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HomeMy WebLinkAboutAgenda - 03-06-2014 - 6e ORANGE COUNTY 1 BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 6, 2014 Action Agenda Item No. 6-e SUBJECT: Appointment of County Review Officers DEPARTMENT: Tax Administration PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Resolution Appointing County Review Dwane Brinson, Tax Administrator, (919) Officers and Rescinding Past 245-2726 Appointments Tammy Hicks Walker, Land Records/GIS Excerpt from August 21, 2001 BOCC Manager, Address Administrator, (919) Minutes with Resolution 245-2505 June 6, 2000 Resolution September 16, 1997 Resolution NC General Statute 47-30.2 PURPOSE: To appoint one additional County Review Officer, to remove from appointment four (4) Review Officers that are no longer employed by the County, and to re-appoint one Review Officer due to a name change. BACKGROUND: NC General Statute 47-30.2 requires that all persons appointed as plat review officers be appointed by a resolution recorded in the Register of Deeds office. Review Officers ensure that all plats recorded comply with the plat requirements set out in the General Statutes. On September 16, 1997 the Board of Commissioners first adopted a Review Officer resolution. Additional resolutions were recorded on June 6, 2000 and August 21, 2001. Lori K. Berry, a GIS Mapper in the Land Records/GIS division of Tax Administration, has attained the status of certified property mapper in the State of North Carolina. The Land Records/GIS Manager recommends that Ms. Berry be appointed to carry out the duties and responsibilities of Review Officer as the need arises in day to day work. On August 21, 2001, the Board of Commissioners appointed Tammy W. Hicks to be a County Review Officer. Due to marriage, Ms. Hicks' name has changed to Tammy Hicks Walker. Pursuant to NC General Statute 47-30.2, the Board needs to appoint Land Records/GIS Manager Tammy Hicks Walker under her current legal name. Roscoe E. Reeves, Patricia B. Smith, Denise Y. Robinson, and Penny C. Bryant are no longer employed with Orange County and can be removed from the list of County personnel authorized to carry out the Review Officer responsibilities for Orange County. FINANCIAL IMPACT: None. RECOMMENDATION(S): The Manager recommends that Board approve and authorize the Chair to sign the resolution appointing Lori K. Berry and re-appointing Tammy Hicks Walker to be Review Officers for Orange County, and remove four (4) employees no longer employed by the County. 2 FES2014-014 ORANGE COUNTY BOARD OF COM M ISMONERS A RESOLUTION APPOI NTI NG COUNTY REM BN OFFICERSAND REM NDI NG PAST APPOINTMENTS WHO pursuant to North Carolina General Statute (NOES) 47-30.2, the Orange County Board of Commissioners has from time to time since September 1997 adopted resolutions appointing and/or rescinding one or more named persons who are certified property mapper(s) holding current certification from the Department of the Secretary of Mate pursuant of North Carolina General Statute 147-54.4, as Fbview Officers, with the same being recorded in the Office of the F;bgister of Deedsfor Orange County; and WHO pursuant to NOGS47-30.2, said revision must be made by resolutions of the Board of Commissioners with said resolution being recorded in the Office of the F;bgister of Deeds for Orange County; NOW,THE BEITRESOLVED by the Orange County Board of Commissioners asfollows. 1. That Lori K Berry is a Mate certified property mapper holding a current certification from the Department of the Secretary of Mate pursuant of North Carolina General Statute 147-54.4 and Ms. Berry's certification has been verified by the Director, Orange County Tax Administration; and pursuant to NOES 47-30.2, is hereby appointed as a Fbview Officer in Orange County; and 2. That the above named person, as a Fbview Officer, shall comply with all statutory requirements and shall follow all procedures, as prescribed by NOGS47-30.2; BE ITRJRTHBtRESOLVED that the certification to be used by the by Fbview Officer shall be in the following form: I, Lori K Berry, Review Officer of Orange County, certify that the map or plat to which this certification is affixed meets all statutory requirements for recording) for which the Review Officer has responsibility as provided by law. (Name of Review Officer) (Date of Certification) 3 BE IT RJRTHER RESOLVED that Tammy Hicks Walker is a Mate certified property mapper holding a current certification from the Department of the Secretary of Gate pursuant of North Carolina General statute 147-54.4 and Ms. Walker's certification has been verified by the Director, Orange County Tax Administration; and pursuant to NODS 47-30.2, is hereby appointed as a Fbview Officer in Orange County under her current legal name; and BE IT RJRTHER RESOLVED that the appointments of Rosooe E Reeve, Patricia E. Smith, Denise Y. Robinson, and PLenny C Bryant as Fbview Officers for Orange County, which was effective the 22nd day of September 1997, are rescinded and said persons are removed from the list of personnel authorized to carry out the Fbview Officer responsibilities for Orange County, because said persons are no longer employed with Orange County. THISthe 6t"day of March, 2014. Barry Jacobs, Chair Orange County Board of Commissioners ATTEST: Donna Baker, Oerkto the Board Excerpt from Minutes 4 APPROVED 1/1612002 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING August 21, 2001 The Orange County Board of Commissioners met in regular session on Tuesday,August 21,2001 at 7:30 p.m. in the Southern Human Services Center in Chapel Hill, North Carolina, COUNTY COMMISSIONERS PRESENT: Chair Stephen H. Halkiotis and Commissioners Margaret W. Brown, Moses Carey, Jr.,Alice M. Gordon and Barry Jacobs, COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr.,Assistant County Manager Rod Visser and Clerk to the Board Beverly A. Blythe (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE.. 1. ADDITIONS OR CHANGES TO THE AGENDA -NONE PUBLIC CHARGE The Chair dispensed with the reading of the public charge. 2. CITIZEN &AUDIENCE COMMENTS a. Matters not on the Printed Aaenda- NONE b. Matters on the Printed Agenda(These matters were considered as the Board addressed the items on the agenda below.) 3. BOARD COMMENTS Commissioner Gordon asked for information on how many students have shown up on the first day of school,tenth day, and twentieth day as the information becomes available. Commissioner Carey asked Clerk to the Board Beverly Blythe to provide him with a video of the next meeting of the Board,the Quarterly Public Hearing, because he will be away on professional duties. Chair Halkiotis said that there would be a public hearing on items that will be placed on the bond referendum next Monday,August 27th, at 7:00 p.m. in the F. Gordon Battle Courtroom in Hillsborough, North Carolina. He encouraged all citizens to come out and speak about the issues. Chair Halkiotis requested information about tax values. He has received several emails from citizens. He said that citizens in the towns were facing major tax increases in school district taxes, fire district taxes, increases in water rates, etc., and we need to see the total picture. He asked the Commissioners to take a $200,000 home and look at the impact on that home including all taxes and also in central and northern Orange. Chair Halkiotis reported that he,has asked that the ABC Board and its Chair to report to the County Commissioners in October on its activities. 4. COUNTY MANAGER'S REPORT John Link said that the face sheet of the public hearing will be sent out to all the elected officials, all those who served on the Capital Needs Task Force,the newspaper and posted on the County's web site. 5. RESOLUTIONSIPROCLAMATIONS - NONE 6. SPECIAL PRESENTATIONS- NONE 5 7. PUBLIC HEARINGS - NONE 8. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Carey, seconded by Commissioner Jacobs to approve those items on the consent agenda as stated below: a. Reappointment of County Review Officer for Plat Approval This item was removed and placed at the end of the consent agenda for separate consideration. b. Watershed Best Management Practice Amendment The Board approved proposed language changes to the Orange County Zoning Ordinance regarding Best Management Practices (BMPs) as presented. This revision allows the use of BMP's under the zoning ordinance language, but specifies that the use of BMP's does not permit an increase in the impervious surface allowed. C. Petition for Addition of Subdivision Roads to the State Maintenance Program: Mel-Oak Drive and Mel-Oaks Trail, Chapel Hill Township The Board approved adding these two streets to the state-maintained secondary road system. d. Replacement of Deed of Trust— Pine Hill Drive Bond Project The Board authorized the Chair to execute documents necessary to release the deed of trust for the Pine Hill Drive bond project. ITEMS REMOVED FROM THE CONSENT AGENDA a. Reappointment of County Review Officer for Plat Approval The Board considered approving the reappointment of a County review officer for approval of all surveys and plats recorded in Orange County. Commissioner Brown asked about approval of plats. Geoffrey Gledhill said that if you are creating a new lot you need a plat that has to be recorded. Sometimes existing property needs to be resurveyed for various reasons. If there is a subdivision of property the plat would be presented with some other documents that would be recorded. Commissioner Brown asked how long it takes someone to go through the process of getting a deed finalized. She wants to understand the process. This will be written out for the Commissioners in an upcoming Manager's memo. A motion was made by Commissioner Brown, seconded by Commissioner Carey to approve the resolution appointing Tammy R. Hicks, a certified property mapper from the Land Records/GIS office, to be a Review Officer for Orange County. A RESOLUTION APPOINTING A COUNTY REVIEW OFFICER BE IT RESOLVED that subject to NCGS 47-37.2, the Orange County Board of Commissioners appoints Tammy R. Hicks, a certified property mapper, pursuant to G.S. 147-54.4, to be a Review Officer to review each map and plat required to be submitted for review before the map or plat is presented to the register of deeds for recording, said appointment to be effective the 21" day of August 2001. This, the 21" day of August 2001. VOTE: UNANIMOUS 9. ITEMS FOR DECISION - REGULAR AGENDA a. Olive Branch Inn — Class A Special Use Permit (SUP-A-1-01) S54 Historic Sites Non- residentiallMixed Use The Board considered a class A special use permit to allow the Olive Branch Inn to operate as a bed and breakfast. r ORANGE COUNTY BOARD OF COMMISSIONERS A RESOLUTION APPOINTING A COUNTY REVIEW OFFICER WHEREAS, Michael A Burton is a certified property mapper holding a current certification from the Department of the Secretary of State pursuant to N.C.G.S . § 147-54 . 4 and his/her certification has been verified by the Director, Orange County Land Records; WHEREAS, Michael A Burton is employed by Orange County Land Records Department to be a Review Officer pursuant to N.C.G.S . § 47-30 .2; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Orange County, that Michael A Burton is hereby designated an Orange County Review Officer pursuant to N.C.G. S. § 47-30 .2 . This the 6 day of June , 2000 . Upon motion of Commissioner iv 15 seconded by Commissioner the foregoing resolution was adopted this the 6 day of June 2000 . I, Beverly A. Blythe, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on f A000 as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of said Board. WITNESS my hand and the seal of said County, this 15--111 day o f Clerk to t Board of eommissioners lsg:orangecounty\reviewofficer.doc VEM r� e ''7 - o e4 .7 ' NORTH CAROLINA _ ORANGE COUNTY RESOLUTION WHEREAS, the General Assembly of North Carolina enacted "AN ACT TO IMPROVE THE PROCEDURES FOR RECORDING MAPS AND PLATS, " S.L. 1997-309 (Senate Bill 875) which Act requires each county of the State of North Carolina to appoint a Review Officer for that county on or before October 1, 1997 to perform the duties and perform the functions called for in the Act. BE IT RESOLVED that pursuant to N.C. Gen. Stat. S 47-30.2, the Orange County Board of Commissioners appoints the following property mappers, certified, pursuant to G.S. 147-54.4, to be Review Officers to review each map and plat required to be submitted for review before the map or plat is presented to the register of deeds for recording: Roscoe E. Reeve Patricia B. Smith Denise Y. Robinson Penny C. Bryant Tammy H. -Wood Amy B. Gilbert said appointments to be effective the 1st day of October, 1997. BE IT FURTHER RESOLVED that the certification to be used by the Review Officers shall be in the following form: I, [Name of Review Officer) , Review Officer of Orange County, certify that the map or plat to which this certification is affixed meets all statutory requirements for 1 9 recording for which the Review Officer has responsibility as provided by law. [Name of Review Officer] Date of Certification: Upon motion duly made and seconded, the foregoing resolution was passed by the following votes: Ayes: Commissioners William L. rrnwthpr. Margaret W Rrnwn Alice M Gordon and Stephen H_ Halkintis Noes: NONE I, Beverly A. Blythe,. Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing has been carefully copied from the recorded minutes of the Board of Commissioners for said County at a regular meeting of said Board held on September 16, 1997 , said record having been made in the Minute Book of the minutes of said Board, and is a true copy of so much of said proceedings of said Board as relates in any way to the passage of the resolution described in said proceedings. WITNESS my hand and the corporate seal of said County, this 22nd day of September , 1997 . -Cl4r-k to a Board of codmissioners lsg-10 revoff.res 2 10 NODS 47-30.2§47-30.2. Fbvi ew Officer. (a) The board of commissioners of each county shall, by resolution, designate by name one or more persons experienced in mapping or land records management as a Fbview Officer to review each map and plat required to be submitted for review before the map or plat is presented to the register of deedsfor recording. Each person designated a Fbview Officer shall, if reasonably feasible, be certified as a property mapper pursuant to GS 147-54.4.Aresolution designating a Fbview Officer shall be recorded in the county registry and indexed on the grantor index in the name of the Fbview Officer. (b) The Fbview Officer shall review expeditiously each map or plat required to be submitted to the Officer before the map or plat is presented to the register of deeds for recording.The Fbview Officer shall certify the map or plat if it complieswith all statutory requirementsfor recording. Except as provided in subsection (c)of this section,the register of deeds shall not accept for recording any map or plat required to be submitted to the Fbview Officer unlessthe map or plat hasthe certification of the Fbview Officer affixed to it.Acertification shall be in substantially the following form: State of North Carolina County of I, , Fbview Officer of County, certify that the map or plat to which this certification is affixed meets all statutory requirements for recording. Fbview Officer Date (c) A map or plat must be presented to the Fbview Officer unless one or more of the following conditions are applicable: (1) The certificate required by GS 47-30(f)(11)shows that the map or plat is a survey within the meaning of GS 47-30(f)(1 1)b. or c. (2) The map or plat is exempt from the requirements of GS 47-30 pursuant to GS 47-300)or(1). (3) The map is an attachment that is being recorded pursuant to GS 47-30(n). (1997-309,s. 3; 1998-228,s. 13.)