HomeMy WebLinkAbout2013-531 Arts - Chapel Hill-Carrboro Public School for Fall 2013- Art Grant Agreement $1,500 a
ANTS �r 0�
ORANGE COUNTY ARTS COMMISSION
Z d
3 R A N r4 E E n u N r Y A R 7$ FALL, 2013 GRANT AGREEMENT c \
o •�
c
THIS AGREEMENT, entered into this 12th day of December, 2013, by and between Orange
County ("County"), by and through the Orange County Arts Commission ("Arts Commission")
and Chapel Hill-Carrboro Public School Foundation("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's.Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred dollars
($1,500) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
1
Revised May 2012
A. Implementation. The Project implementation shall take place between January 1,
2014 and December 31, 2014. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assi nment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on January 16, 2015 . The Final Report shall be in the format required by
the North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial and/or
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$1,500 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line(check all that apply):
2
Revised May 2012
i. x County Funds Only. "This program is supported by the Orange County
Arts Commission. "
ii. North Carolina Arts Council Funding. "This program is supported by
the Orange County Arts Commission with funds from the Grassroots Program
of the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChape1Hi11ARTS.com
website and display ExploreChape1Hi11ARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChape1HillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChape1HillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
3
Revised May 2012
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governinp- Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
Chapel Hill-Carrboro Public School Foundation
Date
For wed o e of ntylGovernment
a
Tr,-44-r cnti Co"�n 14AP- e K
For and on behalf of Orange County Arts Commission/approved as to technical content
S�� I l z- - z.--;s--/3
Steve Brantley,Economic Deve ent Director Date
App ved as t orm and legal sufficiency
4
Revised May 2012
Annette M. Moore, Staff Attorney Date
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act
a44-,11� - A
Clarence G. Grier,Administrative and Financial Services Date
5
Revised May 2012
Arts Program Grant - Fa I I
2013-14 Application Form
ORANGE COUNTY ARTSS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served—impact for geographic&traditionally under-served populations.
• Feasibility of proposed activity&effectiveness in fulfilling applicant's mission.
• Cooperation between organizations and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Emerging organizations are encouraged to apply.
1 Applicant Information
Applicant Name Chapel Hill-Carrboro Public School Foundation
Mailing Address PO Box 877, Carrboro, NC 27510
Daytime Phone 919-968-8819 Fax Number 919-968-7884
Email Address khokeO)chccs.k12.nc.us Web Site www.publicschoolfoundation.org
Project Director Kim Hoke Title Exec. Dir.
DUNS Number
2 Project Director Information
Project Director Home Address 100 Ironwood Place, Chapel Hill, NC 27514
Daytime Phone 919-968-8819 Evening Phone 919-971-6959
Email Address khokeCo)-chccs.k12.nc.us
3 Grant Request Summary
Arts Program Grant Request $1500
Total Cash Match $2734
Total Organizational Budget 2012-2013 $213,000 Past Year
2013-2014 $227,000 Current Year
2014-2015 $235,000 Projected for Next
Year
Summary Statement for Proposed Uses of Arts Program Grant _This proiect intends to provide
accessible, switch-activated music instruction to over 100 children who are 3-5 years old and have
Physical and cognitive delays. The children have special needs are largely low income and a part of
minority populations. Music is a wonderful tool to engage the children Although the children are enrolled
in preschool programs in district schools the schools do not fund cultural arts in the preschools
Questions? Call 9191968-2011. Delivery address: 501 West Franklin Street, Chapel Hill, NC 27516
Organization Profile: Mission and History
The Chapel Hill-Carrboro Public School Foundation is an independent, nonprofit organization
whose mission is to create opportunities for students and teachers in every school in the district. We
believe that:
• Every child deserves the best possible education.
• Excellent teachers ignite learning.
• High quality public education is fundamental to a vibrant community.
What We Do—
• Fund promising, innovative educational practices.
• Partner with the community to raise funds that support teachers and students.
• Support students in need of additional academic help and enrichment opportunities.
• Foster opportunities for feedback with teachers and parents.
• Manage funds responsibly with the highest degree of ethical standards.
Established in 1984,the Foundation is overseen by a volunteer Board of Directors made up of district
parents,former educators, local business owners, community leaders, and others with a keen interest in
education. Contributions to the Chapel Hill-Carrboro Public School Foundation are tax-deductible.
Current Programs and Services
Summary: The Chapel Hill-Carrboro Public School Foundation last year awarded 72 grants to teachers
and/or schools and students impacting 8361 students; funded 55 teaching and staff awards for outstanding
performance;and 20 higher education scholarships for students. The foundation,with the East Chapel
Hill Rotary Club organizes the Teacher Store with free supplies and materials for targeted groups of
teachers each August,hosts the Novice Teacher Tea for first-year teachers, and partners with the Chapel
Hill Restaurant Group to honor teachers and staff with roses and breakfast during Teacher Appreciation
Week. In addition,the foundation serves as a pathway for parents to support quality education at each
school. To learn more about the Foundation,visit www.publicschoolfoundation.ore.
• Sponsored the 17th annual Walk for Education with 6,000 walkers. This event raised over
$125,000 in direct support for schools in the Chapel Hill-Carrboro City School district.
• The 5K for Fitness was held in April with over 650 participants and incorporated a 6-week
training program for teachers and staff in conjunction with Fleet Feet Sports.
• Hosted the fifth annual Novice Teacher Tea at which 54 novice teachers received cash gifts to
start off their new careers.
• Held the 11th annual"Teachers First Breakfast"benefit raising more than $65,000 to support the
Teachers First Initiative. The proceeds provide grants for national board certification fees for
teachers and Student Enrichment Grants,as well as support for novice teachers,the PSF-East
Chapel Hill Rotary Teacher Supply Store,the Educator Extra Credit Card and other programs
designed to attract and retain outstanding teachers.
• Awarded 24 grants for teachers pursuing initial certification from the National Board of
Professional Teaching Standards and 5 scholarships for renewal.National board certification is a
self-initiated,rigorous certification standard beyond the required state certification. To date,PSF
has awarded national board certification scholarships to 173 teachers.
• Continued the SMART Board training program K-12 lead by teachers known as "SMART Board
Champions"who,with their colleagues, developed 60 lessons tied to the new common core
curriculum for use by teachers district-wide.
Current Grants from OCAC: Programs and Services
There are no current grants from OCAC underway through the Public School Foundation.During
each of the Grant Writing Workshops we host we inform teachers and parents of the arts grants available
from the Orange County Arts Commission and encourage their applications.
During the 2012-2013 academic year,Phoenix Academy High School Arts Program was awarded
a Student Enrichment Grant by the Orange County Arts Commission(through the Public School
Foundation)for their Spoken Word Project. During workshops hosted by an artist in residence from the
Sacrificial Poets, students were active participants and were able to develop the skills to participate in
poetry events at the Chapel Hill Teen Center,Flyleaf Books,the Carrboro Arts Center and UNC. The
Phoenix Academy High School Arts Program enabled students to have a chance to tell their stories and
cultivated a sense of community in the classroom that extended beyond the high school building.
Because the student population is so small at Phoenix,they receive no district funding for the cultural
arts, so this grant was hugely important in exposing the students to poetry and community resources.
During the 2012-2013 academic year,the Orange County Arts Commission(through the Public
School Foundation)also funded a music program at Carrboro Elementary School in which six 3/4 size
guitars,six guitar cases and three tuners were purchased for guitar lessons to be taught to 6-8 children
over a series of eight week sessions after school. The afterschool guitar program,taught by a volunteer
teacher, allowed students who were interested in music,but in many cases would otherwise not have
access to music outside of music class at school,the opportunity to have private music lessons.
Proposed Uses of Grant Funds
• Location/Dates/Artists--Ten of the eleven elementary schools in the Chapel Hill Carrboro City
Schools District have Preschool Intervention Programs. These schools are: Carrboro Elementary,
Ephesus Elementary,Estes Hills Elementary,Frank Porter Graham Bilingue, Glenwood
Elementary,McDougle Elementary,Northside Elementary,Rashkis Elementary, Scroggs
Elementary,and Seawell Elementary. The Preschool Intervention Program provides a variety of
services for preschool children with special needs and their families in our district. This program
is for 3-and 4-year-old children and 5-year-old children who are not yet eligible for kindergarten.
A large percentage of these children, 88 percent,meet the federal guidelines for free or reduced
school meals and 80 percent are of African-American,Latino,Burmese/Asian or mixed race
heritage. For 2013-2014,over 100 children with IEP(Individualized Education Plans)and 30+
staff members would benefit from the equipment purchased with grant funds. The Preschool
serve a total of about 220 children. Additionally,the materials would be used for years to come
future preschoolers and staff as well.
Accessible Music and Play for All Preschool Children will be implemented in 2014 as
soon hs grant funds are available. The Occupational Therapist who works in the preschools
would be responsible for overseeing the use and care of the equipment. All children in the
program will have access to the musical devices and they will be incorporated into the arts
program for use throughout the school year.
• Each School's Art Program—The Preschool Intervention Program targets special needs
children in all the preschools and is focused on preparing the children for elementary school. The
children in the program are exposed to music by imitating teachers who sing songs with children
while they transition from group time to snack,by hearing soft music during naptime,by singing
a good morning song and other songs at circle time,by having children listen to recordings of
songs and by having the children play rhythm instruments . Children should have access to music
at least one hour each day.However,the access of significantly handicapped children to these
experiences is limited. Providing these devices so that physically and cognitively handicapped
children can more fully experience the music curriculum will support their involvement and
engagement as well as add music as a dimension that can reach children in unique ways that other
methods, such as talking, cannot.Music can reach people of diverse abilities and has been shown
to boost academic success and personal happiness.Coupled with early intervention and
education,this project should add tremendous value to the learning experience of these young
children.
• Description of Devices Use—Grant funds would be used to purchase musical enabling devices,
specifically switch-activated devices that are expertly designed electro-mechanical assistive and
adaptive devices that enable people with physical challenges to communicate,learn,work,play,
and function more easily, effectively, and enjoyably in the world. These devices would be shared
by all the preschools on a rotating basis.Music is an art that is important in almost all cultures
and that can be enjoyed by all people,regardless of age or ability. Children in particular can be
excited by the sounds,rhythms,and beats of music they hear or create. The goals of Accessible
Music and Play for All Preschool Children are: (1)To provide age appropriate and accessible
musical materials to children in our district with physical and cognitive delays;(2)To provide
materials for IEP attainment;(3)to provide materials for social interaction with peers and
teachers;(4)to provide materials to increase communication with peers and teachers;and(5)to
provide motivating and fun play. Through purchase and use of these materials,the world of
music will be opened up to the early learners in our district and will provide enjoyment for years
to come.
OCAC Preschool Music Project
Budget
Item Cost
Materials and Supplies Item Cost
Fuzzy Friends&Switches Kit 4064 459.95
Adapted Music Kit 4063N 1599.95
Quick Start Communication Kit 9024 799.95
Battery Interrupter Kit #2 681 178.95
Talking Containerizing Toy 363 154.95
CD Boom Box 393 136.95
Transportation Kit 9400 596.95
Classical Violin 3102 38.95
TOTAL 3966.6
2013-14 Arts Program Application — Page Three
G
ORANGE COUNTY ARTS
COMMISSION
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
Expenses Requested Cash Match
A Personnel
Administrative staff
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts
Other contracts:—Supplies/equipment _$3966.60_ _$1500 _$2466.60_
C Space Rental
D Travel
E Marketing
F Remaining Project Expenses
G Total Cash Expenses /��v G- _ + °? ' 6 0
Project Income Cash Income
A Admissions
B Contracted Services Revenue
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support _$2466.60_
Other private support
E Government Support
Federal
State/regional(not including this request)
Local(not including this request)
F Applicant Cash
G Grant Amount Requested _$1500.00_
in this application
H Total Cash Income _$3966.60_
(must equal Total Cash Expenses,
Item G above)
2013-14 Arts Program
Application — Page Four
Signatures
Signature of Project Director D to
Kim B. Hoke Nov. 21 2013
Typed or Printed Name– Project Director
A6� �l- . �3
Signature of uthorizing Official Date
Typed or Printed Name–Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
Chapel Hill-Carrboro Public School Foundation
July 2012 -April 2013 Financials
Actuate vs.Budget vs.Previous Year
Jul'12-Apr'13 Annual $Over Jul'11-Apr'12 $Change
Actuals Budget Budget Actuals
Inco;'A..ual Ctions
hersFirst-Breakfast 0.00 12,000.00 -12,000.00 0.00 0.00
Appeal 25,485.61 16,000.00 9,485.61 17,290.93 8,194.68
School Raised Funds 91,557.47 80,000.00 11,557.47 102,153.74 -10,596.27
Board Contributions 7,151.53 10,000.00
-2,848.47 9,605.46 -2,453.93
Individual contributions 7,714.47 6,000.001 111714.47 5,609.131
Corporate&Foundation Support 68,834.44 61,000.00 7,834.44 72,258.69 -3,424.25
Total Contributions 200,743.52 185,000.001 15,743.52 206,917.95 -6,174,43
1
!Programs/Events
"Merchandise Sales 2,513.00 500.00 2,013.00 883.75, 1,629.25
Raffle Tickets 1,103.00 1,500.00 -397.00 2,240.00 -1,137.00
inflatables 12,124.35 8,000.00' 4,124.35 12,228.03 103.68
1 1 5K for Fitness 3,062.12 10,000.00111 -6,937.88 5,235.00 -2,172.88
'Total Programs/Events 18,802.47 20,000.00 -1,197.53 20,586.78 -1,784.31
I
Other Revenue
Fees 5,428.54 Interest Income 2,480.21 15,000.001 '571.46 6,676.55 -1,248.01
� ��� -2,51979 7,150.88 -4,670.47
Net unrealized gain on investme -546.51 0.001 -546.51 -2,474.50 1,927.99
Total Other Revenue 7,362.24 15,000.001 -7,637.76 11,352.73' -3,990.49
jGross Profit! 226,908.23 220,000.00' 6,90823 238,857.461. -11,949.23
Expense
Payroll-Related Expenses
1
Salaries&wages 59,963.92 73,790.00 -13,826,08 59,880.7711 83.15
!Payroll taxes 4,466.47 5,645.001 -1,178,53 4,490.25; -23.78
Total Payroll-Related Expenses 64,430.39 79,435,00! -15,004.61 64,371.02 59.37
!Contracted Services Expenses
I 1
Weblintemet support 112.55 0.001 112.55
Bookkeeping 6,093.05 7,779,00i -1,685.95 6,288.75 -195.70
Accounting and Audit fees 6,067.00 6,000.00 67.00 6,000.00 67.00
Other contracted services 2,702.00 2,100.001 602.00 1,816.00 886.00
1 Total Contracted Services Ex p enses 14,974.60 15,879.00
-90440 14,104.75 t I _8
685
Office Expenses
Office supplies 588.72 850,001 -261.28 564.71! 24.01
Computer supplies 0.00 400.00 -400.00 0.00 0.00
Postage and shipping 1 9 Aping 1,518.13 1,500.00j 18.13 1,719.931 -201.80
Printing and reproduction 292.94 700.00 I -407.06 685.21! -392.27
1Telephone 844.13 950.00! -105.87 753.12 91.01
Total Office Expenses 3,243.92 4,400,001 -1,156.08 3,722.971 -479.05
Program Expense
School Disbursements 76,825.11 68,000.001 8,825.11 86,788.35 -9,963.24
1 I
!Total Program Expense 76,825.11 68,000.00; 8,825,11 86,788.35 -9,963.24
Fundraising
6K for Fitness 2,766.28 5,500.001 -2,733,72 973.79 1,792.49
1 Walk For Education 41,896.94 38,000.00! 3,896,94 37,031.30 4,865.64
ITotal Fundraising 44,663.22 43,500.001 1,163.22 38,005.091 6,658.13
I _
Other Operating expenses
'Merchant Fees 1,625.19 5,000.001 -3,374.81 2,622.891 -997.70
BoardlMeals Expenses 200.84 100.00! 100,84 2.931 197.91
Dues,subscriptions and books 396.00 750.00' -354.00 746.671 -350.67
j PO Box&postage Equip Rental 136.00 136.00' 0.00 110.00 26.00
Insurance 305.00 400.0011 -95.00 315.001 -10.00
yTravel 600.00 1,200.00, -600.00 601.95, -1.95
Bank Service Charges 826.87 1,200.001 -373.13 934.80 -107.93
Total Other Operating expenses 4,089.90 8,786.00 -4,696.10 5,334.24 -1,244.34
Non-Operating Expenses 0.00 0.00 0.00 230.53 -230.53
Total Expense 208,227.14 220,000.00 -11,772.86 212,556.9511 -4,329.81
i 1
Net Ordinary Income 18,681.09 0.00, 18,681.09 26,300.511 -7,619.42
Chapel Hill-Carrboro Public School Foundation
July 2013 Financials
Actuals vs.Budget vs.Previous Year
- Oct'13 Annual I $Over
Budget Bud at Oct'12 5 Change
Income
Contributions
Teachers First-Breakfast ------
13,000.00 -13,000.00 �! 000,
Annual Appeal 1,015.02 20,000.00! -18,984.98 2,020.001 1,004.98
School Raised Funds _ _ 93,632.23 80,000.001 13,632.23 90,282.47 3,349.76
Board Contributions 1,600.00 8,000.00
-6,400.00 1,942.10 -342.10
Individual contributions 8,950.20 6,000.001' 2,950.20 2,603.54 6,346.66
Corporate&Foundation Support 65,000.001 -11,480.00 59,058.601 -5,538.60
Total Contributions 158,717.45 192,000.001 -33,282.55 155,906.71 2,810.74
I Programs/Events _
Merchandise Sales 1,965.31 1,500.00' 465.31 2,503.001 -537.69
Raffle Tickets_ 1,745.00 1,000.001 745.00 11103.00 642.00
Inflatables 14,593.48 12,000.0011 2,593.48 12,124.35 2,469.13
51K for Fitness 0.00 10,000.001 40,000.00 0.00 0.00
.Total Programs/Events 18,303.79 24,500.00; -6,196.21 15,730.35 2,573.44
!Other Revenue
Fees 1,073.81 7,500.001 1,083.841 10.03
Interest Income 3,239.50 3,000.00' 239.50 1,506.511 1,732.99
Net unrealized gain on investme 10,446.08 0.001 10,446.08 -268.30' 10,714.38
Total Other Revenue 14,759.39 10,500.001, 4,259.39 2,322.05,: 12,437.34
Gross Profit 191,780.63 227,000.001 -35,219.37 173,959.11' 17,821.52
Expense
Payroll-Related Expenses
Salaries&wages 26,035.51 76,550.00', -50,514.49 23,688.58, 2,346.93
Payroll taxes 1,948.75 5,856.00; -3,907.25 1,782.571 166.18
ITotal Payroll-Related Expenses 27,984.26 82,406.007 25,471.15 2,513.11
Contracted Services Expenses _ {
'Web/internetsu I
support 0.00 0.001 105.38 -105.38
_
iBookkee m 3,263.00 9,000 OOi
-5,737.00 2,427.051 835.95
Accounting and Audit fees 0.00 6,000.001 -6,000.00 0.00' 0.00
Other contracted services 1,536.00 2,450.001 -914.00 1,509.00; 27.00
(Total Contracted Services Expenses 4,799.00 17,450.00, -12,651.00 4,041.431 757.57
;Office Expenses
Ofrice Supplies 140.36 800.00' -659.64 336.611 -196.25
IPostage and shipping 0.66 1,600.00 -1,599.34 186.05' -185.39
Printing and reproduction 0.00 700.00 -700.00 0.00' 0.00
Telephone 397.20 1,200.001 -802.80 321.001 76.20
'Total Office Expenses 538.22 4,300_.00' -3,761.78 843.66 -305.44
Program Expense -
'School Disbursements 0.00 68,000.00' -68,000.00 72,808.86 1 -72,808.86
9 Expense
Total Program Ex ense 0.00 68,000.00 -68,000.00 72,808.861 -72,808.86
Fundraising
5K for Fitness 0.00 7,000.00' -7,000.00 0.001 0.00
Walk For Education 46,077.88 40,000.00 6,077.88 41,845.38 4,232.50
;Total Fundraising 46,077.88 47,000.00, -922.12 41,845.38; 4,232.50
I
Other Operating expenses
Merchant Fees 898.83 3,000.00 -2,101.17 617.071 281.76
Board/Meals Expenses 0.00 300.00 -300.00 175.84 j -175.84
Depreciation Expense 0.00 200.00 200.00 0.00 0.00
Dues,subscriptions and books 53.67 750.00'
_ -696.33 0.00' 53.67
PO Box&postage Equip Rental 140.00 136.00' 4.00 136.001 4.00
Insurance 240.00 305.00' -65.00 230.001' 10.00
�1 Travel 0.00 1,200.001 -1,200.00 0.001 0.00
Bank Service Charges 476.08 1,200.001 -723.92 538.07 61.99
1Total Other Operating expenses 1,808.58 7,091.00' -5,282.42 1,696.98 111.60
Non-Operating Expenses 0.00 753.00 -753.00 0.00 0.00
Total Expense 81,207.94 227,000.001 -145,792.06 146,707.46 -65,499.52
Net Ordinary Income 110,572.69 0.00'; 110,572.69 27,251.65 83,321.04
Chapel Hill-Carrboro Public School Foundation
FY2014 Budget
Jul'12-Jun 13 FYI Budget FY 14 Budget Y15 Budg
Income
Contributions
TF Breakfast 13,327.60 12,000.00 13,000.001 14,000.00
,Annual Appeal 25,905.61 16,000.00 20,000.001 23,000.00
School Raised Funds 91,557.47; 80,000.00 80,000.00 80,000.00
;Board Contributions 7,421.03! 10,000.001 8,000.00' 8,000.00
i 'Individual contributions 7,879.05 6,000.00 6,000.00' 8,000.00
�Corporate&Foundation Support 70,340.16 61,000.00 65,000.00 65,000.00
�Total Contributions 216,430.92 185,000.00 192,000.00 198,000.00
Programs/Events _
Merchandise Sales 2,513.00i 500.001 1,500.001 1,500.00
! 1,000.00' 1,000.00
-f „Raffle Tickets 1,103.00 1 500.00
lnflatables
12,124,351 8000.00'; 12,000.00' 12,000.00
15K for Fitness 10,748.90! 10,000.00 10,000.001 12,000.00
TotalPrograms/Events 26,489.251 20,000.00, 24,500.00j 26,500.00
Other Revenue
Fees — 6,744.781 __10,000.0C 7,500.001 7,500.00
Interest income 2,733.701 5,000.00 3,000.001 3,000.00
Net unrealized gain on investme -892.041
;Total Other Reven 8,586.441 15,000.001 10,500.00! 10,500.00
Total Income 251,506.611 220,000.00( 227,000.00 235,000.00
Gross Profit] _ 251,506.611 220,000.00' 227,000.00', 235,000.00
Expense
Payroll-Related Expenses
Salaries&wages 71,875.701 73,790.00,1 76,550.00 80,000.00
Payroll taxes 5,490.95: 5,645.00 i 5,856.00 5,856.00
Total Payroll-Related Expenses 77,366.65 79,435.001 82,406.001 85,856.00
Contracted Services Expenses
Web/internet support 112.55'
Bookkeeping 7,159.051 7 770 rinf 0,000.001 9,000.00
Accounting and Audit fees 6,067.001 6,000.001 6,000.00; 6,000.00
!Other contracted services 4,247.841 2,100.001, 2,450.001 7,000.00
ITotal Contracted Services Expenses 17,586.44. 15,879.00'. 17,450.001 22,000.00
Office Expenses
Office Supplies 758.181 850.001 800.001
800.00
F
Computer supplies 0.001 400.00` 0.00! 0.00
Postage and shipping 1,610.131 1,500.00' 1,600.00; 1,600.00
i Printing and reproduction 292.94' 700.001 700.001 700.00
Telephone 1,035.06!1 950.00! 1,200.001 1,200.00
Total Office Expenses 3,696.31', 4,400.00, 4,300.0011 4,300.00
—j
Program Expense
School Disbursements 77,777.111 68,000.00 68,000.001 68,000.00
!Total Program Expense 77,777.111 68,000.001 68,000.00 68,000.00
Fundraising
16K for Fitness 6,685.0611 5,500.001, 7,000.001 7,000.00
i Walk For Education
41,896.94' 38,000.001 40,000.00' 40,000.00
Total Fundraising 48,582.00' 43_,500.00, 47,0.00.00 47,000.00
Other Operating expenses
Merchant Fees 2,990.24 5,000.00 3,000.00!, 3,000.00
Board/Meals Expenses pe 340.65,1 100.001 300.001 300.00
j Depreciation expense 190.00 0.00 200.001 200.00
Dues,subscriptions and books 671.001 750.00 750.00 750.00
PO Box&postage Equip Rental 136.001 136.001 136.00 136.00
Insurance 305.00, 400.00 305.00 305.00
Travel 1,200.001 1,200.001 1,200.001 1,200.00
Bank Service Charges 1,064.801 1,200.001 1,200.001 1,200.00
Total Other Operating expenses 6,897.69 8,786.00 7,091.00 7,091.00
I1 Non operating expenses 1 0.00 0.00 753.001 753.00
Total Expense 231,906.201 220,000.00' 227,000.00 235,000.00
Net Ordinary Income 19,600.41 0-001 0.001 0.00
Jennifer M. Radzik MS,OTR/L
3034 Winding Waters Way Raleigh,NC 27614(919)803-1531 home(914)213-2830 cell email:Jennifer.radzik @gmail.com
Objective Seeking an opportunity for funding to provide Accessible Music
and Play for All Preschool Children with cognitive and physical
impairments in the Chapel Hill Carrboro City Schools Preschool
Intervention Program.
Experience Occupational Therapist
August 2011-present Chapel Hill Carrboro City Schools Chapel Hill,NC
• Managed a full caseload of students(currently serving students age 3-5)
• Completed daily documentation,Medicaid documentation,IEP documentation,
screenings and evaluations(as needed)and progress reporting.
• Provided mentorship for Occupational Therapy Students
Occupational Therapist
July 2007-August 2011 Wake County Public School System Cary,NC
• Managed a 60 student caseload of students 3-22 years old
• Evaluated 30 plus students yearly utilizing a variety of test instruments,both
standardized and non standardized
• Completed daily documentation,Medicaid documentation,IEP documentation,
and progress reporting.
Mental Health Worker
November 2006-April 2007 Kids Peace,Muhlenberg,PA
• In class support for children age 5-18 with mental health disorders
• Write daily progress notes for children
• Work with teacher on classroom activities and provide group activities
Occupational Therapy Outpatient Pediatric Intern
April 2006-July 2006 Big Fun,Culver City,CA
• Provided occupational therapy treatment utilizing the movement of gymnastics
• Wrote daily progress notes for patients
• Evaluated children age 3-21 utilizing standardized and non standardized
evaluations.
Occupational Therapy Pediatric Mental Health Intern
January 2006-April 2006 Belmont Center for Comprehensive Treatment,
Philadelphia,PA
• Lead 4 groups daily for children(5-12)with various mental health disorders
• Wrote daily progress notes for patients,assessed patients,and participated in
professional meetings twice weekly
Teacher Assistant
August 2004-August 2005 Antietam Academy,Mt.Penn,PA
• Lead before school program and worked in after school program with school age
children(5-12)
• Prepared after school snack and lead homework help sessions
• Organized and lead craft and game activities
Education Alvernia College,Reading,PA
August 2002-May 2007
• Master's Degree in Occupational Therapy
• Psychology Minor,Freshman Class Treasurer,2004&2005 American
Occupational Therapy Student Delegate,Senior Scholar Nominee,Deans List Fall
and Spring 2003,2004,2005,2006,and 2007
Certifications/licensure ' National Board Certification in Occupational Therapy
■ North Carolina Occupational Therapy Licensure
Interests Sports,music,fitness,education and creative art
References Available upon request
Sara E. Philipson
6508 Beaver Valley Dr.
Mebane,NC 27302
Home: (919)304-3626
Cell: (607)351-3324
sphilipson kchccs.kl1nc.us
CERTIFICATION
North Carolina Professional Certification Birth through Kindergarten
North Carolina Professional Certification Elementary Education(Grades K-6)
TEACHING EXPERIENCE
Pre-K Special Education Teacher
Chapel Hill-Carrboro City Schools,Chapel Hill,NC
August 2012-Present
• Responsible for Individualized Education Plans(IEP)for students with special needs in the
Chapel Hill/Carrboro community,work with students in their preschool classrooms,one-on-one,
and in small group settings to meet their IEP goals.
• Develop and maintain data collection on students'goals.
• Collaborate with occupational therapists and speech therapists to serve children with special
needs,to write quarterly progress notes,and to create new IEPs for students.
• Consult with and provide suggestions and ideas to classroom teachers to help them work with
students in their class who have special needs and to create an environment to help students
succeed.
• Member of Pre-K Positive Behavior Intervention and Support(PBIS)Team,trained all Pre-K
employees on PBIS and evaluated the use of PBIS in the Pre-K classrooms.
• Assisted in training classroom teachers on writing IEPs and taking data for IEP goals.
Blended Classroom Teacher
Chapel Hill—Carrboro City Schools Pre-K Head Start,Chapel Hill,NC
August 2005—August 2012
• Developed and implemented daily and unit lesson plans for a blended Pre-K classroom,
maintained records and reports on each child,took data daily to assess students'growth.
• Responsible for Individualized Education Plans for students with special needs,worked with
students one-on-one,in small groups,and in whole class settings to meet their educational
goals,and recorded data on goals.
• Collaborated with occupational therapists and speech therapists to serve children with special
needs in the classroom setting,to write quarterly progress notes,and to create new IEPs for
students.
• Collaborated with Teacher Assistants.
• Communicated with parents daily regarding children's activities,behavior,and progress,and
responded to parents' concerns.
• Member of Pre-K Positive Behavior Intervention and Support(PBIS)Team,trained all Pre-K
employees on PBIS and evaluated the use of PBIS in the Pre-K classrooms.
Substitute Teacher
North Tonawanda School District,North Tonawanda,NY
September 2004—June 2005
• Filled in for teachers Pre-K through 5th grade
• Implemented lesson plans
• Created and implemented lesson plans for two long-term subbing positions
• Managed the classroom
Sara E. Philipson
Substitute Teacher
Newfield Central School District,Newfield,NY
January,May,and June 2002—2004
• Filled in for teachers Pre-K through 8'grade
• Implemented lesson plans
• Managed the classroom
Assistant Camp Director
Newfield Recreation Summer Day Camp,Newfield,NY
Summer 2003—2004
• Worked closely with the director at overseeing 19 camp counselors,making field trip
arrangements,handling discipline problems,scheduling,communicating with parents,and
overseeing before and after camp care.
EDUCATION
State University of New York at Buffalo,Amherst,NY
Masters in Early Childhood Education
Graduated August 2005 Overall GPA 4.0
State University of New York at Geneseo,Geneseo,NY
Bachelor of Science in Early Childhood Education,Mathematics Concentration
Graduated May 2004 Overall GPA 3.59
ADDITIONAL CERTIFICATION
CPR Certified
First Aid Certified
Crisis Prevention Intervention(CPI)Certified
REFERENCES
William Frenzel Mary Zulauf
Work: (919)918-2153 x20292 Home: (919)408-3097
Cell: (919)632-1906 Cell: (919)302-4533
wfrenzelg,,chccs.kI2.nc.us rnaryzulauf�a gmail.com
Address upon request Address upon request
Jennifer Radzik
(919) 867-5619
jradzika.chccs.k 12.nc.us
Resume
Kim B. Hoke
Executive Director, Chapel Hill-Carrboro Public School Foundation
Grant Administrator
Mailing Address: PO Box 877, Carrboro,NC 27510
FAX: 968-7884
Telephone: 968-8819
Education
• Graduate Course work at UNC and Glassboro State University,NJ
• UNC at Chapel Hill, M.Ed.
• UNC at Chapel Hill, B.A. in English Education
Professional Experience
• Executive Director, Chapel Hill-Carrboro Public School Foundation, April, 2006 -
present
• Asst. to the Supt., School-Community Relations, Supervisor, Community Schools
Program, VPE Program, Grant Writer, 20 Century Community Learning Centers,
Chapel Hill-Carrboro City Schools, July 1982—July, 2004
• Community Relations Director, Granville County Schools,NC, December 1972-
June, 1982
Civic Engagement
• Our Children's Place, State Nonprofit, President, Executive Committee, 2006-12
• St. Paul's Lutheran Church, Durham, Congregation President, 2005-06, Council,
2003-06, Committee Chair, 2007-2013
• Orange County Bond Committees, 1985 and 1995
• Staff Liaison, Chapel Hill-Carrboro Public School Foundation, 1984-2004
• Numerous school-related committees and commissions
• Granville County Interagency Council Chair, 1980
• Granville County Heart Association President, 1981
Awards and Publications
• Numerous NCAE Publication Awards, 1980-2004
• Articles in local media, Chapel Hill, Durham, Oxford, Creedmoor
• NC Voice,NC School Board Association Journal,
• Editor, Corridors, CHCCS Journal
• NC Heart Association Silver and Bronze Medallions
Key Artists and Administrators Involved in Grant
Contact List
Kim Hoke, Exec. Dir.
CHC Public School Foundation
PO Box 877
Carrboro,NC 27516
919-968-8819, ext. 2
khoke j,chccs.k I 2.nc.us
Jennifer Radzik, MS, OTR/L
Occupational Therapist
CHCCS
PreSchool Intervention Program
1506 East Franklin Street, Suite 101
Chapel Hill,NC 27516
919-918-2156, ext 23110
jradzik@chccs.kl 2.nc.us
Sara Philipson
Pre-K Special Education Teacher
PreSchool Intervention Program
1506 East Franklin Street, Suite 101
Chapel Hill,NC 27516
919-918-2156
sphilipson@chccs.kl2.nc.us
Preschool Intervention Team
Chapel Hill-Carrboro City Schools
1506 East Franklin Street, Suite 101
Chapel Hill, NC 27514
Main number: 919-918-2156
Fax: 919-969-2495
LC: 919-967-8211
Name Title Extension
Thea Wilson Coordinator 23104
Chr stal Gavaletz --Psychologist 23101
Cher l Vau hn OT 23102
Donna Swahlan OT 23109
Jen Radzik OT 23110
Heather Petrusa SLP 23112
Sarah Michaels SLP 23103
Phyllis Norwood SLP 23105
Amy Samuels SLP 23106
Heather Miller SLP 23107
Sarah Boone B-K Teacher 23108
Sara Phili son B-K Teacher 23111
AI se Robertson Program Facilitator/B-K Teacher 23113
Michele Le kum Autism Specialist 66031 (Mc[))
Pam Morrison EC Secretary (LC) 28234
Theresa Collins EC Bookkeeper (LC) 28206
Su Wannamaker Lead OT 33224 (SW)
Beth Burns Lead SLP 22011 (RK)
Jim Ellis Director of Transportation (919) 942-5045
Ned Karan Building Manager (919) 563-0707
Betsy Dienes Property Manager (919) 362-1350
bdienes@cam-incorp.com
2013-14 CHC PUBLIC SCHOOL Georges Casimir(1/2) Victoria(Vicky)Kline(1/3)
FOUNDATION BOARD OF 36 Oakwood Dr. 3812 Sweeten Creek Road
DIRECTORS Chapel Hill,NC 27517 Chapel Hill,NC 27514
(REVISED AUGUST 2013) Cell:919 225-8781 Home:919 493-7546
(TERM/YEAR) 9-CO—Casimir@amaii.com Cell:919 428-1807
Georges is Executive Director,TiE vckline @nc.rr.com
Carolinas and Program Director at Vicky volunteers extensively with
Apex Technologies/Lenovo the schools.
Laura Baxley(1/2),Co-Vice Pres. International
Community Connections Chair Lynn Lehmann,(4/1)
411 Longleaf Dr. Christine Cotton(2/1),Co-VP 8700 Drew Lane
Chapel Hill,NC 27517 Communications Chair Chapel Hill,NC 27516
Home:919 967-8396 100 Arbor Creek Court Home: 919 968-3925
Cell:919 274-2037 Chapel Hill,NC 27516 Email:CharlieMaxgaol.com
Laura o,thebaxleys.org Home:919 929-3753 Lynn is the business manager for her
Laura is a community and school Cell:919 812-3949 husband's dental practice and a
volunteer. Email: cmcotton 1 1 Ca;yahoo.com longtime community volunteer.
Christine has worked as project
Madeline Blobe(1/1) manager/director in the Cynthia Liston(113)
200 Manor Ridge Drive pharmaceutical and nonprofit sector 402 Rossburn Way
Carrboro,NC 27510 and is an active community Chapel Hill,NC 27516
919-932-4411 volunteer. Home:919 932-1562
Email:madybiobe@gmail.com Business:919 807-7108
Mady is active in schools and Melissa Herzog(2/2),Chair,Dev. cynthialiston(_@nc.rr.com
community organizations. 1220 Environ Way Cynthia is Assoc.VP for Policy
Chapel Hill,NC 27514 Research&Special Projects at the
Lyria Boast(2/3),Co-Allocations Cell:919 452-2782 NC Community College System.
403 Westwood Drive Office:919 918-4835
Chapel Hill,NC 27516 Vice president,Senior Relationship Chris Mumford(1/2)
Home: 919 933-5675 Manager at Wells Fargo in Wealth 29 S.Circle Drive
Email: tyria@cribmail.com cribmail.com Management. Chapel Hill,NC 27516
lyriaboast(Rgmail.com Email: Cell: 773 733-3262
Lyria is a senior consultant at Public melissa.herzog_a,wellsfaryo.com clmumford(ci;aol.com
Impact,research assistant in Chris is an entrepreneur in
epidemiology and a school David Huntoon(4/3) education,technology and
volunteer. 100 Europa Dr.,Ste.445 consumer products.
Chapel Hill,NC 27517
William(Bill)Bunch(1/2) Office:919 968-4911 Soyeon Nam(1/3)
601 Lake Hogan Lane Fax: 919 967-2813 300 Old Larkspur Way
Chapel Hill,NC 27516 Email: David(_&chbcpas.com Chapel Hill,NC 27516
Home:919 942-0369 David is a CPA and partner at Home:919 969-7571
Office: 919 929-0595 Coleman Huntoon&Brown PLLC Cell:908 295-0776
Cell: 919 418-4007 CPAs. Email: nsoyeon(a�yahoo.com
bbunchkwilliamhbunchcpa.com Soyeon volunteers extensively in
bbunchamazeFP.com Betsy Polk Joseph(2/2) the schools.
Bill is a CPA and owner of William 509 Lonebrook Drive
Bunch,CPA/Wealth Management Chapel Hill,NC 27516 Suki Newton,Past Pres. (5/1)
Home:919 932-9370 405 Tramore Drive
Michelle Brownstein Office:919 593-3958 Chapel Hill,NC 27516
105 Glen Haven Drive by @mulberrytreeconsulting.com Home: 919 967-4148
Chapel Hill,N.C.27516 Betsy is Co-Owner of Mulberry Cell:919 247-4148
919 932-3695 Tree Consulting. Email: SNewton405Laol.com
mbrownstein n chccs.k I2.nc.us Suki is an active community
Michelle is chair of the Chapel Hill- Jim Kitchen(2/1) volunteer.
Carrboro Board of Ed. 109 New Castle Drive
Chapel Hill,NC 27517
Home:919 801-5230
jimna jimkitchen.org
Jim teaches at UNC and is president
of Real Property Development. 1
Laurie Norman(3/2) Ashley Wilson,President (311) Ex-Officio Members
205 W.Poplar Avenue 305 Madera Lane (also non-voting)
Carrboro,NC 27510 Chapel Hill 27517 Roberta Barrett(2/1)
Office:919 843-6979 Phone: 919 968-3654 ad
Ro
Farm 7008 Turkey Fa
Home: 919 942-2746 Cell: 919 619-3453 Chapel Hill, Fa m Ro
Cell: 919 302-4902 ash leyleflerwiIsonna gmail.com Roberta is l,HS PAR teacher
Laurie Norman a unc.edu Ashley is a school and community
Laurie is Director of Alumni volunteer and part-time producer of Office:
Relations,UNC Sch.of Education. documentaries. Email:rbarrettgchccs.kI2.nc us
Roberta is a PAR supporting teacher
Sandy Padden,Treas.(2/3) Ken Witt(311) and teacher liaison for the
103 Oak Park Drive 104 Crane Meadow Place Foundation.
Chapel Hill,NC 27517 CH 27514 m Forcella
Home: 919 942-7185 Home: 919 402-0349 Tom
S.Merritt Mill Road
Cell: 919 923-3861 Office:919 402-4816 Chapel Hill,Merritt 11 Road
paddensandrana gmail.com Cell: 919 597-9855 826 Perkins Dr
Chapel Hill, r
Sandy is an active school and Email:kwitt514Olg_aol.com
community volunteer. Ken is Technical Manager of the Cell: l Hill, 27514
4
Business,Industry&Government Office: 919 1-344 8
11
Dan Rockaway(1/2) team of the American Institute of 560
933-4
Fax: 919
202 Hogan Woods Circle Certified Public Accountants. Email: 919 933-4 chccs.kl2.nc.us
Chapel Hill,NC 27 516 Tom is Superintendent of CHCCS.
Cell:919 621-0182 Allison Worthy(4/3)
dan.rockawayksoundsandcolors.net 517 Hooper Lane Jeff Nash
Dan is co-founder and owner of Chapel Hill,NC 27514 Lincoln Center
Sounds and Colors. Home: 919 969-7584 Chapel Hill 27516
Fax: 919 969-7475 Office: 919 967-8211 ext.227
Tammy Samuelson(113) Email: allisonworthynemail.com Fax: 919 933-4560
112 Orlando Place Allison is volunteer coordinator, Email:jnash @chccs.kI2.nc.us
Chapel Hill,NC 27516 SECU Family House,UNC Assistant to the Superintendent for
Home:919 942-2313 Hospitals. Community Relations for CHCCS.
Office:919 960-0155
Cell:919 619-0675 Stephanie Yost(513)
Email:adstcsg_att.net 7700 Amesbury Drive PSF Staff
Tammy is a dentist with Ellis Chapel Hill,NC 27514 Kim Hoke,Exec.Dir.
Family Dentistry. Home: 919 408-0531 100 Ironwood Place
Fax: 919 490-6827 Chapel Hill,NC 27514
Annie Sullivan(2/3) Email: yost&email.unc.edu Email: khokeg_chccs.kl2.nc.us
203 Lake Manor Road Stephanie is a Nurse Consultant Office:919 968-8819
Chapel Hill,NC 27516 with UNC Health Links. Fax: 919 968-7884
Phone:919 942-0727 Home: 919 489-3547
Email:alslawna,bellsouth.net Abby Zarkin(2/2),Chair,Spprt. Cell: 919 971-6959
Annie is a legal consultant for 3705 Sweeten Creek Rd
medical negligence cases and a Chapel Hill,NC 27514 Nancy Lees,Foundation Asst.
school volunteer. Home: 919 493-1535 Email: nleesn2chccs112.nc.us
Cell: 919 475-6550 107 Cobblestone Drive
Dena Thomason(1/1) Work: 919 257-6281 Chapel Hill,NC 27516
6721 Turkey Farm Road Home: abbyzarkin Agmailcom Office:919 968-8819
Chapel Hill,NC 27514 Abby Zarkin is a Marketing Cell: 919 360-4196
Phone:919 930-5430 Program Director for the Lenovo
Email:dthomason 1 gnc.rr.com Group in Morrisville. Kaylor Robinson,Contract Acct.
Dena is an active school and 5400 Walnut Grove Church Road
community volunteer. Nancy Zeman (513),Co-Alloc. Hurdle Mills,NC 27573
106 Quailview Drive Office:919 968-8819
Chapel Hill,NC 27516 Home:919-732-5608
Home:919 967-2571 Cell: 919 724-0028
Office:336 376-1080 Email:digitz @earthlink.net
Email: nwzemankcs.com
Nancy is a Co-owner of Benjamin
Vineyards and Winery. 2
CHAPEL HILL-CARRBORO
PUBLIC SCHOOL
FOUNDATION
Foundation Update
January, 2013
Creating opportunities for students and teachers
Contents
• Register for Grant Writing Workshop on Jan. 8,4 pm
• Nominations Sought for Elementary and Middle School Teaching Chairs
• Applications for Strowd Roses Grants Due Jan.24
• Projects Underway for Grants Awarded Through PSF
• PSF Board Member Jim Kitchen is Chamber of Commerce Citizen of the Year
• Support CHCPSF Through United Way,Harris Teeter and SECC
• Donate Directly Online to Support Schools
Important Dates to Remember
Jan. 8: Elmo's Diner continues 10 percent donation for education on First Tuesdays,all day;
proceeds go to Morris Grove Elem. and PSF teacher awards and multi-cultural education
Jan. 8: Grantwriting Workshop,CHC Public School Foundation,4 pm
Jan. 24: Strowd Roses Grant Deadline
Jan. 31: Deadline for nominations to Upper Elementary and Middle School Teaching Chairs
Feb. 5 Elmo's Diner continues 10 percent donation for education on First Tuesdays,all day;
proceeds go to Mary Scroggs Elem.and PSF teacher awards and multi-cultural education
Feb. 21: Student Enrichment Grant Deadline
April 25:Achievers Fund Summer/Fall Grant Deadline
April 27: 5K for Fitness
Grant-Writing Workshop Set for Jan. 8
The CHC Public School Foundation will host the second PSF Grant-Writing Workshop of the
Year on Jan. 8 at 4 pm. Prospective applicants for foundation funding are strongly encouraged to
attend the workshop if they plan to seek Strowd Roses education grants, Student Enrichment
Grants or Achievers' Fund grants through the foundation.
To register for the workshop, contact the foundation office at psf(a-chccs.kI2.nc.us or 919-
968-8819,ext. 1.Applicants may also benefit by reviewing the grants awarded for the current
year that are listed below.
Nominations Sought for Elementary and Middle School Teaching
Chairs
The foundation seeks nominations of excellent teachers for the Upper Elementary Chair for
Excellence in Teaching Innovation and the Zora Rashkis Chair for Excellence in Teaching
Middle School Language Arts.
The Upper Elementary Chair targets fifth grade teachers in this cycle.The Rashkis Chair is
open to language arts classroom teachers in grades 6, 7 and 8.Nomination forms will be posted
on the foundation's website www.publicschoolfoundation org in early January.
Colleagues,parent, students,community members and others can make nominations.They are
asked to comment on one or more of three criteria: how the nominee ignites enthusiasm for
learning,how the nominee creates an exceptional learning environment for all students and/or
how the nominee is a role model.
The deadline for nominations is Jan. 31.
Tenured classroom teachers are eligible for the honor of holding one of nine teaching chairs
offered through the CHC Public School Foundation.
Applications for Strowd Roses Grants Due January 24
The foundation welcomes applications for Strowd Roses grants. Grants typically range from
$2,000 48,000 and priority is assigned to applications that come from teams of teachers or
Professional Learning Communities.Applications are submitted online at the foundation
website,ti vww.publicschoolfoundation.org. Go to Grants and Scholarships.
The foundation will conduct its second grant-seeking workshop of the year on Jan. 8.
Applicants are encouraged to attend the workshop prior to submitting applications. To register,
contact the foundation office atpsfachccs.kl 2.nc.us or call 919-968-8819.
The foundation will also accept applications for Student Enrichment Grants,ranging from
$200-$2,000 by February 25. Those grants typically are allocated to classroom-based projects.
Projects Underway for Grants Awarded Through PSF
The foundation awarded grants for 35 projects underway this year and funded through either
Strowd Roses, Inc. or through Student Enrichment Grant(SEG)funds.These are the projects,
their developers and schools:
"Fostering Scientific Inquiry With Probeware,"Robin Bullieri, Carrboro High;
"It's Never Too Late: Targeting Middle and High School Students with Disabilities,"Ashley
Robinson,Tim Tignor, Ruth Morgan,districtwide;
"Exploring,Discovering and Creating Academic Net Worth,"Mamy Ruben, Seawell Elem.;
"Increasing Informational Text Literacy,"Dara Butler, Seawell Elem.;
"Re-Engaging with E-Readers,"Sara Johnson, Ingrid McCausland,Katie Savelli, Susan
Prillaman and Delphine Sieredzki,Phillips Middle;
"Fostering Literacy Independence,"Ashley Laver,Rashkis Elem.;
"Amazing Animals: Authentic Non-fiction Reading,Writing and Research,"Mary Lyons,Morris
Grove Elem;
"Si Libros!"Emily Bivins,Carrboro Elem.;
"Enhancing and Extending Math with SMART Technologies,"Aimee Haygood and Keith
Cooper,CHHS;
"Global Issues: Creating Experts Through Dialogue With Experts,"Matt Cone,Carrboro High;
"Collaborative Science Learning Labs,"Jillian Grimm,Phillips Middle;
"Math Common Core for ESL Dual Language Students,"Emily Bivins,Carrboro Elem.;
"Spanish Language Immersion,"Kerry Sherrill and Eileen Regan, Carrboro Elem.;
"Jagwire Newspaper and Journalism,"Carrboro High;
"Common Core Nonfiction Books,"Rena Norwood,FPG;
"Science and Social Studies Leveled Reading for English Learners,"Mimi Collins and Jane
Harwell,Culbreth Middle;
"Spanish Book Project," Sandy Williamson,East Chapel Hill High;
"French Books,"Christen Campbell, CHHS;
"Parent-Child Book Club,"Mary Andrews,Estes Hills Elem.;
"Books on Break," Susan Pearce, districtwide;
"Dual Language Books,"Jose Ruiz,FPG;
"The Home-School Connection in PreK,"Rita Dealy, Carrboro and FPG Elem.;
"Enhancing Spanish-English Dual Language Learning," Sergio Delgado,McDougle Middle;
"Expanding Independent Reading,"Kristy Yousefnejad,Mary Scroggs Elem.;
"iWork on iPads,"Claire Nelson and Cristin Najera,Rashkis Elem.;
"Food Matters: Investigating What We Eat from Farm to Table,"Russell Mayo, Smith Middle;
"Joy of Playing Guitar,"Eileen Regan,Carrboro Elem.;
"Spoken Word Poetry Project,"Rachael Kares,Phoenix Academy;
"Healthy Rewards,"Rita Crain, Carrboro Elem.;
"The Green Title Wave,"Helen Westland, Smith Middle;
"Fitness By Bikes,"Ben Reed,CHHS;
"Getting to Know You," Sally Stroud,McDougle Elem.;
"Transportation Excellence,"Jim Ellis,districtwide;
"Shine a Light: Mapping the Human Landscape of Civil Rights,"Holly Loranger,CHHS;
"Eiffel for Reading!"Jennifer Roth,Glenwood Elem.
(from Chamber and Town reports)
PSF Board Member Jim Kitchen is Chamber of Commerce Citizen of
the Year
An entrepreneur and philanthropist for more than 20 years,Jim Kitchen divides his time
among a wide range of projects that help others across our community and state. Kitchen served
as a board member on the Chapel Hill-Carrboro Public School Foundation,where he helped
fundraise for our community's public schools through his work on the Walk for Education
Carnival,which is attended by thousands of school children and their parents every year.
He is an active board member with the Kramden Institute,which provides computers to
children who otherwise couldn't afford one.Kitchen has brought smiles to the faces of children
across N.C.by granting multiple wishes for the Make-A-Wish Foundation of Eastern North
Carolina,and he has served on the Board of the UNC Children's Hospital,helping make the
hospital's new Lookout Terrace a reality.
At UNC's Kenan-Flagler Business School,he teaches undergraduate students how to start
businesses and social ventures,and he is the founder of Chapel Hill's new business incubator,
LAUNCH Chapel Hill,which will open in February 2013.
Kitchen received a bachelor's degree from the University of North Carolina at Chapel Hill and
an MBA with honors from the University of Tennessee.
When not working,Kitchen enjoys travelling-he's visited 75+countries across the globe-
and running ultra-marathon races of 50 and 100 miles. Kitchen and his wife, Susan,have two
children,Kenan and Karsen,ages 13 and 9.
Support CHCPSF through United Way, Harris Teeter and SECC
Parents,staff and community members can support the foundation through several other
channels. Here are three:
• Harris Teeter number: 6062 PLEASE RE-LINK by clicking here:
• SECC(State Employees Combined Campaign)No.: 1505
• United Way Giving No.: 4130
The CHC Public School Foundation is pleased to continue a service so that parents and
others can make tax-deductible donations directly online at the website:
http://www.pubIicschoolfoundatioii.or
Just click on the"Donate"button and follow the instructions for one-time or monthly
giving.
At the website,visitors can see more information about other foundation programs.
Tell A Friend. . .
About the Chapel Hill-Carrboro Public School Foundation.
We have opportunities to fund:
• Teacher Grants
• Excellence Awards in Teaching
• Student Awards and Scholarships
• Curriculum enhancements
For more information call 968-8819 or email psf chccs.k12.nc.us
Friend us on Facebook
Click Here
Project Evaluation Report
Student Enrichment Grants
Please return upon the project's completion..
As stated in your grant award,a brief evaluation report is required at the conclusion of your
project.Feedback on the Student Enrichment Grants(SEGs)enables the Foundation to
improve the process for future cycles and provides important information about ideas that
work and need to be shared and those that face implementation challenges. Thank you for
your assistance.
Project Name:Joy of Guitar
Project Director:Eileen Regan
Designated Supervisor and School: Emily Bivins, Carrboro Elementary School
Amount of Proiect Funding: $975
Number of Participants: 5 in the ongoing project plus 5 more as part of Teacher Treats(part
of the school fair.Kids can buy chances to win a particular activity with a teacher.I
offered guitar lessons and used the grant guitars to teach these lessons.)
Objectives of project:
Teach guitar to a group of 4-6 students one day after school for 8 week sessions
throughout the school year. Each class will last 40 minutes.
I met with the guitar students every Thursday throughout the school year,from September
through June.There were 5 students in the class and all of them came to every lesson with
very few exceptions.There were 3 times when a student had been absent from school and so
could not attend guitar class.There were only two occasions in which a child forgot to come
to"Guitar Thursday."One absence occurred the first time we met.The little girl arrived
home from school in tears because she realized she had forgotten to go to guitar. Her mother,
a refugee from Burma,came in the next day to ask me in her beginner's English if her
daughter could still participate. I gave the child an individual lesson during recess to catch
her up. She never forgot again.I was unavailable for two weeks in May because I was
studying Spanish in Guatemala,another great project funded by the PSF.
The same children attended all year long. Sometimes,a child would come to see me
before school to practice a new chord or simply to play guitar for a few minutes.
The kids have learned to play at least 15 songs.They have learned how to listen to chords
and chord changes and to improvise with the chords they know. I highly encouraged them to
just play with the sounds guitars can make and find sounds they like and can use. Sometimes,
we made up new words to known songs just for fun.A favorite activity in guitar class was to
play a game like Red Light, Green Light. When I said green light,everybody got to jam like
a rock star,when I said red light they had to stop immediately.My goal was to get them to
improvise in a fun,unselfconscious way.
The children absolutely want to learn more about guitar.Playing guitar and being a
musician has become an important part of who they are.There are three students who are
being redistricted and they have already found out about music at their new school. They
have discovered that everyone learns guitar in fifth grade. They don't want to wait that long
so they invited me to move to their new school with them! The kids are helping each other
and their friends at home to learn more chords and strumming patterns.
Please summarize the results of this project Please refer to your application to report back on
the evaluation piece as you described it in=lying for the grant(attach panes as needed):
This was a highly successful project and I plan to teach another guitar group next year.
The students in my group included three refugee children and two African American
children.Three of the five students are special education students.
The children developed a strong and clear sense of community through this group.They
love identifying as musicians. I believe that all of them developed a strong sense of
belonging at school. One child in particular learned,through guitar and music,that school
can be a place to succeed and to be happy and purposeful.
All of the students in this group are also children who have needed extra support to learn
to read.Reading lyrics proved to be a fun and painless way to practice literacy. Music is
inherently mathematical.The children learned to count beats,measures and rests.They
learned to understand how the fingerboard is structured like a graph.They learned about
chord structure.
Did you observe a particular"a-ah"moment with a students parent or staff when s/he/they
learned a new concept or particularly benefitted from the project?If so,please describe:
There were so many moments like this. The 5 students in the group developed a true
sense of community and helped each other at every lesson.I also saw that some of the kids
developed a stronger connection to Carrboro than they had had before. One child in
particular,who is very talented musically but also quite learning disabled,thrived in the
guitar group. The one time he forgot to come to guitar after school,he persuaded his mother
to drive him back to school. She then got to witness just how talented he is. He learns chords
really fast and them helps the other kids to learn them.This child struggles in school and I
think the opportunity to see her son shine was invaluable for this mother.
This same child,for whom school has been so difficult,told me "Ms.Regan, if you are
still alive when my son comes here to school someday,I want him to be in your guitar
group."It was very touching. I think he discovered through guitar that school is a good place
to be.
The kids are so proud of being musicians. I can tell that they practice at home.(The grant
guitars stay at school but I have made sure that each child has a guitar at home. People have
been very generous in donating guitars their own kids have outgrown.)One child,another
student with learning disabilities,told me he tacked his chord chart to his bedroom wall so he
can practice. Most of the kids have talked about playing their guitar with a friend at home.
Several of the kids have,on their own, found internet sites for learning guitar. One student
got a guitarist at his church to teach him a new chord and also played guitar for this same
musician.
I am so proud of my guitarlings.They have become musicians and they love playing the
guitar.They learned to work together as a group and to help each other. They have learned
that playing guitar can be a way to deal with upset feelings and even anger_They came
faithfully to guitar class every Thursday from September through June. One student even
made sure that his after school reading tutor understood that"Thursdays are for guitar."And
all of us had a lot of fun together playing guitars all year.
Interestingly,our music teacher recently purchased a set of guitars and plans to add guitar to
her curriculum next year.It seems a lot of kids have been asking to learn guitar this year.
How could this project have been improved?
I learned a lot about teaching guitar to children in the course of this project. I personally
have a much clearer idea of how to adapt chords for small hands and how and when to
introduce different types of strums. I also hope to invite guitarist friends to come and play
and teach on occasion. Four of the five kids have been redistricted so I will definitely be
offering this experience to a new group of kids next year. I would like to have more than one
ongoing group, if at all possible.
How did you share the implementation and/or the results of the grant with your colleagues
and/or additional students?
The guitar group performed in December at a school assembly.They have also performed
for their own classes as a group. Several teachers have visited our guitar class and have had
many positive comments. Our assistant principal observed one day and was very excited
about all the good things happening in the group. I have had many conversation with
classroom teachers about this guitar group. To a one,they have noted how excited my
guitarlings are about coming to guitar class. Several people have told me that the kids look
really happy when they are on the way to guitar and when they are in the guitar class.Our
school psychologist told me she believes that the guitar class,and spending that special time
with me, is what kept one child coming back to school and making progess.
The children performed at the our school's end of year assembly.They played and sang
Hokey Pokey and the packed auditorium sang along with them.It was fabulous.
How could the Student Enrichment Grant(SEG)process itself be improved?
I really don't have any suggestions.I think the SEG process is easy and straightforward as
it is.
How did you acknowledge the Chapel Hill-Carrboro School Foundation's grant?
I publicized this within the school. Because I deliberately chose children who are
economically disadvantaged, I did not feel able to publicize this project further. I did tell the
parents of my guitarlings about the grant,in part so they would understand they did not have
to spend any money in order for their child to learn guitar.
I would like to acknowledge two local businesses. High Strung Guitars in Durham lent
me a few different types of guitars last spring so I could determine the best type to purchase
for my group.Also,Carrboro Music Loft has offered to replace strings on the guitars free of
charge.
My friend,Joff Coe,a-guitarist and instrument repairman,repaired, at no charge,a
donated guitar for one of the students to keep.
I'd also like to thank Carmen Castanet,first grade teacher at Carrboro,for lending me her
classroom every Thursday afternoon.
Olivia Hart,an intern with the PSF, visited and filmed a guitar class. She also interviewed
me about Joy of Guitar. She will be submitting her film to the PSF.
And,of course,I want to thank all of you at the Public School Foundation for generously
supporting this project. You have made a difference in the lives of these children.
(Please attach anv applicable printed material.)
Signature of Project Director:
Evaluations should be emailcd to the Foundation at ps&,chccs.kl2.nc.us upon completion
of the project AND send a hard copy to: Chapel Hill-Carrboro Public School Foundation,
Lincoln Ctr. OR via US mail to: Chapel Hill-Carrboro Public School Foundation P.Q.Box
877, Carrboro,NC 27510.
Project Evaluation Report
Student Enrichment Grants
Please return upon the project's completion..
As stated in your grant award, a brief evaluation report is required at the conclusion of your
project. Feedback on the Student Enrichment Grants (SEGs) enables the Foundation to
improve the process for future cycles and provides important information about ideas that
work and need to be shared and those that face implementation challenges. Thank you for
your assistance.
Project Name: Phoenix Academy High School Arts Program: Spoken Word Project
Project Director: Rachael Kares
Designated Supervisor and School: John Williams, principal
Amount of Project Funding: $1400
Number of Participants: 25-30
Objectives of project:
The purpose of this project is to continue an Arts Program at Phoenix Academy. Students at
PAHS have access to arts-based learning through the Arts Program which is funded by the
Student Enrichment Grant. Arts-based learning is an important aspect to any education; it
offers students the opportunity to think critically and analytically. Art-based learning also
allows students to be innovative and creative in their experiential process. The premise
behind this project is to bring community members into PAHS to facilitate workshops in arts
education. The objective of the 2012-2013 Arts Program was to work in conjunction with the
Sacrificial Poets, a non-profit spoken word poetry youth program.
Please summarize the results of this project. Please refer to your application to report back on
the evaluation piece as you described it in applying for the grant (attach pages as needed
The results of the 2012-2013 PAHS Arts Program were a success. Students enrolled in ELA
courses worked with workshop facilitators each semester. We held one to two week long
intensives in which students worked with an artist in residence from the Sacrificial Poets.
Students actively participated in accountable talk practices, developed speaking and listening
skills, and continued to polish their writing and performance abilities. Common Core
standards were addressed throughout the workshop series as the facilitators worked with me
to address learning benchmarks. Additionally, the workshop facilitators collaborated with me
to integrate my current curriculum into their workshops. I also worked with workshop
facilitators to create modified assignments for students that benefit from differentiated
instruction. Students also had the opportunity to work directly in the community. Many PAHS
students have participated in poetry events at the Chapel Hill Teen Center, Flyleaf Books, the
Carrboro Arts Center, and UNC. Many of our students have enrolled in Poetry Club, which is
a branch of the PAHS Arts Program. The PAHS Art Program cultivated a sense of community
in the classroom and extended beyond our building.
Did you observe a particular "a-ah" moment with a student/s, parent or staff when s/he/they
learned a new concept or particularly benefitted from the project? If so, please describe:
An "a-ha" moment for me this year was realizing how important it is to offer students a chance
to tell their stories. In a classroom drenched in high academic standards, rigorous thinking,
and standardized testing, educators often fail to acknowledge the most important teaching
tool we have: our students. Spoken word poetry has no limits. With spoken word, students
are encouraged to write what matters to them and they are supported in sharing stories
without judgment. This is not to say that spoken word does not provoke rigorous thinking, it
does. Extended metaphors, vivid imagery, strong language, and other high level thinking
skills are promoted in a spoken word workshop. However, the tone of the classroom changes
with spoken word. The classroom is no longer about the teacher pumping out information for
students. Rather, it is about an exploration, a place where there are no right or wrong answers
but instead, an analysis of ideas and perspectives. It is this environment that I strive to
provide for my students with or without spoken word poetry. One cannot teach effectively
without building trust in the classroom, and this project helps us to initiate a space of
assurance, communication, and reverence.
How could this project have been improved?
One of our biggest challenges at PAHS is our low student attendance. I would like to use the
PAHS Arts Program as an incentive to get students to improve on their attendance. For
example, if we use the Arts Program as part of our PBIS (positive behavior intervention
support) program, our students may strive to come to school every day in order to participate
in the workshops. An improvement for the project would be to offer some sort of reward for
students that complete the workshop series without missing a single day. One of the
frustrations that both the workshop facilitators and I had was that we would rarely have the
same group of students from day to day. A student may have missed Monday's workshop
whereas a different student missed Wednesday's workshop and so on. If we can come up
with an incentive to get our kids here to participate, it would make everyone's time and
investment in the project worthwhile.
How did you share the implementation and/or the results of the grant with your colleagues
and/or additional students?
Students that were not enrolled in ELA courses had the opportunity to join the PAHS poetry
club. Poetry Club meets one to two times a week during lunch in my classroom. Many of the
activities we do in poetry club are similar to what we learned in the workshop series. Students
that have had classroom workshops take the reins in poetry club and offer leadership to the
group. Additionally, Students and staff members participated in a school wide performance by
the Sacrificial Poets.A handful of PAHS students will be participating in the 5th Annual Word
Rilvery Poetry Slam at the end of the month.
How could the Student Enrichment Grant (SEG) process itself be improved?
I found the SEG process to be clear and accessible.
How did you acknowledge the Chapel Hill-Carrboro School Foundation's grant?
(Please attach any applicable printed material.)
The Chapel Hill-Carrboro School Foundation's grant was acknowledged at staff meetings and
at the PAHS parent night. Each workshop facilitator was given information about the Public
School Foundation's grant and understands that the workshops are being funded by grant
money provided by PSF. We were also required to make a list of accomplishments for PAHS
this year, and for many of the accomplishments we made note that the PSF supported all of
the opportunities we were able to give to our students. Additionally, when talking to
community members about the extra-curricular activities that we have at PAHS, it is always
made clear that we do not have "extra-curricular", but with the help of the PSF, we are able to
fund additional educational opportunities for our students. Students, staff members, and
community members understand the vital role that the PSF plays in our students' success.
Without grant funding, our students would be left without an Arts Program, community garden,
and field trips.
Signature of Project Director:
Rachael Kares
Evaluations should be emailed to the Foundation at psfa-chccs.k12.nc.us upon completion of
the project AND send a hard copy to: Chapel Hill-Carrboro Public School Foundation, Lincoln
Ctr. OR via US mail to: Chapel Hill-Carrboro Public School Foundation P.O. Box 877,
Carrboro, NC 27510.