HomeMy WebLinkAboutAgenda - 01-23-2014 - 6k 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2014
Action Agenda
Item No. 6-k
SUBJECT: Bid Award — Hook Truck for Solid Waste
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Warranty Letter Gayle Wilson, Solid Waste, 968-2885
Pricing Sheet Clarence Grier, 919-245-2453
PURPOSE: To consider awarding a bid to Freightliner of Austin, 1701 Smith Road, Austin, TX
for a Hook Lift Truck for the Sanitation Division of the Solid Waste Management Department.
BACKGROUND: The 2013-14 budget calls for the replacement of a Hook-Lift Truck. This truck
will be used to service bulk roll-off containers at the County's five (5) solid waste convenience
centers. During FY 2006-07 and FY 2007-08, the Sanitation Division transitioned to a
containerized (roll-off) system for more efficient hauling of various materials. Materials collected
include appliances, clean wood, construction and demolition material, furniture, metal, tires and
yard waste. The expansion of the Walnut Grove Church Road Convenience Center this year
included the conversion to compactor style roll-offs for household garbage and bulky waste,
which also require a roll-off method of hauling. There were two convenience centers that had
additional expanded hours of operation which required increased roll-off hauling. The closure of
the Municipal Solid Waste Landfill on June 30, 2013 has also added considerable time and
significant mileage to the road time necessary current fleet.
North Carolina General Statute (NCGS) 143-129(e)(3) allows local governments to make
purchases through a competitive bidding group purchasing program, which is a formally
organized program that offers competitively obtained purchasing services at discount prices to
two or more public agencies. The Texas Local Government Purchasing Cooperative
(BuyBoard) is a cooperative purchasing group that meets the requirements of NCGS 143-
129(e)(3). The specific contract number is BuyBoard Contract #358-10. The terms of the
contract call for items to be sold and serviced through a local dealer bid. Triad Freightliner and
Carolina Environmental Systems have been identified as the local dealers (see attached letter).
Staff compiled a list of specifications that meet the County's needs and compared these
specifications to information units bid by The Texas Local Government Purchasing Cooperative.
There were no noted deficiencies and staff determined that all specifications met the County's
2
needs. The recommended unit consists of a 2015 Freightliner 122SD Cab and Chassis with a
Swaploader 650 Hook Lift at a total cost of $ 190,548. The pricing sheet is attached
FINANCIAL IMPACT: The purchase price of the Hook Lift Truck along with recommended
options is $190,548. Sufficient funds were allocated in the adopted FY 2013-2014 Solid Waste
budget to purchase the equipment.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to
Freightliner of Austin, Austin, TX for the purchase of a Roll-off Truck at a delivered cost of
$190,548.
FREIGHTLINER OF AUSTIN 3
Mr. Larry Slaughter
Orange County, NC
Re: Freightliner/Swaploader warranty
I will be contact person for warranty issues for this purchase. Your local Freightliner
dealer will perform chassis warranty with Carolina Environmental Systems, Inc
performing warranty work on Swaploader body and related items.
Thank you
Tom Standard
Freightliner of Austin
1701 Smith Rd
Austin, Tx 78721
512-389-0000
F 512-389-2663
...- __._______ ..............__
1701 Smith Rd. Austin,Texas 78721 (512)389-0000 Fax(512)389-2663 • www.freightlinerofaustin.com
"111111 I!' FREIGHTLINER OF AUSTIN 4
1701 Smith Rd.(Hwy.183 So.) Bus:512-389-0000
Austin,Texas 78721 FAX:512-389-2663 Invoice Number
Wats:1-800-395-2005
E bLf;!22.37.3124
PURCHASING NAME TELEPHONE
Orange County
ADDRESS CITY STATE ZIP CODE
200 S Cameron St Hillsborough NC 127278
2015 Freightliner 1122SD Order
MILEAGE:
Tx Buy Board
2015 Freightliner Coronado 122SD chassis 137,078.00
per specs requested o include 2UK pusher axle
and ext engine,trans warranty
wap oa er HooK litt model per quote
provided y CES 11-26-2013
2 Spare alum wheels 1,400.00
buy board tee
Disclaimer of arranties
Any warranties on the products sold hereby are those made by
the factory. The Seller, Freightliner of Austin, hereby
expressly disclaims all warranties,either expressed or implied
including any implied warranty of merchantability or fitness
for a particular purpose,and FreightlinerofAustin,neither
assumes nor authorizes any other person to assume for it any
liability in connection with the sale of this vehicle.
CUSTOMER SIGNATURE
ISALESMAN SIGNATURE
CONTRACTUAL DISCLOSURE STATEMENT FOR USED VEHICLE ONLY. "The information you see on the window form for this vehicle is part of this contract.Information on the wintlow form overrieds any contrary provisions in the contract of sale."
MILEAGE: TRADE-IN
YEAR MAKE MODEL/BODY VIN LICENSE PLATE
MILEAGE: TRADE-IN
YEAR MAKE MODEL/BODY VIN LICENSE PLATE
IOTAd_ 190,548.00
PAYOFF TO: Trade Allowance
ADDRESS: Trading Difference
Sales Tax
GOOD UNTIL: Vehicle Inventory Tax
QUOTED BY: License Fee
SHOW LEIN TO Body Type: Documentary Fee
ADDRESS: License Wt.: Federal Excise Tax
State Insp.: 10 TAd_MAd_IE PRICE 190,548.00
DATED: LIEN AMOUNT$ License: Payoff on Trade
DRAFT FOR$ Title: 6d.Service Agreement
DRAFT THRU: Transfer: Less Deposit
ADDRESS: l'otaall IIFa lea ince 1Due