HomeMy WebLinkAboutAgenda - 02-18-2014 - 6bORD- 2014 -008
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 18, 2014
Action Agenda
Item No. 6 -b
SUBJECT: Fiscal Year 2013 -14 Budget Amendment #5
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
1
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2013-
14.
BACKGROUND:
Department on the Environment, Agriculture, Parks and Recreation
1. The Department on the Environment, Agriculture, Parks and Recreation ( DEAPR) has
received additional revenue for the following programs:
• Soccer Showcase — Concessions and athletic rentals revenue, totaling $9,713, from
the Classic Showcase Soccer Tournament, held in the fall. Funds will be used for
nonpermanent personnel, concessions and Eurosport facility and supply needs.
• Concessions — anticipated additional revenue of $5,700, based on current year
receipts. Staff will reinvest funds back into concession supply purchases.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1).
2. DEAPR has also received two donations for the Conservations Easement Capital Project,
totaling $1,020. Funds will be used for conservation easements to help preserve lands in
Orange County. The amended Capital Project Ordinance is below:
Conservation Easements ($1,020) — Project # 20006
Revenues for the Proiect:
Appropriated for this Proiect:
Current
FY 2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Alternative Financing
$590,632
$0
$590,632
Donations
$0
$1,020
$1,020
Capital Grants Funds
$1,028,280
$0
$1,028,280
From General Fund
$409,296
$0
$409,296
Total Project Funding
$2,028,208
$1,020
$2,029,228
Appropriated for this Proiect:
Department of Social Services
3. The Department of Social Services has received funding notification of Child Welfare
State In -Home Aid totaling $38,926. The aid will fund overtime for staff that provide
services to families with maltreated children or in need of services to address family
functioning, following an assessment. The State will allocate funds on a quarterly basis.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Department on Aging
4. The Department on Aging has received funding notification and revenue for the following
programs:
• Volunteer Income Tax Assistance (VITA) Program - receipt of $8,085 from the
Internal Revenue Service (IRS). Funds will be used to purchase program supplies
and replace IT equipment currently on loan from the IRS.
• Senior Lunch Program - a Town of Hillsborough contribution of $1,300, for
program operations, at the Central Orange Senior Center. The department will
use the funds for catering services.
• Senior Health Insurance Information Program (SHIIP) - additional funds of
$1,739 from the NC Department of Insurance to support Orange County's
Medicare Improvements for Patients and Providers Act.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2013 -14.
Current
FY 2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Conservation Easements
$2,028,208
$1,020
$2,029,228
Total Costs
$2,028,208
$1,020
$2,029,228
Department of Social Services
3. The Department of Social Services has received funding notification of Child Welfare
State In -Home Aid totaling $38,926. The aid will fund overtime for staff that provide
services to families with maltreated children or in need of services to address family
functioning, following an assessment. The State will allocate funds on a quarterly basis.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Department on Aging
4. The Department on Aging has received funding notification and revenue for the following
programs:
• Volunteer Income Tax Assistance (VITA) Program - receipt of $8,085 from the
Internal Revenue Service (IRS). Funds will be used to purchase program supplies
and replace IT equipment currently on loan from the IRS.
• Senior Lunch Program - a Town of Hillsborough contribution of $1,300, for
program operations, at the Central Orange Senior Center. The department will
use the funds for catering services.
• Senior Health Insurance Information Program (SHIIP) - additional funds of
$1,739 from the NC Department of Insurance to support Orange County's
Medicare Improvements for Patients and Providers Act.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for fiscal year 2013 -14.
Attachment 1. Orange County Proposed 2013 -14 Budget Amendment
The 2013 -14 Orange County Budget Ordinance is amended as follows:
Original Budget
Encumbrance
Carry
Forwards
Budget as
Amended
Budget as
Amended
Through BOA #4-
B
#1. Revenue from
DEAPR's Soccer
Showcase and
concession
collections.
#2. Social Services
receipt of $38,926
for Child Welfare
State In -Home Aid.
#3. Department on
Aging revenue for
VITA services
($8,085), Senior
Lunch Program
support ($1,300)
and the SHIIP
program ($1,739).
Budget as
Amended
Through BOA #5
General Fund
Revenue
Property Taxes
$ 139,733,522
$
$ 139,733,522
$ 139,733,522
$
$
$
$ 139,733,522
Sales Taxes
$ 17,190,148
$
$ 17,190,148
$ 17,190,148
$
$
$
$ 17,190,148
License and Permits
$ 313,000
$
$ 313,000
$ 313,000
$
$
$
$ 313,000
Intergovernmental
$ 13,703,850
$
$ 13,703,850
$ 18,572,594
$
$ 38,926
$ 11,124
$ 18,622,644
Charges for Service
$ 9,654,843
$
$ 9,654,843
$ 9,700,071
$ 15,413
$ -
$ -
$ 9,715,484
Investment Earnings
$ 105,000
$ 105,000
$ 105,000
$ -
$
$
$ 105,000
Miscellaneous
$ 796,718
$ 796,718
$ 839,601
$ 839,601
Transfers from Other Funds
$ 1,046,300
$ 1,046,300
$ 1,058,800
$
$
$
$ 1,058,800
Fund Balance
$ 5,190,118
$ 645,323
$ 5,835,441
$ 9,442,980
$
$
$
$ 9,442,980
Total General Fund Revenues
$ 187,733,499
$ 645,323
$ 188,378,822
$ 196,955,716
$ 15,413
$ 38,926
$ 11,124
$ 197,021,179
Expenditures
Governing & Management
$ 15,981,211
$ 263,506
$ 16,244,717
$ 16,245,627
$ -
$ -
$ -
$ 16,245,627
General Services
17,646,776
71,471
17,718,247
17,718,247
17,718,247
Community & Environment
$ 7,103,245
$ 65,048
$ 7,168,293
$ 7,244,248
$ 15,413
$ -
$ -
$ 7,259,661
Human Services
$ 31,459,113
$ 87,451
$ 31,546,564
$ 36,024,355
$ -
$ 38,926
$ 11,124
$ 36,074,405
Public Safety
$ 21,445,378
$ 157,847
$ 21,603,225
$ 21,697,733
$
$ -
$ -
$ 21,697,733
Culture & Recreation
$ 2,495,908
$ -
$ 2,495,908
$ 2,507,410
$
$
$
$ 2,507,410
Education
86,289,802
86,289,802
86,289,802
86,289,802
Transfers Out
$ 5,312,066
$ 5,312,066
$ 9,228,294
$ 9,228,294
Total General Fund Appropriation
$ 187,733,499
$ 645,323
$ 188,378,822
$ 196,955,716
$ 15,413
$ 38,926
$ 11,124
$ 197,021,179
$ -
$ (0) $
(0) $
(0)
$ -
$ -
$ -
$ (0)
Attachment 2
Year -To -Date Budget Summary
Fiscal Year 2013 -14
General Fund Budget Summary
Original General Fund Budget
$187,733,499
Additional Revenue Received Through
82.700
Budget Amendment #5 (February 18, 2014)
Grant Funds
$125,004
Non Grant Funds
$4,909,814
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
$645,323
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures
$3,607,539
Total Amended General Fund Budget
$197,021,179
Dollar Change in 2013 -14 Approved General
Fund Budget
$9,287,680
% Change in 2013 -14 Approved General Fund
Budget
4.95%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
826.550
Original Approved Other Funds Full Time
Equivalent Positions
82.700
Position Reductions during Mid -Year
Additional Positions Approved Mid -Year
5.300
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2013 -14
914.550
$42,000 to cover co-
location costs with 5 Fire
Departments; $25,100 to
cover .50 FTE position
costs in Emergency
Services; $148,439 to
cover loss of Federal
Sequestration funds in the
Section 8 Housing and
HOME Programs (BOA
#2); $10,000 to provide
UNRBA funds for Best
Management Practices
project (BOA #2-
A);$382,000 to purchase 3
properties adjacent to
Sportsplex (BOA #2 -C);
$3,000,000 to fund current
fiscal year's contribution to
the OPEB Trust Fund (BOA
#4)
includes Social Worker I
(.80 FTE) time - limited
position in Aging (BOA #1-
B); time - limited Human
Services Coord I (1.0 FTE)
in Aging (BOA #1 -C); two
Appraiser I positions (2.0
FTE) in Revaluation Fund
(BOA #1 -D); Public Health
Preparedness Coord (1.0
FTE) shared in Health and
ES (BOA #2); Agricultural
Economic Development
Coordinator (.50 FTE)
from Cooperative
Extension (BOA #4 -A)
4