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Home My WebLink AboutORD-2014-005 Ordinance approving Budget Amendment #4-B for Fiscal Year 2013-14 to purchase Rural Curbside Recycling Trucks 1 ORD-2014-005 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 23, 2014 Action Agenda Item No. 7-c SUBJECT: Approval of Budget Amendment#4-B to Purchase Rural Curbside Recycling Trucks DEPARTMENT: Solid Waste Management PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Gayle Wilson, 919-968-2885 Vender Quotation Michael Talbert, 919-245-2308 Clarence Grier, 919-245-2453 PURPOSE: To consider approving Budget Amendment #4-B authorizing the purchase of two (2) rural curbside recycling trucks from Southern Trucks of Charlotte, North Carolina utilizing the Sole Source exemption from the formal bidding requirement. BACKGROUND: Previous Recycling Division capital improvement plans provided for the replacement of two dual stream recycling trucks with over 130,000 miles and which are presently in very poor mechanical condition. Orange County collects recycling from about 13,700 homes in the unincorporated areas of Orange County. The trucks that currently collect these routes were scheduled to be replaced in 2010, and the County has postponed the replacement, initially to await conversion to single stream, and subsequently due to uncertainties related to various County recycling services, including the Rural Curbside Program. These various uncertainties have been resolved, and at the December 10, 2013 regular meeting, the BOCC authorized proceeding to replace the rural curbside collection trucks. The trucks being proposed have compacting bodies enabling the Recycling Division to collect more homes while on route without having to break off-route to unload material, thereby creating more efficient routing. The cab and chassis being proposed is a low entry cab for employees to safely enter and exit the vehicle when required to collect 18 gallon bins throughout the route. The truck is also capable of automated roll cart collection. Due to the nature of collection in the rural program and the need for a capability for collecting both bins and carts, there are only a few truck configurations that might address this necessity. Recycling staff tested three different body manufacturers equipment on specific rural routes: GS, Heil, and Labrie. i 2 The Labrie Expert 2000 is the only truck that had an arm that can reach 10 feet to collect carts off the curb and around difficult to maneuver cul-de-sacs and is also the only truck that can store the arm in the body's hopper for easy and ergonomically safe manual collection of bins. The Heil has a maximum reach of six feet and the GS has a maximum'reach of eight feet. There are only two cab and chassis manufacturers (Mack and Crane Carrier) that make a cab- over engine cab with a curbside entry step as low as 18 inches from the ground. Due to the expected number of rural customers that elect to continue using bins, the rural curbside drivers will continue to enter and exit the cab hundreds of times each day. Thus entry height for driver health & safety is a major concern. While the Mack has an initial entry height of 18 inches, it has a second step making the total height over 30 inches. The Recycling Division currently operates Crane Carrier cabs, and it is the only cab manufacturer the makes a low entry cab that has such driver friendly low entry capability that is truly only 18 inches. After researching and testing the trucks, the Recycling Division found the best option to be the Crane Carrier cab and chassis with Labrie Expert 2000 drop frame bodies. North Carolina General Statute (NCGS) 143-129(e) lists the authorized exceptions to the formal bid procedures. NCGS 143-129(e)(g) allows for purchases of apparatus, supplies, materials, or equipment to be purchasing using sole-source exception when: (i) performance or price competition for a product are not available; (ii) a needed product is available from only one source of supply; or (iii) standardization or compatibility is the overriding consideration. Staff has conducted a thorough investigation of the marketplace for Recycling Trucks that will accommodate both bins and roll carts, and the Crane Carrier cab and Chassis with the Labrie Expert 2000 drop frame body is a sole source item and competition is precluded. The Recycling Division would also like to take advantage of three warranty options: a five (5) year transmission warranty for an additional $940 per unit, a three (3) year/150,000 mile after treatment warranty for an additional cost per vehicle of $450 and the three (3) year/150,000 mile engine warranty for an additional $1,800 per unit. Expected delivery time is currently at 8-9 months from date of order. FINANCIAL IMPACT: The total cost of the two recycling trucks is $581,314 ($290,657 each), including tax, tags, decals and GPS antenna. Approval of Budget Amendment #4-B is recommended to allow a mid-year purchase from solid waste enterprise fund reserves. RECOMMENDATION(S): The Manager recommends that the Board: • Approve Budget Amendment #4-B for a total of $581,314 from solid waste enterprise fund reserves for the purchase of the two curbside recycling trucks; and • Approve a Sole Source exemption purchase from Southern Truck of Charlotte, North Carolina to procure the two curbside recycling trucks at a cost of for $287,076 each ($574,152). 3 • AM IC EQUIPMENT S Refuse Collection Systems and Equipment*Inca 1959 11-6.13 David Urmston NC Sales Rep Amick Equipment Company 814-E Knox Road MoLeansville,NC 27301 cell 919.628-3846 fax 980-248-2272 Jim Easley Southern Truck Center 2418 Toomey Ave. Charlotte,NC 28203 cell(704)576-1716 Subject:Orange County drop frame,automated refuse body, LaBrie 31 cubic yard Expert 2000 with the helping hand 10 ft.arm and a LH cart tipper with controls. All items listed: Expert Helping Hand 31 yard(27+4) Dark Green-Dupont 1-L0367 EB body and cab,matched tanks in drop section,65 gal fuel-85 gal hyd for CDC chassis with suitable drop frame,2010 EPA arm joystick controls:dual joystick,Crane Carrier Low Drop Tilt cart dumper:LH side for 96 gal carts with additional controls:packer,single crusher panel and chute controls grab pack programmable packer cycle after cart pickup grabber counting device,counts number of carts dumped gripper auto close over-ride long reach extension RH side helping hand only spill shield:installed behind grabber Split hopper dutch door,rh only back-up lights:qty 2 additional on tailgate LED type LED body lights including back-up and liscence LH Side hopper light;RH rail light Light amber strobe,6'Preco in center of tailgate:In-cab switch-qty 1 Light (4)LED multi function strobe/turn signals-amber-4":additional red center brake light&stop-tail lights In upper tailgate light box Work light kit:dual-in-cab single manual switch-LED type Pump:Double vane T6DC ILO standard pump-speed up on external control only Camera System:triple 34 eye with 7"color LCD-Swivel monitor,Inca heater-sound-night vision-4 In 1 display- High electromagnetic noise resistance&auto switcher.No shutter One camera on tailgate, one camera on LH side hopper,and one camera on LH side mirror Fire extinguisher.SIbANSI: first aid kit: Flare Kit; Triangle safety kit,ANSI Clean out tools(broom,shovel kit includes brackets Installed inside RH side door:hoe Including bracket installed on LH. • Side Body) • Caution This Vehicle Stops and Backs Frequently:74,51n x 23.51n • Consplcuity Tape ANSI One color standard body paint-Urethane:Included in base price 1 year on body only warranty 1 year on hydraulics(hydraulic pump-hydraulic cylinders-valves only) • 4 Terms: Body Net 28 days after shipment from factory, Interest fee Is 1.5%per month. Delivery is 150 to 180 days after receipt of chassis: • Chassis to be delivered to LaBrie Corporation in Canada. Body cost with all listed bid items,mounted on Crane Carrier Chassis and delivered to Southern Truck in Charlotte $129,782.00 each 2 units mounted and delivered $258,524.00 PO from Southern truck and copy of PO from Orange County required to-order bodies. Thank You, David Urmston • • 5 • C.Q....), IE CARRIER COGIIPANY 1t4Tst . . Chassis Quotation 2013 Priding D Regional SAME Manager: Butler P.4.O; E•SdNed Untied States natal 1'1512013 Purchear. Southern TrucicNuvros,Ina Fat SOOTo; OensCotmy,NC 5: Addreau P.O.BOX 36483 Addraer M• Deb; CNyl3T121Ps CatanalN.N020250 CILyIOTaiPs 2Mm ANfl AmEmilay Atnt Cahkelerguson !y: 2 (TM) 7alsphone: 704-3741560 Telephoto: 914906'1500 Roden L0T2.40 Star+derd.Cab Fax, 704-6724403 Pax: almeNt ---..w ... Vooaean(le.FL,RL,ASL,M$L,RO): SL t ABL 'Burly Llalos Labile 'Body Modell lb/4 42000 vdt01 EngineiTorqque12RPM: COMM-I5L$420 1000@ 14CORPM CobCerratnsotlom LDT2 rat,alarm curl 05,.,m$T.teaeewePriam Aaceasmtoat boot.HoaLedDeP Tack Mondwdlocation RHBIds CHAIN Pimp: MandacdCab Manual Cab TllAaelatPump Aaeasodsst FFPTO Adapter 1359(1410 Aaasso,t,u • SMOSSOreat Cabctlatat Nisl Tana.Atr Ham Under Sab Mack Heeler Block Hamlet 1.00D Weave Radlndica:arU9ht 120V Accusation Air Compressor Camnuns-Wabaa,10.7 Clot Ause*oneat emolbig Syswm: Remot.IOt4 Sq.ki. -34 P BebwZeso XL Accoaodes, Acussorles: Cab Interior: Qum'Cab Pans Aseessorbu PhOondidoednpt AlrQenSBmkg.Integra Aaeaasannt %taro: AWFM Stereo CD Playing!We bisramtd AU Intake•. Ran 12,'SlsetIMO% A/1qcessoila: Actaeamest 060m1WMndovrs: LH 111-Fokt Slag Aeeeseutast NH B4-Fold Stdl@ Exhausit LH Ver4U F1.eed Skein PalMed Mirrors: •LH UV xr 51S Prost Coastal Conbo•• Aceaaaorles: NH 18'xr SAS WatcbsaRW Combo"A Asaeeales: BpoIWmon: LH&RH (1)0'Round Canvas Opal,(2)Total 1-Each8lde Bailey ll atSatNdeat Stall (2)Tg.uGRP31,925CCAEa. Sealer Aoeeesabat Caatmtacel00 LH Ws LH Seem 02 Air Rida,AeplmlIGrey Aososeoda: RHPaward Sows c2A&RWo,AsplsallCray Station• Bast pHeev N yDutySofBled A • Allarnatas t.eace-rtevlre 160-RAMP kutouatsnbCon: FuatTanle SOOdion Meet Namur ffialeTank AceossorNr. Accascades: SlandardLocation LHSda Acceesorist Arekasades: Aaoessortoe; Flllod$operator Cummins Branded 12V Heated Wet MOaaaden Trans.!Relanar: 36001tDS 6Spaad - Windshield Wiper/4; k,ta nakentWipers Controls:Neulrob teal Pushbuton CebEls049Mlnpt • OCCOay0me Running Lkil,b System MG-Function Accusation LW CobClsarerxa.Wawa Tam Signals Accounts*: Aaeeawdost Asesaatnies: Aceesaaeres: Aaessodast Acassala, Propabdia Waage Wes EPL-170 Accossodan Front Axle D2000F Bwk4tpAutos Werner Equal 107,leA) Accusation Misc.Egalprcerlt: Spero Keys(2)Mdliatsat TOW 4 . Brakes: 155 X7 Wide Sake Package Acceesatas: TtINg1Wemin310,Maxded ' Black Adjutant Automatic Acceasalec 1023.Fire EnBS0Rhe.Mevmted Aaeesodae; Aecsasarloat Wheals: Hub-StealDba22.6X9A0 AeonioartoE DMAdMonal MOOD Manuals Than 31000R22.5 dd�ppppMB66L120 Acalsodon Spa oli 1 Hub-SdPNo22,6X0.00 Aeawerbs: Spare Tire: PIO Aaaseorbr ProetSuapsneloet: PanshohnTapeoteat2Ole Accessories: Stoning Pestilent RN,BI•Doetn Oust Wu,T01/tatasmploCatu00 A4cessaiec Acaeaorles; Aeeoesodas: oasb Mounted Alr Piker trrdcatm Rex Ada 9840151' Finish Pant Colon CdodCode: Accusation Caba Oman D®Pe/131-1.0307EB Mimes 155 20.62 Wide maim PacUtea Tandem Upper Sob Wipes HO Wheals: Hub-St9elbfSo22.6%B.25 Loral'dab SidpuNo Tires: 111622.0 B,hdgestana 112600 3 H(10 Sampan Black 100001 RaONAIax.SPUN/ 64 Ran 62 MPH Wilt Spood:CS MPH Bumper Ram No S lackAdjustoret AntoniaS* Frew Black N0001 Aoceasodan BAtbayBun Bluer /40001 Spam Werth 1 Hub•Steel Oka 22DX6.2S Fuel Tank: Black' 100001 Spin'NM NO Chef COW NO RetsrdeR Front Wheels, 2•Bded While PC .. Aaeassorini Hear Ma'am 2•0lded While PC Realueperalon: 104.40240k tor Studts,040cMo 3psnWmeet(s): 24kied • Tapleushar. 'AddItlonat Charm P/lamnua(Ror tscountad): Wheels No Slandetd Chou ls Warranty•13 Monad 12.000MOW 'Ruse; No Wended SYaac16O,000aLFPICUmmfnsErvalnoWaaentywfAT3Protection Acceasorba; Wended 0 Van llni bdted Waage Alison TramadmlonWerras t4y Pram Labile/SttlPACK RBMS GOO nice Book Sleedrd-2 Year Dana MataWomen* B umper Painted Sleet • Accessorin: - . Accessortyt Wheel NOM 248' 06/07.224' AR 73' ABS Spats*: 4974M Air Tanks: (3)Tann Meal Tanks Oulu Volu m . • Pull Colds: Canonised Dssm Volvos Alt Orion SadecBMIAO4EP,Healed Accessorise: + Acoassodss: TOTAL PRICEPERVEHICLE, 1—�1 267.070 Requested Delivery Dab:MAP(80 to 120 chassis 160 to 151 body)240 in 200 days ARC TAXABLE TRANSACTION ND %iC i I 'Iota . Thls Quote Inclddse 02014 modal Crane Carder LDT•40 Cab Chassis with a Labile Rxpert 2000 vd Kalping Hand Body,mounted and ready laseryice. 1925 N,Sheridan . Tulsa,OK 74115 • 918.836.165) r wvnvaoneearder.cara 1 _ - 11/ poi q- 014^e14). ' Commissioner Dorosin questioned why the Board needs separate meetings. He said this is all supposed to be transparent, and it should be on the regular agenda. Commissioner McKee said the reason for his proposal of stand-alone events is due to concern about the possibility of a lack of time for this size of a public hearing. Commissioner Pelissier asked if staff could look at the calendar before this decision is made. Michael Talbert suggested starting the meeting an hour early. Chair Jacobs clarified that Michael Talbert will come back with scheduling recommendations if this fails. Michael Talbert said this is correct. Commissioner Price said if this fails she would like to have staff look for a meeting that is lean. Commissioner Gordon said she supports a stand-alone meeting with a work session afterward,just in case it ends early. VOTE: Ayes, 3: Chair Jacobs Commissioner McKee Commissioner Gordon; Nays, 4: Commissioner Dorosin, Commissioner Pelissier, Commissioner Rich, Commissioner Price MOTION FAILS c. Approval of Budget Amendment#4-B to Purchase Rural Curbside Recycling Trucks The Board considered approving Budget Amendment#4-B, for a total of$581,314, authorizing the purchase of two (2) rural curbside recycling trucks from Southern Trucks of Charlotte, North Carolina utilizing the Sole Source exemption from the formal bidding requirement. Gayle Wilson said staff has been delaying the replacement of these trucks, and the current trucks barely function. He said the new trucks are designed to serve both a manual a fully automated system and are versatile for serving the rural area. He said these take about 8 to 9 months to build. He said he realizes that one of the options may not require these trucks; however, staff is going to recommend a similar truck next year in their budget for the multi- family program. He said this means the new trucks would still be used. Commissioner McKee expressed his support for this purchase. A motion was made by Commissioner Pelissier, seconded by Commissioner McKee to: • Approve Budget Amendment#4-B for a total of$581,314 from solid waste enterprise fund reserves for the purchase of the two curbside recycling trucks; and •Approve a Sole Source exemption purchase from Southern Truck of Charlotte, North Carolina to procure the two curbside recycling trucks at a cost of for$287,076 each ($574,152). Commissioner Dorosin asked what would be done with the trucks if curbside recycling was not initiated. Gayle Wilson said he would not request a recycling truck in next year's budget, but would substitute one of these trucks instead. He said he would use the other as a backup for all of the other programs. He said these are the most adaptable trucks that can be found. VOTE: UNANIMOUS d. Potential Orange County Fair—Conceptual Plan and Follow-Up