HomeMy WebLinkAboutAgenda - 01-23-2014 - 6e 1
ORD-2014-003
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 23, 2014
Action Agenda
Item No. 6-e
SUBJECT: Fiscal Year 2013-14 Budget Amendment#4
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. New Hope Volunteer Fire
Department Letter of
Request
PURPOSE: To approve budget ordinance amendments for fiscal year 2013-14.
BACKGROUND:
Department on Aging
1. The Department on Aging has received funding notification for the following programs:
• In Praise of Age — a donation of $2,500, from the Carolina Springs Retirement
Community, in support of the public television show's production costs.
• Senior Center Programming — revenue totaling $7,786, from the NC Division of
Aging and Adult Services (NCDAAS), for center programming and general
operations, including nonpermanent staffing and department supplies. A required
25% local match is included in the Community Based Services Division's operations
budget. No additional County funds are required.
• Senior Lunch Program — receipt of an additional $455, from the Town of Carrboro,
in support of the Senior Lunch Program, at the Robert and Pearl Seymour Center.
• Gatsby Gala — additional revenue of $6,000 from November's Gatsby Gala
fundraiser. The RSVP Advisory Council and the Friends of the Robert and Pearl
Seymour Center jointly sponsored the event.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
2
Department of Social Services
2. The Department of Social Services has received additional revenues for the following
programs:
• Child Day Care — receipt of a third quarter payment of $1,283,804 to provide
childcare services and subsidies to low-income families.
• Smart Start Enhancement Program — receipt of a third quarter payment of
$255,000 for Smart Start Subsidized Child Care program administration. The
department will pay program funds directly to childcare providers.
• Energy Assistance — receipt of $426,920 in Low-Income Home Energy
Assistance Program (LIEAP) block grant funds, from the NC Department of
Health and Human Services. The funds will pay for crisis-related, heating
needs of Orange County residents.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Visitors Bureau Fund
3. The Visitors Bureau Funds has received additional revenue, from the Town of Chapel
Hill, for surpassing FY 2012-13 performance benchmarks. The Town of Chapel Hill
agreed to award the Visitors Bureau 50% of revenues, from hotel/motel occupancy
receipts, if collections exceeded $950,000. The Visitors Bureau met this performance
goal and received revenue totaling $13,683, from the Town of Chapel Hill. The Bureau
will use the funds for promotions and special events, in FY 2013-14. This budget
amendment provides for the receipt of these additional funds. (See Attachment 1,
column 3)
Library
4. The Library has received donations totaling $2,750. The Friends of the Carrboro Library
have donated $2,500, which will fund DVD purchases and librarian attendance at the
American Library Association conference. Community donations of $250 will fund
supplies for genealogical preservation. This budget amendment provides for the receipt
of these additional donations. (See Attachment 1, column 4)
New Hope Volunteer Fire Department
5. The New Hope Volunteer Fire Department has requested a portion of their district's
available fund balance ($20,000) to be used to cover unforeseen expenses for truck and
generator repairs at both stations and generator transfer panel switch repairs at Station 1.
With this appropriation, approximately $37,000 remains in the district's unassigned fund
balance. This budget amendment provides for the appropriation of $20,000 from the
district's fund balance for the above stated purposes. (See Attachment 1, column 5 and
Attachment 3)
3
Orange Rural Fire Department
6. At its December 10, 2013 meeting, the Board of County Commissioners approved a
request from Orange Rural Fire Department No. 1 to enter into a financing arrangement
to purchase a fire truck. Included in the department's request, and approved by the
Board, was a request of $70,000 from their district's available fund balance to purchase
equipment to help outfit the truck. With this appropriation, approximately $16,000
remains in the district's unassigned fund balance. This technical budget amendment
provides for the appropriation of $70,000 from the district's fund balance for the above
stated purpose. (See Attachment 1, column 6)
Other Post Employment Benefits (OPEB) Trust Fund
7. At its December 10, 2013 meeting, the Board of County Commissioners approved an
appropriation of $3,000,000 from the General Fund Unassigned Fund Balance to
continue funding the Other Post Employment Benefits (OPEB) Fund, established during
the previous fiscal year, in order to fully fund the total required annual contribution for the
current fiscal year. This technical budget amendment provides for the appropriation of
$3,000,000 from the General Fund Unassigned Fund Balance for the above stated
purpose. (See Attachment 1, column 7)
Animal Services Department
8. The Animal Services Department has received $1,213 in additional revenue from the sale
of spay/neuter t-shirts and animal carriers. Animal Services would like to use this
additional revenue to fund the purchase of additional spay/neuter t-shirts and animal
carriers in order to continue with this program. This budget amendment provides for the
receipt of these funds. (See Attachment 1, column 8)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2013-14.
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Attachment 2 6
Year-To-Date Budget Summary
Fiscal Year 2013-14 $42,000 to cover co-
location costs with 5 Fire
Departments; $25,100 to
General Fund Budget Summary cover .50 FTE position
costs in Emergency
Original General Fund Budget $187,733,499 Services; $148,439 to
Additional Revenue Received Through cover loss of Federal
Budget Amendment#4 (January 23, 2014) Sequestration funds in the
Section 8 Housing and
Grant Funds $125,004 HOME Programs (BOA
Non Grant Funds $4,844,351 #2); $10,000 to provide
General Fund - Fund Balance for Anticipated UNRBA funds for Best
Appropriations (i.e. Encumbrances) $645,323 Management Practices
General Fund - Fund Balance Appropriated to project(BOA#2-
Cover Anticipated and Unanticipated A);$382,000 to purchase 3
Expenditures $3,607,539 Sport plex(BOA #2-C);
Total Amended General Fund Budget $196,955,716 $3,000,000 to fund current
Dollar Change in 2013-14 Approved General fiscal year's contribution to
Fund Budget $9,222,217 the OPEB Trust Fund (BOA
% Change in 2013-14 Approved General Fund 1#4)
Budget 4.91
includes Social Worker I
Authorized Full Time Equivalent Positions (•80 FTE)time-limited
position in Aging (BOA #1-
Original Approved General Fund Full Time B);time-limited Human
Equivalent Positions 826.550 Services Coord I (1.0 FTE)
Original Approved Other Funds Full Time in Aging (BOA#1-C); two
Equivalent Positions 82.700 Appraiser I positions (2.0
Position Reductions during Mid-Year (BO in Revaluation Fund
(BOA#1-D); Public Health
Additional Positions Approved Mid-Year 4.800 Preparedness Coord (1.0
Total Approved Full-Time-Equivalent FTE)shared in Health and
Positions for Fiscal Year 2013-14 914.050 ES (BOA #2)
Attachment 3 7
Street Address(Station 1): Mailing Address:
4012 Whitfield Road P O.Box 16454
Chapel lii9 NC 27514 Chapel Hill,NG 27516
Phone:(919)493-1001 www.newhopefire.com
Fax (919)419-0241
New Hope Volunteer Fire Department of Orange County, Inc.
December 30,2013
Mr. Paul Laughton
Financial Services
Orange County
P.O. Box 8181
Hillsborough, NC 27278
Dear Paul,
New Hope Fire Department has experienced several unforeseen expenses for truck repairs,
generator repairs at both stations and generator transfer panel switch repairs at Station. 1 that will
-result in overages in line item budget expenditures for the 2012-2013 fiscal year. We are requesting
an allocation of$20,000 from our unappropriated fund balance to cover these expenses. Feel free to
contact us if you need additional information. Thank you for your assistance with this request
Sincerely,
Howard Pratt, President
1/4:711/41(---‘'
Mike Tapp,Fire Chief