of this project will provide sewer service availability to the majority of those properties that requested service 25 years ago, in addition to providing sewer availability to most of the rest of the Efland Community. The Northern Buckhorn project will be an extension of the City of Mebane's sewer system and will serve residents in the area along Buckhorn Road between the Interstate and the railroad tracks. This portion of the project is made possible by EPA Special Appropriations Grants that were earmarked by Congressman David Price and applied for by the County. The vast majority of the Central Efland project will be paid for by the remainder of the EPA grant and by a DENR State Revolving Loan Fund. An estimate of the debt service is shown above, based on an estimated loan amount of $2,351,899 an interest rate of 2.445% and the maximum term of 20 years. The full loan amount of $3,500,000 is a maximum line of credit and was based on the original project cost estimates, but based on the project bids and current costs, the loan is expected to be less than $2,400,000, as shown above. The debt service payments will be based on the actual amount borrowed. Some project expenses are not reimbursable by the State Loan program or the EPA grant. These have been paid from the Efland Sewer Extension Capital Project from proceeds of the 1997 bond issued to pay for the Central Efland Sewer Extension. 99 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name McGowan Creek Outfall Project Status Approved Functional Service Area Community and Environment Starting Date 81112012 Department Planning Completion Date 81112014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Professional Design Services 94,200 Land /Building 40,000 Construction /Repairs/Renovations 698,518 Equipment/Furnishings Total Project Budget 94,200 738,518 Related Operating Costs Personnel Services Operations - New Debt Service 46,602 46,602 46,602 46,602 46,602 233,010 233,010 Total Operating Costs 46,602 46,602 46,602 46,602 46,602 233,010 233,010 Revenues/Funding Source General Fund - Debt Service 46,602 46,602 46,602 46,602 46,602 233,010 233,010 Debt Financing (SRF funds) 94,200 680,704 - Article 46 Sales Tax Proceeds 57,814 �t EXY01�1 to] Project Description /Justification The McGowan Creek Pump Station (MCPS) is the main pump station of the Efland Sewer System. The pumps, generator and electrical controls were installed and put into operation in 1988, so they are now roughly 25 years old. According to Orange Water and Sewer Authority (OWASA), who perform our routine maintenance, all of these components of the system have been in service longer than OWASA's standard duty schedule of 10 years for pumps and controls and 20 years for generators. The construction -phase engineering consultant for the ongoing Central Efland -2 /North Buckhorn sewer expansion has determined that the existing MCPS can be taken out of service by installing a new gravity outfall between the MCPS and the newly constructed Brookhollow sewer lift station located on Brookhollow Road. The work to prepare the Brookhollow lift station to receive this outfall was completed in March 2013. The County has received approval from NCDENR for Clean Water State Revolving Fund (SRF) Loan funds in the amount of $774,904 for this project. The SRF loan is a reimbursable line of credit which will not be available until the bids are received for project construction and approved by the State. Until State funds are available for reimbursement, this project will have to be funded from the General Fund or through debt service. This project will also facilitate the eventual transfer of the Efland Sewer system to the City of Mebane by removing an antiquated lift station, and its associated maintenance and upkeep, from the system. For the current Fiscal Year 2013 -14, the budget includes a portion of funding transferred from Project #30017, the Efland Expansion Project, to cover costs not paid for under the SRF program, e.g. loan closing costs. In addition, Orange County requested an increase in the SRF loan amount (originally $755,450) due to the construction bids coming in higher than expected. 67 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Buckhorn EDD Phase 2 Water and Sewer Project Status Approved Functional Service Area Community and Environment Starting Date 121112010 Department Planning Completion Date 413012014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services 439,500 Land /Bullding 35,500 Construction /Repairs /Renovations 4,016,546 - Contingency 100,000 421,500 Total Project Budget 4,591,546 421,500 - - - - - - - General Fund Related Operating Costs Personnel Services Operations New Debt Service 340,484 340,484 340,484 340,484 340,484 340,484 1,702,418 1,702,418 Total Operating Costs 340,484 340,484 340,484 340,484 340,484 340,484 1,702,418 1,702,418 Revenues /Funding Source Transfer from General Fund 335,500 - Article 46 Sales Tax Proceeds 421,500 Article 46 Sales Tax - Debt Service 340,484 340,484 340,484 340,484 340,484 340,484 1,702,418 1,702,418 Debt Financing - Article 46 Sales Tax 4,256,046 - Total Project Description /Justification This 400± acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. The Phase 2 portion is generally the land that is bounded by Buckhorn Road to the west, Gravelly Hill Middle School to the east, the I nterstates 40/85 to the north and West Ten Road to the south. The project will also make gravity sewer available to an additional 400 acres of land located west of the Phase 2 area and just north of Bowman Road. Bids were received in early October 2012, with construction anticipated to be complete in mid -2014. This project includes approximately 2,100 If of 8" gravity sewer line, 5,000 If of 12" gravity sewer line, 9,000 If of 18" gravity sewer line, and 12,500 linear feet of 16" water main. In the current FY 2013 -14, the project budget was increased by $421,500. This is an additional rock excavation allowance due to an unusually large amount of rock encountered on one segment of the project. AN Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Economic Development Infrastructure Project Status Approved /New Functional Service Area Community and Environment Starting Date 1011512013 Department Planning Completion Date 613012015 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Professional Design Services Acquisition -EDD right -of -way access Construction/Repairs/Renovations Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source Article 46 Sales Tax Proceeds CDBG Grant Funding Total Project Description /Justification 250,000 I 15,000 15,000 45,000 45,000 750,000 40,000 40,000 250,000 I 100,000 100,000 750.000 - 1,000,0001 100,000 100,0001 Funding for FY 2013 -14 reflects the Morinage Candy Company site to develop their east coast manufacturing center in an area south of Interstate 40/85 and east of Ben Wilson Road, in the mid - eastern portion of the County. This project is funded by state and CDBG grants in addition to Article 46 Sales Tax Revenue. The project consists of design for extension of water,sewer and roadway infrastructure to the site from surrounding existing utility system and construction of the water and sewer extension. NC Department of Transportation will be paying for the construction of the road extension onto the property. The Morinaga site will connect to the sewer line that is currently under construction as part of the Buckhorn Mebane EDD Phase 2 project and be serviced for water and sewer by the City of Mebane. Funding for FY 2014 -15 includes $50,000 for EDD right -of -way access: Most of the County's EDD areas have reasonably good access from adjacent collector roads and interstate interchanges. However, one ED zone, which could support one of the only rail access project areas, has limited access ironically because of the restrictions on rail crossings and continued use of pre- existing 'old' roads within the rail right -of -way. This area, which is part of an adopted access management plan, is roughly bounded by the 1- 85/1 -40 interstate to the south, rail to the north, Buckhorn Road to the west, and Mt. Willing to the east. In this 300+ acre area (3 -mile long corridor), only one rail crossing for non - residential use exists from this area to US 70. This proposed new right -of -way (only a small segment at this time) would connect to Buckhorn Road, possibly opposite Industrial Drive to give more direct access to the interstate. Funding for FY 2014 -15 also includes $50,000 for EDD & Rural Broadband: An important infrastructure element being requested both in our urban EDD zones as well as our rural entrepreneurial areas is broadband. Whether office, distribution, retail, internet broadband speeds are more than a necessity, they are required. Many private sector ventures only react to existing markets and profitable extensions. However, the lack of broadband when marketing undeveloped lands (even though after the fact there may be an extension), limits and may exclude our sites with other excellent utility infrastructure. A public - private partnership or public - public - private partnership may help bring broadband facilities in advance of normal market forces. An example may be to work with electric utilities whom have an interest in field monitoring of power usage to create efficiencies. •• Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Economic Development Utility Extension Project(s) Project Status: Pending Functional Service Area Community and Environment Starting Date: n/a Department Planning Completion Date: n/a Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budqet Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Professional Design Services Land /Building Construction /Repairs/Renovations 250,000 250,000 500,000 Equipment/Furnishings Total Project Budget 250,000 250,000 500,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - Revenues/Funding Source Article 46 Sales Tax Proceeds 250,000 250,000 500,000 Total 250,000 250,000 500,000 Project Description /Justification This project is for fututre economic development projects that are currently being considered but have not been finalized. Including this project in the CIP will avoid an issue where a project comes in too late to be included in the CIP, but needs to be acted upon quickly due to economic time constraints. If no project develops in the coming year, which requires utility extension, the money could be rolled into future years to be used as needed. 70 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Buckhorn- Mebane EDD Phase 3 & 4 Water and Sewer Project Status Approved Functional Service Area Engineering - 350,000 350,000 - 200,000 200,000 400,000 - 2,500,000 2,500,000 Starting Date 81112015 Department Planning Completion Date 1213112017 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Design Services - 200,000 120,000 320,000 Land /Building - 150,000 150,000 Construction /Repairs /Renovations - 2,380,000 2,380,000 Equipment /Furnishings - 350,000 2,500,000 - - 2,850,000 Total Project Budget - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax Proceeds Article 46 Sales Tax - Debt Service Debt Financing - Article 46 Sales Tax Total Proiect Description /Justification This 350 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve the Phase 3 & 4 will have to await the construction of Phase 2 portion of the Buckhorn- Mebane EDD with anticipated construction in earlier year CIP's. The Phase 2 portion is generally the land that is bounded by Buckhorn Road to the west, the Interstates 40/85 to the south and the railroad or Hwy 70 to the north. This project estimated cost is based on approximately 10,000 feet of gravity sewer which branches off from the Phase 2 infrastructure to serve area D3 and D4 (as shown in the Hobbs Upchurch utilities analysis dated November 2011), two highway bores, and one new sewer pump station to replace the existing Gravelly Hill pump station. 71 200,000 200,000 400,000 1 1,000,000 - - - 200,000 200,000 400,000 1,000,000 - 350,000 350,000 - 200,000 200,000 400,000 - 2,500,000 2,500,000 1,000,000 nnn 9 Ann nnn 2nn nnn 2nn nnn s 25n nnn 1 1 nnn nnn This 350 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve the Phase 3 & 4 will have to await the construction of Phase 2 portion of the Buckhorn- Mebane EDD with anticipated construction in earlier year CIP's. The Phase 2 portion is generally the land that is bounded by Buckhorn Road to the west, the Interstates 40/85 to the south and the railroad or Hwy 70 to the north. This project estimated cost is based on approximately 10,000 feet of gravity sewer which branches off from the Phase 2 infrastructure to serve area D3 and D4 (as shown in the Hobbs Upchurch utilities analysis dated November 2011), two highway bores, and one new sewer pump station to replace the existing Gravelly Hill pump station. 71 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Buckhom EDD Phase 2 Extension (Efland Sewer to Mebane) Project Status Approved Functional Service Area Community and Environment Starting Date 7/1/2012 Department Planning Completion Date 1213012015 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Design Services 151,600 - 230,000 230,000 Land /Building 40,000 - 362,400 Construction /Repairs/Renovations - 4,300,000 4,300,000 1,812,000 Equipment/Furnishings 1 4,530,000 - - - - 4,530,000 - Total Project Budget 151,600 40,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source Transfer from General Fund 151,600 - Article 46 Sales Tax - Debt Service - Article 46 Sales Tax Proceeds 40,000 Debt Financing - Article 46 Sales Tax 4,530,000 Total Project Description /Justification 362,400 362,400 362,400 362,400 1,449,600 1,812,000 362,400 362,400 362,400 362,400 1,449,600 1 1,812,000 362,400 362,400 362,400 362,400 1,449,600 1,812,000 4,530,000 Currently, the wastewater collected by the Efland sewer system is pumped 3 1/2 miles east to the Town of Hillsborough via a 10" force main. This project would construct the infrastructure necessary to send the wastewater collected by the existing system (circa 1988 +), the proposed system extension and any future system extensions the opposite direction to the City of Mebane along West Ten Road. This fits into a long range strategy to ultimately turn over operation of the Efland sewer system to the City of Mebane based on an interlocal agreement signed in 2012. This project would also construct the force main between the existing Gravelly Hill Pump station and Rock Quarry road which will eventually allow the Gravelly Hill PS (Buckhorn EDD) to be upgraded. When completed, the roughly $100,000 annual General Fund contribution necessary to cover the expenses of operating the Efland Sewer System would be eliminated. Cost estimates have been revised based on preliminary design data and recent bid prices on related projects. The original Professional Design Services estimate for 2012 -2013 has been revised to reflect the actual cost of the design contract approved by the BOCC on 9/6/2012. The estimated construction costs and professional services costs have increased due to revised pricing /design that has taken place in the past several months. Note: Design and permits to go under the Interstate and Railroad will more than likely take all of FY 2013 -14 to complete. Some parts of this project, when completed, may shift to the General Fund as the engineering design and scope of the project are defined. 72 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Hillsborough EDD Project Status Approved Functional Service Area Engineering Starting Date 71112014 Department Planning Completion Date 613012016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Professional Design Services Land /Building Construction /Repairs /Renovations Equipment /Furnishings Total Project Budget Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Article 46 Sales Tax - Debt Service Article 46 Sales Tax Proceeds Debt Financing - Article 46 Sales Tax Total Project Description /Justification 100,000 100,000 50,000 50,000 - 1,000,000 1,000,000 - 80,000 80,000 80,000 240,000 400,000 80,000 80,000 80,000 240,000 400,000 80,000 80,000 80,000 240,000 400,000 150,000 150,000 1,000,000 1,000,000 - This 400 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve this area would be done in conjunction with the City of Hillsborough who is the utility service provider in the area. This area is generally located around the northwest, southwest, southeast quadrants of 1 -40 and Old NC 86 as well as the southeast quadrant of 1 -85 and new NC 86. Note: This project has moved up due to projected economic activity in the Hillsborough EDD area. 73 Water & Sewer Utilities Capital Projects Fiscal Years 2014 -19 Project Name Eno EDD Project Status Approved Functional Service Area Engineering Starting Date 121112012 Department Planning Completion Date 613012019 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Design Services 200,000 65,000 - Land /Building - - 50,000 50,000 Construction /Repairs /Renovations - - - 1,750,000 1,750,000 Equipment /Furnishings - - - - 1,800,000 1,800,000 - Total Project Budget 200,000 65,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service - 700,000 - - - - - - 700,000 Total Operating Costs Revenues /Funding Source Transfer from General Fund 200,000 - - - - Article 46 Sales Tax Proceeds 65,000 - 50,000 Article 46 Sales Tax - Debt Service - - - - - - 700,000 Debt Financing - Article 46 Sales Tax - - - 1,750,000 1,750,000 Total 200,000 65,000 - - - - 1,800,000 1,750,000 700,000 Project Description /Justification This 800 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. This area is generally the land that is bounded by Mt. Herman Church Road to the west, the Interstates 40/85 to the north and old Hwy 10 to the south along the US 70 corridor. Orange County has recently entered into an agreement with the City of Durham wherein Durham will provide water and sewer service to this area and supervise the design and construction of the utility infrastructure necessary to provide service. Based on recent feasibility studies done to provide sewer service to the area, the construction of utility extensions to this area has been pushed out to approximately FY 2018 -19. This is variable and could change in the future depending upon projected economic activity. 74 Efland /Buckhorn /Mebane Capital Projects 70 MRSLS Area A Area D2 0 Central Efland Phase 1 City Limits Area B [—] Area D3 0 Central Efland Phase 2 ETJ ® Area C ® Area D4 a E1 Purple = Commercial Industrial Transition Future Land Use F1 Area D1 Lavender = Economic Development Transition [—]Area D5 E2 Future Land Use N 1 inch = 3,000 feet Q 0 3,000 Feet Orange County Planning and Inspections Department GIS Map Prepared by Brian Carson. 2/24/2014 Hillsborough EDD CIP Project Area Streams Water Bodies Water Supply Watersheds OC /CH /CA Joint Planning Area Eno EDD CIP Project Area 0 Land Use Element Base Data Agricultural Residential 10 Year Transition City Limits Rural Residential Activity Nodes Rural Buffer Economic Development Transition 0 9 N 1 inch = 2,000 feet 0 1,000 � Feet -�, �oo „�. 77 Orange County Planning and Inspections Department GIS Map Prepared by Brian Carson. 2/25/2014 Projects Appropriations Environmental Support Sanitation Recycling Operation Landfill - MSW" Landfill - C & D Total Revenues /Funding Source Sold Waste Fund Balance 3R Fee Debt Financing Grant Total Solid Waste Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 110,903 110,903 1,409,452 2,635,227 791,035 650,837 155,478 251,790 4,484,367 1,498,933 1,602,139 814,059 943,685 118,196 641,104 283,339 2,800,383 2,947,701 3,735,453 - 252,994 252,994 219,475 6,747,044 1 3,449,286 1,734,720 1,132, 930 796,582 535,129 7,648,647 4,666,109 4,514,049 643,003 1,239,720 792,930 796,582 535,129 4,007,364 4,454,081 2,024,570 2,731,283 495,000 340,000 3,566,283 212,028 208,425 75,000 75,000 6,747,044 1 3,449,286 1,734,720 1,132,930 796,582 535,129 7,648,647 4,666,109 Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the provision of solid waste disposal and recycling activities for the citizens of Orange County. ON Solid Waste - Environmental Support Fiscal Years 2014 -19 Project Name Environmental Support - Equipment Replacement Project Status Active Functional Service Area Environmental Support Starting Date 71112014 Department Solid Waste Management Completion Date 613012017 Equipment/Furnishings Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 - - 110,903 - Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building Construction /Re pairs/Ren o vations Equipment/Furnishings - 110,903 110,903 Total Project Budget - - - 110,903 - - 110,903 - Revenues/Funding Source Solid Waste Fund Balance 110,903 110,903 Debt Financing Total - - - 110,903 - - 110,903 - Project Description /Justification Year 1, 2014 -2015 Year 2, 2014 -2015 Year 3, 2016 -2017 Replace Large Service Truck $ 110,903 Year 4, 2017 -2018 Year 5, 2018 -2019 79 Solid Waste - Sanitation Projects Fiscal Years 2014 -19 Project Name Vehicle /Equipment Replacement/Construction Project Status Active Functional Service Area Sanitation Starting Date 71112013 Department Solid Waste Management Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year 1 Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building Construction /Repairs/Renovations 1,212,170 2,428,283 495,000 340,000 3,263,283 212,028 Equipment /Furnishings 278,895 197,282 206,944 296,035 310,837 155,478 251,790 1,221,084 1,286,905 Total Project Budget 278,895 1,409,452 2,635,227 791,035 650,837 155,478 251,790 4,484,367 1,498,933 Revenues/Funding Source Solid Waste Fund Balance 278,895 197,282 206,944 296,035 310,837 155,478 251,790 1,221,084 1,286,905 Debt Financing 1,212,170 2,428,283 495,000 340,000 - 3,263,283 212,028 Total 278,895 1,409,452 2,635,227 791,035 650,837 155,478 251,790 4,484,367 1,498,933 Project Description /Justification Current Year FY 2013 -14 FY 2013 -14 SWCC Improvements (Walnut Grove SW Convenience Center upgrade) 1,212,170 FY 2013 -14 Replacement of Hook Lift Truck #680 197,282 Year 1 FY 2014 -15 SWCC Improvements (Eubanks Road) ($1,787,800 remaining from original 3 million debt financing) 2,428,283 FY 2014 -15 Replacement of Hook Lift Truck #768 206,944 Year 2 FY 2015 -16 SWCC Improvements (High Rock Road Convenience Center) 495,000 FY 2015 -16 Replacement of Front End Loader #775 296,035 Year 3 FY 2016 -17 SWCC Improvements (Ferguson Road Convenience Center) 340,000 FY 2016 -17 Replacement of Front End Loader #780 310,837 Year FY 2017 -18 Replacement of Tandem Dump Truck #679 155,478 Year 5 FY 2018 -19 Replacement of Hook Lift Truck #844 251,790 Years 6 -10 SWCC Improvements (Bradshaw Quarry Convenience Center) 212,028 0 Solid Waste - Recycling Projects Fiscal Years 2014 -19 Project Name Vehicle and Equipment Replacement/ Cart Purchase Project Status Active Functional Service Area Recycling Operations Starting Date 71112012 Department Solid Waste Management Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budget Fundinq 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land/Building Construction/Repairs/Renovations Equipment/Furnishings 470,821 1,602,139 814,059 943,685 118,196 641,104 283,339 2,800,383 2,947,701 Total Project Budget 470,821 1,602,139 814,059 943,685 118,196 641,104 283,339 2,800,383 2,947,701 RevenueslFunding Source 3R Fee/ Solid Waste Fund 470,821 581,314 436,059 943,685 118,196 641,104 283,339 2,422,383 2,947,701 Debt Financing (Self - Financed) 812,400 303,000 - 303,000 Grant 208,425 75,000 75,000 Total 470,821 1,602,139 814,059 943,685 118,196 641,104 283,339 2,800,383 2,947,701 Project Description /Justification 2013 -2014 Buy 2 new rural curbside trucks* $581,314 Buy 19,500 urban recycling carts ($52.35/ea)* $1,020,825 Purchase made outside CIP process. Manager directed trucks associated with Rural Recycling Program and carts associated with Rural &Urban programs be removed from FY -13114 Budget and reserves for trucks eliminated (there were no reserves for carts). BOCC recently directed Rural Program to proceed. **Urban roll carts to be funded by loan from landfill reserves (5 year term at 2.5 %). Rural roll carts to be funded by loan from landfill reserves (5 year term at 2.5 %). Year 1 (14 -15) Replace Roll off Truck (1779) $ 214,055 Year 5 (18 -19) Replace Multifamily Truck (1777) $ 222,004 Replace Universal Services Truck (897) $ 283,339 Buy 7,000 rural carts ($54 /ea) $ 378,000 Year 2 (15 -16) Replace Roll -off Truck (1681) $ 229,665 Replace Peterbilt FEL(1776) $ 286,453 Replace Universal Services Truck Trk (1639) $ 319,567 Buy an additional 2,000 rural carts ($54 /ea) $ 108,000 Year 3 (16 -17) Replace Tire Loader $118,196 Year 4 (17 -18) Rebuild Grinder $ 300,000 Replace Peterbilt FEL (1781) $ 341,104 m Solid Waste - Landfill /Municipal Solid Waste Fiscal Years 2014 -19 Project Name Closure /Equipment Replacement Project Status Active Functional Service Area Landfill /Municipal Solid Waste Starting Date 71112012 Department Solid Waste Management Completion Date 613012013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations 105,089 3,735,453 - Equipment/Furnishings 140,844 - Total Project Budget 245,933 3,735,453 - - - - - - - Revenues /Funding Source Solid Waste Fund Balance 245,933 3,735,453 - - - - - - - Debt Financing Total 245,933 3,735,453 - - - - - - - Proiect Description /Justification Current Year FY 2013 -14 * Due to the recent permit renewal that modified the cross section of the landfill cap to reflect current technologies, materials, and regulations, the $3,166,846 originally budgeted in FY 13 -14 has been adjusted to $3,735,453 to more accurately reflect the costs. 0 Solid Waste - Landfill /Construction & Demolition Fiscal Years 2014 -19 Project Name Functional Service Area Department Equipment Replacement Landfill /Construction and Demolition Solid Waste Management Landfill Division Project Status Starting Date Completion Date Active 7/1/2013 Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services - Construction /Repairs /Renovations - Equipment/Furnishings 1 252,994 252,9941 19,475 Total Project Budget - - - - 252,994 - - 252,994 219,475 General Fund Related Operating Costs Personnel Services - Operations New Debt Service - Total Operating Costs - - - - - - - - - Revenues /Funding Source Solid Waste Fund Balance 252,994 252,994 219,475 Debt Financing - Total - - - - 252,994 - - 252,994 219,475 Project Description /Justification Project Description /Justification: Year 1, 2014 -2015 Year 2, 2014 -2015 Year 3, 2016 -2017 Rebuild Compactor $ 252,994 Year 4, 2017 -2018 Year 5, 2018 -2019 M Sportsplex Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 Prior Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriations Design 30,000 - New Facilities Projects: Major Expansion Phase 1 (1) 950,000 950,000 Major Expansion Phases 2 and 3 (1) 2,800,000 2,800,000 Renovation Projects: Lobby- Renovations (floor, walls, lighting) (8a) 165,000 - Lobby - Renovations (program space expansion) 110,000 Girls/Women's Locker -room (5) 30,000 Men's and Women's Bathrooms (7) 40,000 - Facility Maintenance /Replacement Items: Parking Lot Repair /Repave 150,000 150,000 150,000 Pool Roof repair 180,000 - Pool wall reglaze 125,000 125,000 Tilt up Panel (exterior wall system) 100,000 100,000 Rotating Fitness Equipment Upgrade /Replacement (9) 100,000 100,000 100,000 200,000 300,000 Kidsplex Equipment Upgrade (10) 50,000 50,000 100,000 New UV System for Pool 100,000 - Bleachers (2) - - Pool pump /boiler #2 50,000 50,000 50,000 Cooling Tower Replacement 100,000 - Major upgrade of Servers, Telephones (8) 35,000 - 35,000 Rink concrete ice floor repair (3) - 75,000 75,000 Rink de- humidification /Ice Rink Munters 125,000 - Zamboni 100,000 - Major rebuild - compressors/chiller barrel 100,000 100,000 100,000 Lobby - HVAC Replacement 80,000 - Climbing Wall ( outside- fee based) 100,000 100,000 HVAC Contingency (12) 50,000 50,000 70,000 170,000 160,000 IT Contingency (12) 50,000 50,000 100,000 Ice RinWFitness Wall Repair Paint Project 40,000 40,000 Pool Lane Timer /Scoreboard (4) 15,000 - Rink Scoreboard 20,000 20,000 Outside Pavilion /Play Area (6) - 45,000 45,000 Inflatables (13) 20,000 30,000 50,000 30,000 Activity Vans/Bus 86,000 86,000 Low Mtc., High Efficiency Pool Filtration /Mechanical Upgrade 175,000 175,000 Signage Upgrade 25,000 25,000 Ice Rink Renovation: Boards; Lockers, Rubberized Floor 175,000 Upgrade to Prevailing State of the Art major Utility Usage 200,000 Roof Asset Mgmt. Program (RAMP) recommendations Total Revenues /Funding Source Sportsplex Fund Balance Transfer from General Fund Debt Financing _ Total 660,000 550,000 225,000 275,000 375,000 375,000 361,000 1,611,000 1,850,000 950,000 2,800,000 - 3,750,000 660.000 550.000 1.175.000 3.075.000 375.000 375.000 361.000 5.361.000 1.850.000 iM 1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible. Project has been re- scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle two years: a. Phase 1 is the originally contemplated pool mezzanine of 5,400 sq. ft. featuring new member lockers; dedicated spin /row /yoga fitness room and 1,800 sq. ft. senior/ adult cardio/ strength center. b. Phase 2 is anew building addition for and indoor turf field to be used for soccer, lacrosse, senior walking, running, kidsplex, kickball and proprietary RFP programs such as LiI Kickers. NOTE: Projected annual revenues related to this project are anticipated to cover the annual debt service required forth is project. c. Phase 3 is a new regulation size basketball court including bleachers. NOTE: Projected annual revenues related to this project are anticipated to cover the annual debt service required for this project. d. Town of Hillsborough signed off on parking plan even prior to recent land acquistion, which now facilitates optimal parking planning. Update: Given recent land acquisition, project under review to determine savings of less start up /shut down with phases 2 & 3 consolidated in 2015 -16. Added benefits of less construction related disruption to members and customers. 2. Movable bleachers to add seating for specatator rink and pool based events. ( portable to pool) Completed with funds from Ops Budget 3. Rink floor repair split into two projects of $75K each ( Deferred in FY 13 -14 and combined into one project in FY 17 -18. with savings of $75.000) 4. Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing. Repairs are costly and increasingly less feasible. Required for revenue generating swim meets and lane training (Completed) 5. Increasingly, youth and adult teams are co -ed. Proposal to convert referee room into girls /women's change room and build replacement ref room and storage in part of Zamboni room. To be completed June 2014 6. Outside pavilion to be built in flat grassy area to the west of pond. To be used for Kidsplex outdoor activities; rented for parties. Orange County Charter School has expressed interest in partnering. There may also be grants available. ( More efficient to locate as part of Major Expansion Project in 2015 -16) 7. Men's and Women's main lobby bathrooms are worn. Replace flooring; stall dividers; paint; ceiling tiles. Efficient lighting (motion sensor) and low flow plumbing fixtures. Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies. To be completed June 2014 8. Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required. To be done using operating funds. 8(a) Facilitates 1,834 additional GroupX space for programs. Results in $312,000 incremental annual revenue. To be completed June 2014 9. Major cardio equipment typically has a useful life of 3 years with the heavy usage from increasing Sportsplex membership. While regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry replacement standards. 10. Similar to above. With growth in Kidsplex program we expect more capital needs for this program 11. Pumps and boilers have the least useful life of all mechanical classes of equipment. Contingency for replacement. 12. Contingency for HVAC equipment and major IT equipment such as server. 13. Inflatables. This is one of the lowest cost ways to generate revenue. Can be used for Kidsplex; Parties and for fee admission using renovated lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each. Payback is less than one year. (Better space planning options if deferred to after Major Expansion Project in 2015 -16 m Orange County Sportsplex Major Capital Investment Opportunities 2014 -15 Update & Executive Summary • The Sportsplex continues to experience strong growth. Fbvenue for 2014 -15 is projected at approximately $3miIlion which represents $395,000 growth over the 2012 -13 revenue base. • For the year to date January 2014 fitness membership revenue is $58,000 (14 %) higher the same period last year. At 4,850 total memberswe are already ahead of the projection used to validate the growth assumptions as presented in the original proposal to add a Fitness mezzanine in the pool area. • Bottom line financial results to January of $323,000 are $90,000 ahead of the same period last year and $65,000 ahead of Budget. Ire .61 • The first phase of the overall Sportsplex major expansion Project is fully scoped and ready forbid. Estimated completion is July 1, 2014. FY14 -15 Pool Mezzanine/ FY15 -16 Turf Addition/ FY16 -17 Court Addition (Current CIP) • While the project phases could still proceed as per the timeline above, given that the Lobby project will not be completed until July 2014 and given the recent land acquisition next to the goortsplex, an alternative plan has been formulated for consideration. • In order to minimize member and customer disruption and to achieve maximum project cost efficiencies from less construction startup /shut down, an alternate plan would be to combine the Mezzanine /Turf /Court projects into one continuous project startingwith the Fool Mezzanine in 2014 -15 alongwith afull engineering and architectural study to determine the most efficient site placement and design for the Turf /Court building addition utilizing the 3 acres acquired. The Turf and Court projectswould be combined and started in 2015 -16 immediately after the Pool Mezzanine is completed. • Thiswill likely also result in overall project cost savings since the contractor will be continuously onsite without costly project shutdowns and startups. • FY14/ 15 Pool Mezzanine ($950,000): Consulting engineers determined that the pool mezzanine addition proposed in last year'saPwasstructurally practical and efficient. The pool mezzanine is therefore proposed to proceed as planned and budgeted ($ 950,000) providing 5,400 additional sq. ft. This additional space will be used for member change areas (2,700 sq. ft.) that are essential for a fitness dub projected to grow to 6,700 members from its current base of 4,000. Additionally, it will provide a dedicated Spin, Fbw, Krank and Massage room (900 sq. ft.) plus 1,800 sq. ft. dedicated to adult and senior cardio equipment. The total cost of $950,000 is inclusive of all equipment. • FY15/ 16 Turf Addition ($1,900,000): The consulting engineers further determined that the previously contemplated expansion of the Ice rink mezzanine was not structurally possible. We had proposed $1,000,000 for that project in the prior year CIP. However there isa more compelling option from both a use and revenue generating perspective. Indoor turf can be used for abroad range of member programs plus year round walking, running, indoor soccer, lacrosse, flag football leagues for youth and adults. Programs proprietary to RFP at its other locations can be brought to Orange County, including the full range of early childhood based Lil Kckers, Lil 9uggers and Lil Cheer programs. Kdsplex after school, pre - school and summer camps would see significant benefit from the turf addition. -* • FY15/ 16 Court Addition ($900,000): Completing the major expansion vision would be the addition of a regulation high school/ college basketball court along with retractable bleachers. Additional programming would include youth and adult basketball leagues; Lil Dunkers; court based fitness programs; volleyball, and Kidsplex activities. • Additional revenue from membership growth with these phased in facilities is anticipated to generate $3,597,000 over the FY15 -16 to FY19 -20 five year planning horizon, with an additional $2,430,950 in other program revenue anticipated over the FY15 -16 to FY19 -20 five year planning horizon. Financial Impact: • Although the timing of the project may change, the overall positive financial impact assumptions remain sound. The Lobby renovation assumptions are already being validated through continued growth as membership continuesto grow in anticipation of the improvements. The revenue and expense pro forma has been updated to isolatejust the Mezzanine /Turf /Court portionsof the project. • The land acquisition has been finalized and all parking and traffic flow will be readily accommodated by the ability to design the proposed new building addition on the expanded property site with maximum efficiencies. • An independent study of Orange County entertainment and recreation facilities, as published in the Daily Tar Heel and Chapel Hill News, ranked the Orange County Sportsplex asthe number one recreation/ entertainment destination facility in the County ahead of even the Dean E Smith Center. • The current pace is480,000 annual visitors. Aswell, since this exceptional facility resides within the County, it encourages residentsto stay for their fitness, recreation and entertainment needs. This in turn results in significant dollars staying within the County both in monies spent at the Sportsplex aswell as local restaurants, food and convenience stores, shopping, etc. The planned expansion would add another 20,000 visitors per month for a combined annual visitor base of 720,000. • Major events at the goortsplex such as swim meets, skating competitions, hockey tournaments, and triathlons average 750 participants and twice that number of spectators for each event. These events attract regional and state wide visitors. The Visitor Bureau has estimated the annual impact on the local economy to be at least $2,112,000. Not contemplated in these numbers is the impact of dollars that remain in the County by participants not leaving to go to facilitates outside of Orange County for their daily fitness and recreation needs. This is estimated to be at least $8,448,000 annually. • The addition of indoor turf and courts to the goortsplex will double the number of events for afurther $10,560,000 annual injection/ retention. Condusion • The recent land acquisition next to the Sportsplex creates the opportunity to evaluate alternate construction design utilization of the expanded land footprint. All goortsplex performance and financial milestones to validate this major project continue to be met. There are strong logistical and financial advantages to revising the project plan. There is a highly positive economic impact on Orange County from the goortsplex expansion plan. :Y/ Orange County Sportsplex Fitness Mezzanine, Turf Court Five Year Business Case Pro Forma FY 2015 -16 FY 2016 -17 FY2017 -18 FY2018 -19 FY2019 -20 FY2020 -21 Revenue Fitness Mezzanine Incremental Memberships 220,000.00 220,000 280,000 340,000 400,000 400,000 Indoor Turf Field Incremental Memberships 184,250 239,500 294,750 350,000 350,000 Sport Specific Camps 40,000 45,000 50,000 55,000 60,000 Tournaments 20,000 25,000 30,000 32,000 34,000 Open Soccer 20,000 24,000 28,000 28,000 28,000 Soccer Leagues 175,000 200,000 210,000 220,000 230,000 Soccer Academy 30,000 45,000 55,000 70,000 80,000 Lil' Kickers/Sluggers,etc. 100,000 125,000 150,000 160,000 170,000 Rentals: soccer/Lacr/Other 60,000 70,000 70,000 72,000 74,000 Court Incremental Memberships 184,250 239,500 294,750 350,000 350,000 Basketball Leagues 70,000 84,000 88,000 92,000 96,000 Lil Court Porgrams 40,000 50,000 60,000 65,000 70,000 Other Court Progrmas 30,000 40,000 42,000 44,000 46,000 Total Revenue 220,000.00 1,173,500 1,467,000 1,712,500 1,938,000 1,988,000 Direct Program Costs Leagues 36,000 40,000 41,500 43,000 44,000 Lil'Programs 60,000 85,000 87,550 90,000 92,700 Total 96,000 125,000 129,050 133,000 136,700 Gross Profit 220,000.00 1,077,500 1,342,000 1,583,450 1,805,000 1,851,300 Expense Camps 16,000 17,000 17,510 18,000 18,560 Bank and CC Charges 6,000.00 13,800 15,000 15,450 16,000 16,480 Incremental Insurance 2,000.00 12,000 12,500 12,875 13,000 13,410 Lic/Training/Permits 3,000.00 21,000 22,000 22,660 23,000 23,500 Repair and Maintenance 3,000.00 45,000 47,500 48,925 50,000 51,500 Marketing 3, 500.00 15,000 15,000 12,500 12,500 12,500 Misc./Contingency 4,000.00 20,000 20,000 20,000 20,000 20,000 Payroll Expenses 55,000.00 260,000 275,000 283,250 300,000 315,000 Operating Supplies 5,000.00 65,000 68,000 70,040 72,000 75,000 IT/Telephone 2,000.00 25,000 25,000 25,000 27,500 30,000 Utilities 36,000.00 140,000 150,000 154,500 160,000 170,000 Total Expense 119,500.00 632,800 667,000 682,710 712,000 745,950 Net Contribution to Fund Bal. 100,500.00 444,700 675,000 900,740 1,093,000 1,105,350 Sportsplex CIP Analysis Fitness Mezzanine, Turf and Gym Expansion Fitness Mezzanine 950,000 Court and Turf Expansion 2,800,000 Total CIP Costs 3,750,000 Two Phase Expansion Membership Growth with Phased in Mezz, Turf and Gym Year 1( 400 additional members from fitness mezzanine) 220,000 Year 2 ( 400 + incremental 670 members)= 1,070 @$550 588,500 Year 3 (1,070 plus incremental 310 members) = 1,380 @ $550 759,000 Year 4 (1,380 + Incremental 310 members)= 1,690 @$550 929,500 Year 5 (1,690 + incremental 310 members) = 2,000 @ $550 1,100,000 Over Five Years All Other Revenue from Programming Total Expansion Revenue over Five Years Project Payback, Revenue only basis Based on Business Case proforma Attached Impact of Fitness Mezzanine Expansion in Pool Building Combined Impact of Mezzanine, Turf and Court Combined Impact of Mezzanine, Turf and Court Combined Impact of Mezzanine, Turf and Court Total growth of 2,000 new members over 5 years 3,597,000 2,430,950 6,027,950 Approximate 2.5 year payback on revenue only flows 3,213,940 Bottom line Contribution to Fund Balance over Five Year (4.3 million Contribution to Fund Balance over Six Years) Capital Costs of all phases of project totally repaid in 5. :• FY 2014 -19 Orange County Capital Investment Plan Projects Proprietary Fund - Appropriations Year 1: FY 2014 -15 $9,654,286 Years 1 -5: FY 2014 -2019 $23,939,647 91 Projects by School System Chapel Hill Carrboro City Schools Long Range Capital Pay -As- You -Go Funds() Lottery Proceeds (2) Culbreth MS Science Wing Addition Middle School #5 Elementary # 12 Carrboro High School Additions Total Orange County Schools Long Range Capital Pay -As- You -Go Funds Lottery Proceeds (2) Elementary #8 Cedar Ridge HS Auxilliary Gym Cedar Ridge HS Classroom Wing" Total Total all Schools Revenues /Funding Source General Fund (Pay -As- You -Go) Lottery Proceeds Debt Financing Schools Capital Projects Summary - RECOMMENDED Fiscal Years 2014 -19 current rear i Year z Years Year 4 Year 5 FIVe Year b Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,884 839,960 828,944 828,944 828,944 828,944 828,944 4,144,720 4,144,720 4,971,677 1,362,292 7,795,337 9,157,629 37,029,108 6,327,888 6,327,888 28,123,909 23,148,615 8,102,419 3,119,726 3,154,088 3,188,965 4,586,657 17,383,522 31,432,957 105,161,236 1,434,067 1,434,067 1,455,578 1,477,412 1,499,573 1,522,066 7,388,696 7,959,722 513,851 507,336 507,336 507,336 507,336 507,336 2,536,680 2,536,680 28,000,000 3,328,750 - - 12,583,000 5,276,668 1,941,403 1,962,914 1,984,748 2,006,909 2,029,402 9,925,376 51,079,402 13,379,087 5,061,129 5,117,002 5,173,713 6,593,566 19,412,924 41,358,333 156,240,638 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,416 20,674,606 1,353,811 1,336,280 1,336,280 1,336,280 1,336,280 1,336,280 6,681,400 6,681,400 8.300.427 - - 1.362.292 14.123.225 15.485.517 128.884.632 Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP. Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance ( SAPFO) projections of capacity and need. (') Pay -As- You -Go funds reflect same funding in FY 2014 -15 as in FY 2013 -14, and assumes a 1.5% annual growth throughout the 5 year CIP period. (2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be distributed on the basis of each school system's Average Daily Membership (ADM). * Orange County Schools (OCS) requested funding for the Cedar Ridge High School Classroom Wing in Year 3 (2016 -17). OCS does not exceed the adopted levels of service (LOS) established in the most recent SAPFO projections for high school capacity until FY 2022 -23, so recommended funding is reflected in Years 6 -10. 91 FY 2014 -19 Orange County Capital Investment Plan Projects School Summary - Appropriations Year 1: FY 2014 -15 Years 1 -5: FY 2014 -2019 $5,061,129 $41,358,333 92 FY 2014 -19 Orange County Capital Investment Plan Projects School Summary - Revenues Year 1: FY 2014 -15 $5,061,129 Years 1 -5: FY 2014 -2019 $41,358,333 Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP. Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need. (1) PAYGO (Pay -As- You -Go) funds reflect same funding in FY 2014 -15 as in FY 2013 -14, and assumes a 1.5% annual growth throughout the 5 year CIP period. (2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be distributed on the basis of each school system's Average Daily Membership (ADM). 93 CHAPEL HILL - CARRBORO CITY SCHOOLS FUNDED PROJECTS oa 1 of 2 CAPITAL INVESTMENTS PLAN 2014 -2024 EXPENDITURES PROJECT TITLE PENDING 2013 -14 Budgeted Lottery Funded Projects Year 1 2014 -15 Year 2 2015 -16 Year 3 2016 -17 Year 4 2017 -18 Year 5 2018 -19 Five Year Total Years 6 to 10 2019 -24 ADA Requirements 75,000 45,000 35,000 35,000 35,000 150,000 335,000 Abatement Projects District Abatement Projects 34,504 25,000 35,000 35,000 50,000 50,000 195,000 337,500 Phillips: Remove Asbestos Floor Tile 125,000 125,000 CHHS: Remove Asbestos Floor Tile 175,000 175,000 Athletic Facilities 550,000 CHHS: Athletic Track and Field 200,000 200,000 ECHHS: Athletic Fields/Track 150,000 Classroom /Building Improvements 450,000 Estes Hills: Media Center and Classroom Improvei 150,000 150,000 Ephesus: Classroom Casework 175,000 175,000 FG Graham: Bathroom Improvements 115,000 180,554 Seawall: PODs Casework/Bathrooms 150,000 150,000 McDougle: Stage Curtins 40,000 40,000 Phillips: 4 Science Classrooms Casework -80k 100,000 100,000 CHHS: 6 Science Classroom Casework 120k 150,000 150,000 Doo rs/ Ha rdm re /Canopies District Hardware and Door Replacements 45,000 75,000 75,000 175,000 Seawall: Expand canopies 120,000 FPG: Canopy at Kiss n Go and Bus Circle 75,000 75,000 Ephesus: Canopy at Kiss and Go 75,000 75,000 Electrical Systems All Schools: Increase Electrical Distribution 50,456 165,000 165,000 175,000 175,000 175,000 855,000 980,000 Energy Efficiency /Lighting Improvemnets FPG: Lighting Upgrades /Efficiency 155,000 155,000 Ephesus: Lighting Upgrades /Efficiency 125,000 125,000 Culbreth: Lighting Upgrades /Efficiency 150,000 150,000 Phillips: Auditorium /Gym Lighting Upgrades 121,609 121,609 Fire /Safety /Security Systems Security Systems Upgrades/Expansions and Sign 150,000 100,000 75,000 325,000 250,000 Entrance /Reception Control 150,000 Indoor Air Quality Improvements District IAQ Projects 25,000 50,000 50,000 50,000 150,000 150,000 Mobile Classrooms/Rental Space 125,000 128,000 131,000 134,000 137,000 655,000 730,000 Paving:Parking Lots/Drivemys/Walkways CHHS: Student Parking Lot 50,000 140,852 150,000 340,852 200,000 ECHHS: Bus Driveway and Parking Lot 110,000 110,000 Roofing /Building Waterproofing Projects Scroggs: Flat Roof Sections Replacement 365,000 365,000 ECHHS: Brick pointing /window seals 172,402 172,402 330,000 Window Replacements Ephesus: replace Windows in Origional Bld 150,000 Seawall: Replace Classroom /Bld Windows 200,000 Culbreth: Replace Classroom /Bld Windows 100,000 155,211 255,211 Phillips: Replace Classroom /Bld Windows 100,000 150,000 250,000 CHHS: Window Replacements 170,000 170,000 350,000 0 CHAPEL HILL - CARRBORO CITY SCHOOLS FUNDED PROJECTS pq 2 of 2 CAPITAL INVESTMENTS PLAN 2014 -2024 PROJECT TITLE PENDING 2013 -14 Budgeted Lottery Funded Projects Year 1 2014 -15 Year 2 2015 -16 Year 3 2016 -17 2017 -18 Year 5 2018 -19 Five Year Total Five Year Total Years 6 to 10 2019 -24 Years 6 to 10 2019 -24 Mechanical Systems CIP FUNDING SOURCES: 2,641,748 Carrboro Elm: 1978 Electric Boiler /Cooling Tower Long Range Pay -As- You -Go Funds- Projects 2,290,782 2,290,782 85,000 2,360,021 85,000 2,431,353 11,802,720 Ephesus: 1991 Addition -HVAC Improvements 12,714,882 Lottery Funds - Budgeted 839,960 828,944 55,000 828,944 55,000 828,944 4,144,720 Estes Hills: Cooling Tower Replacement 40,000 Estes Hills: 1978 Electric Boiler Replacement TOTAL CIP FUNDING 3,130,742 3,119,726 3,154,088 60,000 60,000 3,260,297 15,947,440 Estes Hills: Multi Purpose 1978 Building Boiler 16,859,602 60,000 60,000 Glenwood: Cooling Tower Replacement 40,000 Glenwood: Multi Purpose 1978 Building Boiler OTHER FUNDING: 60,000 60,000 Glenwood: Multi Purpose Bld - 2 air handlers 80,000 80,000 FPG: Primary Building Boiler Replacement Culbreth MS- Science Classroom Addition 4,971,676 57,602 57,602 FPG: Upgrade Handicap Lifts 145,000 145,000 McDougle Complex: Cooling Tower Replacement 75,000 McDougle Complex: EMS Controls Article 46 Sales Tax -1/4 Cent 823,664 836,019 848,560 861,288 874,207 75,000 Scroggs: Cooling Tower 4,640,286 75,000 Scroggs: Classroom Air Ventilators Article 46 Sales Tax Projects as Follows: 415,545 415,545 Seawall: Lawlor Building Boiler 75,000 411,832 418,010 424,280 75,000 380,000 2,064,766 Seawall: 9 Heat Pumps for PODs 2,320,143 119,088 119,088 Culbreth: 300 Wing Six Heat Pumps 84,726 84,726 380,000 380,000 Culbreth: Roof Top Units 2,320,143 Kitchen Equipment Replacements 55,000 281,576 281,576 55,000 Culbreth: Digital HVAC Controls 125,000 75,000 125,000 Phillips: Expand Digital HVAC Controls Purpose 130,000 75,000 ECHHS: Variable Speed Drives 145,000 Lincoln Center: Chiller and Cooliing Tower 151,832 151,832 ECHHS: 1996 Cooling Towers 120,000 85,000 418,009 424,280 85,000 1,272,933 Technology: Total of Listed Categories 1,560,000 1,577,000 1,594,500 1,612,180 1,630,150 7,973,830 8,429,800 Network Infrastructure 553,800 559,835 566,048 572,324 578,703 Enterprise Software 152,880 154,546 156,261 157,994 159,755 Instructional Computers & Technology 780,000 788,500 797,250 806,090 815,075 Administrative Computers 46,800 47,310 47,835 48,365 48,905 Network Printers 17,160 17,347 17,540 17,734 17,932 Community Access Technology 9,360 9,462 9,567 9,673 9,781 TOTAL EXPENDITURES - 10 YEAR CIP 839,960 3,119,726 3,154,088 3,188,965 3,224,365 3,260,297 15,947,440 16,859,602 FUNDING and ARTICLE 46 SALES TAX 2013 -14 Budget Year 1 2014 -15 Year 2 2015 -16 Year 3 2016 -17 Year 4 2017 -18 Year 5 2018 -19 Five Year Total Years 6 to 10 2019 -24 CIP FUNDING SOURCES: Long Range Pay -As- You -Go Funds- Projects 2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,882 Lottery Funds - Budgeted 839,960 828,944 828,944 828,944 828,944 828,944 4,144,720 4,144,720 TOTAL CIP FUNDING 3,130,742 3,119,726 3,154,088 3,188,965 3,224,365 3,260,297 15,947,440 16,859,602 OTHER FUNDING: Culbreth MS- Science Classroom Addition 4,971,676 Article 46 Sales Tax -1/4 Cent 823,664 836,019 848,560 861,288 874,207 4,243,738 4,640,286 Article 46 Sales Tax Projects as Follows: - Technology: Student Access Computing Devices 411,832 418,010 424,280 430,644 380,000 2,064,766 2,320,143 - Improvements at Older Schools: 380,000 380,000 2,320,143 Kitchen Equipment Replacements 55,000 55,000 CHHS: Repairs to Exterior Stairs 75,000 Purpose 130,000 130,000 Lincoln Center: Chiller and Cooliing Tower 151,832 151,832 Lincoln Center: HVAC /ElectricaVFire Safety Systems 418,009 424,280 430,644 1,272,933 95 CHAPEL HILL - CARRBORO CITY SCHOOLS CAPITAL INVESTMENTS PLAN 2014 -2024 UNFUNDED NEW SCHOOLS oa 1 of 1 UNFUNDED - New Schools Needed for Increased Capacity PROJECTS: 10 YEAR UNFUNDED NEW SCHOOLS TEN YEAR TOTAL Year 2014 -15 Year 2015 -16 Year 2016 -17 Year 2017 -18 Year 2018 -19 Year 2019 -20 Year 2020 -21 Year 2021 -22 Year 2022 -23 Year 10 2023 -24 OPENS: Elementary School #12 2020 -21 6,327,888 23,412,842 4,711,067 34,451,797 Middle School #5 2020 -21 1,362,292 7,795,337 31,335,321 5,693,787 46,186,737 Carrboro High School Additions 2023 -24 3,887,776 15,978,952 3,281,887 23,148,615 TOTAL UNFUNDED PROJECTS 1,362,292 14,123,225 54,748,163 10,404,854 3,887,776 15,978,952 3,281,887 103,787,149 Notes: 1) Elementary School #12, Middle School #5, and the Carrboro HS Addition opening dates are based on Nov. 15, 2013 enrollment SAPFO projections. 2) Middle School projections have been adjusted to account for 104 capacity increase at Culbreth MS as a result of the Science Classroom addition opening in 2014 -15. 3) The need for Elementary School #12 and High School Additions could be delayed depending upon the implementation of recommendations from the Facilities Assessment report. •E CHAPEL HILL - CARRBORO CITY SCHOOLS UNFUNDED MAJOR PROJECTS pg 1 of 3 CAPITAL INVESTMENTS PLAN 2014 -2024 UNFUNDED - Major Projects PROJECTS: 10 YEAR UNFUNDED CAPITAL PROJECTS TEN YEAR TOTAL Year 2014 -15 Year 2015 -16 Year 2016 -17 Year 2017 -18 Year 2018 -19 Year 2019 -20 Year 2020 -21 Year 2021 -22 Year 2022 -23 Year 10 2023 -24 ADA Requirements Carboro Elm: Assessment Findings 437,320 437,320 Ephesus: Assessment Findings 146,000 146,000 Estes Hills: Assessment Findings 990,015 990,015 FPG: Assessment Findings 741,585 741,585 Glenwood: Assessment Findings 554,815 554,815 Seawell: Assessment Findings 594,880 594,880 Culbreth: Assessment Findings 971,100 971,100 Phillips: Assessment Findings 521,170 521,170 CHHS: Assessment Findings 1,253,460 1,253,460 Lincoln Center: Assessment Findings 170,000 170,000 Abatement Projects: Flooring replacements Carboro Elm: Assessment Findings 33,150 33,150 Ephesus: Assessment Findings 50,685 50,685 Estes Hills: Assessment Findings 400,196 400,196 FPG: Assessment Findings 3,000 3,000 Glenwood: Assessment Findings 348,219 348,219 Seawell: Assessment Findings 33,790 33,790 Culbreth: Assessment Findings 220,891 220,891 Phillips: Assessment Findings 793,050 793,050 CHHS: Assessment Findings 458,520 458,520 Lincoln Center: Assessment Findings 184,820 184,820 Athletic Facilities: CarrboroHS: Stadium Visitor Bleachers 450,000 450,000 CarboroHS: Stadium Synthetic Field 1,250,000 1,250,000 CHHS: Stadium Visitor Bleachers 250,000 250,000 CHHS: Stadium Synthetic Field 1,250,000 1,250,000 CHHS: Soccer Field Improvements 250,000 250,000 CHHS: Athletic Fields 150,000 150,000 CHHS: Baseball Field Bathroom /Concession Bid 750,000 750,000 ECHHS: Stadium Synthetic Field 1,250,000 1,250,000 CHHS /ECHHS: Major Athletic Field Repairs 250,000 250,000 ECHHS: Stadium Visitor Bleachers 250,000 250,000 Carrboro Elementary: Multi purpose field 125,000 125,000 Scroggs: Athletic Field 150,000 150,000 McDougle Mdl: Tennis Courts 500,000 500,000 Playfelds(10): Provide Potable Water 150,000 150,000 Classroom /Interior Improvements: Carboro Elm: Assessment Findings 695,825 695,825 Ephesus: Assessment Findings 533,533 533,533 Estes Hills: Assessment Findings 761,535 761,535 FPG: Assessment Findings 524,810 524,810 Glenwood: Assessment Findings 828,099 828,099 Seawell: Assessment Findings 237,348 237,348 Culbreth: Assessment Findings 1,169,143 1,169,143 Phillips: Assessment Findings 2,038,725 2,038,725 CHHS: Assessment Findings 2,722,018 2,722,018 Lincoln Center: Assessment Findings 895,427 895,427 McDougle: Gymnasium Audio System 50,000 50,000 McDougle: Library carpet 45,000 45,000 McDougleMS: Casework 400,000 400,000 Smith: Cafeteria Sound Panels 50,000 50,000 ECHHS: Theater Lighting and Sound upgrade 375,000 375,000 97 UNFUNDED MAJOR PROJECTS pg 2 of 3 PROJECTS: 10 YEAR UNFUNDED CAPITAL PROJECTS TEN YEAR TOTAL Year 2014 -15 Year 2015 -16 Year 2016 -17 Year 2017 -18 Year 2018 -19 Year 2019 -20 Year 2020 -21 Year 2021 -22 Year 2022 -23 Year 10 2023 -24 Doors /Hardware /Canopies 100,000 100,000 100,000 100,000 400,000 Scroggs: Canopies - Mobile Units, other areas 175,000 175,000 Estes Hills: Expand Canopy 75,000 75,000 Ephesus: Canopy at Kiss and Go 125,000 125,000 FPG: Canopy at Bus Drop Off 95,000 95,000 Glenwood: Canopy at Kiss and Go 150,000 150,000 Scroggs: Canopy at Mobiles and Bus Drop Off 150,000 150,000 Exterior Improvements: Windows, Doors, Carboro Elm: Assessment Findings 141,102 141,102 Ephesus: Assessment Findings 104,416 104,416 Estes Hills: Assessment Findings 151,870 151,870 FPG: Assessment Findings 465,400 465,400 Glenwood: Assessment Findings 422,630 422,630 Seawall: Assessment Findings 366,470 366,470 Culbreth: Assessment Findings 45,367 45,367 Phillips: Assessment Findings 57,250 57,250 CHHS: Assessment Findings 380,610 380,610 Lincoln Center: Assessment Findings 65,845 65,845 Fire and Safety Systems System Upgrades for McDs, ECHHS, Scroggs, Smith, Rashkis 150,000 125,000 100,000 125,000 500,000 Mechanical Systems: Carboro Elm: Assessment Findings 1,401,650 1,401,650 Ephesus: Assessment Findings 2,172,471 2,172,471 Estes Hills: Assessment Findings 1,099,246 1,099,246 FPG Assessment Findings 1,802,924 1,802,924 Glenwood: Assessment Findings 1,250,481 1,250,481 Seawall: Assessment Findings 1,047,771 1,047,771 Culbreth: Assessment Findings 2,789,536 2,789,536 Phillips: Assessment Findings 1,819,654 1,819,654 CHHS: Assessment Findings 6,114,507 6,114,507 Rashkis: Chillers and Cooling Towers 450,000 450,000 Scroggs: Chiller and Cooling Tower 500,000 500,000 McDougle Complex: 2 Chillers Replaced 350,000 350,000 Smith: 2 Chillers replaced 250,000 250,000 ECHHS: 1996 Chiller Replacement 250,000 250,000 Site Improvements: Paving /Parking /Drivemys/Stormwater Mgt. Carboro Elm: Assessment Findings 1,229,345 1,229,345 Ephesus: Assessment Findings 191,458 191,458 Estes Hills: Assessment Findings 825,825 825,825 FPG: Assessment Findings 648,375 648,375 Glenwood: Assessment Findings 480,025 480,025 Seawall: Assessment Findings 501,215 501,215 Culbreth: Assessment Findings 892,614 892,614 Phillips: Assessment Findings 1,434,680 1,434,680 CHHS: Assessment Findings 822,650 822,650 Lincoln Center: Assessment Findings 353,113 353,113 District: Playground Equipment Replacement 50,000 50,000 50,000 50,000 200,000 • N UNFUNDED MAJOR PROJECTS Do 3 of 3 PROJECTS: 10 YEAR UNFUNDED CAPITAL PROJECTS TEN YEAR TOTAL Year 2014 -15 Year 2015 -16 Year 2016 -17 Year 2017 -18 Year 2018 -19 Year 2019 -20 Year 2020 -21 Year 2021 -22 Year 2022 -23 Year 10 2023 -24 Rental Space - Administrative 75,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 1,290,000 Roofing Rashkis: Repairs and seals (20 years) 1,500,000 1,500,000 Scroggs: repairs and seals (20 years) 750,000 750,000 Smith: repairs and seals (20 years) 1 2,000,000 2,000,000 ECHHS: repairs and seals (20 years) 1,500,000 1,500,000 Technology 1:1 Student Laptop Initiative 2,061,717 1,972,529 2,437,719 1,948,087 1,303,503 1,909,377 2,373,819 1,882,239 1,528,651 1,218,359 18,636,000 Equity & Modernizing Classroom Instructional Technology 492,000 492,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,784,000 Building Additions McDougle Middle School: Auditorium 400,000 3,909,138 325,000 4,634,138 TOTAL UNFUNDED MAINTENANCE PROJECTS 51,070,346 3,589,529 9,081,857 3,708,087 2,988,503 3,944,377 3,458,819 8,367,239 2,263,651 3,628,359 92,100,767 NOTES: 1) Only Level 1 recommendations from the Facilities Assessment report have been included in the Unfunded list and approximately 7,000,000 of these findings have been deducted because they are included in the 10 year F 2) All findings from the Facility Assessment are listed in Year 1 until a financial plan has been developed. • • ORANGE COUNTY SCHOOLS DRAFT PAY -AS- YOU -GO FUNDEDCIP PROJECTS ATTACHMENT 1 100 ORANGE COUNTY SCHOOLS DRAFT PAY -AS- YOU -GO FUNDEDCIP PROJECTS ATTACHMENT 1 101 ORANGE COUNTY SCHOOLS DRAFT PAY -AS- YOU -GO FUNDEDCIP PROJECTS BUILDING 400 ROOF REPLACEMENT ROOF -3 1 $175,000.001 HES AUDITORIUM /ENTRANCE ROOF REPLACEMENT ROOF -2 1 $395,000 OHS GYM /OFFICE ROOF REPLACEMENT ROOF -2 1 $395,0001 OHS AUDITORIUM ROOF REPLACEMENT ROOF -3 1 $130,000.001 ALS CAFETERIA /CLASSROOMS ROOF REPLACEMENT ROOF -3 $502,000.00 ALS GYM /LOCKER ROOMS ROOF REPLACEMENT ROOF -3 $235,000.00 ALS OFFICE /MAIN ENTRY ROOF REPLACEMENT ROOF -3 $30,000.001 ALS UPPER CLASSROOMS /ROOF REPLACEMENT ROOF -3 $878,000.001 ALS SCHOOL SAFETY /SECURITY WINDOW REPLACEMENTS ATTACHMENT 1 1 2014 -15 1 2015 -16 1 2016 -17 1 2017 -18 1 2018 -19 1 2019 -20 1 2020 -21 1 2021 -22 1 2022 -23 1 2023 -24 1 1 AVAILABLE FUNDING AMOUNT ALLOCATED UNFUNDED PROJECTS TOTALAVAILABLE FUNDING FROM COUNTY: PAY-AS-YOU-GO $1,477,412 $1,499,573 $1,568,071 $1,591,592 $1,615,466 $1,639,698 $15,348,420.00 LOTTERY (SEPARATE SCHEDULE OF PROJECTS ATTACHED) :...... o ........ $507,336 $507,336 $507,336 $507,336 $507,336 $507,336: $5,073,360.00 ARTICLE 46 SALES TAX (SEPARATE SCHEDULE OF PROJECTS ATTACHED) �� ;;��,,,, $531,212 $539,18Q $563,810 $572,267 $580,851 $589,564 $5,518,619.00 GRAND TOTAL ANNUAL ALLOCATION $2,457,031 $2,486,276 $2,515,960 $2,546,089 $2,576,670 $2,607,710 $2,639,217 $2,671,195 $2,703,653 $2,736,598 $25,940,399.00 102 ORANGE COUNTY SCHOOLS PROPOSED LOTTERY FUNDED CIP PROJECTS ATTACHMENT 2 103 Year3 Year4 Year Year Year Year 10 Ten Year Total 2016 -2017 2017 -2018 2020 -2021 2021 -2022 2022 -2023 2023 -2024 PRIORITY Sco e of Work P Location CATEGORY LOTTERY ALLOCATION FROM COUNTY $507,336 $507,33$'. $507,336 $507,336 $507,336 $507,336 $5,073,360.00.: DISTRICT: TECHNOLOGY UPGRADES ...............$100,0001 $100,000:: $100,0001 $100,000 $100,000 $100,000 $2,400,000.00; DISTRICT VEHICLES -- MAINTENANCE -........... TRUCK /VAN \, i \ $30,000 $60,000.00. ..... ..�. � . �. Q. �iiiii \........ii iii.. ...... �..... \........ii iii.. ...... �..... \........ii ii.. iii...... �..... \........ii :\ ... . 25 000.00. ii �:::::iiiiiiiiii'iiiiiiiiii �:::::i :::: �:- ;aiii'iiiiiiii .... \... aoc 24 000.00 ......�..;.. .......... ......... ..........................::::: ::: . ". . �...... .... * ........ .i...:.. .......... ..::. � .... .. .. F�.. ...:..�. ..... .... a::i ... :::...::::::: iii'..., ..;,,.: `:iiiii :::.............. ::: :::::::: ::...:: -.::. ;..;..:- .:- ..;'viiiii ::: i::: ��:::: i::: iii.. .: .':: a::i....,... .:;...:.�..��. ` :::::::: ��:::: ::: ::: :::::: -:: -:: ��::: ::iii $...... .' ":; "iii :: 1 =0 000.00 $_. , .....: .... ..............� i iii iiiii)ii ................ ...,. %::::: ..... .. ...... ... � RSA .. ...: .. ..... ........... A .............ii .: A:::: �:::::::::: ii............ �..... A.............ii ii............ A.............ii iii........... A ..............ii :::::::::::::. 4000.00. ............ , ,.........:�:::::::::::: ................................................... ::::.. ....:..............: �.: ......,...;..;:::;;:::;:;;iiiiiii °::�::�:��; .. °` .... �...... .... °.....-:: �.....,� , 00.00 iiiii .�. _.. �. . ... ... A A . .. A .. .......... A..........: . � iiii ii........ A.... ........ A........., ........ A iii.::::::. 1 0000.00 .� ......�. �:. �....... . i.... ... �....... i.... ... �....... iii.... ...iiiiiii �....... .:::i Q\' $9,136.00 7 REPLACE COLD'. STORAGE UNIT FS-1 CENTRAL $50,000 , REPLACE REACH IN REFRIGERATORS FS -1 CENTRAL $20,000 REPLACE COOKING EQUIPMENT FS -2 CENTRAL $75,000 REPLACE DISHWASHER CONDENSATE HOOD FS -2 CENTRAL $1,500 ADD DRYING RACKS FS -2 CENTRAL $1,500 REPLACE FLOOR DRAIN AT STEAMER AND BRAISER CBI -1 CENTRAL $2,500 REPLACE PREP SINKSTO 3 COMPARTMENT SINKS CBI -2 CENTRAL $12,000 ADD FLOOR TROUGH NEAR BRAISING PAN AND STEAMER CBI -1 HES $3,000 NEW TROUGH DRAIN (KITCHEN) CBI -1 HES $10,000 ADD FLOOR TROUGH NEAR BRAISING PAN CBI -1 CWS $50 NEW EXTERIOR GREASE TRAP (KITCHEN) CBI -1 CWS $15,000 NEW FLOOR SINK (KITCHEN) CB11 CWS $6,750 , NEW LAVATORY (KITCHEN). CBI -1 CWS $4,000 NEW TROUGH DRAIN (KITCHEN) CBI -1 CWS $10,000 REPLACE 2 COMPARTMENT SINKS AND ADD GREASE TRAP CBI -1 CWS $12,000 ADD NEW 60 QT MIXER FS -1 CWS $10,000 REPLACE COLD'. STORAGE UNIT FS-1 CWS $50,000 , REPLACE STEAMER FS-1 CWS $35,000 , ADD HOT FOOD CABINET !: FS -2 CWS $5,000 REPLACE ICEMAKER FS -2 CWS $8,500 ADD DRYING RACKS FS -2 CWS $1,500 REPLACE COLD'. STORAGE UNIT FS -1 OHS $44,036 103 ORANGE COUNTY SCHOOLS PROPOSED LOTTERY FUNDED CIP PROJECTS ATTACHMENT 2 104 C � 1 Year3 Year4 Year7 Year Year Year 10 Ten Year Total �� k 2016 -2017 2017 -2018 2020 -2021 2021 -2022 2022 -2023 2023 -2024 PRIORITY Scope of Work Location CATEGORY ADD FLOOR TROUGH NEAR BRAISING' `. PAN CBI -1 GRADY BROWN ADD: LIFT OUT GUARD, RAILS AND HANDRAILS AT THE STEP OF THE MAIN KITCHEN LOADING DOCK CBI -I GRADY BROWN $4,000 ISOLATE DISH WASH ROOM FROM PREP AREA CBI-1 GRADY BROWN $20,000 NEW TROUGH DRAIN (KITCHEN) CBI -I GRADY BROWN' $10,000 REPLACE POT WASH SINK CBI -1 ,. GRADY BROWN' $6,000 REPLACE PREP SINKS CBI -1 ,. GRADY BROWN' $61000 ADD AIR CURTAIN ON RECEIVING UNIT, FS -1, ,. GRADY BROWN' $2,000 REPLACE COLD :STORAGE UNIT, FS-11 ,. GRADY BROWN' $75000 REPLACE FOOD SLICER , FS-11 GRADY BROWN , $4,500 REPLACE CASTERS ON DRY STORAGE: SHELVING FS 2, GRADY BROWN $1,600 ADD 1- COMPARTMENT COMBI -OVEN FS -2 GRADY BROWN' $22;500. ADD TWO MOBILE VAN PACKS FS -2 GRADY BROWN' $2,000 REPAIR SERVING'UNE COMPUTER EQUIPMEMNT. FS-2, GRADY BROWN $3I500 REPLACE SERVING EQUIPMENT CASTERS AND,CASTER,TROUGH, FS 2, NEW HOPE $5,000 REPLACE OUTDATED COOKING EQUIPMENT FS 2, QH5 , $75,000 ADD TWO, HOT FOOD CABINETS, FS -2 OHS $10,000 REPLACE FOOD SLICER FS -2 OHS $2,000. ADD DRYING RACKS FS -2 OHS $2,000 REPLACE MERCHANDISING REFRIGERATOR; FS 2, QH5 , $20,Q00. REPLACE HOT WELLS IN SERVING' EQUIPMENT FS 2, QH5 , $11,000. REPLACE COLD,,WELLS IN SERVING EQUIPMENT FS 2, QH5 , $6,000. REPLACE HOOD AND FIRE SUPPRESSION, SYSTEM FS 3, QH5 , $16,000. ADD DRYING RACKS FS -2 PATHWAYS, UPGRADE SERVING LINE EQUIPMENT FS -3 CENTRAL, $20,000 ADD PASS- THROUGH REFRIGERATOR FS -3 CENTRAL, $4,500 SERVING LINE EQUIPMENT, MODIFICATIONS FS 3, ALS $5,600. NEW SERVING LINE COUNTERS FS -2 CRHS $35;000 REPLACE COOKING EQUIPMENT , FS -2 EFLAND $18;000 REPLACE SERVING EQUIPMENT CASTERS, , AND CASTERTROUGH FS 2, EFLAND $4,800. ADD PASSTHROUGH MOBILE HOT, CABINET, FS 2, EFLAND $8,836•. $100,000 $100,000 $100,000 $100,000 , „ ,� �,`„,,,, °; $507,336 ,$507,336 $0 $0 $407,336 $407,336 $407,336 $407,336 104 ORANGE COUNTY SCHOOLS PROPOSED ARTICLE 46 SALES TAX CIP PROJECTS ATTACHMENT 3 105 . ............ A `1 . ....... Year 3 2016-2017 Year 4 2017-2019' Year 7 2020- 2021 Year 8 2021-2022 Year 9 2022-2023 Year 10 2023-2024 Ten Year Total ............ . . ............................................... . . ............ . ..... ......... .. . . ............................................. .............................................. ............................................ . ............................................ ....................................................................... .................................... �iiiiiiiii .................................... AV A .............. m ......................... ........ . . . .............. mg, L-" 10� R mism m ................................... . . ...................................... .................................. .................................. INNER ANNUAL ALLOCATION FROM COUNTY $531,212 $539,180 $563,810 $572,267 $580,851 $589,564 $5,518,619.00 TECHNOLOGY DEBT SERVICE �11, 0"m "W\ W91"X1,11, . . . ............................ $980,000.00 TECHNOLOGY UPGRADES $531,212 $539,180 $563,810 $572,267 $580,851 $589,564 $4,538,619.00 105 ORANGE COUNTY SCHOOLS UNFUNDED MAJOR PROJECTS ATTACHMENT 4 SCOPE OF WORK PROJECT COST ESTIMATED RANGE LOW HIGH ! LOCATION CENTRAL OFFICE ADDITION (PRICE INCLUDES TOTAL PROJECT COSTS) $3,750,000 $4,688,000 BOE MEDIA CENTER EXPANSION (PRICE INCLUDES TOTAL PROJECT COSTS) $500,000 $625,000 CENTRAL OFFICE EXPANSION (PRICE INCLUDES TOTAL PROJECT COSTS) $360,000 $414,000 CENTRAL CLASSROOM EXPANSION (PRICE INCLUDES TOTAL PROJECT COSTS) $2,182,500 $2,728,125 CENTRAL RENOVATE EXISTING K -1 WING (PRICE INCLUDES TOTAL PROJECT COSTS) $1,762,500 $2,030,400 CAMERON PARK RENOVATE EXISTING OFFICE SUITE (PRICE INCLUDES TOTAL PROJECT COSTS) $230,000 $265,000 CAMERON PARK RENOVATE /EXPAND EXISTING 2 -4 WING (PRICE INCLUDES TOTAL PROJECT COSTS) $3,300,000 $3,784,000 CAMERON PARK DECONSTRUCT /RECONSTRUCT 4 -5 WING (PRICE INCLUDES TOTAL PROJECT COSTS) $4,400,000 $5,500,000 CAMERON PARK NEW CONNECTOR (PRICE INCLUDES TOTAL PROJECT COSTS) $387,500 $484,375 CAMERON PARK FIELD HOUSE (PRICE INCLUDES TOTAL PROJECT COSTS) $2,200,000 $2,400,000 CEDAR RIDGE RENOVATE MAIN ENTRANCE (PRICE INCLUDES TOTAL PROJECT COSTS) $625,000 $700,000 CW STANFORD PRE -K ADDITION (PRICE INCLUDES TOTAL PROJECT COSTS) $600,000 $690,000 EFLAND ELEMENTARY CLASSROOM EXPANSION (PRICE INCLUDES TOTAL PROJECT COSTS) $1,640,625 $1,968,750 EFLAND ELEMENTARY OFFICE RENOVATION (PRICE INCLUDES TOTAL PROJECT COSTS) $375,000 $562,500 EFLAND ELEMENTARY MAIN ENTRANCE ADDITION (PRICE INCLUDES TOTAL PROJECT COSTS) $780,000 $897,000 GRADY BROWN MEDIA CENTER /TEACHER SUPPORT RENOVATION (PRICE INCLUDES TOTAL PROJECT COSTS) $1,625,000 $1,950,000 GRADY BROWN REPLACE BUILDING 100 (PRICE INCLUDES TOTAL PROJECT COSTS) $11,537,500 $14,422,000 HILLSBOROUGH ELEMENTARY BUILDING CONNECTORS (PRICE INCLUDES TOTAL PROJECT COSTS) $1,175,000 $1,468,750 HILLSBOROUGH ELEMENTARY REPLACE MAINTENANCE COMPLEX (TOTAL PROJECT COSTS) $3,750,000 $4,688,000 MAINTENANCE ADD MAINTENANCE STORAGE (TOTAL PROJECT COSTS) $1,812,500 $2,265,700 MAINTENANCE REPLACE WORKFORCE DEVELOPMENT BUILDING (PRICE INCLUDES TOTAL PROJECT COSTS) $2,900,000 $3,625,000 OHS RENOVATE AND EXPAND ATHLETIC FACILITIES (PRICE INCLUDES TOTAL PROJECT COSTS) 1 $3,750,0001 $4,688,0001 OHS EXPAND EXISTING FIELD HOUSE (PRICE INCLUDES TOTAL PROJECT COSTS) $1,000,0001 $1,250,000 OHS 106 ORANGE COUNTY SCHOOLS UNFUNDED MAJOR PROJECTS ATTACHMENT 4 ADD INDOOR ATHLETIC PRACTICE FACILITY (PRICE INCLUDES TOTAL PROJECT COSTS) $7,500,000 $9,375,000 OHS REPLACE BUS GARAGE (TOTAL PROJECT COSTS) $5,625,000 $7,032,000 TRANSPORTATION ELEMENTARY #8 $22,000,000 $28,000,000 NEW SCHOOL SUB TOTAL NEW BUILDING CONSTRUCTION $85,768,125 $106,501,600 ALS: REPLACEMENT HVAC SYSTEM $3,764,000 $4,608,000 AL STANBACK CENTRAL: REPLACEMENT HVAC SYSTEM $910,800 $1,063,200 CENTRAL CAMERON PARK: REPLACEMENT HVAC SYSTEM $1,414,600 $1,822,700 CAMERON PARK CEDAR RIDGE: REPLACEMENT HVAC SYSTEM $2,199,400 $2,998,700 CEDAR RIDGE CW STANFORD: BOILER /CHILLER /AIR HANDLERS $1,120,000 $1,262,000 CW STANFORD EFLAND ELEMENTARY: REPLACEMENT HVAC SYSTEM $1,674,100 $2,255,300 EFLAND ELEMENTARY GRAVELLY HILL: BOILER /CHILLER /DOAS /AIR HANDLER REPLACEMENT $1,248,000 $1,672,000 GRAVELLY HILL GRADY BROWN: BOILER /COOLING TOWER /HEAT PUMPS /OUTSIDE AIR SYSTEM $774,100 $1,041,600 GRADY BROWN HILLSBOROUGH ELEMENTARY: 4-PIPE HOT /CHILL SYSTEM FOR CAMPUS $1,400,800 $1,934,000 HILLSBOROUGH EL NEW HOPE: CHILLER /BOILER /FAN COIL UNITS /OUTSIDE AIR SYSTEM $1,491,100 $2,002,800 NEW HOPE OHS: REPLACEMENT HVAC SYSTEMS /BOILER /CHILLER $6,444,500 $7,893,950 OHS PATHWAYS: BOILER /CHILLER /ENERGY RECOVERY UNITS $1,694,500 PATHWAYS ELEM SUB TOTAL HVAC REPLACEMENT $30,248,750 11GRAND TOTAL 1 $136,750,350 107 County Debt Service and Debt Capacity (General Fund Only) Fiscal Years 2014 -19 Projected Debt Financing Current 2013 -2014 - $12,051,426 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Debt Service 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 319,560 319,560 319,560 319,560 319,560 2014 -2015 - $3,572,000 Total Annual Debt Service 25,609,786 24,130,718 22,873,042 21,757,731 22,348,509 21,597,223 General Fund Budget County Capital $9,105,069 Annual Growth Projections 1.50% 1.50% 1.50% 1.50% 2.00% 2.00% Projected General Fund Budget 187,733,499 190,549,501 193,407,744 196,308,860 200,235,037 204,239,738 Annual Debt Service as a % of General Fund 13.64% 12.66% 11.83% 11.08% 11.16% 10.57% Debt Service Policy 15.00% 15.00% 15.00% 15.00% 15.00% 15.00% Future Debt Service Capacity 1.36% 2.34% 3.17% 3.92% 3.84% 4.43% Projected Debt Financing 2013 -2014 - $12,051,426 County Capital $3,751,000 360,096 360,096 360,096 360,096 360,096 Culbreth MS Science Addition (CHCCS) $4,971,676 477,281 477,281 477,281 477,281 477,281 CRHS (OCS) Auxilliary Gym $3,328,750 319,560 319,560 319,560 319,560 319,560 2014 -2015 - $3,572,000 County Capital $3,572,000 342,912 342,912 342,912 342,912 2015 -2016 - $9,105,069 County Capital $9,105,069 874,087 874,087 874,087 2016 -2017 - $17,544,000 County Capital $17,544,000 1,684,224 1,684,224 2017 -2018 - $39,509,800 County Capital $38,147,508 3,662,161 Middle School #5 (CHCCS) $1,362,292 130,780 m Current Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Debt Service 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2018 -19 - $15,873,225 County Capital $1,750,000 Middle School #5 (CHCCS) $7,795,337 Elementary #12 (CHCCS) $6,327,888 New Debt Service Projected Annual Debt Service Projected Annual Debt Service As a Percent of the General Fund Budget Available Annual Debt Service Capacity Based on the 15% Debt Service Policy - 1,156, 937 1,499,849 2,373,936 4,058,160 7,851,100 25,609,786 25,287,655 24,372,891 24,131,667 26,406,669 29,448,323 13.64% 13.27% 12.60% 12.29% 13.19% 14.42% 2,550,239 3,294,770 4,638,271 5,314,663 3,628,587 1,187,637 Assumptions: $ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years $ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years 109 Water and Sewer Projects Debt Service (Article 46 Sales Tax) Fiscal Years 2012 -19 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year I Dedicated to Debt Service 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 1 Debt Service (FY 12 -19 Article 46 Sales Tax Budget (for Debt Service) Annual Debt Service as a % of Economic Development's Share of Article 46 Sales Tax Proceeds 750,000 816,000 836,490 857,287 878,398 899,824 921,572 $ 5,959,571 60.00% 60.00% 60.00% 60.00% 60.00% 60.00% Projected Debt Financing 2012 -13 - $4,256,046 Buckhorn EDD Phase 2 - $4,256,046 340,484 340,484 340,484 340,484 340,484 2013 -2014 - $0 2014 -2015 - $4,530,000 Buckhorn EDD- (Efland Sewer to Mebane) - $4,530,000 362,400 362,400 362,400 Eno EDD - $0 2015 -2016 - $1,000,000 Hillsborough EDD - $1,000,000 80,000 80,000 2016 -2017 - $2,500,000 Buckhorn- Mebane EDD Phase 3 & 4 - $2,500,000 200,000 Eno EDD - $0 2017 -2018 - $0 2018 -19 - $1,750,000 Eno EDD - $1,750,000 Projected Annual Debt Service - 340,484 340,484 702,884 782,884 982,884 Available Article 46 Sales Tax Proceeds for Debt Service 750,000 475,516 496,006 154,403 95,514 (83,060) Note: Since the obligation for the Article 46 Sales Tax runs for 10 years, without renewal, the General Fund would be obligated to pay the debt service. Assumptions: $ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years $ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years 340,484 $ 2,042,902 362,400 $ 1,449,600 80,000 $ 240,000 200,000 $ 400,000 (61,312)1 $ 1,827,069 110 Active County Capital Projects 2/26/2014 111 Exps and /or Estimated Start Original Amended Revenues Revenue Encumbrances Available Percent Completion Project Date Budget Budget 2/26/2014 Shortage 2/26/2014 Balance Complete Date 10001 129 E. King Street 7/1/2011 145,000 145,000 132,000 (13,000) 115,070 16,930 79.36% 6/30/2013 10012 Jail Expansion 2 11/15/2005 1,200,000 1,375,000 978,935 (396,065) 288,007 690,928 20.95% Unknown 10013 Justice Facility 7/1/2002 330,000 12,277,329 12,277,329 - 12,326,996 (49,667) 100% 6/30/2010 10015 New Courthouse 3 7/1/2004 308,000 270,521 220,560 (49,961) 218,797 1,763 100% 6/30/2010 10016 Northern Human Services Center 7/1/1998 200,000 714,545 714,546 1 537,430 177,116 75.21% Unknown 10023 Senior Center Central Orange 7/1/2003 100,000 6,460,533 6,460,533 - 6,177,223 283,310 95.61% 6/30/2011 10024 Seymour Center 7/1/2012 70,000 70,000 70,000 - 70,000 0.00% 6/30/2012 10027 Southern Human Services Center 7/1/2011 280,000 280,000 280,000 - 280,000 0.00% 7/1/2017 10028 Whitted Human Services Center 3,4 7/1/2012 295,000 1,795,000 95,000 (1,700,000) 1,172,544 (1,077,544) 65.32% Unknown 10035 Animal Services Facility 7/1/2005 870,000 9,168,864 9,168,864 - 9,165,450 3,414 99.96% 6/30/2013 10037 EMS Relocation 11/9/2006 1,685,000 3,669,214 3,569,215 (99,999) 3,569,407 (192) 97.28% 6/30/2013 10038 County West Campus 7/1/2008 700,000 26,899,000 26,899,000 - 26,892,790 6,210 99.98% 6/30/2013 10040 Hillsborough Commons s 7/1/2008 500,000 3,790,000 2,648,204 (1,141,796) 3,780,804 (1,132,600) 99.76% 6/30/2010 10042 Board of Elections Office 6/2/2009 97,000 97,000 97,000 - 34,750 62,250 35.82% 6/30/2011 10043 Piedmont Food Processing Center 6/16/2009 132,000 1,343,225 1,350,305 7,080 1,300,358 49,947 96.81% 6/30/2013 10045 Emergency Services Reserve 7/1/2009 1,200,000 1,200,000 1,200,000 - 1,200,000 - 100.00% 6/30/2011 10046 Lake Orange Maintenance 1,3 7/1/2009 165,000 346,300 165,000 (181,300) 189,647 (24,647) 54.76% 6/30/2012 10047 Observation Well 7/1/2009 10,130 11,330 11,330 11,297 33 99.71% 6/30/2011 10048 Reserve for Sportsplex Repairs 7/1/2009 100,000 100,000 100,000 - 100,000 0.00% Reserve 10050 Southern Branch Library 4,12 7/1/2011 650,000 700,000 214,000 (486,000) 41,576 172,424 5.94% Continuing 10051 Jail - New Campus 4 7/1/2013 250,000 250,000 - (250,000) 72,618 (72,618) 29.05% 7/1/2018 10052 Southern Orange Campus (Future) 4 7/1/2011 300,000 300,000 - (300,000) 257,512 (257,512) 85.84% 7/1/2017 10053 Future EMS Stations 7/1/2012 50,000 50,000 50,000 32,800 17,200 65.60% 6/30/2019 10054 Historic Rogers Road Comm Center 7/1/2012 120,000 650,000 650,000 - 650,000 0.00% Unknown 20000 Blackwood Farm 1 6/23/2004 75,000 2,437,435 2,037,435 (400,000) 2,279,170 (241,735) 93.51% 7/1/2019 20002 Cedar Grove Park 5/1/1998 110,000 1,848,000 1,848,000 1,848,000 - 100.00% 7/1/2021 20003 Twin Creeks Park 7/1/2001 200,000 1,956,457 1,956,457 844,936 1,111,521 43.19% Unknown 20005 Fairview Park 10/1/1987 75,000 1,615,023 1,615,023 1,606,217 8,806 99.45% 6/30/2011 20006 Conservation Easements 3,6 7/1/2000 1,000,000 2,029,228 1,707,722 (321,506) 1,885,682 (177,960) 92.93% Continuing 20011 Lands Legacy 7/1/2000 100,000 1,585,909 1,626,193 40,284 112,785 1,513,408 7.11% Continuing 20017 Parkland & Recreation Facilities 7/1/1998 105,000 178,530 178,530 - 175,011 3,519 98.03% 6/30/2011 20019 Seven Mile Creek 7/1/1997 359,826 151,000 151,000 145,689 5,312 96.48% 6/30/2011 20026 West Ten Soccer 10/19/2004 974,530 4,054,128 4,054,127 4,054,616 (489) 100.01% 6/30/2011 20027 New Hope Creek Preserve 1,3,6,7 7/1/2011 25,000 165,000 15,000 (150,000) 25,000 (10,000) 15.15% Continuing 20030 Central Recreation Repairs 11/15/2005 635,000 416,980 416,980 414,441 2,539 99.39% 6/30/2011 20034 Millhouse Road Park 9/12/2006 50,000 264,802 264,802 258,812 5,990 97.74% 6/30/2011 20037 Blackwood Farm Park 7/1/2012 50,000 50,000 50,000 - 50,000 0.00% 7/1/2019 20038 Joint Artificial Tun` Soccer Fields 7/1/2012 623,000 623,000 623,000 623,000 - 100.00% 7/1/2014 30002 Roofing Projects 1,4 7/1/1998 473,000 1,713,100 1,498,000 (215,100) 1,330,433 167,567 77.66% Continuing 111 Total County Capital Projects 26,537,865 127,441,565 113,114,583 (14,326,981) 108,078,396 5,036,187 Denotes Source of Revenue Shortage: 1 Appropriated County Capital Fund Balance 2 Two- thirds Net Debt Proceeds 3 From General Fund 4 Private Placement Financing 5 State Reimbursements 6 Grant Funds 7 Contribution from Durham & Chapel Hill 6 Register of Deeds Fees 9 From Visitors Bureau Fund 10 State Revolving Loan Proceeds 11 E911 Funds 112 Exps and /or Estimated Start Original Amended Revenues Revenue Encumbrances Available Percent Completion Project Date Budget Budget 2/26/2014 Shortage 2/26/2014 Balance Complete Date 30003 Affordable Housing 3,6 7/1/1999 900,000 2,978,804 2,796,304 (182,500) 2,150,397 645,907 72.19% Continuing 30007 InformationTechnology 1,3,4 7/1/1991 480,000 5,617,757 4,567,758 (1,049,999) 4,402,193 165,565 78.36% Continuing 30009 Register of Deeds 6 7/1/2003 184,317 575,450 562,951 (12,499) 259,865 303,086 45.16% Continuing 30012 Medicaid Maximization 13 6/12/2003 515,126 4,721,743 4,684,942 (36,801) 1,957,508 2,727,434 41.46% Continuing 30016 Loan Pool Reserve 9 7/1/1998 150,000 275,000 184,640 (90,360) 200,000 (15,360) 72.73% Continuing 30017 Efland Sewer Extension 4,6 7/1/1998 100,000 1,798,240 793,930 (1,004,310) 116,902 677,028 6.50% Unknown 30018 HVACProjects 4 7/1/2003 150,000 2,506,423 2,170,424 (335,999) 2,405,852 (235,428) 95.99% Continuing 30019 ADA Compliance 7/1/1992 50,000 16,058 16,058 16,058 - 100.00% Continuing 30031 Utilities Demand Reduction 7/1/2005 60,000 130,000 115,374 (14,626) 114,126 1,248 87.79% 6/30/2011 30035 Upflt Link Center 4 11/1/2007 100,000 1,752,662 1,327,662 (425,000) 1,316,814 10,848 75.13% Unknown 30037 Telephone System Replacement 7/1/2009 575,000 575,000 596,703 21,703 565,299 31,403 98.31% 6/30/2011 30038 800 MHz Radios for Sheriff 4 7/1/2010 700,000 700,000 473,437 (226,564) 473,436 - 67.63% 6/30/2011 30039 Dental Equipment 1 7/1/2010 100,000 100,000 - (100,000) 74,190 (74,190) 74.19% 6/30/2012 30040 Buckhorn Econ Dev Dist Phase 2 1 7/1/2010 200,000 4,452,046 4,256,046 (196,000) 4,590,828 (334,782) 103.12% Continuing 30041 Payroll Software System 12/6/2010 329,861 329,861 329,861 323,126 6,735 97.96% 12/31/2011 30042 Central Efland /Buckhorn Sewer 6,10 7/1/2011 4,848,400 4,848,400 3,276,675 (1,571,725) 3,842,888 (566,213) 79.26% 6/30/2013 30043 McGowan Creek Outfall4 8/1/2012 755,450 805,450 - (805,450) 98,146 (98,146) 12.19% 8/1/2014 30044 Efland Sewer to Mebane 3,4 7/1/2013 151,600 311,600 (311,600) 151,600 (151,600) 48.65% Continuing 30045 Eno EDD 3,4 7/1/2013 200,000 315,000 (315,000) 229,389 (229,389) 72.82% Continuing 30050 Energy Bank 3 7/1/2012 50,000 100,000 50,000 (50,000) 41,220 8,780 41.22% 6/30/2015 30060 Viper Radio System a 7/1/2012 543,750 1,043,750 543,750 (500,000) - 543,750 0.00% 6/30/2020 30061 Communication System Improvemnts 4'6'11 7/1/2012 781,875 2,436,868 973,978 (1,462,890) 1,759,690 (785,712) 72.21% 6/30/2018 Total County Capital Projects 26,537,865 127,441,565 113,114,583 (14,326,981) 108,078,396 5,036,187 Denotes Source of Revenue Shortage: 1 Appropriated County Capital Fund Balance 2 Two- thirds Net Debt Proceeds 3 From General Fund 4 Private Placement Financing 5 State Reimbursements 6 Grant Funds 7 Contribution from Durham & Chapel Hill 6 Register of Deeds Fees 9 From Visitors Bureau Fund 10 State Revolving Loan Proceeds 11 E911 Funds 112 April 5, 2011 Orange County Board of Commissioners Capital Funding Policy Preamble This capital funding policy is the product of extensive analysis and deliberation. The intent of this policy is to reflect greater priority than there has been historically on providing funding for County projects, with particular emphasis directed at enhanced upkeep of existing County facilities. The policy reflects the implementation of the Board of Commissioners' resolution of November 16, 2004 that the Board "does hereby adopt in principle a policy of allocating a target of 60 percent of capital expenditures for school projects and 40 percent of capital expenditures for county projects over the decade beginning in calendar year 2005" This policy continues the County's principle and historical practice of funding all School and County related debt service obligations before allocating any other School or County capital funds for other purposes. Long Range Capital Investment Plan During January of each fiscal year, the County Manager shall present, to the Board, five - year County and School capital needs and funding plans in the form of a Capital Investment Plan. Each year, the Board of Commissioners shall conduct a public hearing on the Manager's Recommended CIP during March and subsequently adopt a five -year Capital Investment Plan (CIP) as part of the annual operating budget in June. County and School recurring capital needs will be identified and reviewed during each annual operating budget cycle, and recurring capital appropriations will be approved by the Board of Commissioners as an element of each annual Orange County Budget Ordinance. The five -year plan for long -range capital funding shall include anticipated County and School capital expenditures costing $100,000 or more. Sources of Funds The County will allocate the following sources of funds for County and School debt service and long -range and recurring capital: • All proceeds from the Article 40 and Article 42 half -cent sales taxes. (The North Carolina General Statutes require that 30 percent of the Article 40 (NCGS§ 105- 487(a)) and 60 percent of the Article 42 (NCGS§ 105- 502(a)) sales tax revenue be earmarked for public school capital outlay as defined in NCGS §105- 426(f) or to retire any indebtedness incurred by the county for these purposes) • School Construction Impact Fees for each school system. • Property tax revenue as needed and approved by the Board. • The County will budget NC Education Lottery proceeds as the revenues are distributed by the State each quarter, once the revenues are identified for an individual school capital project and requested by each district. liSK3 April 5, 2011 Debt Service All County and School related debt service obligations would be funded prior to allocation of programmed funding for any other capital purposes. Orange County Schools' impact fees will be earmarked to pay for debt service on projects that involved the construction of new school space in the Orange County Schools system. Chapel Hill - Carrboro City Schools' impact fees will be earmarked to pay for debt service on projects that involved the construction of new school space in the Chapel Hill - Carrboro City Schools system. These expenditures will be tracked and verified by each district annually. NC Education Lottery Proceeds Each school district will have the option to dedicate its share of the annual NC Education Lottery monies to address school facility renovation needs or as additional revenue to the districts pay -as- you -go funding to address school facility renovation needs. Annually either district can request that the County dedicate Lottery proceeds to repay debt service and the county will substitute pay -as- you -go- funding to expedite approved capital projects in the schools capital improvement plan. Allocation Capital funding for each five -year capital planning period will be allocated between the two school districts based on the student membership planning allotments, provided by the NC Department of Public Instruction by March 1 of each year. Capital Project Ordinances — Form and Purpose All funds allocated to capital projects are to be accounted for in a Capital Project Fund as authorized by a Board of County Commissioner approved Capital Project Ordinance. The Capital Project Ordinance will include a detailed break down of each major cost category related to the project. In accordance with the Board of County Commissioners November 2000 adopted "Policy on Planning and Funding School Capital Projects ", whenever School capital project bids are either higher or lower than originally projected, or any other factor affecting the project budget occurs, the affected school system is expected to work with County Management and Budget staff to present revised capital project ordinances for adoption by the Board of Commissioners. The same expectations shall be applicable for changes to County Capital project budgets. Community Use of Schools It is the intent of the Board of County Commissioners to evaluate each new proposed school in both School Districts for joint community use opportunities, including, but not limited to, park and recreation use. Schools Adequate Public Facilities Ordinance Orange County's Schools Adequate Public Facilities Ordinance (SAPFO) and Memoranda of Understanding (MOUs) between the County and its municipal and school partners establish the machinery to assure that, to the extent possible, new development will take 114 April 5, 2011 place only when there are adequate public school facilities available, or planned, which will accommodate such new development. The Board of County Commissioners is committed to the principle that new school space documented as needed through the annual SAPFO technical review process will be reflected in the next adopted CIP, and will be funded so as to be constructed to be available before the relevant level of service threshold is exceeded. Rescission This policy supersedes any policy in place prior to this date. April 5, 2011 MI April 5, 2011 ORANGE COUNTY BOARD OF COMMISSIONERS DEBT MANAGEMENT POLICY The County has long recognized the importance of proper long -range planning in order to meet capital improvement needs as they arise without experiencing dramatic impacts on operational cost and debt service. The following policy statements will provide guidance on the issuance of debt to help insure that the County maintains a sound debt position and that its credit quality is protected. In conjunction with the County's Capital Policies, these policy statements rationalize the decision making process, identify objectives for staff to implement, and demonstrate a commitment to long term financial planning objectives. In addition, this debt management policy will allow for an appropriate balance between the established debt parameters and providing flexibility to respond to unforeseen circumstances and new opportunities. POLICY STATEMENTS Purpose and Type of Debt Incurrence of debt or long -term borrowing will only be used for the purpose of providing financing for capital projects to include, but not limited to: a. Construction of new School and County facilities b. Renovation and repair of existing School and County facilities c. Acquisition of real property (land and /or buildings) d. Construction or expansion of Public Utilities. e. Providing funds for Affordable Housing Projects f. Construction, acquisition and development of Parks g. Purchase of major equipment Debt issuance will not be used to finance current operations or normal maintenance. 2. The types of debt instruments to be used by the County include: a. General Obligation Bonds b. Bond Anticipation Notes c. Installment Purchase Agreements (private placement) d. Special Obligation Bonds (landfill only) e. Certificates of Participation, when feasible f. Revenue Bonds 3. All debt issued, including installment purchase methods, will be repaid within a period not to exceed the expected useful life of the improvements or equipment financed by the debt. 4. The County will not issue tax or revenue anticipation notes. 1i fi11.1 April 5, 2011 Purpose and Type of Debt (continued) 5. The County will not issue bond anticipation notes with maturities in excess of one year. 6. The County will strive to maximize the use of pay -as- you -go financing for capital improvements. Issuance of Debt 7. The County will strive to issue bonds no more frequently than once in any fiscal year. The scheduling of bond sales and installment purchase decisions and the amount of bonds to be sold and installment financing to be sought will be determined each year by the County Commissioners. These decisions will be based upon the identified cash flow requirements for each project financed, market conditions, and other relevant factors. These factors will be ascertained from the school systems and County departments. If cash needs for bond projects are insignificant in any given year, the Board may choose not to issue bonds. Instead, the Board may fund up front project costs and reimburse these costs when bonds are sold. In these situations the Board will adopt Reimbursement Resolutions prior to the expenditure of project funds. 8. The County will seek level or declining debt repayment schedules and will avoid issuing debt that provides for balloon principal payments reserved at the end of the term of the issue. 9. The County will avoid over - reliance on variable rate debt. Variable rate debt will only be considered when market conditions favor this type of issuance. When variable rate debt is considered, careful analysis will be performed and techniques applied that will ensure that the County's sound debt position will be maintained. At no time will variable rate debt exceed 20% of the County's total outstanding debt. 10. The County is required by Statute to issue general obligation debt through a competitive process. The competitive process will also be used for other debt issuance unless time factors, interest rates or other factors make it more favorable to the County to use a negotiated process. 11. In the planning process for debt issuance the County will assess the need to maintain its "Bank Qualification" if installment purchase financing is being considered. lisrA April 5, 2011 Level of Debt 12. The County will maintain its net bonded debt at a level not to exceed three percent of the assessed valuation of taxable property within the County. 13. The County will strive to maintain its annual debt service costs at a level no greater than fifteen percent of general fund revenues, including installment purchase debt. This is a recommended "best practice" from the Government Finance Officers Association. Advance Refunding of Debt 14. The County will make every effort to issue advance refunding bonds to achieve cost savings of at least 3% percent net of the refunding bonds. Net savings includes gross savings less issuance costs and any cash contributions to the refunding. The 3% savings is the minimum savings permissible before the North Carolina Local Government Commission will consider advance refunding bonds. These decisions will be based upon the maturity date of the refunded bonds, the call date and premium on the refunded bonds and the interest rates at which the refunding bonds can be issued. Undesignated Fund Balance 15. The County will strive to maintain an undesignated balance in the general fund of 17% percent of budgeted general fund operating expenditures each fiscal year. The amount of undesignated fund balance maintained during each fiscal year should not fall below 8% percent of budgeted general fund operating expenditures as recommended by the North Carolina Local Government Commission. 16. To the extent that general fund undesignated fund balance exceeds 17% percent the balances may be utilized to fund capital expenditures or pay down outstanding County debt. Investment of Capital Funds 17. Investment of capital funds will be performed in accordance with the North Carolina General Statutes (159 -30). Funds will be invested in instruments that will provide the liquidity required to meet the cash flow needs of each project funded. 1iMRl April 5, 2011 18. Investment earnings on capital funds, after subtracting required or potential arbitrage, will be used for project costs and /or debt service. Bond Ratings 19. The County will maintain good communications with bond rating agencies regarding its financial condition and will follow a policy of full disclosure on every financial report and offering statement. 20. The County will strive to maintain bond ratings at or better than AAA (Fitch), Aa2 (Moody's Investor Services) and AA+ (Standard & Poor's). Arbitrage Rebate and Secondary Market Disclosure Requirements 21. The County will comply with all arbitrage rebate requirements as established by the Internal Revenue Service and all secondary market disclosure requirements established by the Securities and Exchange Commission. 22. Arbitrage will be calculated at the end of each fiscal year and interest earned on investment of bond or installment purchase proceeds will be reserved to pay any penalties due. Enterprise Funds 23. For any Enterprise Fund that is supporting debt, an annual rate study will be performed to ensure that fees or rates are sufficient to meet the debt service requirements. Capital Reserve Funds 24. The County will create and maintain capital reserve funds as appropriate, such as for school and county projects. 25. The Capital Reserves will be funded from property tax revenues, sales tax revenues and /or any other revenue source that the County Commissioners may choose. 26. Funds accumulated in the Capital Reserve Funds will be used on a pay -as- you-go basis to finance renovations and repairs to existing buildings and the purchase of major equipment. The Board may also choose to fund other pay - as- you -go initiatives from Reserve Funds. lisP] April 5, 2011 5 -Year Capital Investment Plan (CIP) 27. The County will review and adopt a five -year CIP annually. 28. This Debt Management Policy will be incorporated into the CIP. 29. The County will strive to include plans for debt issuance within the CIP. Rescission This policy supersedes any policy in place prior to this date. April 5, 2011 W11 April 5, 2011 ORANGE COUNTY BOARD OF COMMISSIONERS FUND BALANCE MANAGEMENT POLICY The Fund Balance Management Policy is intended to address the needs of Orange County (County), in the event of unanticipated and unavoidable occurrences which could adversely affect the financial condition of the County and thereby jeopardize the continuation of necessary public services. This policy will ensure the County maintains adequate fund balance and reserves in the County's Governmental Funds to provide the capacity to: 1. Provide sufficient cash flow for daily financial needs, 2. Secure and maintain investment grade bond ratings, 3. Offset significant economic downturns or revenue shortfalls, and 4. Provide funds for unforeseen expenditures related to emergencies. Fund Balance for the County's Governmental Funds will be comprised of the following categories: 1. Nonspendable - amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. 2. Restricted — amounts externally imposed by creditors (debt covenants), grantors, contributors, laws, or regulations of other governments. 3. Committed — amounts used for a specific purpose pursuant to constraints imposed by formal action of the government's highest level of decision - making authority. a. Amounts set aside based on self- imposed limitations established and set in place prior to year -end, but can be calculated after year end. b. Limitation imposed at highest level and requires same action to remove or modify c. Ordinances that lapse at year -end 4. Assigned - amounts that are constrained by the government's intent to be used for specific purposes, but are neither restricted nor committed. 5. Unassigned — amounts that are not reported in any other classification. The General Fund will be the only fund that will have an unassigned fund balance. The Special Revenue Funds and Capital Project funds will consist of only nonspendable, restricted, committed and assigned categories of fund balance. Unassigned Fund Balance — General Fund Orange County has adopted a fiscal policy that provides for capital projects to be financed with debt and pay -as- you -go funding. In order to obtain the best possible financing, the County has adopted policies designed to maintain bond ratings at or better than AAA (Fitch), Aa2 (Moody's Investor Services) and AA+ (Standard & Poor's). Part of the County's fiscal health is maintaining a fund balance position that rating agencies feel is adequate to meet the County's needs and challenges. 121 April 5, 2011 Orange County has therefore adopted a policy that requires management to maintain an unassigned balance as follows: 1. The County will strive to maintain an unassigned fund balance in the General Fund of 17% percent of budgeted general fund operating expenditures each fiscal year. The amount of unassigned fund balance maintained during each fiscal year should not fall below 8% percent of budgeted general fund operating expenditures, as recommended by the North Carolina Local Government Commission. 2. To the extent that the General Fund unassigned fund balance exceeds 17% percent, the balances may be utilized to fund capital expenditures or pay down outstanding County debt. 3. The County's budget and revenue spending policy provides for programs with multiple revenue sources. The Financial Services Director will use resources in the following hierarchy: bond proceeds, Federal funds, State funds, local non - county funds, county funds. For purposes of fund balance classification, expenditures are to be spent from restricted fund balance first, followed in -order by committed fund balance, assigned fund balance, and lastly, unassigned fund balance. The Financial Services Director has the authority to deviate from this policy if it is in the best interest of the County with Board of County Commissioner's approval. 4. Management is expected to manage the budget so that revenue shortfalls and expenditure increases do not impact the County's total unassigned fund balance. If a catastrophic economic event occurs that requires a 10% or more deviation from total budgeted revenues or expenditures, then unassigned fund balance can be reduced by action from the Board of County Commissioners; the Board also will adopt a plan of action to return spendable fund balance to the required level. Enterprise Funds - (Solid Waste, Efland Sewer, and the Orange County Sportsplex) — The County will strive to maintain unrestricted net assets greater than 8% of total operating revenues at fiscal year -end, net of any donated assets recognized, to provide reserves for operations and future capital improvements. Restrictions, reservations, and designations of Net Assets for Enterprise Funds For external reporting purposes, net assets will be reported as restricted or unrestricted in accordance with GAAP. For internal purposes, net assets will be reserved or designated as follows: 1. Encumbered balances to continue existing projects are designated. 2. Designations for funding of planned projects in a future period to reduce the financial demands placed upon a subsequent budget. Internal Service Funds — Dental Insurance Fund - total net assets shall maintain a positive balance to illustrate the internal nature of recovery fees for services performed in self- insuring employees of the County. Additionally, the net assets of the fund will demonstrate adequate funding for incurred, but not reported claims. iii ' April 5, 2011 Rescission This policy supersedes any policy in place prior to this date. April 5, 2011 Ii PAC]