HomeMy WebLinkAboutAgenda - 01-23-2014 - 7c 1
ORD-2014-005
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2014
Action Agenda
Item No. 7-c
SUBJECT: Approval of Budget Amendment#4-B to Purchase Rural Curbside Recycling
Trucks
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Gayle Wilson, 919-968-2885
Vender Quotation Michael Talbert, 919-245-2308
Clarence Grier, 919-245-2453
PURPOSE: To consider approving Budget Amendment #4-B authorizing the purchase of two
(2) rural curbside recycling trucks from Southern Trucks of Charlotte, North Carolina utilizing the
Sole Source exemption from the formal bidding requirement.
BACKGROUND: Previous Recycling Division capital improvement plans provided for the
replacement of two dual stream recycling trucks with over 130,000 miles and which are
presently in very poor mechanical condition. Orange County collects recycling from about
13,700 homes in the unincorporated areas of Orange County. The trucks that currently collect
these routes were scheduled to be replaced in 2010, and the County has postponed the
replacement, initially to await conversion to single stream, and subsequently due to
uncertainties related to various County recycling services, including the Rural Curbside
Program. These various uncertainties have been resolved, and at the December 10, 2013
regular meeting, the BOCC authorized proceeding to replace the rural curbside collection
trucks.
The trucks being proposed have compacting bodies enabling the Recycling Division to collect
more homes while on route without having to break off-route to unload material, thereby
creating more efficient routing. The cab and chassis being proposed is a low entry cab for
employees to safely enter and exit the vehicle when required to collect 18 gallon bins
throughout the route. The truck is also capable of automated roll cart collection. Due to the
nature of collection in the rural program and the need for a capability for collecting both bins
and carts, there are only a few truck configurations that might address this necessity. Recycling
staff tested three different body manufacturers equipment on specific rural routes: GS, Heil, and
Labrie.
2
The Labrie Expert 2000 is the only truck that had an arm that can reach 10 feet to collect carts
off the curb and around difficult to maneuver cul-de-sacs and is also the only truck that can
store the arm in the body's hopper for easy and ergonomically safe manual collection of bins.
The Heil has a maximum reach of six feet and the GS has a maximum reach of eight feet.
There are only two cab and chassis manufacturers (Mack and Crane Carrier) that make a cab-
over engine cab with a curbside entry step as low as 18 inches from the ground. Due to the
expected number of rural customers that elect to continue using bins, the rural curbside drivers
will continue to enter and exit the cab hundreds of times each day. Thus entry height for driver
health & safety is a major concern. While the Mack has an initial entry height of 18 inches, it
has a second step making the total height over 30 inches. The Recycling Division currently
operates Crane Carrier cabs, and it is the only cab manufacturer the makes a low entry cab that
has such driver friendly low entry capability that is truly only 18 inches.
After researching and testing the trucks, the Recycling Division found the best option to be the
Crane Carrier cab and chassis with Labrie Expert 2000 drop frame bodies.
North Carolina General Statute (NCGS) 143-129(e) lists the authorized exceptions to the formal
bid procedures. NCGS 143-129(e)(g) allows for purchases of apparatus, supplies, materials, or
equipment to be purchasing using sole-source exception when: (i) performance or price
competition for a product are not available; (ii) a needed product is available from only one
source of supply; or (iii) standardization or compatibility is the overriding consideration.
Staff has conducted a thorough investigation of the marketplace for Recycling Trucks that will
accommodate both bins and roll carts, and the Crane Carrier cab and Chassis with the Labrie
Expert 2000 drop frame body is a sole source item and competition is precluded. The
Recycling Division would also like to take advantage of three warranty options: a five (5) year
transmission warranty for an additional $940 per unit, a three (3) year/150,000 mile after
treatment warranty for an additional cost per vehicle of $450 and the three (3) year/150,000
mile engine warranty for an additional $1,800 per unit. Expected delivery time is currently at 8-9
months from date of order.
FINANCIAL IMPACT: The total cost of the two recycling trucks is $581,314 ($290,657 each),
including tax, tags, decals and GPS antenna. Approval of Budget Amendment #4-B is
recommended to allow a mid-year purchase from solid waste enterprise fund reserves.
RECOMMENDATION(S): The Manager recommends that the Board:
• Approve Budget Amendment #4-B for a total of $581,314 from solid waste enterprise
fund reserves for the purchase of the two curbside recycling trucks; and
• Approve a Sole Source exemption purchase from Southern Truck of Charlotte, North
Carolina to procure the two curbside recycling trucks at a cost of for $287,076 each
($5747152).
3
NO
PE �UfPMEN T\
Refuse Collection Systems and EquipmentslnCe 1959
11-5.93
David Urmston NC Sales Rep
Amick Equipment Company
814-E Knox Road
McLeansville,NO 27301 cell 919.628-3846 fax 960-248-2272
Jim Easley
Southern Truck Center
2416 Toomay Ave,
Charlotte,NC 28203 cell(704)576-1716
Subject:Orange County drop frame,automated refuse body.
LaBrie 31 cubic yard Expert 2000 with the helping hand 10 ft,arm and a LH cart tipper with controls,
All(terns listed:
Expert Helping Hand 31 yard (27+4)
Dark Green- Dupont 1-L0367 EB body and cab,matched
tanks in drop section,65 gal fuel-65 gal hyd for COO chassis with suitable drop frame,2010 EPA
arm joystick controls,dual Joystick,Crane Carrier Low Drop Tilt
cart dumper: LH side for 96 gal carts with additional controls:packer,single crusher panel and chute controls
grab pack programmable packer cycle after cart pickup
grabber counting device,counts number of carts dumped
gripper auto close over-ride
long reach extension RH side helping hand only
spill shield:installed behind grabber
Split hopper dutch door,rh only
backup lights:qty 2 additional on tailgate LED type
LED body lights including back-up and liscence
LH Side hopper light;RH rail light
Light amber strobe,6'Preco In center of tailgate:In-cab switch-qty 1
Light:(4)LED mull!function strobe/turn signals-amber-4":additional red center brake light&stop-tail lights in upper tailgate light box
Work light kit:dual-in-cab single manual switch-LED type
Pump:Double vane T6DC ILO standard pump-speed up on external control only
Camera System:triple 314 eye with 7"color LCD-Swivel monitor,lncl heater-sound-night vision-4 In 1 display-
High electromagnetic noise resistance&auto switcher.No shutter
One camera on tailgate, one camera on LH side hopper,and one camera on LH side mirror
Fire extinguisher,MANSI: first aid klt: Flare Kit: Triangle safety kit,ANSI
Clean out tools(broom,shovel kit includes brackets installed Inside RH side door:hoe Including bracket installed on LH.
Side Body)
Caution This Vehicle Stops and Backs Frequently:74,51n x 23.5in
Conspicuity Tape ANSI
One color standard body paint-Urethane:included In base price
1 year on body only warranty
1 year on hydraulics(hydraulic pump-hydraulic cylinders-valves only)
4
Terms;
Body Net 28 days after shipment from factory,
Interest fee Is 1 M per month.
Delivery is 150 to 160 days after receipt of chassis;
Chassis to be delivered to LaBrie Corporation In Canada.
Body cost with all listed bid items,mounted on Crane Carrier Chassis and delivered to Southern Truck in Charlotte
$929,762.00 each
2 units mounted and delivered $258,524.00
PO from Southern truck and copy of PO from Orange County required to-order bodies.
Thank You,
David Urmston
' 5
Chassis Quotation 2013 Prioing D
Regional Salo$Manager,. Butler P.4.fJt E-Malted: United!Status Date:1102013
Purchaser: RoAhem Truck Saiwoo,lino For Sato Toi Crange County,NC Orpp;
Address: P.O.Box 38483 Address: Revs Dalgt
CRyISTRIP: Chadalle.N0,20230 CitylSTrAP: WW
Attn: dimEaslay Attu; CaMnFerguson Qty: 2 (Two)
Telephone: 704-372-1980 Taiophone: 91490 6-2000 KOO;; LDT2.40 -$tandardjUab
Fax: 744-3724083 Fax: Spac4;
Vacation(to,Fl,RL,ASL,MU,RO): SLIASL 113edyMake: Labile `BodyMedell Expert200gw1HH
EnginelTorgueURPM: CiJAiMINS-ISL9-3.96 1g00@ 140ORPth Cebcoastructton: UJTP. RN,51-DO Dual 0"1111TalamplgWow
Accessories: IOGoL Heated DEP Tank 5lan<IardLhGnUon RHSlee CabMMPump: SlandardCab Manual CobTltAsslatf'tmp
Accessorise: FFPTOAdaplerl3Oi41D Aeeassarlas:
Accessorles; ckbr:xiertor: Dualiona,Air Horn Under Oub
131ackHeater Block Heslari.000WdtivdRedlndkatarughL 120V Accoscortes:
AlrOomprassorr Cemmtna-Waboo,10.7CFtd Acooaeodes:
Coeltnp Sys[em: Remold 1414 S4 In. -34F8CIow ZerOXL Awosserlam _
Acceasartee: ODD Inledor dual Cab Fans
Accessorlear Alrcanditroming: Alf Conallonig,Integral
Aecassarles: 594reor AMIFth Stereo CO PlayervilYleatheraand
Alf Intake: Parker l3'SleelIntake Accessorles:
Accessories: Oborar4Yndawe: LH Si-Fold song
Accessories: RH of-Fold SOdlag
Fxhaush LHVefUosl Flared ebow,Pointed Mirrors; •LH 10'x7'SIS WWI coaatwlGambo'A
Aecesaorle5: RH 18x7'SlSWesiLbaslV+lGasnbO'1ti
Accessories; SpclMinis: LH6Bit (1)U'Roumd Convex Spol,(2)TOW I-EDGt&'da
Salleril3exrBatladesr Stool (2)TtWGRP31,M O
AI`a. Seals;
Accesaadso: Custamtocalon LH Side LH SeeBC2Air Ride,AaphalLGray
Accessories; RHForword SeoraUAkRldo,Awhalll3ray
Accessores: FlamkyLRlvwVfswnnea
Starter: Heavy truly son Start
Allernat= Lem-NWAra100-Ak0 EnatrutnenteSon:
FD91Tank: W Option Steel Nomsry Single Tank Accessorles:
Accessodes: SlandardLocaBon - I"Side Accessories:
Aceea$artae: Accessories:
FltlorlSeporstor Cummk$s Branded 12V Heated I Aw Accessories.
Trans.lRelardot: S600RD.S &"paad WlndabteldWiparjs); InteDnlddltWipefs
Controls; DualPeshhullon CabEioodUghling; CCO Oullume Runniag Ughts
NIBIAutoNculrok Auto Neutral System/'AG'Funciron Acsassorias: LED Cab Clearance,blrrkerA lam Slgnals
Accessories: Accessories;
Accessories: Accessartos:
Accessories: Accassorloai
P(apshaNs: SpicerLRe Soft SPL-170 Accessories;
Front Axle: D2006F Back-Hp Alarm: WaraorEWel107rIB(A)
Acaeasortor, Misr.Equlpment: Spam Kays j2)Addih'onal,Total
Drakea; 16,5X7WIdD wake Packogo Acceasodess TdangleWsming Kit,Mounted
Slack Adjusters: Aulomalto Accessories: IQ.Fire Extingulaher.Movntod
Accessorles: Accv4wdoa:
Wheels: 9b-S1eo1Dl$c22.6X9.D0 Aeeassortaw ONAli illonalSetoFCDhlanuais
Tim: 3(OOR22.5 Bddgostono Mato L 120 Accessados:
Spare Wheel: - 1 Hub-Steel Illsa2Z6X0.00 Acoassodee;
Spare Tire: No Accessories:
FrontSaepensroa: FrimbolloToperLear20k Accessories:
StooringPoslCont RH,Rt-n mOnatDrive,Till ITelosooploColumn - Acceasorless
Accaaaodaar Accessorles; Dash MovnledAir Filler Inductor
Rag(Axis- DS 405-P Finish Point Color; CulurlGode:
Accessed$$: Cab$ Grean DoPanL#1a.0367Fe
Brakoe: 1G6 x 0.52 Wide Brake Package Tandem Upper Cab Sldps;No
wheeia Hub-$ledDrso22.0XUS Lowar Cab 610pe:No
Ttmss 11R22.6Brldgas$unaRZMEOH116 Sumper. Dlack N0001
RallotMax.Speed; 6.5 Voile 02 MPH Unit Speed:00IAPH BumperSlripe;No
Slack Adlustera: Automatic Framd: alwk N0001
Asceasodes; CatieryBox: Black NWOI
Spare Wheeh 1 Hub-Steal Dl$n 22.5 X 6.28 Fuel Tank; Black Nowt
Spero Tiw No CloarCoat: No
Rolordem ProntWiwslss 2.31ded White PC
Accessorlea: RearWhcols: 24161d While PC
Raar$usp$eaton: HN4D2OktvlSIsocks.ffAOkAtdd S areWheats: 2•Sided
TaglPasher. AdMNF.lCharges Iffirrantlas Nowulacounted):
Wheats; t+o SlanderdChasslsWarranty12blonds$12L000M)lee -
Trrss: No Fx tende d3Yoaf150,000mLPPICumWnsEngfnoWarrontyw?AT3Protection
Accessorles; F-Aonded U Year Unlimited Mileage AlllsonTronsmisslon Warranty
Pram$: Labdo/GH"ACK PBhf:UmNcaBook Standard-2 Year Dane AalaWarranty
Bumper. PaInLedSlaal -
Accessorles;
Accoaaoriosr
WhoelHoee: 248 CNOI7 224' AF= 73'
ABS System; 4S14M
AlrTanka: r3)Ttroo Stool Tanks
Drain Valves:
POIICords: Centralized Drain Valves '
AirDryor Ban&IjWAD-BIP,Healed -
Acwssorlas:
Accessorles: TDTALPRIGEP[RVEHICLE 267,0"
Requested Delivery Date:ASAP{00 to 120 chasels 160 to 100 body)2,10 to 300 days ARO 7AXARLISTRANSACT)OH ND xX YES
ales
This Ouolo Includes x2014 model Crane Carder I.bT240 Cab Cllasstswtih a Lebrta Export -
2000 w/H+Ipleg Hand body,mounted and ready rorservlce.
1925 N.slrmrldan + Tulsa,OK 74115 + 918.635.1651 wwwcrannegrfiercom