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HomeMy WebLinkAboutMinutes 11-19-2013 APPROVED 1/23/2014 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING November 19, 2013 7:00 p.m. The Orange County Board of Commissioners met in regular session on Tuesday, November 19, 2013 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, Alice M. Gordon, Earl McKee, Bernadette Pelissier, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: Interim County Manager Michael Talbert, Assistant County Managers Clarence Grier and Cheryl Young and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. 1. Additions or Changes to the Agenda Chair Jacobs reviewed the following items at the Commissioner's places: - PowerPoint - Item 5b - Safe Routes to School (SRTS) Strategic Action Plan - PowerPoint - Item 5c - Eno Economic Development District (EDD) Access Management Plan (No Additional Comments Accepted) - PowerPoint - Item 7a - Resolutions to Endorse Orange County's Priority Transportation Projects for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization and the Triangle Area Rural Planning Organization - PowerPoint - Item 7c - Whitted Permanent Meeting Room Review and Approval of Technology Design Elements - Lavender Sheet—Additional Applicant for Item 11-b-Advisory Board on Aging — Appointment (application inadvertently got left off of abstract) - Blue Sheet - Revision for 11-f- Commission for the Environment—Appointments — correct membership roster PUBLIC CHARGE The Chair dispensed with the reading of the public charge 2. Public Comments (Limited to One Hour) a. Matters not on the Printed Agenda Don O'Leary said ICLEI is criminal and should be dissolved. He said he is from New Jersey, where people like this made their money by stealing it and busting out businesses. He said this organization is run by international criminals who are busting out the United States, selling out and moving everything overseas. He said ICLEI busts out local counties and towns. He said the Board has let ICLEI into the neighborhood. He said it is time to pause and reflect. He asked the Board to kick ICLEI out. Commissioner McKee and Commissioner Pelissier arrived at 7:09 pm. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Petitions by Board Members Commissioner Price had the following three petitions: 1) For the Board to acknowledge the work of the County 4-H, especially Erin Thompson; 2) to compose and send a letter to Senator Hagan, thanking her for supporting the Workforce Investment Act reauthorization; and 3) a request for staff to look at the high speed traffic situation on Saint Mary's Road, between 70 and Lawrence Road, and to talk to DOT about traffic calming measures. Commissioner Price asked Commissioner McKee to assist in composing the acknowledgement of the County 4-H. 4. Proclamations/ Resolutions/ Special Presentations a. Resolution of Approval — Conservation Easement for Bliss-Dobyns Property The Board considered a resolution to approve the acceptance by Orange County of a conservation easement to protect portions of the Bliss-Dobyns property and authorize the Chair and the Clerk to sign, subject to final review by staff and the County Attorney. Rich Shaw, Land Conservation Manager for DEAPR (Department of Environment Agriculture, Parks and Recreation), presented the following, brief PowerPoint about this project: Bliss-Dobyns Property Conservation Easement: ➢ Perpetual easement ➢ No future subdivision/residences ➢ No forestry activities ➢ Rights of privacy ➢ Hunting/Agricultural uses Rich Shaw said the Bliss-Dobyns property is comprised of 35 acres located in Central Orange County, and the owners intend to grant a permanent Conservation Easement to restrict use and protect natural resources. He reviewed maps of the property and said 75 percent of the property is forested. He said there is a stream on the property that flows into the Eno River. He said there are two areas of County owned property adjacent to the land. He said the estimated reduction in land value as a result of the conservation easement is $157,000. He said the County would pay just under 75 percent of this amount ($117,000) to acquire the easement. He said there will be a tax conservation tax credit available until December 31 sc He said the landowners could not be here tonight, but this is a long term project that has come to fruition. A motion was made by Commissioner Price, seconded by Commissioner Pelissier to approve the acceptance by Orange County of a conservation easement to protect portions of the Bliss-Dobyns property and authorize the Chair and the Clerk to sign, subject to final review by staff and the County Attorney. VOTE: UNANIMOUS Commissioner Pelissier asked that the Board write a letter of thanks to this family on behalf of the Board of County Commissioners. b. Resolution Urging the Governor and General Assembly to Expand Medicaid The Board considered adoption of a Resolution urging the North Carolina General Assembly and Governor McCrory to reconsider its decision not to expand Medicaid coverage under the Affordable Care Act to provide coverage for poor and low-income adults. Commissioner Rich said several counties have adopted a similar resolution. She worked with Colleen Bridger, Director of Health Department, to create the resolution. She said the numbers do not lie; 13 percent of Orange County residents are uninsured. Colleen Bridger said if the situation stays as is and N.C. does not expand Medicaid there will be 7500 people in Orange County who will not be able to get healthcare through subsidies in the exchange program. She said expansion of Medicaid would provide these 7500 people with access to insurance. She said without this expansion these people are stuck in the Medicaid hole. Chair Jacobs thanked Colleen Bridger and Commissioner Rich for their work on this resolution. RES-2013-095 ORANGE COUNTY BOARD OF COMMISSIONERS Resolution Urging the North Carolina General Assembly and Governor McCrory to reconsider their decision not to expand Medicaid coverage under the Affordable Care Act to provide coverage for poor and low-income adults WHEREAS, an estimated 13 percent of Orange County residents (approximately 18,000 people) are uninsured; and WHEREAS, the Patient Protection and Affordable Care Act (the "ACA") expands health insurance coverage for poor and low-income adults by raising the threshold for Medicaid eligibility to 138 percent of the poverty line ($26,951 for a family of three); and WHEREAS, the federal government would pay almost the entire cost of expansion — 93 percent over the first nine years (2014-2022) according to estimates prepared by the bipartisan Congressional Budget Office; and WHEREAS, the expansion of Medicaid would provide health insurance coverage to nearly 500,000 low-income residents of North Carolina and would save the State of North Carolina and the counties and municipalities therein substantial sums on uncompensated medical care for the uninsured; and WHEREAS, the expansion of Medicaid would bring billions in federal funds to the State and Orange County over a period of ten years and would create many new jobs in the health care sector in Orange County and elsewhere in the State; and WHEREAS, the 2012 Supreme Court Decision upholding the ACA modified the ACA and gave states the choice of whether to expand their Medicaid programs; and WHEREAS, the North Carolina General Assembly in February 2013 adopted legislation refusing to expand Medicaid coverage under the ACA; and WHEREAS, in Orange County an estimated 7,500 residents (or 42% of the uninsured) who would have qualified for Medicaid under the Federal expansion are now ineligible for Medicaid and Marketplace subsidies, leaving them uninsured; and WHEREAS, under the ACA residents of North Carolina who have incomes ranging from the poverty level up to four times that amount are eligible for federal tax credits to subsidize the purchase of private health insurance, but without the expansion of Medicaid those below the poverty level are ineligible to receive the tax credits, Medicaid or any other assistance with health insurance coverage; and WHEREAS, health insurance coverage rates for employers and individuals purchasing private health insurance coverage in North Carolina will likely rise as hospitals and health care providers throughout the State absorb the unreimbursed costs of providing health care to the uninsured poor and low-income adults who would otherwise be eligible for Medicaid coverage and as those costs are shifted to private pay patients; and WHEREAS, the Orange Board of County Commissioners believes all residents should have access to quality, affordable health coverage and that expansion of Medicaid coverage under the ACA is a responsible means of achieving that desired goal; NOW, THEREFORE, BE IT RESOLVED THAT the Board of County Commissioners of Orange County does hereby urge the North Carolina General Assembly and Governor McCrory to accept federal funds to expand Medicaid in North Carolina. This, the 19th day of November 2013. A motion was made by Commissioner Rich, seconded by Commissioner McKee to adopt a Resolution urging the North Carolina General Assembly, Governor McCrory and members of Orange County's legislative delegation to reconsider its decision not to expand Medicaid coverage under the Affordable Care Act to provide coverage for poor and low-income adults. VOTE: UNANIMOUS 5. Public Hearings a. Orange County Community Development Block Grants (CDBG) The Board received comments from the public regarding a proposed CDBG-Economic Development project including Morinaga America Foods, Inc., considered closing the public hearing and scheduling the application review for December 2, 2013. Craig Benedict said this item is Orange County's CDBG grant. Bill Cowan, a partner with Martin-McGill Associates, said his firm has been hired to provide instruction on the CDBG grant process. He highlighted the project, which is to build infrastructure, including roadways, water and sewer lines to the site. He said the County is applying for a $750,000 grant, with a $250,000 county match. Orange County is spending its $250,000 on soft costs, which include the application process and design work. He said Morinaga has committed to creating 90 jobs in the first three years of operation. He said these positions will pay $38,000 per job, which meets the wage test for the program. He said there is also a $264,000 performance grant being given by the state as part of the incentive package. He said the NCDOT will construct the road to the site. He said the plan is to have the completed application at the Board's Dec. 2nd meeting, with the exception of the environmental assessment. He said this application has to be completed prior to drawing down federal funds. NO PUBLIC COMMENT A motion was made by Commissioner McKee, seconded by Commissioner Rich to close the public hearing. VOTE: UNANIMOUS A motion was made by Commissioner McKee, seconded by Commissioner Rich to schedule the CDBG application review for the December 2, 2013 Board of County Commissioners meeting. VOTE: UNANIMOUS b. Safe Routes to School (SRTS) Strategic Action Plan The Board held a public hearing on the Safe Routes to School (SRTS) Strategic Action Plan required for implementing a Safe Routes to School program in Orange County. Abigaile Pittman reviewed the following PowerPoint slides: Purpose of Tonight's Meeting: To hold a public hearing on the Safe Routes to School (SRTS) Strategic Action Plan required for implementing a SRTS program in Orange County. Helpful Attachments (in permanent agenda file in Clerk's office) ❑ Attachment 1 —Amendment Outline Form ❑ Attachment 2 — SRTS Strategic Action Plan Overview ❑ Attachment 3 — Draft SRTS Strategic Action Plan ❑ Attachment 4 — Process Flowchart Safe Routes to School Program The Safe Routes to School (SRTS) Program is a federally funded program providing an opportunity for communities to improve conditions for bicycling and walking to school. Program Benefits Include: ➢ Improving safety for pedestrians and bicyclists ➢ Reducing traffic congestion around schools ➢ Reducing emissions ➢ Improving children's health Background Highlights ❑ NCDOT award to prepare SRTS Action Plan — July 2008 ❑ Steering Committee and public involvement through 2009 ➢ Three schools chosen through this process ❑ NCDOT contracted with consultant for draft Plan —2009 ❑ Draft plan completed and delivered to staff— Dec. 2012 ❑ Orange County Schools & Town of Hillsborough updates and authorizations from 2011- 2013 ❑ OUTBoard updated during Steering Committee and public involvement phase, and also earlier this year SRTS Projects ❑ Located within 2 miles of a K-8 school. ❑ Projects can be bundled as infrastructure and non-infrastructure. ➢ Training volunteers ➢ Street crossings ➢ Sidewalks ➢ Bicycle / Pedestrian lanes, trails ❑ Benefits can extend beyond schools, and projects with multiple purposes/greater impact are favored. SRTS Projects ❑ There are some projects that are not allowed: ➢ Those with recurring costs, such as school crossing guards ➢ Bus stop improvements ➢ Pick-up and drop-off sites ➢ Educational focus buses SRTS Project Funding ❑ Established under previous federal legislation (SAFETEA-LU), now MAP-21 ➢ Reimbursement program ➢ No local match required ❑ Remaining SAFETEA-LU funds are available ❑ Orange County can compete for remaining funds with an adopted SRTS Plan (no local match) ❑ Other potential miscellaneous sources of funding Implementation - Next Steps ❑ Adoption by Orange County Schools, the Town of Hillsborough, and Orange County. ❑ Orange County to serve as the lead planning agency for implementation of the Plan. ❑ A sub-committee of the OUTBoard proposed to serve as the SRTS Advisory Committee, supplemented by staff. Abigaile Pittman said the three schools chosen for inclusion are: Charles W. Stanford Middle School, Cameron Park Elementary School, and Grady A. Brown Elementary. Commissioner Dorosin said he had questions about the data regarding transportation modes used by students. He asked if there has been a more detailed analysis of numbers, such as an analysis of how many more students could walk if the improvements were made. He said if this kind of detailed analysis has not been done, he would like to see it done. . Abigaile Pittman said participants were asked, in other parts of study, about distances, travel modes and departure times. She scrolled through appendix A. Commissioner Dorosin asked if this information could be pulled out and put in a summary format for the public hearing in February. Commissioner Pelissier said the Board should keep in mind that sidewalk improvements and other improvements will also help the adjacent high school students. Abigaile Pittman said, even though high schools are not in the plan, projects with multiple impacts are ranked higher. Commissioner Price said when she was on the OUTBoard, members did look at the same issues that Commissioner Dorosin mentioned. She said many apartments are within walking distance of Grady Brown Elementary School; however students cannot walk because of the traffic and the lack of sidewalks. She said the same is true of Cameron Park Elementary, and the middle schools. Commissioner Gordon asked if the Chapel Hill Carrboro City Schools (CHCCS) are also working on this. Abigaile Pittman said she is not working with CHCCS, but she has asked that question at the state level. She was told that CHCCS was doing its own plan. Commissioner Gordon asked if Abigaile Pittman would be willing to assist CHCCS if needed. Abigaile Pittman said yes. Commissioner Pelissier said she would like to see the estimated costs of the proposed improvements for all three projects. Abigaile Pittman said she is currently in conversation with DOT about this. NO PUBLIC COMMENT A motion was made by Commissioner Price, seconded by Commissioner Pelissier to: 1. Receive the Draft Safe Routes to School (SRTS) Strategic Action Plan (Attachment 4); 2. Conduct the public hearing and accept public and BOCC comments on the proposed Plan; 3. Refer the Plan to the Orange County Schools and the Town of Hillsborough for review and adoption consideration, and report the review comments and actions to the BOCC in time for the February 18, 2014 regular Board meeting; 4. Refer the matter to the Orange Unified Transportation Board (OUTBoard) with a request that a recommendation be returned to the BOCC in time for the February 18, 2014 BOCC regular meeting; and 5. Adjourn the public hearing until the February 18, 2014 regular Board meeting in order to receive and accept the review comments and actions of the Orange County Schools and the Town of Hillsborough, and the OUTBoard's recommendations, and any submitted written comments. VOTE: UNANIMOUS c. Eno Economic Development District (EDD) Access Management Plan (No Additional Comments Accepted) The Board received the Planning Board's and OUTBoard's recommendations, considered closing the public hearing, and considered making a decision by considering a resolution approving the proposed Eno EDD Access Management Plan. (no additional comments allowed) Abigaile Pittman reviewed the following PowerPoint slides: Eno Economic Development District (EDD) Access Management Plan (AMP) Quarterly Public Hearing - September 9th Eno EDD AMP Plan referred to Planning Board and OUTBoard for recommendations. Purpose: To receive the Planning Board's and OUTBoard's recommendations, close the public hearing, and make a decision on the proposed Plan. What is an Access Management Plan and Why is it Important? Provides for the proactive management of vehicular access through: ❑ Controlled access to roads by spacing potential DOT-approved driveway access points. ❑ Provisions for shared driveways and common access off major roads. ❑ Use of medians to enhance traffic safety. ❑ Use of frontage roads to reduce traffic on major roads like US 70. ❑ Connectivity of roads in new development to approved points of access. ❑ Preliminary ideas on extension of new roads to adjacent areas for future access. ❑ A coordinated review process with NCDOT. How will the Access Management Plan Be Implemented? Because the Plan is generalized, and not property-specific: ❑ When specific projects are submitted they will be examined for consistency with overall Plan criteria; and ❑ In some cases traffic studies may be required that may identify the need for transportation improvements. Why is a Formally Adopted Access Management Plan Important? ❑ To require developer/property owner compliance in providing transportation infrastructure consistent with the Plan; ❑ Coordination with regional transportation organizations; and ❑ To obtain federal and state funding for projects September 9 Public Hearing Comments ❑ Public Comments ➢ Truck traffic ➢ Rural Character of Old NC Hwy 10 area ➢ Safety for bicyclists and joggers ➢ Petition Submitted ■ Concerns about previously approved development plans (i.e. zoning, land use) Attachment 4 provides an excerpt from the draft minutes of the September 9, 2013 joint public hearing on this item. Attachment 3 provides the petition and petition map. September 9 Public Hearing Comments ❑ BOCC Comments ➢ Speed limits ➢ Rural Character of Old NC Hwy 10 area ❑ Staff review of protection options ➢ Bike lane language ➢ Staff to summarize access management planning "101" Attachment 4 provides an excerpt from the draft minutes of the September 9, 2013 joint public hearing on this item. October 2"d Planning Board Recommendation Unanimous recommendation to adopt Plan with: ❑ Staff's recommended Plan revisions; and ❑ Continued staff review of protections that may be put in place to preserve the character of Old NC Hwy 10; and ❑ Report back to the BOCC. Attachment 5 provides an excerpt from the draft minutes of the October 2, 2013 Planning Board meeting. October 15th OUTBoard Recommendation Unanimous recommendation to adopt Plan with: ❑ Staff's recommended Plan revisions; ❑ Continued staff review of protections that may be put in place to preserve the character of Old NC Hwy 10; ❑ Keep the OUTBoard informed as to progress; and ❑ Report back to the BOCC. Attachment 6 provides an excerpt from the draft minutes of the October 15, 2013 OUTBoard meeting. Review of Protection Options for Old NC Hwy 10: Based on BOCC, public comments and advisory board discussions, Staff recommends that they be authorized to research protection options for Old NC Hwy 10 and report back, as detailed in the Resolution (Attachment 7). Staff Recommendations for Plan Revisions Specifics are provided in the Abstract. In general, Staff's revisions address: ❑ Clarification regarding bike lanes on Old NC Hwy 10; ❑ Future cross-sections of road within the area; and ❑ Minor map changes ➢ Remove symbol for possible transit stop ➢ Revise legend for signalized intersections Interim Manager's Recommendation 1. Receive the Planning Board's and OUTBoard's recommendations of approval; 2. Close the public hearing; and 3. Consider approving and authorizing the Chair to sign the Resolution (Attachment 7) adopting the Plan (Attachment 2), which incorporates the revisions recommended by staff and included in the Planning Board's and OUTBoard's recommendations of approval. Eno EDD-Access Management Concept Map Commissioner Pelissier said she had not previously heard of the term "scenic conservation easement". She asked for an explanation. Abigaile Pittman said this program was originally designated for Saint Mary's Road. She said the DOT purchased conservation easements, whereby residents gave up development rights in order to preserve scenic components along a road. She said this is done on a case by case basis, and contracts may differ from one property to another. Commissioner McKee asked if funding is still available for these conservation easements. Abigaile Pittman said she does not believe funding is still available from DOT for that program. She said staff will research this. Commissioner Rich asked if there has been outreach to residents from the N.C. 10 area who spoke at the QPH. Abigaile Pittman said she has fielded some emails. She said the report has not been done yet, and there will be outreach to these residents once the report is complete. Chair Jacobs suggested a presentation be given to the community once preliminary findings are completed. He said there are 66 people on the list, though there are fewer addresses. He suggested a letter be sent to these residents, stating that concerns regarding N.C. 10 were heard and addressed. He said this would encourage residents to plug back in and review this progress. Abigaile Pittman said she has already met with DOT to start a conversation on the planned signage. She noted that Planning Board and OUTBoard member Paul Guthrie was in the audience. Chair Jacobs said he will work with staff to draft a letter to the above mentioned N.C. 10 residents. Commissioner Price said the petition did not specifically address access management. She asked if buffer areas and other land uses will be taken into consideration as this moves forward. Chair Jacobs said the answer is yes for the corridor; however the EDD is a different issue. He said there were broader concerns than N.C. 10, and this resolution specifically addresses concerns for N.C. 10. Commissioner Price said she was just wondering if these concerns will be considered. Chair Jacobs said residents can raise their concerns again. He said the goal will not be to solicit concerns about the EDD, but to explore concerns about access management for N.C. 10. He noted that the public can petition the Board about additional concerns at any time. Commissioner Dorosin said the recommended language in attachment 7 talks generally about additional review of N.C. 10 and Highway 70. Chair Jacobs pointed out the language in the last part of the resolution on page 64. Commissioner Dorosin referred to the map that shows the zonings, and overlay districts in yellow. Abigaile Pittman said this marks the major transportation corridor on the interstate. Commissioner Dorosin asked how the boundaries of this corridor were created. He noted that it does not follow lot lines, and it seems much wider in some areas than others. Abigaile Pittman said this is because this is an intersection of two major corridors- Highway 70 and the interstate. She said the distances are defined by the ordinance. Commissioner Dorosin said this zoning map is on page 19 — 5-c-2. Chair Jacobs said he shared Commissioner Price's concerns about the residents. PUBLIC COMMENT A motion was made by Commissioner Rich, seconded by Commissioner McKee to close the public hearing. VOTE: UNANIMOUS A motion was made by Commissioner Rich, seconded by Commissioner McKee to approve and authorize the Chair to sign the Resolution (Attachment 7) adopting the Eno Economic Development District (EDD) Access Management Plan (detailed in Attachment 2), which incorporates the Plan revisions recommended by staff and included in the Planning Board's and OUTBoard's recommendations of approval; and authorize Chair Jacobs to send a letter to the residents of N.C. 10. VOTE: UNANIMOUS 6. Consent Agenda • Removal of Any Items from Consent Agenda - 6-f - 6-h • Approval of Remaining Consent Agenda A motion was made by Commissioner Pelissier, seconded by Commissioner Gordon to approve the remaining items on the consent agenda. VOTE: UNANIMOUS • Discussion and Approval of the Items Removed from the Consent Agenda 6-f- Commemorative Plaques for Recently Commissioned Facilities The Board considered approving the installation of commemorative plaques in recently constructed facilities, with funding of up to $22,500 from currently available funds within the Asset Management Services General Fund FY 2013-14 budget to cover the costs. Commissioner McKee said he pulled this because the Board has an item on the regular agenda that relates to this item, and it is out of the order of procedure to approve plaques on a building before approving a policy. Commissioner Price agreed with this. Commissioner McKee suggested this item be tabled until after the policy has been decided. Commissioner Gordon said she would like a timeline of when this would come back. Michael Talbert said this would probably come back in January or February. A motion was made by Commissioner McKee, seconded by Commissioner Gordon to table this item until staff comes back with a policy, no later than the meeting scheduled for February 20, 2014. Commissioner Dorosin said the properties listed in the consent agenda are items that are already completed. He said the new policy would be anything done today and forward. Commissioner Gordon said she has no objection to approving the plaques, as the buildings are already built. She said if this does not delay the plaques too long, it could be acceptable. VOTE: Ayes, 4 (Chair Jacobs, Commissioner Gordon, Commissioner McKee, Commissioner Price); Nays, 3 (Commissioner Dorosin, Commissioner Rich, and Commissioner Pelissier) Commissioner Gordon made a motion to reconsider the motion, and the Commissioners then reconsidered the motion: A motion was made by Commissioner Gordon, seconded by Chair Jacobs to approve the plaques listed in agenda item 6-f, as proposed in the materials and recommendation for this agenda item. They will be similar to the plaque at the Link Center. In response to questions from Commissioner Price about what the motion meant, Chair Jacobs clarified that the plaques will be the same as the one at the Link Center, and the names on the plaques will be the commissioners who were serving when the buildings were completed. Commissioner Price clarified that there will not be an official vote on Item 7-d. Chair Jacobs said there will be a vote to give staff direction on this item. Commissioner McKee said Item 7-d seemed out of process if the Board is approving the plaques before adopting the policy. He said the $22,500 is not a large amount of money, considering the budget; however it is a large amount of money when considering the fact that it could be transferred to Department of Social Services, Child Care Services, the Social Justice Fund or some other area of need. He said it is an equity issue for him. Chair Jacobs said there will be a request related to social services' needs at the next meeting, and it will come out of a fund set aside for the purposes Commissioner McKee articulated. VOTE: Ayes, 5 (Chair Jacobs, Commissioner Gordon, Commissioner Rich, Commissioner Pelissier, Commissioner Dorosin); Nays, 2 (Commissioner Price and Commissioner McKee) 6-h. Approval of Updated Orange County Volunteer Fire Department Agreements The Board considered approving updated fire protection and emergency services agreements between Orange County and each volunteer fire department (Caldwell, Cedar Grove, Efland, Eno, New Hope, Orange Grove, Orange Rural, and White Cross) and authorizing the Chair to sign. Commissioner Gordon said she understood that staff had accepted several proposed changes to the agreements and would be providing the revised wording at the Board member's places. She referred to the contract and noted the term "manpower" on page 5 - point 11.b. She said this should be changed to "personnel" in order to be gender neutral. She referred to bullet 18 on page 9. She said this needs to say "must be competent", eliminating the "however." She said these two changes are also necessary on page 15 (change "manpower" to "personnel"), and page 18 (remove "however"). A motion was made by Commissioner Gordon, seconded by Commissioner McKee to approve the updated fire protection and emergency services agreements between Orange County and each volunteer fire department (Caldwell, Cedar Grove, Efland, Eno, New Hope, Orange Grove, Orange Rural, and White Cross) and authorize the Chair to sign, with amendments stated above. VOTE: UNANIMOUS a. Minutes The Board approved the minutes from September 26 and October 3, 2013 as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for twenty-three (23) taxpayers with a total of twenty-four (24) bills that will result in a reduction of revenue in accordance with NCGS. c. Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release property tax values for twelve (12) taxpayers with a total of thirty-seven (37) bills that will result in a reduction of revenue in accordance with North Carolina General Statute 105-381. d. Applications for Property Tax Exemption/Exclusion The Board approved six (6) untimely applications for exemption/exclusion from ad valorem taxation for six (6) bills for the 2013 tax year. e. Fiscal Year 2013-14 Budget Amendment#3 The Board approved budget and grant project ordinance amendments for fiscal year 2013-14 for Department on Aging; Department of Environment, Agriculture, Parks and Recreation (DEAPR); Housing, Human Rights and Community Development; Department of Social Services; Library Services; Health Department; Sheriff's Department, Solid Waste Department; and the Board of County Commissioners. g. Orange County Volunteer Application — Proposed Revisions The Board approved proposed revisions to the Orange County Volunteer Application for boards/commissions. i. Orange Public Transportation Expansion Vehicles for FYs 2016-2020 The Board approved a project funding request from Orange Public Transportation (OPT) to the North Carolina Department of Transportation for three (3) expansion vehicles for fiscal years (FYs) 2016-2020 and to authorize the Chair to sign the associated Local Funding Commitment Form. j. Amendment Outline and Schedule for Upcoming Item — Town of Hillsborough/Orange County Interlocal Agreement Implementation —Adjustment of Hillsborough Extraterritorial Jurisdiction (ETJ) and Application of County Future Land Use Map Classifications and Zoning The Board authorized staff to proceed with steps for the adjustment of Hillsborough Extraterritorial Jurisdiction (ETJ) and application of County Future Land Use Map Classifications and Zoning to affected areas according to the schedule proposed in the Amendment Outline (Attachment 1). 7. Regular Agenda a. Resolutions to Endorse Orange County's Priority Transportation Projects for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization and the Triangle Area Rural Planning Organization The Board considered approving two (2) resolutions (Attachments 2 and 5) endorsing two (2) priority lists of transportation projects within the Triangle Area Rural Planning Organization (TARPO) and the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) planning areas for consideration of inclusion in the 2016-2022 Statewide Transportation Improvement Program (STIP). Bret Martin said the priority list for the Burlington Graham Metropolitan Planning Organization was approved by the Board at the September 17th meeting. He said this included all of the projects across all modes. He noted that the transit specific projects were approved by the Board in October, for submission to TARPO and DCHC MPO. He said that list was not a priority list, but was only a project submission list for transit items. He said the resolutions being discussed tonight are for submission of all priority transportation projects across all modes. He said these lists are intended to serve a dual role: 1) These are the County projects being submitted for state scoring and consideration of inclusion in the statewide transportation improvement program; and 2) This list will serve as a guide for the transportation coordinating committee and transportation advisory committee for prioritization of projects. Bret Martin said the starting point was the list submitted in 2011 as part of the statewide transportation improvement projects; however new projects have been added with ranking order. He said this ranking is based on changes in NCDOT funding policies, and is also intended to increase scoring output. Commissioner Pelissier noted the timeline and the possible re-prioritization if project scores come back early enough from DOT. She asked how likely it is that the Board would not have time to see this. She hopes there would be time to review scores and re-prioritize, if needed. Bret Martin said he hoped this information would be available on time. He said the current timeline would allow for this. He said the problem is that information from DOT has been arriving late. He does not want to miss the deadline. Chair Jacobs noted that the resolution related to TARPO starts on page 10 Attachment 2) and the resolution for DCHC MPO starts on page 18 (Attachment 5). Commissioner Gordon said she would like to consider these resolutions separately. She said she talked with MPO staff today, and the MPO process is different from the TARPO process. She said the MPO requires a submission of projects, but only the bike/pedestrian projects need to be in priority order. Commissioner Gordon said she thinks the resolution should state that there is a possible re-prioritization. She feels it would be a benefit to submit now, but it is important to retain the flexibility to come back with changes if necessary, as more information becomes available. Chair Jacobs asked if Commissioner Gordon was proposing this for each resolution. Commissioner Gordon said this would just be for DCHC MPO, as TARPO has a different process. Resolution- TARPO ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS A RESOLUTION ENDORSING ORANGE COUNTY'S PRIORITY TRANSPORTATION PROJECTS FOR THE TRIANGLE AREA RURAL PLANNING ORGANIZATION (TARPO) REGIONAL PRIORITY LIST FOR THE 2016 — 2022 STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, the North Carolina Board of Transportation (BOT), every two years, prepares a Statewide Transportation Improvement Program (STIP) that identifies transportation projects to be implemented over the next seven years with State and Federal funding; and WHEREAS, the North Carolina BOT solicits input for identifying transportation projects of local and regional importance to be included in the FY 2016-2022 STIP; and WHEREAS, North Carolina has established Rural Planning Organizations (RPOs) to coordinate regional transportation planning in rural areas in cooperation with the North Carolina Department of Transportation (NCDOT); WHEREAS, Orange County is a member of the Triangle Area Rural Planning Organization (TARPO) charged with developing and prioritizing proposed transportation projects that the RPO believes should be included in the STIP; WHEREAS, Orange County gives priority to identified safety needs on existing roads and bridges, to transportation projects that encourage alternatives to automobile travel, to projects that minimize adverse impacts on the natural environment and cultural sites, and to those projects that foster economic development in the County's designated Economic Development Districts; and WHEREAS, Orange County strongly encourages the NCDOT to design all highway projects, where appropriate, to accommodate bicycle and pedestrian traffic to provide alternative means of transportation that may result in reduced automobile traffic and related air and water impacts; and WHEREAS, Orange County encourages the NCDOT to design all new or replacement bridges with sufficient clearance to allow wildlife to cross safely under them, and to allow pedestrian passage along any existing or planned trail-system connectors; and WHEREAS, Orange County has outlined its transportation needs within the TARPO planning area in an attachment to this resolution; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the Board endorses the following prioritized list of transportation projects to be considered for the FY 2016-2022 TARPO regional priority list. 1 Orange Public Transportation Expansion Vehicles: Request/purchase up to six (6), 25-foot, 18-passenger cutaway bus vehicles to accommodate bus service expansion as recommended in the Orange County Bus and Rail Investment Plan (OCBRIP) and the draft Five-Year Orange County Bus Service Expansion Program currently under development. This project will be submitted as a new transit project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP. 2 NC 54 Widening: Widen NC 54 from Orange Grove Road (SR 1006) to Old Fayetteville Road (SR 1937/1107) from a two (2)-lane undivided thoroughfare to a four (4)-lane divided boulevard type thoroughfare. This project will be submitted as a new highway project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP. 3 Buckhorn Road (SR 1114) Widening: Widen Buckhorn Road from U.S. 70 to West Ten Road (SR1144) to multiple lanes with bicycle and pedestrian facilities. This project was previously submitted as a highway project and will be reprioritized and submitted as a highway project for consideration of inclusion in both the TARPO regional priority list and the BGMPO Metropolitan Transportation Improvement Program (MTIP) as well as the 2016-2022 STIP. 4 Park-and-Ride Improvements at Orange County Northern Human Services Center (Conceptual): Implement park-and-ride improvements at the Orange County Northern Human Services Center for potential fixed-route service to Hillsborough. This project will be submitted as a new transit project to TARPO for consideration of inclusion in the TARPO regional priority list and the 2016-2022 STIP. 5 Efland-Cedar Grove Road Improvements: Widen Efland-Cedar Grove Road (SR 1004) from Highland Farm Road (SR 1332) to the northern property line of the U.S. Post Office north of Carr Store Road (SR 1352) from a two (2)-lane, 20-foot cross section to a 24-foot cross section with straightening of the roadway where needed, improvements to turn lanes, and the incorporation of bicycle facilities. This project will be submitted as a reprioritized highway project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP. 6 Orange Grove Road Paved Shoulders (From NC 54 to Arthur Minnis Road): Widen Orange Grove Road (SR 1006) from NC 54 to Arthur Minnis Road to include four (4)- foot paved shoulders. This project will be submitted as a new bike project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP if the County commits the required 20% local match. 7 Dairyland Road Paved Shoulders: Widen Dairyland Road (SR 1004/1113/1177) from Union Grove Church Road (SR 1111) to Orange Grove Road (SR 1006) to include four (4)-foot paved shoulders. This project will be submitted as a new bike project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP if the County commits the required 20% local match. 8 Orange Grove Road/Buckhorn Road Paved Shoulders: Widen Orange Grove Road (SR 1006) from Dairyland Road (SR 1177) to Buckhorn Road (SR 1114) and Buckhorn Road (SR 1114) from Orange Grove Road (SR 1006) to West Ten Road (SR 1144) to include four (4)-foot paved shoulders. This project will be submitted as a new bike project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP if the County commits the required 20% local match. 9 Old Greensboro Road Paved Shoulders: Widen Old Greensboro Road (SR 1005) from Carrboro's extra-territorial jurisdiction (ETJ) to the Orange/Alamance County line to include four (4)-foot paved shoulders. This project will be submitted as a new bike project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP if the County commits the required 20% local match. 10 Orange Grove Road/Dodsons Crossroads: Widen Orange Grove Road (SR 1006) from I-40 to Dodsons Crossroads (SR 1102) and Dodsons Crossroads (SR 1102) from Orange Grove Road (SR 1006) to Dairyland Road (SR 1177) to include four (4)-foot paved shoulders. This project will be submitted as a new bike project to be considered for inclusion in the TARPO regional priority list as well as the 2016-2022 STIP if the County commits the required 20% local match. Upon motion of Commissioner seconded by Commissioner , the foregoing resolution was adopted this the 19th day of November, 2013. I, Donna Baker, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on November 19, 2013, as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of said Board. WITNESS my hand and the seal of said County, this day of 12013. A motion was made by Commissioner Pelissier seconded by Commissioner McKee, to approve attachments 2, 3, and 4, related to TARPO. VOTE: UNANIMOUS REVISED RESOLUTION — DCHC-MPO ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS A RESOLUTION ENDORSING ORANGE COUNTY'S PRIORITY TRANSPORTATION PROJECTS FOR THE DURHAM-CHAPEL HILL-CARRBORO METROPOLITAN PLANNING ORGANIZATION (DCHC MPO) REGIONAL PRIORITY LIST FOR THE 2016 —2022 TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, the North Carolina Board of Transportation (BOT), every two years, prepares a Statewide Transportation Improvement Program (STIP) that identifies transportation projects to be implemented over the next seven years with State and Federal funding; and WHEREAS, the North Carolina BOT solicits input for identifying transportation projects of local and regional importance to be included in the FY 2016-2022 STIP; and WHEREAS, the DCHC MPO Transportation Advisory Committee is charged with the development of a regional priority list and Metropolitan Transportation Improvement Program (MTIP); and WHEREAS, Orange County is a member jurisdiction of the DCHC MPO; and WHEREAS, Orange County gives priority to identified safety needs on existing roads and bridges, to transportation projects that encourage alternatives to automobile travel, to projects that minimize adverse impacts on the natural environment and cultural sites, and to those projects that foster economic development in the County's designated Economic Development Districts; and WHEREAS, Orange County strongly encourages the North Carolina Department of Transportation (NCDOT) to design all highway projects, where appropriate, to accommodate bicycle and pedestrian traffic to provide alternative means of transportation that may result in reduced automobile traffic and related air and water impacts; and WHEREAS, Orange County encourages the NCDOT to design all new or replacement bridges with sufficient clearance to allow wildlife to cross safely under them, and to allow pedestrian passage along any existing or planned trail-system connectors; and WHEREAS, Orange County has outlined its transportation needs within the DCHC MPO planning area in an attachment to this resolution; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the Board endorses the following prioritized list of transportation projects to be considered for the FY 2016-2022 DCHC MPO regional priority list and MTIP; NOW, THEREFORE BE IT FURTHER RESOLVED that the Orange County Board of Commissioners may re-prioritize the following list of transportation projects, as more information becomes available in the coming months. 1 Orange Grove Road/1-40 Pedestrian Bridge: Construct a pedestrian bridge over I-40 alongside Orange Grove Road (SR 1006), construct a sidewalk along the north side of Orange Grove Road (SR 1006) from the pedestrian bridge to Timbers Drive, construct sidewalks along both sides of New Grady Brown School Road with a midblock crossing, and construct a sidewalk along one side of Oakdale Drive from Cheshire Drive to Orange Grove Road. This project will be submitted as a new pedestrian project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project will be submitted as a Safe Routes to School (SRTS)-eligible project; however, if it is not funded as an SRTS project, the County will be required to commit a 20% local match. 2 Orange Public Transportation Expansion Vehicles: Request/purchase up to six (6), 25- foot, 18-passenger cutaway bus vehicles to accommodate bus service expansion as recommended in the Orange County Bus and Rail Investment Plan (OCBRIP) and the draft Five-Year Orange County Bus Service Expansion Program currently under development. This project will be submitted as a new transit project to be considered for inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project will also be submitted for consideration of Surface Transportation Program- Direct Apportionment (STP-DA) funding to be determined internally by the MPO. 3 Park-and-Ride Improvements in Efland (Conceptual): Implement park-and-ride improvements in the Efland area for cross-county, fixed-route service between Mebane and Durham. This project will be submitted as a new transit project to the DCHC MPO for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project will also be submitted for consideration of STP-DA funding to be determined internally by the MPO. 4 Orange High School Road/Harold Latta Road Sidewalk Improvements: Construct a sidewalk along the west side of Orange High School Road from Harold Latta Road to U.S. 70, construct a sidewalk along the south side of Harold Latta Road from Cloverfield Drive to Orange Grove Road, install high visibility crosswalks and in-road signage at school entrances and exits on Orange Grove Road, and construct a sidewalk along entrance roads to CW Stanford Middle School. This project will be submitted as a new pedestrian project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project will be submitted as a Safe Routes to School (SRTS)-eligible project; however, if it is not funded as an SRTS project, the County will be required to commit a 20% local match. 5 South Churton Street (Old NC 86) Improvements: Widen South Churton Street (SR 1009) from 1-40 to U.S. 70 Business to multiple lanes with congestion management, limited access, bicycle and pedestrian, and aesthetic improvements. This project will be submitted as a reprioritized highway project to be considered for inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 6 U.S. 70 East/1-85 Connector: Modify the 1-85 Connector (SR 1239) interchange at U.S. 70 to provide access from all directions. This project will be submitted as a reprioritized highway project to be considered for inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 7 Orange Grove Road Extension: Extend Orange Grove Road (SR 1006) from the east side of South Churton Street (SR 1009) to U.S. 70 Business. This project will be submitted as a reprioritized highway project to be considered for inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 8 NC 86 Improvements North of Hillsborough: Widen NC 86 from U.S. 70 Bypass to north of NC 57 to four (4) lanes with intersection improvements at U.S. 70 Bypass and NC 57. This project will be submitted as a reprioritized highway project to be considered for inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 9 Park-and-Ride Improvements in Hillsborough (Conceptual): Implement park-and-ride improvements in Hillsborough for cross-county, fixed-route service between Mebane and Durham. This project will be submitted as a new transit project to the DCHC MPO for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project's official submission must be made by Triangle Transit. 10 Hillsborough Train Station: Construct a train station in Hillsborough and implement AMTRAK service. This project will be submitted as a new transit/rail project by Triangle Transit for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 11 Eno Mountain Road/Mayo Street at Orange Grove Road: Realign the intersection of Eno Mountain Road (SR 1148) and Mayo Street (SR 1192) with Orange Grove Road (SR 1006) and make safety improvements. This project will be submitted as a reprioritized highway project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 12 Homestead Road Bike Lanes and Sidewalks: Improve Homestead Road (SR 1777) from Old NC 86 (SR 1009) to NC 86 to include bicycle lanes and sidewalks in sections of the corridor where they do not exist. This project will be submitted as a reprioritized highway project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 13 Buckhorn Economic Development District (EDD) Park-and-Ride: Construct a park-and- ride facility to be located in the 1-85/Buckhorn Road EDD. This project will be submitted as a new transit project by Triangle Transit or the Piedmont Authority for Regional Transportation (PART) for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 14 1-40 Widening: Widen 1-40 from four (4) lanes to six (6) lanes from the 1-40/1-85 interchange to the Durham County line. This project will be submitted as a reprioritized highway project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 15 1-85 Widening: Widen 1-85 from four (4) lanes to six (6) lanes from the 1-40/1-85 interchange to the Durham County line. This project will be submitted as a reprioritized highway project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. 16 Trail Connection from Patriot's Pointe to Timbers Drive: Construct a multi-use path connecting the southwest corner of Patriots Pointe to Timbers Drive to shorten walking distances for pedestrians. This project will be submitted as a new pedestrian project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project will be submitted as a Safe Routes to School (SRTS)-eligible project; however, if it is not funded as an SRTS project, the County will be required to commit a 20% local match. 17 Trail Connection from English Hill Lane to Buttonwood Drive: Construct a multi-use path connecting English Hill Lane to Buttonwood Drive. This project will be submitted as a new pedestrian project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP. The project will be submitted as a Safe Routes to School (SRTS)-eligible project; however, if it is not funded as an SRTS project, the County will be required to commit a 20% local match. 18 Eubanks Road Bike Lanes: Construct bicycle lanes on Eubanks Road (SR 1727) from Old NC 86 (SR 1009) to NC 86. This project will be submitted as a new bike project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP if the County commits the required 20% local match. The project will be submitted for consideration of STP-DA funding to be determined internally by the MPO. 19 Dairyland Road Paved Shoulders: Widen Dairyland Road (SR 1004/1113/1177) from Union Grove Church Road (SR 1111) to Orange Grove Road (SR 1006) to include four (4)-foot paved shoulders. This project will be submitted as a new bike project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP if the County commits the required 20% local match. The project will be submitted for consideration of STP-DA funding to be determined internally by the MPO. 20 Mt. Carmel Church Road Bike/Pedestrian Improvements: Construct bike lanes and sidewalks from US 15/501 to Bennett Road and bike lanes from Bennett Road to the Chatham County line. This project will be submitted as a new bike project for consideration of inclusion in the DCHC MPO regional priority list and MTIP as well as the 2016-2022 STIP if the County commits the required 20% local match. The project will be submitted for consideration of STP-DA funding to be determined internally by the MPO. Upon motion of Commissioner , seconded by Commissioner , the foregoing resolution was adopted this the 19th day of November, 2013. I, Donna Baker, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on November 19, 2013, as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of said Board. WITNESS my hand and the seal of said County, this day of 12013. A motion was made by Commissioner Gordon, seconded by Commissioner Price to approve attachment 5 with the following changes: Insert between the "Now, therefore be it further resolved" paragraph, and Item 1, the following paragraph—"Be it further resolved that the Orange County Board of Commissioners may re-prioritize the following list of transportation projects, as more information becomes available in the coming months." Commissioner Dorosin confirmed that the right to reprioritize is retained even without the language. He said he feels the added language is redundant but he said he would vote for it. In response to a question from Commissioner Gordon, Bret Martin clarified that it was not necessary to approve attachments 6 and 7, since they were just provided for the Commissioners' information. Only the resolutions need approval. Commissioner Rich thanked Commissioner Gordon for the clarifications to the resolution. VOTE: UNANIMOUS b. Urban Curbside & Multi-family Recycling Discussion The Board received an update on progress between the Towns and County regarding urban curbside and multi-family recycling services and considered awarding the bid for roll carts, not to exceed $1,100,000. Michael Talbert said the Towns requested additional information from contractors on having their own solid waste, curbside recycling and transfer station. He noted the attachment outlining the details of the information received by Chapel Hill in their request for proposals (RFP). He said the County and Town managers met on November 1 st, with the idea that the County proposal would be very competitive with the RFP and with the intent to move forward. He noted the letter of intent drafted by the County as a premise for moving forward. He said the County is very interested in continuing the long term and successful partnership with the towns regarding recycling and waste reduction. Michael Talbert read the letter as follows: "Orange County is very interested in continuing our long and successful partnership with the Town with regard to recycling and waste reduction. Our state-leading programs are the model for success in reducing local government waste disposal and our longstanding local recycling partnership is a model of intergovernmental cooperation and effectiveness. The Town wishes to continue participation in the recycling program. The most timely and least complicated manner in which to proceed would be for the Town to authorize the County to charge and collect a fee for urban curbside recycling within their town limits. The County would provide turnkey urban curbside recycling services including new roll carts for all Town residents. The Town Attorney has agreed that municipalities have the authority charge for the urban curbside recycling services and authorize the County to provide the services. Orange County Intends to: • Immediately proceed with a Request for Proposals (RFP) for Collection Services and Roll Cart acquisition (carts may be available by piggybacking) • Immediately assist the Towns with applications for DENR Roll Carts Grants • Draft an interim agreement for the Purchase of Roll Carts using grant funds with each Town whereby: • The County will pay the Town an amount equal to the invoice received by the Town for the roll carts purchased by the County for the Town solely for use in the Urban Curbside Recycling Program, and • Expect to receive the funds resulting from a grant awarded to the Town for the purpose of implementation of curbside recyclable collection to offset the County expenditure on roll carts • Negotiate in good faith with the Towns to finalize a new comprehensive Solid Waste Interlocal Agreement as soon as possible but no later than June 30, 2014 • Implement the conversion to roll carts for the urban curbside recycling programs as soon as contracts have been approved or purchase authority provided, but no later than July 1, 2014 The Town Intends to: • Immediately apply for DENR Roll Carts Grants with the County's assistance as needed • Negotiate in good faith with the County to execute an interim agreement for the purchase of Roll Carts for each Town whereby • The Town will notify the County of its receipt of an invoice for roll carts that were bid and ordered by the County for use in the Town's curbside recycling program • Receive payment from the County for the invoiced amount and then pay the invoice, submitting proof of payment to the County • Remit any funds received by the Town as a result of a roll cart grant award to the County within 30 days of receipt of the grant funds. • Negotiate in good faith with the County to finalize a new comprehensive Solid Waste Interlocal Agreement as soon as possible but no later than June 30, 2014 • Assist the County with the implementation of a conversion to roll carts for the urban curbside recycling programs as soon as contracts have been approved but no later than July 1, 2014 • Include in the Town's 2014/2015 Budget Ordinance a section authorizing the County to charge and collect a fee for urban curbside and multi-family recycling within their town limits and provide urban curbside and multi- family recycling services including new roll carts for all Town residents." Michael Talbert said the last point of the letter above is the most important. He said this letter is before the Board tonight because the Town of Chapel Hill will hold their last meeting at the end of November, and there is not adequate time for all boards to act. This letter of intent is proposed as a means to move this forward. He said the recommendation is to execute this letter of intent, and with the approval of the Towns, have the County attorney work on an interim agreement to create the grant funding for the purchase of the carts. He said the County will pick up the balance of this purchase. He said the total purchase of the carts will be just over $1 million, and the anticipated grant proceeds are $214,000. He said, with Board authorization, the manager could award the roll cart bid prior to the Board's return from break in January. Commissioner Dorosin asked if, between now and June 30th, the status quo will continue, regardless of how the Board proceeds. He asked if it was possible that any agreements would go into effect before July 1. Michael Talbert said there is a current arrangement to use reserve funds within solid waste to fund these activities through July 1, 2014. He said that proceeding this way gives the opportunity, on July 1, to do the billing that will replace the 3R fee. He said this will be attached to the property tax. He said the goal is to transition to curbside recycling with roll carts as soon as possible, as it is more effective and efficient. Commissioner Dorosin asked if the program will continue being funded out of reserves through June 30th Michael Talbert said yes. Commissioner Dorosin clarified that the out of pocket cost of the carts will be about $785,000. Michael Talbert said this is correct. Commissioner Dorosin asked if Michael Talbert and the attorney have talked with the Towns and if the Towns are on board with signing letters of intent. Michael Talbert said yes. He said staff has gotten informal commitment from Hillsborough. He said Carrboro has considered this in a public meeting and would like to move forward. He said the Town of Chapel Hill has also instructed their manager to move forward. Commissioner Pelissier referred to the section on financing mechanisms on page 6 of the abstract. She thought there would be a district tax, but the draft appears to say there can be different mechanisms for rural and urban areas. Michael Talbert said tonight's item is only for urban curbside and multi-family within the town limits. He said the draft is just a starting point for the potential of a future district. He said this language is just a starting point. He said the district tax is what has been discussed to date. He said the urban curbside will be bid out to private contractors, and the County will purchase and maintain the roll carts. Commissioner Pelissier asked if this means that the financing for July 1, 2014 is unknown. Michael Talbert said the urban service will be paid for with fees, as outlined in the abstract. He said the fee is estimated at $60 per year for families and $19 per year for the multi-family. He said this is not official until the RFP is back. He said Chapel Hill also wants to look at bi-weekly collection alternatives. Chair Jacobs said the County is anticipating a specific plan to pay for carts by the time of the July 1St rollout. He said the current priority is to endorse the concept of moving toward this option in the urban recycling program. Michael Talbert said staff does anticipate financing the carts but the carts have a long lead time and need to be ordered. He said financing can be arranged after this. Commissioner Rich said she is excited about this, and she thanked the towns for agreeing to stick with this amazing program. She asked Gayle Wilson how many bins fit into the roll out carts. She questioned the bi-weekly collection. Gayle Wilson said the proposed carts are 95 gallons, versus the current 18 gallon bins. He said the new roll carts will allow room for cardboard. He clarified that bi-weekly collection means collection every other week. Commissioner Rich said she liked the idea of an advisory board or citizen committee to discuss solid waste and recycling. Chair Jacobs suggested using language of"every other week" instead of bi-weekly collection. Commissioner Price thanked staff for moving this project forward. She asked about the timeline for the rural area recycling. Michael Talbert said that would be coming to the Board of County Commissioners on December 10tH Commissioner McKee said there is no doubt that the County and Towns can do this more efficiently as a team. Commissioner Gordon said she is glad there will be one recycling program. She asked for confirmation that the carts will not be ordered until the letters of intent are received. Michael Talbert said this is correct. Commissioner Gordon said this is an achievement worth celebrating. Chair Jacobs said this is a breakthrough, and it will be celebrated at the Assembly of Governments meeting. He said the Solid Waste staff deserves a pat on the back for a great job. He said this agreement could also help reach the goal of recycling more materials. Chair Jacobs said this process might be more complicated in the rural areas. Michael Talbert said the County and Towns are both interested in the possibility of fixing the pricing for the urban services for at least 3-5 years. Commissioner Rich thanked the solid waste staff. Commissioner Pelissier referred to page 24 of the abstract. She asked for clarification on the reference to performance measures. Gayle Wilson said he understood that the town wanted more data on the performance of the programs that were operated in the towns, specifically data on participation rates and quantity of materials. He said this was previously difficult to obtain, but the radio frequency chip (RFID) in the roll carts should be able to provide this data. A motion was made by Commissioner Rich, seconded by Commissioner Pelissier for the Board to authorize: 1. The Manager to execute the attached Letter of Intent with the Towns of Chapel Hill, Carrboro and Hillsborough when approved by the Towns; 2. The County Attorney, working with the Town Attorneys, to prepare an interim agreement that would allow the County to proceed to expedite implementation of the roll carts and new collection service for the Urban Curbside Program with the objective being full implementation by July 1, 2014 and authorize the Manager to execute the agreement; and 3. The Manager to award the bid for the roll carts not to exceed $1,100,000. VOTE: UNANIMOUS c. Whitted Permanent Meeting Room Review and Approval of Technology Design Elements The Board reviewed and considered approving the technology design elements of the Whitted Permanent meeting room; and authorizing the Interim County Manager to award the construction bid for the project up to the capital project budget during the Winter break, subject to final County Attorney approval. Jeff Thompson introduced David Taylor from Corley/ Redfoot Architects and David Evans from Sound Advice, who would assist with the presentation: Architect David Taylor gave an overview of the following PowerPoint slides: Whitted Building Renovation Board Meeting Room Design Development/Technology Presentation Overall Site Plan (map) Renovation Plan (blueprint) Highlighted Areas • Replaced Existing Exterior Staircase due to code-required Exterior Area of Assisted Rescue • Mirrored the Toilet Room/Coat Closet with the Electrical Room due to Sewer Tie-in requirements • Relocated the TV Production Room and associated electrical and storage rooms for better access to Meeting Room by Production/County Staff David Evans reviewed the following slides: Audio-Visual System Overview • Highly Integrated Audio/Visual System • Acoustical Treatment/Sound Reinforcement— everyone will be able to hear well. • Display— many, large monitors allow everyone to see presentation. • Video — high quality output of multiple sources, coordination with existing streaming • system • Lighting — studio-quality lighting for TV production • Control — multiple points of touch panel control • Support Components — shades, house lighting control, timers and clocks • Overflow Capabilities — infrastructure for large crowds Sound Reinforcement Plan • Speakers mounted in ceilings and bulkheads • Sound-absorbing panels will provide good room acoustics for speech • Microphones identical to what you are used to • Multiple zones for proper mix-minus operation Flat Screen Monitor Plan • 60" Diagonal Monitor built into the presenter's podium for use by the Commission • 80" Diagonal Monitors located high wall for public and staff use • 60" Diagonal Monitors located on ceiling bulkheads for public use • Infrastructure provided for overflow conditions Podium Plan • Built-in 60" Diagonal Flat Screen Monitor • Complete presentation capabilities • HC accessible Camera Plan • Mounted to walls or pilasters • 8-9 feet above floor • 360-degree coverage TV Production Lighting Plan • 2 by 2 Elliptical Lighting Fixtures provide front and back lighting of people • 1 by 2 Wall Washers provide even lighting of background • Similar fixtures seen at former Wake County Commission Chambers Window Shading Plan • Motorized Shades on all windows in Meeting Room will be 5% open weave which allows some light in but does not affect TV production capabilities • Manual Black-out Shades on windows in TV Production Room • Motorized Shades will be integrated into Crestron Touch Pad Support Components • Crestron Touch Panel Control can be installed on any smartphone, Ipad, laptop or flat screen monitor • One permanent touch panel located near the main entry • A Digital Clock and Timer will be located for convenient use by the Commission TV Production Plan • Built-in counter and component racks for TV production • Coordination with existing streaming system • Separate air conditioning unit for this room David Taylor reviewed the following slide, as well as a series of images depicting the layout of the room: Overflow Capabilities Plan • Provide junction boxes and conduits for temporary/portable flat screen monitors and speakers to accommodate overflow crowds • Provide speakers in the Public Toilet Rooms David Evans, reviewing the Camera Plan slide, said the cameras will be high definition and have superior quality compared to the current cameras. Commissioner Rich asked if there would be electric outlets available for audience members. David Taylor said the back wall has been designated as a media location with inputs for audio, video, and power. He said this would give access to the feeds being put out over the air. He said there would also be power on the pilasters, and the seating can be rearranged as needed. Commissioner Dorosin asked how far the podium would be from the dais. David Taylor said it would be a distance of about 15 feet. Commissioner Dorosin said he feels the screen on the podium is too far away to be useful. He suggested the addition of screens to the Commissioner's places. He asked about the size of the screen. David Taylor said it would be a 60 inch screen. Commissioner Dorosin said he would prefer screens built into the dais. He said it is often difficult to see detailed items even on the big screens. He would like to see the comparable costs. Commissioner McKee asked if the project is still within the budget of$1.6 million. David Taylor said it is within range of being on budget. Commissioner Price said she has seen the dais screens work in Chapel Hill. She asked how much the large monitors cost. She said the room looks a little tight. Jeff Thompson said the room has a maximum capacity of 286 seats, and the displays only show the room half full. Commissioner Price asked about the costs of the monitors. David Evans said the 80 inch monitors are $7-8000 and the 60 inch monitors are about $3000. He said these are not consumer grade; they are designed for commercial spaces and carry a three year warranty. Commissioner Gordon said it is important to stay within budget. She asked how the high ceilings are compensated for acoustically. David Taylor said acoustical treatments have been added and an acoustical analysis has been done on the room. He said the treatments keep the acoustics well within the standard speech 1.1 to 1.5 second range of reverberation time. Commissioner Gordon said it is important to make sure all of the Commissioners can see. Jeff Thompson suggested bringing in a duplicate of one of these monitors to a future meeting as an example. David Evans reviewed a blueprint of the bulkhead design that uncovers the window. Commissioner Pelissier asked if there will be non-glare lighting. David Evans said there is a fine line between what looks good and what works good. He said the lights are higher, so they will not be in people's eyes quite as much. He said it should be better, but there will also be more light than in the current meeting room. He said the lights are dimmable and can be lowered. David Taylor said the shape of the lens means the direct light of the bulb will not be in the line of sight. Commissioner Pelissier asked how everyone will see the monitor during joint work sessions. David Taylor showed the view from the podium. He said the layout will be oval shaped, and the three monitors will still be visible. He said the people behind the podium will have a separate set of monitors. He said everyone on the south end of the room should have a good view. He said the people at the north end will still have a good view of the lecturn. Commissioner Rich asked if Michael Talbert could duplicate the size of the lecturn at the Chapel Hill Town Hall. Commissioner Gordon asked if the podium is movable. David Taylor said yes. Chair Jacobs asked if it is possible to have some of the monitors on swivels to allow them to be angled for better view. David Taylor said the monitors are planned to be angled at 15 degrees. He said research can be done on this. Chair Jacobs said the monitors are energy hogs. He said there needs to be a built in way to turn off the ones that are not being used. He said it also seems like there are a lot of monitors. He asked if there could be fewer, especially if the project runs up against budget constraints. David Evans said there is flexibility to scale back if desired. Chair Jacobs said he would be interested to see the 60 inch or 80 inch monitor. He said this might address some of the concerns. He said he can also see a point where Commissioners might want to have some touch screen capabilities in front of them. He said an alternative to individual devices would be to have a built in computer monitor in front of all members of the Board. Jeff Thompson asked if Chair Jacobs is asking for a laptop or monitor function. Chair Jacobs suggested both be considered. He suggested it might be good to build in some flexibility. Commissioner Gordon said it is fine to consider different alternatives. She said this room is going to be in use for a long time, and technology will change. She said it may be better to set up wiring up front to prepare for future use and future technology. She suggested using the type of monitors shown tonight in the presentation rather than a device built into the dais. Jeff Thompson said the technology piece is separate from the construction document and the bid process. He said there will be time to move forward before the final component installation has to be done. A motion was made by Commissioner McKee, seconded by Commissioner Pelissier for the Board to: Authorize the Interim County Manager to award the construction bid for the project up to the capital project budget during the Winter break, subject to final County Attorney approval. VOTE: UNANIMOUS d. Policy for Commemorative Plaques for County Facilities The Board provided guidance to the Interim County Manager on the crafting of a proposed policy for commemorative plaque design and installation for County facilities. Jeff Thompson said the plaque in the hallway is a 24 inch x 24 inch anodized aluminum plaque that is not designed to go outside. He said it is finished to have a brass appearance and it is the standard in the County. Commissioner McKee said, considering on how much focus they put on process, he does not understand why process was not put in this item. Chair Jacobs clarified that the plaque described is designed for interior use. Jeff Thompson said the exterior ones are 4 to 5 times more expensive and are more difficult to install. Commissioner Dorosin ran down the list of question and said he thinks any county facility can be considered. He said interior plaques should be used for buildings, and signage should be used for parks. He said any capital project should have a plaque, and all substantive renovations should have a plaque, including the Whitted building. He said the standard text should include the name of the building, the year of construction, and the list of Commissioners and Construction team members. He said the plaques should include the names of those Board of County Commissioners who are serving at the time of opening. Commissioner Gordon said to look back at examples of what was done in the past. She is in favor of putting plaques in all buildings at the time of project completion. She thinks the plaques should be placed on the interior. She said there should probably be a size threshold as well as some consideration of how many plaques are already in the building. She said listing the Board members serving at the time of completion is probably easiest, but this can be discussed later. Commissioner Price said she is concerned about the idea that people who made a project happen might not be on the plaque if it only includes people on the Board when it was completed. Chair Jacobs said Chapel Hill includes the names of both past and present council members who were involved at any point from project approval to completion. Commissioner Pelissier agreed with Commissioner Dorosin's comments, however she would include Commissioners names from the beginning of the project to the end. Chair Jacobs said he agreed. He said he does feel that the contemporary County logo should be on the plaque. Chair Jacobs said there should be a size or function threshold. Commissioner Gordon said she is convinced that plaques should include the Board of County Commissioners that initiated the project. She said the decision has already been made that the plaques currently being put up will be the old model. She clarified that the new logo discussion is related to going forward. Commissioner Rich said she likes the idea of putting plaques in after renovations, as it shows the history of the building. Commissioner Dorosin suggested a time capsule be built into the cornerstone for any new building. Commissioner Price suggested a limit be placed on the cost for the individual plaques. Jeff Thompson said costs would be part of the CIP. Chair Jacobs said he feels this is a great example of giving the Board options. Jeff Thompson said he felt staff has enough input to proceed. Michael Talbert referred back to item 7c for clarification. He noted that the motion did not include approval of the technology design. He asked if this was to be delayed until more information on the monitors and other items could be presented. Chair Jacobs said there were more questions to be answered before the design was approved. 8. Reports NONE 9. County Manager's Report Michael Talbert said he sent out an email today about McDougle Middle School. He said the parking lot lights are out; therefore the facility will be closing at sunset until the problem is corrected. He said Duke Power said this could take two weeks. Commissioner Pelissier asked if this means any families who use this facility will be affected. Michael Talbert said some people will not be able to use the facility, but the hazard of a dark parking lot is too great of a risk. Commissioner Pelissier asked if these people could be made aware of other space options. Michael Talbert said this could be included in the website. 10. County Attorney's Report John Roberts said he had a lengthy meeting today with attorneys from Durham County, TTA and DMV. He said the meeting included the commissioner of the DMV. He said the commissioner admits the DMV has not collected the full amount of the $7 vehicle registration tax adopted by the Board last year. John Roberts said he is waiting for additional information on how much has been lost and possible options for collection. 11. Appointments a. Adult Care Home Community Advisory Committee —Appointments The Board considered making appointments to the Adult Care Home Community Advisory Committee. A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to appoint the following to the Adult Care Home Community Advisory Committee, with term ending dates: - Mr. Daniel Hatley, to position #2 for a second full term, expiring 10/31/2015. - Dr. Anthony John Vogt, to position #5 for a first full term, expiring 10/31/2015. (Dr. Vogt completed a one year training term expiring 10/18/2013.) - Mr. Richard Gross, to position #6 for a third full term, expiring 10/31/2015.** **Terms for Adult Care Community Advisory Committee are 3 two-year terms. VOTE: UNANIMOUS b. Advisory Board on Aging —Appointment The Board considered making an appointment to the Advisory Board on Aging. A motion was made by Commissioner Gordon, seconded by Commissioner Rich to appoint Dr. Jo Anne Wilson to position #10, with an expiration date of 6/30/2016. VOTE: UNANIMOUS c. Animal Services Advisory Board (ASAB) —Appointment The Board considered making an appointment to the Animal Services Advisory Board. A motion was made by Commissioner Pelissier, seconded by Commissioner Price to appoint Arthur Sprinczeles to position #5 on the ASAB with a term expiration date of 6/30/2015. VOTE: UNANIMOUS Commissioner Dorosin noted that applicant Andrew Wood is listed as an animal welfare advocate. He said he would like to nominate Andrew Wood for position #10. Donna Baker said the ASAB has historically vetted applicants very carefully. She is not sure why this applicant was not recommended. She said she would be happy to check with the ASAB about this. Commissioner Dorosin said he is not so concerned about the recommendation. He said vacancy 10 is listed as special representative, animal advocacy. He questioned the meaning of this description and noted that Andrew Wood's application indicates he is qualified. He said if there is a certification or other requirement that Andrew Wood does not meet then that is understandable, otherwise he would recommend him for this vacancy. Commissioner Dorosin made a motion to appoint Zack Ferguson to position # 7, and Andrew Wood to position #10 (Animal Advocate position). Commissioner Price asked if the Board can appoint as needed or if there are specific position requirements. Donna Baker said some positions have specific requirements. Commissioner Price made a motion to appoint Lori Shapiro to position #12 (Animal Handler position). Donna Baker said this position would require the ASAB to check Lori Shapiro's qualifications. She said she would check about this appointment and the appointment of Andrew Wood. Commissioner McKee said he is concerned with the Board filling vacancies without taking time to insure that the applicants are a match. He said some of these boards have too many vacancies, but he is concerned about the idea of picking names while having little background discussion. He suggested the appointment of position #5, with a request for recommendations for the other three vacant positions. Commissioner Gordon has concerns about putting people on the Board without knowledge of qualifications. Commissioner Pelissier said she has sat in on the ASAB meetings and she won't vote for anyone not recommended by the town. She said applicants are invited to attend a meeting to insure commitment and knowledge of the board's workings. She said she would rather ask the ASAB about these positions before voting. Commissioner Dorosin said each of these boards has multiple vacancies, and many have been vacant for a long time. He said there are also interested applicants, but when the process is slowed down people lose interest. He said the Board ultimately makes the recommendations, and unless there is a specific requirement that is not met, the positions should be filled. He said he thinks these applicants should be given a chance. He said the Boards have been set up to have a specific number of seats, and these should be filled by the applicants who have filled out the applications and sought out the positions. Commissioner Price said she understands Commissioner Pelissier's point, but she agrees with Commissioner Dorosin that these applicants should be given the opportunity to be involved. She noted that Lori Shapiro is qualified, but applied in 2010 and may not still be interested at this point. She suggested that the Board go forward with the nomination for Hillsborough and notify the ASAB that the Commissioners want to fill these other positions, and recommendations are needed. Chair Jacobs made a request that future applications be put in alphabetical order. He said historically, appointments that require more information were postponed until that information was gathered or the clerk re-advertised the vacancy. He said the ASAB was given the task of reviewing the unified animal control ordinance, and while it would be good to have as many people helping with this as possible, it seems reasonable to first make sure the applicants are a good fit and are still interested in serving. Chair Jacobs said Commissioner Dorosin's motion regarding the at-large position has no relevance to the recommendation of the advisory board. He suggested the other two questionable vacancies be sent back to the advisory board for more information. Commissioner Rich suggested the creation of a policy to designate information regarding any special requirements. Commissioner Dorosin summarized that positions 5 and 7 should be moved forward, and the questions regarding Andrew Woods applicability for position 10, and Lori Shapiro's continued interest be conveyed to the ASAB. Commissioner Dorosin withdrew his motion to appoint Andrew Wood to position #10. A motion was made by Commissioner Dorosin, seconded by Commissioner Rich to appoint Zack Ferguson to position # 7-At Large, with an expiration date of 6/30/2016. VOTE: Ayes, 5; Nays, 2 Commissioner McKee said he is concerned with applicants who might bring a position with them that would be a disruption to the board. The Board directed the Clerk to discuss with the Animal Services Director whether or not the proposed appointments to the positions of Animal Handler and Animal Advocacy meet the required certifications for these positions; if so, to bring them back for Board consideration at the December 10th meeting. d. Affordable Housing Advisory Board —Appointment The Board considered making an appointment to the Affordable Housing Advisory Board. A motion was made by Commissioner Gordon, seconded by Commissioner Rich to appoint Ms. JonZella Bailey- Pridham to position # 7 with an expiration date of 9/30/2016. VOTE: UNANIMOUS A motion was made by Commissioner Price, seconded by Commissioner Dorosin to appoint Vanessa Soleil to position # 2 with an expiration date of 9/30/2014. VOTE: UNANIMOUS Chair Jacobs questioned whether County employees can serve on these boards. John Roberts said that County employees can serve on boards that do not directly oversee or work with their department. Donna Baker concurred with John Roberts. The Board asked that the clerk's office advertise for the vacancies on this board. e. Orange County Arts Commission —Appointments The Board considered making appointments to the Orange County Arts Commission. A motion was made by Commissioner Gordon, seconded by Commissioner Price to appoint Doris Friend to the Orange County Arts Commissions to position # 7 —At- Large with an expiration date of 9/30/2016. VOTE: UNANIMOUS f. Commission for the Environment—Appointments The Board considered making appointments to the Commission for the Environment. A motion was made by Commissioner Rich, seconded by Commissioner Gordon to appoint the following to the Commission for the Environment: - Ms. Lydia Wegman to position #3- Land Resources, for a first partial term, expiring 12/31/2014. - Ms. Rebecca Ray to position # 15-At- Large, for a first full term, expiring 12/31/2015. VOTE: UNANIMOUS g_ Hillsborough Planning Board —Appointment The Board considered making an appointment to the Hillsborough Planning Board. A motion was made by Commissioner Gordon, seconded by Commissioner Rich to appoint Erin Eckert to a second full term, to position #1. Hillsborough ETJ, with an expiration date of 10/31/2016. VOTE: UNANIMOUS Chair Jacobs noted that none of the Board members are familiar with this candidate. He said this is another reason to create a mechanism for communicating with representatives of the other advisory boards. He said the applicant cannot be expected to reflect Board policies if the Board does not know them. h. Human Relations Commission—Appointments The Board considered making appointments to the Human Relations Commission. A motion was made by Commissioner Pelissier, seconded by Commissioner McKee to appoint Dr. Domika Baran to a first full term in position #6, At-Large, with an expiration date of 9/30/2016; and Dr. Preston Scott Phillips to a first full term in position # 9, Town of Chapel Hill, with an expiration date of 9/30/2016. VOTE: UNANIMOUS A motion was made by Commissioner Price, seconded by Commissioner Dorosin to appoint Doris Brunson to a first full term in position # 15, At-Large, with an expiration date of 6/30/2016. VOTE: UNANIMOUS 12. Board Comments Commissioner Price none Commissioner Gordon said she had some items from the DCHC MPO Transportation Advisory Committee meeting. She said there was a technical correction being made to the Memorandum of Understanding, and this will delay approval for three months. She said there was a report on the human services transportation plan. She said a draft of this report is being released, and the Board will be asked to comment on it. She said a lot of time was spent on Prioritization 3.0. She said the statewide tier gives no local input points at all, and the regional projects only allow local jurisdictions 30 percent of the input. She said there needs to be thought about how to place those local input points to get those few important projects. She said the local level only gives 50 percent to local input, so that will require careful consideration as well. Commissioner McKee said he and Commissioner Pelissier met and had dinner with the president of Morinaga Incorporated of Japan, as well as the president of Morinaga Incorporated out of California and several other people. He said it was a good chance to make a better connection between the company and the County. He said a letter has been drafted, expressing appreciation for their visit. Commissioner Rich said she attended the UNC Black Alumni Reunion on homecoming weekend. She said this has been held in Chapel Hill for the past seven years, thanks to the Business Bureau. She hopes it will continue to be held here. Commissioner Pelissier said she and Chair Jacobs attended the second meeting of the jail alternatives work group. She said there was productive conversation and she expects a good report from consultant Steve Allen. Commissioner Dorosin said the DSS board will be coming forth with a request for more funding, as a result of sequestration, the government shutdown and the flood. He said there is some concern that the board cannot get input from the Commissioners quickly enough to determine what actions to take in emergency situations. He said the chair of the board had discussed setting up an expedited process for emergency situations. He said this will likely be brought to the Board in the near future. He gave an example of the state cutoffs to Work First. Chair Jacobs said he would hope that the chair would immediately go to the County manager to discuss the concern in a situation like this. Chair Jacobs said this Board has made it clear that residents should not suffer because of what higher levels of government are doing. He thanked Commissioner Pelissier for mentioning the jail alternatives meeting. Chair Jacobs said he, Commissioner Price and Commissioner Dorosin attended the Veteran's Day event on November 11. He said the new veterans' services officer seemed very enthusiastic about her job. He said members of the Purple Hearts group were in attendance and expressed appreciation for the Board's recognition. 13. Information Items • November 5, 2013 BOCC Meeting Follow-up Actions List • Tax Collector's Report— Numerical Analysis • Tax Collector's Report— Measure of Enforced Collections • Pay-As-You-Throw Follow-up Memorandum • BOCC Chair Letter Regarding Petitions from November 5, 2013 Regular Board Meeting 14. Closed Session A motion was made by Commissioner McKee, seconded by Commissioner Rich to adjourn into closed session at 10:23 pm for the purpose of: "Pursuant to G.S. § 143-318.11(a)(3) "to consult with an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board." VOTE: UNANIMOUS RECONVENE INTO REGULAR SESSION A motion was made by Commissioner Gordon, seconded by Commissioner McKee to reconvene into regular session at 11:45pm. VOTE: UNANIMOUS 15. Adjournment A motion was made by Commissioner Gordon, seconded by Commissioner McKee to adjourn the meeting at 11:45pm. VOTE: UNANIMOUS Barry Jacobs, Chair Donna S. Baker, CMC Clerk to the Board