HomeMy WebLinkAboutORD-2014-003 Ordinance approving Budget Amendment #4 for Fiscal Year 2013-14 1
ORD-2014-003
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2014
Action Agenda
Item No. 6-e
SUBJECT: Fiscal Year 2013-14 Budget Amendment#4
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. New Hope Volunteer Fire
Department Letter of
Request
PURPOSE: To approve budget ordinance amendments for fiscal year 2013-14.
BACKGROUND:
Department on Aging
1. The Department on Aging has received funding notification for the following programs:
• In Praise of Age — a donation of $2,500, from the Carolina Springs Retirement
Community, in support of the public television show's production costs.
• Senior Center Programming — revenue totaling $7,786, from the NC Division of
Aging and Adult Services (NCDAAS), for center programming and general
operations, including nonpermanent staffing and department supplies. A required
25% local match is included in the Community Based Services Division's operations
budget. No additional County funds are required.
• Senior Lunch Program — receipt of an additional $455, from the Town of Carrboro,
in support of the Senior Lunch Program, at the Robert and Pearl Seymour Center.
• Gatsby Gala — additional revenue of $6,000 from November's Gatsby Gala
fundraiser. The RSVP Advisory Council and the Friends of the Robert and Pearl
Seymour Center jointly sponsored the event.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
2
Department of Social Services
2. The Department of Social Services has received additional revenues for the following
programs:
• Child Day Care — receipt of a third quarter payment of $1,283,804 to provide
childcare services and subsidies to low-income families.
• Smart Start Enhancement Program — receipt of a third quarter payment of
$255,000 for Smart Start Subsidized Child Care program administration. The
department will pay program funds directly to childcare providers.
• Energy Assistance — receipt of $426,920 in Low-Income Home Energy
Assistance Program (LIEAP) block grant funds, from the NC Department of
Health and Human Services. The funds will pay for crisis-related, heating
needs of Orange County residents.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Visitors Bureau Fund
3. The Visitors Bureau Funds has received additional revenue, from the Town of Chapel
Hill, for surpassing FY 2012-13 performance benchmarks. The Town of Chapel Hill
agreed to award the Visitors Bureau 50% of revenues, from hotel/motel occupancy
receipts, if collections exceeded $950,000. The Visitors Bureau met this performance
goal and received revenue totaling $13,683, from the Town of Chapel Hill. The Bureau
will use the funds for promotions and special events, in FY 2013-14. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1,
column 3)
Library
4. The Library has received donations totaling $2,750. The Friends of the Carrboro Library
have donated $2,500, which will fund DVD purchases and librarian attendance at the
American Library Association conference. Community donations of $250 will fund
supplies for genealogical preservation. This budget amendment provides for the receipt
of these additional donations. (See Attachment 1, column 4)
New Hope Volunteer Fire Department
5. The New Hope Volunteer Fire Department has requested a portion of their district's
available fund balance ($20,000) to be used to cover unforeseen expenses for truck and
generator repairs at both stations and generator transfer panel switch repairs at Station 1.
With this appropriation, approximately $37,000 remains in the district's unassigned fund
balance. This budget amendment provides for the appropriation of $20,000 from the
district's fund balance for the above stated purposes. (See Attachment 1, column 5 and
Attachment 3)
3
Orange Rural Fire Department
6. At its December 10, 2013 meeting, the Board of County Commissioners approved a
request from Orange Rural Fire Department No. 1 to enter into a financing arrangement
to purchase a fire truck. Included in the department's request, and approved by the
Board, was a request of $70,000 from their district's available fund balance to purchase
equipment to help outfit the truck. With this appropriation, approximately $16,000
remains in the district's unassigned fund balance. This technical budget amendment
provides for the appropriation of $70,000 from the district's fund balance for the above
stated purpose. (See Attachment 1, column 6)
Other Post Employment Benefits (OPEB) Trust Fund
7. At its December 10, 2013 meeting, the Board of County Commissioners approved an
appropriation of $3,000,000 from the General Fund Unassigned Fund Balance to
continue funding the Other Post Employment Benefits (OPEB) Fund, established during
the previous fiscal year, in order to fully fund the total required annual contribution for the
current fiscal year. This technical budget amendment provides for the appropriation of
$3,000,000 from the General Fund Unassigned Fund Balance for the above stated
purpose. (See Attachment 1, column 7)
Animal Services Department
8. The Animal Services Department has received $1,213 in additional revenue from the sale
of spay/neuter t-shirts and animal carriers. Animal Services would like to use this
additional revenue to fund the purchase of additional spay/neuter t-shirts and animal
carriers in order to continue with this program. This budget amendment provides for the
receipt of these funds. (See Attachment 1, column 8)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2013-14.
Attacnment 1. orange county rroposea Zu13-14 duaget Amenament ,t
The 2013-14 4
14 Orange County Budget Ordinance is amended as follows:
#1.Addditional #2.Deparknent of approved
Department on Social Services #3.Visitor Bureau appropriation of
Aging revenue for receipt of third Fund receipt of #5.BOCC #B.BOCC
#4.Library $3,000,000 from
In Praise of Age quarter Daycare additional Tom of donations from the approved a9Provd the General Fund's
Encumbrance Budpat es ($2,500),Senior ($1283,804)and Chapel Hil Friends of the appropriation of appropriation of Unassigned Fund M.Revenues from Budget as
Odgirnd Budget Carry
Budget
re Amended Though Center opn general payments revenue(f 3,883) Carrboro Library $2f),860
Nev Hope Fee Orange Rural Fre Balance to fully a�� r Amended Though
Forwards BOA#3-A ($7,788),the Senior ($255,000),n for exceeding FY ($2.500)and the District's District's fund the Other Pod sales BOArYb
Lurch program addition to Energy 2012-13 general Unassigned Fund Unassigned Fund Employment
($455)and the Assistance Block performance ($250). Balance Balance Benefit(OPEB)
Gatsby Gala Grant Funds standards Fund's required
• contribution for the
($6,000). ($428,920). '
General Fund
Revenue
Property Taxes $ 139,733,522 $ - $ 139,733,522 $ 139,733,522 $ - $ - $ - $ - $ • $ - $ $ - $ 139,733,522
Sales Taxes $ 17,190,148 $ - $ 17,190,148 $ 17,190,148 $ - $ - $ - $ - -$ - $ - $ - $ - $ 17,190,148
License and Permits $ 313,000 $ - $ 313,000 $ 313,000 $ - $ - $ - $ - $ - $ • $ • $ - $ 313,000
Intergovernmental $ 13,703,850 $ - $ 13,703,850 $ 16,598,629 $ 8,241 $ 1,065,724 $ - $ - $ - f - $ - $ $ 18.572594
•
Charges for Service $ 9,654,843 $ - $ 9,854,843 $ 9,894,071 $ 6,000 $ - $ - $ - $ - $ - $ - $ - $ 9,700,071 •
knvedmert Earnings $ 105,000 $ 105,000 $ 105,000 $ • $ - $ - $ - $ - $ - $ $ $ 105,000
iiscdlaneous $ 796,718 $ 796,718 $ 833,441 $ 2,500 • $ $ 2,750 $ - $ - $ • $ 910 $ 839,601
Transfers from Other Fulls $ 1,046,300 $ 1,046,300 $ 1,058,800 $ - $ - $ - $ - $ - $ $ - $ - $ 1,054800
Fund Balance $ 5,190,118 $ 845,323 $ 5,635,441 $ 4442,060 $ - $ - $ • 0 • $ - $ - $ 3,000,000 $ - $ 9,442,980
Total General Fund Revenues $ 187,733,499 $ 645,323 $ 188,378,822 $ 191,969,591 $ 18,741 $ 1,965,724 $ $ 2,750 $ - $ - $ 3,000,000 $ 910 $ 198,955,716
Expenditures
wnrivp&Management $ 15,981,211 $ 283,506 $ 16,244,717 $ 14244,717 $ - $ - $ $ - $ - $ - $ • $ 910 $ 16,245`627
Gee nerat Services $ 17,846,776 $ 71,471 $ 17,718,247 $ 17,714247 $ - $ - $ -0 - $ - $ - $ - $ - '$ 17,718,247
Community 8 Envkormert $ 7,103,245 $ 65,048 $ 7,168,293 $ 7,214123 5 - $ - $ $ - $ - $ - $ - $ - $ 7,218,123
Human Services $ 31,459,113 $ 87,451 $ 31,546,564 $ 34,088,015-$ 16,741 $ 1,965,724 $ - $ - $ - ' $ - $ - $ - $ 36,050,480
• Pudic Safety $ 21,444378 $ 157,847 $ 21,603,225 $ 21,897,733 f $ - $ - $ - $ - $ • $ - $ - $ 21,897,733
Culture&Recreation $ 2494908 $ - $ 2,495,908 $ 2504,880 $ - $ - $ - $ 2,750 $ $ • $ - $ - $ 2,507,410
Education $ 88,289,802 $ 88,289,802 $ 84289,802 $ - $ - $ - $ - $ - $ • $ - $ - $ 88,289,802
Transfers Out $ 5,312,066 $ 5,312,066 $ 4224294 $ 3,000,000- $ 9,228,294
Total General FundApproprlation $ 187,733,499 $ 645,323 $ 188,378,822 $ 191,969,591 $ 16,741 f 1,965,724 $ - $ 2,750 $ - $ - $ 3,000,000 $ 910 $ 196,955,716
f L_..--J-9) 9 (0) $ (0) 9 - f 9 $ $ $ - $ - $ - $ joi
Welters Bureau Fund
Revenues
1 Occupancy Tax $ 1,024000 $ 1,028,000 $ 1,024000 - $ 1,028,000
Sales and Fees $ 501 9 501 $ 501 $ 13,883 $ 14,184
Intergovernmental $ 205,728 $ 205,726 $ 205,726 $ 205,728
Investment Earnings $ 500 $ 500 $ 500 $ 500
Biscellaneous $ - $ - $ - $ -
Appropriated Fund Balance $ 20,000 $ 1,800 $ 21,600 $ 21,600 $ 21,800
Total Revenues $ 1,254,727 $ 1,800 $ 1,258,327 $ 1,254327 $ - $ • $ 13,683 $ - $ - $ - $ •,$ - $ 1,270,010
Expenditures .
'Community and Environment I$ 1,254,727 1$ 1,600 1$ 1,256,327 1$ 1,256,327 $ 13,683 $ 1,270,010
Fire District Funds
Revenues
Property Tax $ 4,711,761 $ 4,711,761 $ 4,711,761 _ $ 4,711,781
Intergovernmental $ - $ - $ $ -
Investment Earnings $ 654 $ 654 $ 654 $ 654
Appropriated Fund Balance f $ - $ 10,000 $ 20,000 $ 70,000 $ 100,000
Total Fire Districts Fund Revenue $ 4,712,415 $ - $ 4,712,415 $ 4,722,415 $ - $ - $ - $ $ 20,000 $ 70,000 $ - $ - $ 4,812,415
Expendkures
1Remktance to Foe Districts I$ 4.712,415 1 1$ 4,712,415 I$ 4,722,415 1 1 1 1 I$ 20,000 1$ 70,000 1 1 1$ 4,812,415
Attachment 1. orange county rroposea zu1 i-T4 l3uaget Amenamem 5
The 2013-14 Orange County Budget Ordinance is amended as follows:
#1.Addddional #2.Departm eM of approved
Department on Social Services #3.Vista'Bureau appropriation of
•
• Aging revenue for receipt of third Fund receipt of #4 Lbrary #5.BOCC #8.BOCC S3A�000 from
In Praise of Age quarter Daycare additional Town of approved approved the General Fund's
donations from the from Budget as
(32,5001.Senor (31,283,804)and Chapel Hill Friends of the appropriation of appropriation of Unassigned Fund #8.Reoenuesfrom Budget as
Original Budget
Encumbrance BudgN as Amended Through Center general SmartStart occupancy tax Canbaro Lbnay $N from the age Rural Fe Balance to f ty ter T-shirt
carrier Amended Through
Forwards wed BOA#3-A op� Payments revemue($13,683) ($2,500)and the fund the OBrer Post BOA#4
($7,788),the Senor ($256,000),in for exceeding FY wry community District's Disbicrs sales
Employment
Lunde program addition to Energy 2012-13 Unassigned Fund Unassigned Fun Benefit(OPEB)
(3455)aid the Assistance Block performance (��) Balance Balance
Fun's required
Gatsby Gala Grant Funds standards. contrbuhon for the
($6,000). (3426,920). -- '
•
SpayMerter Fun
Revenues $ 31,E
Charges for Services $ 31,000 $ 31,000 $ 31,000 $ 311,000
Intergovernmental $ 25,000 $ 25,000 $ 25,000 $ 303 $ 5,003
Mscdlaneous $ 2,500 $ 2,500 $ 2,500 $ 18,100
Appropriated Fund Balance $ 18,100 $ 18,100 $ 18,100 - f - f $ 303 $ 18,100
Total Revenues $ 76,1300 $ f 70.800_f 76,800 f f $ f $
ExpendBures $ 303 $ 70,903
OPeral infl $ 76,600 $ 76,600 $ 76,800 •
Transfer to County Capial $ $ - $ _ f
Total Expenditures $ 76,600 $ - $ 76,600 $ 76,600_$ _ $ - $ - $ - $ - $ - $ - $ 303 $
76,903
•
1
I
I
i
•
•
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Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2013-14 $42,000 to cover co-
location costs with 5 Fire
Departments; $25,100 to
General Fund Budget Summary cover .50 FTE position
costs in Emergency
Original General Fund Budget $187,733,499 Services; $148,439 to
Additional Revenue Received Through cover loss of Federal
Budget Amendment#4 (January 23, 2014) Sequestration funds in the
Grant Funds $125,004 Section 8 Housing and
Non Grant Funds $4,844,351 HOME Programs o provide
#22);); $10,,0000t
$10,000 to provide
General Fund - Fund Balance for Anticipated UNRBA funds for Best
Appropriations (i.e. Encumbrances) $645,323 Management Practices
General Fund - Fund Balance Appropriated to project(BOA#2-
Cover Anticipated and Unanticipated A);$382,000 to purchase 3
properties adjacent to
Expenditures $3,607,539 Sportsplex(BOA #2-C);
Total Amended General Fund Budget $196,955,716 $3,000,000 to fund current
Dollar Change in 2013-14 Approved General fiscal year's contribution to
Fund Budget the OPEB Trust Fund(BOA
9 $9,222,217 #4)
% Change in 2013-14 Approved General Fund
Budget 4.91%
includes Social Worker I
Authorized Full Time Equivalent Positions (.80 FTE)time-limited
position in Aging(BOA#1-
Original Approved General Fund Full Time B);time-limited Human
Equivalent Positions 826.550 Services Coord I(1.0 FTE)
Original Approved Other Funds Full Time in Aging (BOA#1-C); two
Equivalent Positions 82.700 Appraiser I positions(2.0
FTE)in Revaluation Fund
Position Reductions during Mid-Year (BOA#1-D); Public Health
Additional Positions Approved Mid-Year 4.800 Preparedness Coord(1.0
Total Approved Full-Time-Equivalent FTE)shared in Health and
Positions for Fiscal Year 2013-14 914.050 ES(BOA #2)
Attachment 3 7
Street Address(Station 1): Mailing Address:
4012 Whitfield Road P O.Box 16454
Chapel lii9 NC 27514 Chapel Hill,NG 27516
Phone:(919)493-1001 www.newhopefire.com
Fax (919)419-0241
New Hope Volunteer Fire Department of Orange County, Inc.
December 30,2013
Mr. Paul Laughton
Financial Services
Orange County
P.O. Box 8181
Hillsborough, NC 27278
Dear Paul,
New Hope Fire Department has experienced several unforeseen expenses for truck repairs,
generator repairs at both stations and generator transfer panel switch repairs at Station. 1 that will
-result in overages in line item budget expenditures for the 2012-2013 fiscal year. We are requesting
an allocation of$20,000 from our unappropriated fund balance to cover these expenses. Feel free to
contact us if you need additional information. Thank you for your assistance with this request
Sincerely,
Howard Pratt, President
1/4:711/41(---‘'
Mike Tapp,Fire Chief