HomeMy WebLinkAbout2014-108 Arts - Guy B. Phillips Middle School PTSA - Fall 2013 Arts Grant Agreement ORANGE COUNTY ARTS COMMISSION z
nkmr+EE cOuMry Ali7$ FALL,2013 GRANT AGREEM ENT
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THIS AGREEMENT, entered into this 12th day of December, 2013, by and between Orange
County ("County"), by and through the Orange County Arts Commission ("Arts Commission")
and Phillips Middle School PTSA("Grant Recipient").
WHEREAS,the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand dollars ($1,000)
have been awarded by the Arts Commission to the Grant Recipient for the approved
Project. These funds must be matched at least dollar-for-dollar with cash from the Grant
Recipient's funds not derived from either Orange County appropriations or the North
Carolina Arts Council
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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Revised May 2012
A. Implementation. The Project implementation shall take place between January 1,
2014 and December 31, 2014. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on January 16, 2015 . The Final Report shall be in the format required by
the North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$1,000 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
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Revised May 2012
i. x County Funds Only. "This program is supported by the Orange County
Arts Commission. "
ii. North Carolina Arts Council Funding. "This program is supported by
the Orange County Arts Commission with funds from the Grassroots Program
of the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChape1Hi11ARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHilIARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default'),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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Revised May 2012
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and n 7 ay'of t e Grant Recipient
�, - //Y 12'
Phillips A#ddle School PTSA Date
For andpli be f f ra oun Go rnment
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A^ Dat
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For and on behalf of Orange County Arts Commission/approved as to technical content
Steve Brantley,Economic Developm t Director Date
Appro as t r and legal sufficiency
Annetto rm. Moo e, Staff Attorney D to
4
Revised May 2012
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act
&a,' A '/A� /I
Clarence G. Grier,Administrative and Financial Services Date
5
Revised May 2012
� --�� Arts in Education Grant - Fall
C/ 2013-14 Application Form
ORANGE COUNTY ARTS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served—impact for geographic&traditionally under-served populations.
• Feasibility of proposed activity&effectiveness in providing high-impact arts experiences in schools.
• Cooperation between schools and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Integration of arts program into grade-level appropriate curriculum.
1 Applicant Information
Applicant Name Phillips Middle School PTSA
Mailing Address 606 N Estes Drive Chapel Hill 27514
Daytime Phone (919) 929-2188 Fax Number (919)969-2477
Email Address cristina smith(a-)vahoo.com Web Site www.chccs.kl2.nc.us/phillips
Project Director Susan Lutz Title Cultural Enrichment Chair
DUNS Number
2 Project Director Information
Project Director Home Address 609 Long Leaf Drive Chapel Hill 27517
Daytime Phone (919) 942-2063 Evening Phone same
Email Address sixlutze--mail com
3 Grant Request Summary
Arts Program Grant Request $1,000.00
Total Cash Match $1,500.00
Total Organizational Budget 2012-2013 $2,000.00
(PTSA/Cultural Enrichment 2013-2014 $2,940.00
Committee/Arts Program) 2014-2015 Will provide after summer 2014 vote
Summary Statement for Proposed Uses of Arts in Education Grant
Phillips Middle School PTSA will use the grant to fund a portion of the artist's fees for four artistic
performances during the 2014 calendar year.
Wednesday Feb 26: Soul Street Dance Company (61h 70' 8t'graders): $850
Monday March 10: Guy Davis(8t'graders): $650
Fall 2014(two dates TBD): Charles Pettee Bluegrass Stomp (6t'and 7th graders): $1,000
Questions? Call 9191968-2011. Delivery address: 501 West Franklin Street, Chapel Hill, NC 27516
J
Narrative
School Profile
The doors opened at Phillips Middle School in 1963, so Phillips is the oldest middle
school in Chapel Hill celebrating our 50th anniversary this year. Phillips is a
neighborhood school, with many students from the surrounding homes walking or riding
bikes to school. The enrollment at Phillips is 658 children, serving 6th to 8th grade
students. The school offers the core curriculum classes with students in each grade
having two electives per semester. A sample of these electives includes foreign
languages such as Spanish, French and Latin; Exploring Life Skills; Exploring
Technology; Video Production; Sculpture; Visual Arts; Band and Orchestra. The school
also offers programs in Exceptional Education, Gifted Education and English as a
Second Language.
Phillips has a diverse racial composition: White (48%), Black (15%), Asian (20%),
Hispanic (11%) and Multi-Racial (6%)
School Arts Programs
The PTA Cultural Enrichment Committee promotes the cultural arts in education by
bringing a variety of professional artists to perform at our school. During the 2012-2013
school year, the students enjoyed the following performances:
Paul Taylor, 7th graders. This Australian storyteller and musician presented stories,
songs and Australian artifacts (ex: the didgeridoo and boomerang) to enhance the 7m
grade social studies curriculum.
Contact and further information:
http://Ioydartists.comAndex.php?page=bio&family=roster&category=Paul_Taylor&displa
y=14
Mike Wiley, Tired Souls, 8th graders. This locally based performer gave a one-man
show focusing on the Civil Rights movement, including those who helped lay the
groundwork for Rosa Parks and how that moment was pivotal in the movement's and
our nation's history.
Contact and further information: s-iEto:,/www,mikewilevaroduction5.ccm
Bright Star Theatre, Heroes of the Underground Railroad, 6th graders. Bright Star
Touring Theatre is an acting group out of Asheville. Their education-based performance
was an inspiring exploration into the lives and work of notable abolitionists and slaves
along America's Underground Railroad, including Harriet Tubman, Levi Coffin and
Frederick Douglas.
Further information can be found at: http://brightstartheatre.com/
Jabali African Acrobats, 6th, 7th and 8th graders. This touring group performed a
cultural dance and acrobatics show that included contortions, tumbling, human pyramids
and dancing all set to electrifying music. The upbeat tempo was engaging to the
students and underscores the importance of physical movement and activity to health.
Further information can be found at am://www.class-act.com/acts/JabaliAcrobats/
The support for the arts is alive and well at Phillips Middle School. The PTSA provides
additional financial support to the band, orchestra and arts programs. PTSA money is
used for much-needed items such as band instruments, music, stands and art supplies.
The PTSA also organizes and promotes fundraising activities for the school community
in conjunction with the scheduled music performances by the band and orchestra to
provide additional funding to these successful programs.
One example of the arts in action at Phillips this year is in visual arts. The 8th grade
sculpture class participated in making bowls for TABLE, a group that helps to feed
hungry children in Chapel Hill and Orange County. They did a fundraiser and each
person who donated received the bowl of their choice. Next semester 8th graders get to
work with an artist in residence. Students will learn about and use materials and tools
that are not available to them at Phillips, work with a professional artist, go on a mini
field trip to the UNC graduate sculpture studio, and finally, assist with the design and
installation of a permanent sculpture for Phillips that can be accessed by the
public. Last June a public access channel broadcast a student show the week after
school got out. See the video called KidsARtWalk featuring Phillips students and Visual
Arts teacher Angela Green: http://vimeo.com/71852016
Phillips has 118 students in the 6th-8th grade orchestra program. This has grown from
38 students eight years ago. Each year, the orchestras have received straight superior
ratings at the North Carolina Musical Performance Adjudication where they compete
against other orchestras in the state. They have also attended and received superior
ratings at Carowinds competition in Charlotte. Students also perform in the community
during the holidays at the mall and at a memory care center. Last year, 16 students
were selected for the NC Eastern Regional Junior Ali-State orchestra, with Phillips
being tied for the most students selected from all the middle schools that were
involved. Any student who wants to learn to play will be supplied with an instrument if
there is a financial need in the family, made possible by donations from parents of both
instruments and money. Students receive daily instruction of 45 minutes and the
retention rate between grades is very high.
The Phillips band program serves 197 students, which is approximately 30% of the
student population at Phillips. The band performs concerts anywhere from two to five
times per year. Phillips band students compete at Central District competitions and
earn placement each year in District and State Honor Bands. They also compete at the
L
North Carolina Music Performance Adjudication and have earned consistent Superior
ratings since 1994.
Proposed Uses of Grant Funds
The Phillips PTSA Cultural Enrichment Committee plans to use the grant to pay a
portion of the artists'fees for four performances during the 2014 calendar year. These
performances include:
Wednesday, Feb 26: Soul Street Dance Company (6th, 7th and 8th graders): $850.
Attendance population approximately 658 students.
Monday, March 10: Guy Davis, The Routes of the Blues (8th graders): $650.
Attendance population approximately 222 students.
Fall 2014 (dates for two shows TBD): Charles Pettee and the Iron Mountain
Messengers, Bluegrass Stomp (6th and 7th graders): $1,000. Attendance populations
approximately 215 students per show.
All single-grade performances will take place in the auditorium at the school during the
regular school day, to best utilize the students'time and the committee's budget. The
all-school performance by the Soul Street Dance Company will take place in the school
gymnasium during regular school hours.
Soul Street Dance Company will perform its act, Takin' It to the Streets, in February in
one performance for the entire student body, with an attendance population of about
658 students. The attendees represent the cultural diversity of the school with an
approximate 52%to 48%female to male ratio. This inspirational group of young men,
formerly considered at risk, found focus through dance and now work as professionals
talking not just about dance, but about character and diversity. They take students on a
high-flying participatory trip from Brazil's Capoeria to New York's break dance and the
multi-component forms of Street Dance meet the music of 17th century composer
Vivaldi. In addition, Soul Street incorporates character education into its music and
movement performance, which supports the common core social studies curriculum
being taught to Phillips students that focuses on how environmental factors and culture
affect how people interact with one another.
Soul Street Dance Company contact information is:
httt3:1/souistreetdance.com/site/educationoutreach/
There is a video embedded on this site that shows clips of their performances.
Guy Davis is a blues musician, composer, actor, director and writer. He has done
residencies teaching children about blues at the Lincoln Center in New York and the
Kennedy Center in Washington, D.C. Guy will perform his show, The Routes of the
Blues, on harmonica and guitar and present traditional blues music and stories from the
Mississippi Delta, providing both a geography and history lesson.
The audience for this performance will be the 8th grade student body of 222 students.
This show will supplement the 8th grade studies of North Carolina and U.S. history and
the cultural values and beliefs of different groups that had an impact not just on society
but on the arts. The racial composition of the audience will be as follow: White (52%),
Black (13%), Asian (18%), Hispanic (11%), Multi-Racial (6%).
Contact information featuring video clips of performances can be found here:
http://guydavis.com/guydavis/biography.htm
Charles Pettee and the Iron Mountain Messengers will perform two shows of
Bluegrass Stomp in the fall semester of 2014. These performances will be for the 6th
grade students and 7th grade students, each with audiences of about 215. The racial
composition of the audience will be as follows: White (47%), Black (16%), Asian (21%),
Hispanic (10%) and Multi (6%). Charles Pettee uses a blend of original and traditional
American folk, bluegrass and Celtic music highlighting the mandolin, guitar, mandola
and harmonica. His show illustrates how Bluegrass music was influenced by music that
came to the U.S. from other parts of the world. This ties into the social studies common
core standards related to cultural values and how environmental factors can change
culture.
Contact information for Charles Pettee, with videos of performances:
http://www.chariespettee.com/
http://www.charlespettee.com/iron-mountain-messengers-tunes.htm
Staff Roster
Jane Cutchin - Phillips Middle School Band Director
Anne Daaleman - Phillips Middle School Orchestra Director
Angela Greene - NBPTS Visual Arts Teacher Phillips Middle School
Seamus Kenney - Phillips Middle School Choral Director
Jacob Sheffer— Phillips Middle School Drama Teacher
Jonathan Enns - Phillips Middle School Principal
�f 2013-14 Arts in Education Application — Page Three
G
ORANGE COUNTY ARTS
COMMISSION
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
A Personnel Expenses Requested Cash Match
Administrative staff
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts —$2,500 _$1,000 $,1,500
Other contracts:
C Space Rental
D Travel
E Marketing
F Remaining Project Expenses
G Total Cash Expenses _$2,500 = $1,000 + _$1,500
Project Income Cash Income
A Admissions 0
B Contracted Services Revenue 0
C Other Revenue(specify)
D Private Support
Corporate support 0
Foundation support
Other private support
E Government Support
Federal
State/regional(not including this request)
Local(not including this request)
F Applicant Cash _$1,500
G Grant Amount Requested —$1,000
in this application
H Total Cash Income —$2,500
(must equal Total Cash Expenses,
Item G above)
2013-14 Arts in Education Application — Page Four
ORANGE COUNTY ARTS
COMMISSION
Signatures
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Signature of Project Director f ate
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Typed or anted Name — Project Director
Signatur f Authorizing cial Date
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Typed or Printed Name —Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
PHILLIPS MIDDLE SCHOOL PTSA-2013/2014 APPROVED BUDGET
INCOME: GENERAL EXPENSES: PROGRAMS:
00 STARTING BALANCE 14222 30 bank charges 150 70 Art 700
1 membership dues 2250 31 insurance 300 71 Band 700
2 Donations 1500 32 PTA council dues 75 72 ESL 400
3 Harris Teeter 1000 33 state PTA dues 900 73 Family/Consumer Science 500
4 Whole Foods(5%) 1000 34 Fschool directory 1001 74 Media Center 1300
5 thrift shop-place holder 0 EVENTS: z 75 Orchestra 700
EVENTS: 35 Back to School Bash 50 76 Pre-College/AVID 200
6 back to school bash 150 36 Talent Show 200 77 Reading 300
7 talent show 350 37 8th Grade Dance 2000 78 Teacher Discretionary 6550
8 8th grade dance 2000 FUNDRAISERS: 79 Video Production 700
FUNDRAISERS 38 Walk for Education 250 80 Information Technology 500
9 walk for Ed 3500 39 walk for Ed-wish list 3250 STUDENT WELFARE:
10 fall fundraiser 10000 40 Merchant Fundraiser 150 81 8th Grade Graduation 500
MERCHANT FUNDRAISING 41 fall fundraiser 400 82 Counseling Department 400
11 brueggers 550 42 boxtops 20 83 EOG Snacks 150
12 boxtops 100 43 Whole Foods 100 84 Nurse 200
13 merchant fundraising 150 MISCELLANOUS: 85 Social Worker 1000
MISCELLANEOUS INCOME: 44 Cultural Enrichment 2940 86 faculty book club 250
14 state tax refunds 160 45 Landscaping 750 2013/2014 CARRY OVER:
15 unrecognized income 46 Board Discretionary 500 90 FCarry Over 5000
16 unrecognized income 47 Principal Discretionary 400 PTSA FUNDED EXPENSE:
17 unrecognized income 48 Newsletter 300 95 50th Anniversary 1467
49 Maintenance 500
50 Hospitality 1300
51 Treasurer Expense 100
52 membership expense 50
INCOME TOTALS 36932 53 Asst. Principal Discret'y 250
EXPENSE TOTALS 36932 54 award certificates 380
to distribute 0 55 thrift shop-place holder 0
4
PHILLIPS MIDDLE SCHOOL-2012/2013 APPROVED BUDGET
INCOME: GENERAL EXPENSES: PROGRAMS:
00 STARTING BALANCE 10445 30 bank charges 150 70 Art 700
1 membership dues 2000 31 insurance 300 71 Band 700
2 Donations 300 32 PTA council dues 75 72 ESL 400
3 Harris Teeter 800 33 state PTA dues 800 73 Family/Consumer Science 500
4 Whole Foods 10000 34 school directory 1000 74 Media Center 1300
5 thrift shop 2000 EVENTS: 75 Orchestra 700
6 zine/gift sales 25 35 Back to School Bash 50 76 Pre-College/AVID 200
EVENTS: 36 Global Market 2000 77 Reading 300
7 back to school bash 100 37 Talent Show 250 78 Teacher Discretionary 6600
8 talent show 500 38 8th Grade Dance 2000 79 Video Production 700
9 global market 2000 FUNDRAISERS: J 80 Information Technology 700
10 8th grade dance 2000 39 Walk for Education 250 STUDENT WELFARE:
FUNDRAISERS 40 Which Blue are You? 200 81 After 3 Program 400
11 walk for Ed 3000 41 Merchant Fundraiser 200 82 8th Grade Graduation 300
12 fall fundraiser 7000 42 fall fundraiser 350 83 Counseling Department 400
13 which blue are you 3000 43 walk for Ed-wish list 2750 84 EOG Snacks 200
MERCHANT FUNDRAISING 44 box tops 20 85 Nurse 200
14 awards night 400 45 Whole Foods 9500 Social Worker 1000
15 brueggers 500 MISCELLANOUS; 90 2013/2014 CARRY OVER:
16 box tops 100 46 Cultural Enrichment 2000 Carry Over 2475
MISCELLANEOUS INCOME: 47 Landscaping 750 95 CAPITAL EXPENSE 2013/2014
17 state tax refunds 150 48 Board Discretionary 500 Lowes 50th grant
18 miscellaneous other 50 49 Principal Discretionary 500
19 unrecognized income 50 Newsletter 450
20 unrecognized income 51 Maintenance 500
52 Hospitality 1300
INCOME TOTALS 44370 53 Treasurer Expense 250
EXPENSE TOTALS 44370 54 membership expense 150
to distribute 0 55 Asst. Principal Discret'y 300
i
I
J
Phillips PTSA Board
Lyn Billings— President, Ibillings018 @gmail.com
Sarah Owen and Victoria Templeton —Vice Presidents
Greg McDonald —Treasurer
Bronwyn DeFiguedero -- Secretary
Artist Contact List
Soul Street Dance Company, www.soulstreetdance.com, artistic director Javier Garcia,
0garcia @soulstreetdance.com, (713) 203-5803
Guy Davis, www.guydavis.com, Thom Wolke Management, 603-675-5454 (email link on
website)
Charles Pettee, www.charlespettee.com, cpettee @bellsouth.net, (713) 203-5803