HomeMy WebLinkAboutORD-2014-008 Ordinance approving Budget Amendment #5 for Fiscal Year 2013-14ORD- 2014 -008
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 2014
Action Agenda
Item No. 6 -b
SUBJECT: Fiscal Year 2013 -14 Budget Amendment #5
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2013-
14.
BACKGROUND:
Department on the Environment, Agriculture, Parks and Recreation
The Department on the Environment, Agriculture, Parks and Recreation ( DEAPR) has
received additional revenue for the following programs:
• Soccer Showcase — Concessions and athletic rentals revenue, totaling $9•,713, from
the Classic Showcase Soccer Tournament, held in the fall. Funds will be used for
nonpermanent personnel, concessions and Eurosport facility and supply needs.
• Concessions — anticipated additional revenue of $5,700, based on current year
receipts. Staff will reinvest funds back into concession supply purchases.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1).
2. DEAPR has also received two donations for the Conservations Easement Capital Project,
totaling $1,020. Funds will be used for conservation easements to help preserve lands in
Orange County. The amended Capital Project Ordinance is below:
4
Conservation Easements ($1,020) - Project # 20006
Pavani iae fnr tha Prniart-
Annrnnrintarl fnr thic Prninrt-
Current
FY 2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Alternative Financing
$590,632
$0
$590,632
Donations
$0
$1,020
$1,020
Capital Grants Funds
$1,028,280
$0
$1,028,280
From General Fund
$409,296
$0
$409,296
Total Project Funding
$2,028,208
$1,020
$2,029,228
Annrnnrintarl fnr thic Prninrt-
Department of Social Services
3. The Department of Social Services has received funding notification of Child Welfare
State In -Home Aid totaling $38,926. The aid will fund overtime for staff that provide
services to families with maltreated children or in need of services to address family
functioning, following an assessment. The State will allocate funds on a quarterly basis.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Department on Aging
4. The Department on Aging has received funding notification and revenue for the following
programs:
• Volunteer Income Tax Assistance (VITA) Program — receipt of $8,085 from the
Internal Revenue Service (IRS). Funds will be used to purchase program supplies
and replace IT equipment currently on loan from the IRS.
• Senior Lunch Program — a Town of Hillsborough contribution of $1,300, for
program operations, at the Central Orange Senior Center. The department will
use the funds for catering services.
• Senior Health Insurance Information Program (SHIIP) - additional funds of
$1,739 from the NC Department of Insurance to support Orange County's
Medicare Improvements for Patients and Providers Act.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2013 -14.
Current
FY 2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Conservation Easements
$2,028,208
$1,020
$2,029,228
Total Costs
$2,028,208
$1,020
$2,029,228
Department of Social Services
3. The Department of Social Services has received funding notification of Child Welfare
State In -Home Aid totaling $38,926. The aid will fund overtime for staff that provide
services to families with maltreated children or in need of services to address family
functioning, following an assessment. The State will allocate funds on a quarterly basis.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Department on Aging
4. The Department on Aging has received funding notification and revenue for the following
programs:
• Volunteer Income Tax Assistance (VITA) Program — receipt of $8,085 from the
Internal Revenue Service (IRS). Funds will be used to purchase program supplies
and replace IT equipment currently on loan from the IRS.
• Senior Lunch Program — a Town of Hillsborough contribution of $1,300, for
program operations, at the Central Orange Senior Center. The department will
use the funds for catering services.
• Senior Health Insurance Information Program (SHIIP) - additional funds of
$1,739 from the NC Department of Insurance to support Orange County's
Medicare Improvements for Patients and Providers Act.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2013 -14.
Attachment 1. Orange County Proposed 2013 -14 Budget Amendment
The 2013 -14 Orange County Budget Ordinance is amended as follows:
General Fund
Revenue
Original Budget
Encumbrance
Carry
Forwards
Budget as
Amended
Budget as
Amended
Through BOA #4-
B
#1. Revenue from
DEAPR's Soccer
Showcase and
concession
collections.
#2. Social Services
receipt of $38,926
for Child Welfare
State In -Home Aid.
#3. Department on
Aging revenue for
VITA services
($8,085), Senior
Lunch Program
support ($1,300)
and the SHIIP
program ($1,739).
Budget as
Amended
Through BOA #6
Property Taxes
$ 139,733,522
$ -
$ 139,733,622
$ 139,733,522
$ -
$ -
$ -
$ 139,733,522
Sales Taxes
$ 17,190,148
$ -
$ 17,190,148
$ 17,190,148
$ -
$
$ -
$ 17,190,148
License and Permits
$ 313,000
$
$ 313,000
$ 313,000
$ -
$ -
$ -
$ 313,000
Intergovernmental
$ 13,703,860
$
$ 13,703,850
$ 18,572,694
$
$ 38,926
$ 11,124
$ 18,622,644
Charges for Service
$ 9,664,843
$ -
$ 9,664,843
$ 9,700,071
$ 16,413
$ -
$ -
$ 9,715,484
Investment Earnings
$ 105,000
$ 105,000
$ 106,000
$ -
$ -
$ -
$ 105,000
Miscellaneous
$ 796,718
$ 796,718
$ 839,601
$ 839,601
Transfers from Other Funds
$ 1,046,300
$ 1,046,300
$ 1,058,800
$ -
$ -
$ -
$ 1,068,800
Fund Balance
$ 5,190,118
1 $ 646,323
1 $ 6,836,441
$ 9,442,980
$ -
$ -
$ -
$ 9,442,980
Total General un avenues
$ 187,733,499
1 $ 645,323
1 $ 188,378,822
$ 196,955,716
$ 15,413
$ 38,926
$ 11,124
$ 197,021,179
Expenditures
Governing & Management
$ 16,981,211
$ 263,506
$ 16,244,717
$ 16,245,627
$ -
$ -
$ -
$ 16,245,627
General Services
17,646,776
T 71,471
17,718,247
17,718,247
-
-
-
$ 17,718,247
Community & Environment
$ 7,103,245
$ 65,048
$ 7,168,293
$ 7,244,248
$ 16,413
$ -
$ -
$ 7,269,661
Human Services
$ 31,459,113
$ 87,451
$ 31,646,664
$ 36,024,356
$ -
$ 38,926
$ 11,124
$ 36,074,405
Public Safety
$ 21,445,378
$ 167,847
$ 21,603,226
$ 21,697,733
$ -
$ -
$ -
$ 21,697,733
Culture & Recreation
$ 2,496,908
$ -
$ 2,495,908
$ 2,507,410
$ -
$
$ -
$ 2,507,410
Education
$ 86,289,802
$ 86,289,802
86,289,802
$ -
$ -
$
$ 86,289,802
Transfers Out
$ 6,312,066
$ 6,312,066
$ 9,228,294
$ 9,228,294
Total General Fund Appropriation
$ 187,733,499
$ 645,323
$ 188,378,822
$ 196,966,716
$ 16,413
$ 38,926
$ 11,124
$ 197,021,179
$
$ (0)
$ (0)
$ (o)
E
$
$
$ (ol
Attachment 2 4
Year-To-Date Budget Summary
Fiscal Year 2013-14 $42,000 to cover co-
location costs with 5 Fire
Departments; $25,100 to
General Fund Budget Summary cover.50 FTE position
costs in Emergency
Original General Fund Budget $187,733,499 services; $148,439 to
Additional Revenue Received Through cover loss of Federal
Budget Amendment#5 (February 18, 2014 Sequestration funds in the
G Section 8 Housing and
Grant Funds $125,004
HOME Programs(BOA
Non Grant Funds $4,909,814 #2); $10,000 to provide
General Fund - Fund Balance for Anticipated UNRBA funds for Best
Appropriations i.e. Encumbrances $645,3231 , Management Practices
General Fund - Fund Balance Appropriated to project(BOA#2-
Cover Anticipated and Unanticipated properties a to purchase 3
Expenditures $3,607,539 Properties adjacent to
Sportsplex(BOA#2-C);
Total Amended General Fund Budget $197,021,179 $3,000,000 to fund current
Dollar Change in 2013-14 Approved General fiscal year's contribution to
Fund Budget $9,287,680 the OPEB Trust Fund(BOA
#4)
% Change in 2013-14 Approved General Fund
Budget 4.95%
includes Social Worker I
Authorized Full Time Equivalent Positions post ion i time-limited
Agin i (BO
position in Aging(BOA#1-
Original Approved General Fund Full Time B);time-limited Human
Equivalent Positions 826.550 Services Coord I(1.0 FTE)
Original Approved Other Funds Full Time in Aging(BOA#1-C);two
Equivalent Positions
82.700 Appraiser I positions(2.0
FTE) in Revaluation Fund
Position Reductions during Mid-Year
(BOA#1-D); Public Health
Additional Positions Approved Mid-Year 5.300 Preparedness Coord(1.0
Total pprove u - Ime- qulVa en FTE)shared in Health and
Positions for Fiscal Year 2013-14 914.550 ES(BOA#2);Agricultural
Economic Development
Coordinator(.50 FTE)
from Cooperative
Extension(BOA#4-A)
2 -1, -iY
,b
3. Additional commemorative item design and construction for any County owned
facility (such as a time capsule or other archival element) shall be directed at the
discretion of the Board of County Commissioners.
A motion was made by Commissioner Gordon, seconded by Commissioner Price to
approve her substitute commemorative plaque policy, as stated on the peach sheet.
Commissioner McKee made a friendly amendment to propose using the county seal
instead of the county logo and Commissioner Gordon accepted.
VOTE: 6 -1 (Commissioner Rich)
a. Minutes
The Board approved the minutes from November 25 and December 10, 2013 as submitted by
the Clerk to the Board.
b. Fiscal Year 2013 -14 Budget Amendment #5
The Board approved budget and capital project ordinance amendments for fiscal year 2013 -14
for the Department on the Environment, Agriculture, Parks and Recreation; Department of
Social Services; and Department on Aging.
c. Fiscal Year 2013 -14 Budget Amendment #5 -A — Plan for Use of Enhanced Medicaid
Administration Funds
The Board approved the plan from the Department of Social Services (DSS) to utilize enhanced
reimbursements for Medicaid administration for Fiscal Year 2013 -2014, including consideration
of Budget Amendment #5 -A and a request for time - limited staff, additional technology /computer
equipment, staff overtime and building changes.
d. Approval of Expanded Cane Creek Fire Insurance District Map
The Board approved the Cane Creek Fire Insurance District Map which has been expanded to
include properties within six (6) road miles of Orange Grove Volunteer Fire Company Station 3.
e. Southern Library Site Selection Due Diligence Process Update — Butler Property Due
Diligence Agreement
The Board considered the Due Diligence Authorization Agreement between Orange County and
Main Street Properties of Chapel Hill, LLC; and authorized the Chair to sign pending final
approval by the County Attorney.
f. Changes in BOCC Regular Meeting Schedule for 2014
The Board approved the following two changes in the County Commissioners' regular meeting
calendar for 2014:
- Changing the official meeting start time of the BOCC's March 18, 2014 regular meeting
from 7:00 pm to 6:00 pm at the same location at the Southern Human Services Center
in Chapel Hill, NC.
- Changing the official meeting start time of the BOCC's April 1, 2014 regular meeting
from 7:00 pm to 6:00 pm, at the same location at the DSS Offices, Hillsborough
Commons, Hillsborough.
h. Award of Weekly Urban Curbside Recycling Service Agreement
The Board awarded a service agreement to Waste Industries, LLC for the provision of
weekly curbside recycling services within the Towns of Carrboro, Chapel Hill and Hillsborough
to be managed by Orange County Solid Waste Management and authorized the Chair to sign.
7. Regular Agenda