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HomeMy WebLinkAbout2014-108 Arts - Guy B. Phillips Middle School PTSA - Fall 2013 Arts Grant Agreement ORANGE COUNTY ARTS COMMISSION z nkmr+EE cOuMry Ali7$ FALL,2013 GRANT AGREEM ENT caMM11511ON ° u n � THIS AGREEMENT, entered into this 12th day of December, 2013, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Phillips Middle School PTSA("Grant Recipient"). WHEREAS,the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, an agency of the Department of Cultural Resources and the National Endowment for the Arts. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the Spring Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand dollars ($1,000) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. These funds must be matched at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised May 2012 A. Implementation. The Project implementation shall take place between January 1, 2014 and December 31, 2014. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein,the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose of implementing the Project and Project related expenses. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on January 16, 2015 . The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,000 to the Grant Recipient. 6. Publicity A. Acknowled eg ment. Credit must be given to the Orange County Arts Commission using the Arts Commission logo and if State funds are received to the North Carolina Grassroots Program in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. When no printed information is used, verbal credit shall be given. In addition, all print and promotional material must include the following credit line (check all that apply): 2 Revised May 2012 i. x County Funds Only. "This program is supported by the Orange County Arts Commission. " ii. North Carolina Arts Council Funding. "This program is supported by the Orange County Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, a state agency. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChape1Hi11ARTS.com website and display ExploreChapelHillARTS.com publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the ExploreChapelHillARTS.com (ExploreChapelHilIARTS.com logo preferred) to their main webpage. The Grant Recipient shall contact the Orange County Arts Commission for replacement ExploreChapelHillARTS.com publicity materials. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below(hereinafter referred to as "default'),the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised May 2012 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. This Agreement shall be interpreted in accordance with the laws of the State of North Carolina and the Orange County. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and n 7 ay'of t e Grant Recipient �, - //Y 12' Phillips A#ddle School PTSA Date For andpli be f f ra oun Go rnment v / A^ Dat /1�►Z.�,u,Q�a 6t r ) D,l-c r►1r� `�-� I"1°"vtk°�c'► For and on behalf of Orange County Arts Commission/approved as to technical content Steve Brantley,Economic Developm t Director Date Appro as t r and legal sufficiency Annetto rm. Moo e, Staff Attorney D to 4 Revised May 2012 This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act &a,' A '/A� /I Clarence G. Grier,Administrative and Financial Services Date 5 Revised May 2012 � --�� Arts in Education Grant - Fall C/ 2013-14 Application Form ORANGE COUNTY ARTS Orange County Arts Commission COMMISSION Promoting the artistic and cultural development of Orange County, North Carolina Evaluation Criteria • Artistic merit of program. • Populations served—impact for geographic&traditionally under-served populations. • Feasibility of proposed activity&effectiveness in providing high-impact arts experiences in schools. • Cooperation between schools and artists. • Evidence of feasibility of program, community support, and responsiveness to community needs. • Integration of arts program into grade-level appropriate curriculum. 1 Applicant Information Applicant Name Phillips Middle School PTSA Mailing Address 606 N Estes Drive Chapel Hill 27514 Daytime Phone (919) 929-2188 Fax Number (919)969-2477 Email Address cristina smith(a-)vahoo.com Web Site www.chccs.kl2.nc.us/phillips Project Director Susan Lutz Title Cultural Enrichment Chair DUNS Number 2 Project Director Information Project Director Home Address 609 Long Leaf Drive Chapel Hill 27517 Daytime Phone (919) 942-2063 Evening Phone same Email Address sixlutze--mail com 3 Grant Request Summary Arts Program Grant Request $1,000.00 Total Cash Match $1,500.00 Total Organizational Budget 2012-2013 $2,000.00 (PTSA/Cultural Enrichment 2013-2014 $2,940.00 Committee/Arts Program) 2014-2015 Will provide after summer 2014 vote Summary Statement for Proposed Uses of Arts in Education Grant Phillips Middle School PTSA will use the grant to fund a portion of the artist's fees for four artistic performances during the 2014 calendar year. Wednesday Feb 26: Soul Street Dance Company (61h 70' 8t'graders): $850 Monday March 10: Guy Davis(8t'graders): $650 Fall 2014(two dates TBD): Charles Pettee Bluegrass Stomp (6t'and 7th graders): $1,000 Questions? Call 9191968-2011. Delivery address: 501 West Franklin Street, Chapel Hill, NC 27516 J Narrative School Profile The doors opened at Phillips Middle School in 1963, so Phillips is the oldest middle school in Chapel Hill celebrating our 50th anniversary this year. Phillips is a neighborhood school, with many students from the surrounding homes walking or riding bikes to school. The enrollment at Phillips is 658 children, serving 6th to 8th grade students. The school offers the core curriculum classes with students in each grade having two electives per semester. A sample of these electives includes foreign languages such as Spanish, French and Latin; Exploring Life Skills; Exploring Technology; Video Production; Sculpture; Visual Arts; Band and Orchestra. The school also offers programs in Exceptional Education, Gifted Education and English as a Second Language. Phillips has a diverse racial composition: White (48%), Black (15%), Asian (20%), Hispanic (11%) and Multi-Racial (6%) School Arts Programs The PTA Cultural Enrichment Committee promotes the cultural arts in education by bringing a variety of professional artists to perform at our school. During the 2012-2013 school year, the students enjoyed the following performances: Paul Taylor, 7th graders. This Australian storyteller and musician presented stories, songs and Australian artifacts (ex: the didgeridoo and boomerang) to enhance the 7m grade social studies curriculum. Contact and further information: http://Ioydartists.comAndex.php?page=bio&family=roster&category=Paul_Taylor&displa y=14 Mike Wiley, Tired Souls, 8th graders. This locally based performer gave a one-man show focusing on the Civil Rights movement, including those who helped lay the groundwork for Rosa Parks and how that moment was pivotal in the movement's and our nation's history. Contact and further information: s-iEto:,/www,mikewilevaroduction5.ccm Bright Star Theatre, Heroes of the Underground Railroad, 6th graders. Bright Star Touring Theatre is an acting group out of Asheville. Their education-based performance was an inspiring exploration into the lives and work of notable abolitionists and slaves along America's Underground Railroad, including Harriet Tubman, Levi Coffin and Frederick Douglas. Further information can be found at: http://brightstartheatre.com/ Jabali African Acrobats, 6th, 7th and 8th graders. This touring group performed a cultural dance and acrobatics show that included contortions, tumbling, human pyramids and dancing all set to electrifying music. The upbeat tempo was engaging to the students and underscores the importance of physical movement and activity to health. Further information can be found at am://www.class-act.com/acts/JabaliAcrobats/ The support for the arts is alive and well at Phillips Middle School. The PTSA provides additional financial support to the band, orchestra and arts programs. PTSA money is used for much-needed items such as band instruments, music, stands and art supplies. The PTSA also organizes and promotes fundraising activities for the school community in conjunction with the scheduled music performances by the band and orchestra to provide additional funding to these successful programs. One example of the arts in action at Phillips this year is in visual arts. The 8th grade sculpture class participated in making bowls for TABLE, a group that helps to feed hungry children in Chapel Hill and Orange County. They did a fundraiser and each person who donated received the bowl of their choice. Next semester 8th graders get to work with an artist in residence. Students will learn about and use materials and tools that are not available to them at Phillips, work with a professional artist, go on a mini field trip to the UNC graduate sculpture studio, and finally, assist with the design and installation of a permanent sculpture for Phillips that can be accessed by the public. Last June a public access channel broadcast a student show the week after school got out. See the video called KidsARtWalk featuring Phillips students and Visual Arts teacher Angela Green: http://vimeo.com/71852016 Phillips has 118 students in the 6th-8th grade orchestra program. This has grown from 38 students eight years ago. Each year, the orchestras have received straight superior ratings at the North Carolina Musical Performance Adjudication where they compete against other orchestras in the state. They have also attended and received superior ratings at Carowinds competition in Charlotte. Students also perform in the community during the holidays at the mall and at a memory care center. Last year, 16 students were selected for the NC Eastern Regional Junior Ali-State orchestra, with Phillips being tied for the most students selected from all the middle schools that were involved. Any student who wants to learn to play will be supplied with an instrument if there is a financial need in the family, made possible by donations from parents of both instruments and money. Students receive daily instruction of 45 minutes and the retention rate between grades is very high. The Phillips band program serves 197 students, which is approximately 30% of the student population at Phillips. The band performs concerts anywhere from two to five times per year. Phillips band students compete at Central District competitions and earn placement each year in District and State Honor Bands. They also compete at the L North Carolina Music Performance Adjudication and have earned consistent Superior ratings since 1994. Proposed Uses of Grant Funds The Phillips PTSA Cultural Enrichment Committee plans to use the grant to pay a portion of the artists'fees for four performances during the 2014 calendar year. These performances include: Wednesday, Feb 26: Soul Street Dance Company (6th, 7th and 8th graders): $850. Attendance population approximately 658 students. Monday, March 10: Guy Davis, The Routes of the Blues (8th graders): $650. Attendance population approximately 222 students. Fall 2014 (dates for two shows TBD): Charles Pettee and the Iron Mountain Messengers, Bluegrass Stomp (6th and 7th graders): $1,000. Attendance populations approximately 215 students per show. All single-grade performances will take place in the auditorium at the school during the regular school day, to best utilize the students'time and the committee's budget. The all-school performance by the Soul Street Dance Company will take place in the school gymnasium during regular school hours. Soul Street Dance Company will perform its act, Takin' It to the Streets, in February in one performance for the entire student body, with an attendance population of about 658 students. The attendees represent the cultural diversity of the school with an approximate 52%to 48%female to male ratio. This inspirational group of young men, formerly considered at risk, found focus through dance and now work as professionals talking not just about dance, but about character and diversity. They take students on a high-flying participatory trip from Brazil's Capoeria to New York's break dance and the multi-component forms of Street Dance meet the music of 17th century composer Vivaldi. In addition, Soul Street incorporates character education into its music and movement performance, which supports the common core social studies curriculum being taught to Phillips students that focuses on how environmental factors and culture affect how people interact with one another. Soul Street Dance Company contact information is: httt3:1/souistreetdance.com/site/educationoutreach/ There is a video embedded on this site that shows clips of their performances. Guy Davis is a blues musician, composer, actor, director and writer. He has done residencies teaching children about blues at the Lincoln Center in New York and the Kennedy Center in Washington, D.C. Guy will perform his show, The Routes of the Blues, on harmonica and guitar and present traditional blues music and stories from the Mississippi Delta, providing both a geography and history lesson. The audience for this performance will be the 8th grade student body of 222 students. This show will supplement the 8th grade studies of North Carolina and U.S. history and the cultural values and beliefs of different groups that had an impact not just on society but on the arts. The racial composition of the audience will be as follow: White (52%), Black (13%), Asian (18%), Hispanic (11%), Multi-Racial (6%). Contact information featuring video clips of performances can be found here: http://guydavis.com/guydavis/biography.htm Charles Pettee and the Iron Mountain Messengers will perform two shows of Bluegrass Stomp in the fall semester of 2014. These performances will be for the 6th grade students and 7th grade students, each with audiences of about 215. The racial composition of the audience will be as follows: White (47%), Black (16%), Asian (21%), Hispanic (10%) and Multi (6%). Charles Pettee uses a blend of original and traditional American folk, bluegrass and Celtic music highlighting the mandolin, guitar, mandola and harmonica. His show illustrates how Bluegrass music was influenced by music that came to the U.S. from other parts of the world. This ties into the social studies common core standards related to cultural values and how environmental factors can change culture. Contact information for Charles Pettee, with videos of performances: http://www.chariespettee.com/ http://www.charlespettee.com/iron-mountain-messengers-tunes.htm Staff Roster Jane Cutchin - Phillips Middle School Band Director Anne Daaleman - Phillips Middle School Orchestra Director Angela Greene - NBPTS Visual Arts Teacher Phillips Middle School Seamus Kenney - Phillips Middle School Choral Director Jacob Sheffer— Phillips Middle School Drama Teacher Jonathan Enns - Phillips Middle School Principal �f 2013-14 Arts in Education Application — Page Three G ORANGE COUNTY ARTS COMMISSION Financial Information Please provide a projected budget for your proposed project utilizing the format below. Project Expenses Cash = Grant Amount + Applicant A Personnel Expenses Requested Cash Match Administrative staff Artistic staff Technical/Production staff B Outside Fees and Services Artistic contracts —$2,500 _$1,000 $,1,500 Other contracts: C Space Rental D Travel E Marketing F Remaining Project Expenses G Total Cash Expenses _$2,500 = $1,000 + _$1,500 Project Income Cash Income A Admissions 0 B Contracted Services Revenue 0 C Other Revenue(specify) D Private Support Corporate support 0 Foundation support Other private support E Government Support Federal State/regional(not including this request) Local(not including this request) F Applicant Cash _$1,500 G Grant Amount Requested —$1,000 in this application H Total Cash Income —$2,500 (must equal Total Cash Expenses, Item G above) 2013-14 Arts in Education Application — Page Four ORANGE COUNTY ARTS COMMISSION Signatures r-- L -4� Il Signature of Project Director f ate ,�;Lei . P, Typed or anted Name — Project Director Signatur f Authorizing cial Date L-� Typed or Printed Name —Authorizing Official INCOMPLETE APPLICATIONS WILL NOT BE FUNDED PHILLIPS MIDDLE SCHOOL PTSA-2013/2014 APPROVED BUDGET INCOME: GENERAL EXPENSES: PROGRAMS: 00 STARTING BALANCE 14222 30 bank charges 150 70 Art 700 1 membership dues 2250 31 insurance 300 71 Band 700 2 Donations 1500 32 PTA council dues 75 72 ESL 400 3 Harris Teeter 1000 33 state PTA dues 900 73 Family/Consumer Science 500 4 Whole Foods(5%) 1000 34 Fschool directory 1001 74 Media Center 1300 5 thrift shop-place holder 0 EVENTS: z 75 Orchestra 700 EVENTS: 35 Back to School Bash 50 76 Pre-College/AVID 200 6 back to school bash 150 36 Talent Show 200 77 Reading 300 7 talent show 350 37 8th Grade Dance 2000 78 Teacher Discretionary 6550 8 8th grade dance 2000 FUNDRAISERS: 79 Video Production 700 FUNDRAISERS 38 Walk for Education 250 80 Information Technology 500 9 walk for Ed 3500 39 walk for Ed-wish list 3250 STUDENT WELFARE: 10 fall fundraiser 10000 40 Merchant Fundraiser 150 81 8th Grade Graduation 500 MERCHANT FUNDRAISING 41 fall fundraiser 400 82 Counseling Department 400 11 brueggers 550 42 boxtops 20 83 EOG Snacks 150 12 boxtops 100 43 Whole Foods 100 84 Nurse 200 13 merchant fundraising 150 MISCELLANOUS: 85 Social Worker 1000 MISCELLANEOUS INCOME: 44 Cultural Enrichment 2940 86 faculty book club 250 14 state tax refunds 160 45 Landscaping 750 2013/2014 CARRY OVER: 15 unrecognized income 46 Board Discretionary 500 90 FCarry Over 5000 16 unrecognized income 47 Principal Discretionary 400 PTSA FUNDED EXPENSE: 17 unrecognized income 48 Newsletter 300 95 50th Anniversary 1467 49 Maintenance 500 50 Hospitality 1300 51 Treasurer Expense 100 52 membership expense 50 INCOME TOTALS 36932 53 Asst. Principal Discret'y 250 EXPENSE TOTALS 36932 54 award certificates 380 to distribute 0 55 thrift shop-place holder 0 4 PHILLIPS MIDDLE SCHOOL-2012/2013 APPROVED BUDGET INCOME: GENERAL EXPENSES: PROGRAMS: 00 STARTING BALANCE 10445 30 bank charges 150 70 Art 700 1 membership dues 2000 31 insurance 300 71 Band 700 2 Donations 300 32 PTA council dues 75 72 ESL 400 3 Harris Teeter 800 33 state PTA dues 800 73 Family/Consumer Science 500 4 Whole Foods 10000 34 school directory 1000 74 Media Center 1300 5 thrift shop 2000 EVENTS: 75 Orchestra 700 6 zine/gift sales 25 35 Back to School Bash 50 76 Pre-College/AVID 200 EVENTS: 36 Global Market 2000 77 Reading 300 7 back to school bash 100 37 Talent Show 250 78 Teacher Discretionary 6600 8 talent show 500 38 8th Grade Dance 2000 79 Video Production 700 9 global market 2000 FUNDRAISERS: J 80 Information Technology 700 10 8th grade dance 2000 39 Walk for Education 250 STUDENT WELFARE: FUNDRAISERS 40 Which Blue are You? 200 81 After 3 Program 400 11 walk for Ed 3000 41 Merchant Fundraiser 200 82 8th Grade Graduation 300 12 fall fundraiser 7000 42 fall fundraiser 350 83 Counseling Department 400 13 which blue are you 3000 43 walk for Ed-wish list 2750 84 EOG Snacks 200 MERCHANT FUNDRAISING 44 box tops 20 85 Nurse 200 14 awards night 400 45 Whole Foods 9500 Social Worker 1000 15 brueggers 500 MISCELLANOUS; 90 2013/2014 CARRY OVER: 16 box tops 100 46 Cultural Enrichment 2000 Carry Over 2475 MISCELLANEOUS INCOME: 47 Landscaping 750 95 CAPITAL EXPENSE 2013/2014 17 state tax refunds 150 48 Board Discretionary 500 Lowes 50th grant 18 miscellaneous other 50 49 Principal Discretionary 500 19 unrecognized income 50 Newsletter 450 20 unrecognized income 51 Maintenance 500 52 Hospitality 1300 INCOME TOTALS 44370 53 Treasurer Expense 250 EXPENSE TOTALS 44370 54 membership expense 150 to distribute 0 55 Asst. Principal Discret'y 300 i I J Phillips PTSA Board Lyn Billings— President, Ibillings018 @gmail.com Sarah Owen and Victoria Templeton —Vice Presidents Greg McDonald —Treasurer Bronwyn DeFiguedero -- Secretary Artist Contact List Soul Street Dance Company, www.soulstreetdance.com, artistic director Javier Garcia, 0garcia @soulstreetdance.com, (713) 203-5803 Guy Davis, www.guydavis.com, Thom Wolke Management, 603-675-5454 (email link on website) Charles Pettee, www.charlespettee.com, cpettee @bellsouth.net, (713) 203-5803