HomeMy WebLinkAbout2014-100 AMS - Stewart-Cooper-Newell Architects, Inc. for Emergency Services Station Prototype Design �oi�_lao
[Departmental Use Only]
TITLE EMS Prototype
FY FY13-14
NORTH CAROLINA
CONSULTING SERVICES AGREEMENT
ORANGE COUNTY
This Agreement, made and entered into this 6th day of January, 2014, ("Effective Date")
by and between Orange County, North Carolina a body politic and corporate of the State of
North Carolina (hereinafter, the "County") and Stewart-Cooper Newell Architects, (hereinafter,
the "Consultant").
WITNESSETH:
That the County and Consultant, for the consideration herein named, do hereby agree as
follows:
ARTICLE 1 SCOPE OF WORK
1.1 Scope of Work
1.1.1 This Services Agreement ("Agreement") is for professional consulting services to
be rendered by Consultant to County with respect to (insert type of project)Architectural
prototype programming, assessment and design services for EMS stations per attached: 1) RFQ
#5194 for Design of EMS Prototype Stations dated July 1, 2013; 2)the Consultant RFQ response
dated July 22, 2013; and 3) "Design Services Proposal-Public Safety Projects: New EMS Station
Prototype Programming and Study"dated October 30, 2013
1.1.2 By executing this Agreement, the Consultant represents and agrees that Consultant
is qualified to perform and fully capable of performing and providing the services required or
necessary under this Agreement in a fully competent, professional and timely manner.
1.1.3 Time is of the essence with respect to this Agreement.
1.1.4 The services to be performed under this Agreement consist of Basic Services, as
described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services
under this Agreement shall be as set forth herein.
ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT
2.1 Services to be Provided. The Consultant shall provide the County with all services
required in Article 3 to satisfactorily complete the Project within the time limitations set forth
herein and in accordance with the highest professional standards.
2.2. Standard of Care
2.2.1 The Consultant shall exercise reasonable professional care and diligence in
performing services under this Agreement.. Consultant is solely responsible for the professional
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quality, accuracy and timely completion and submission of all reports, drawings, specifications,
plans, documents and services (hereinafter"Deliverables")related to the Basic Services.
2.2.2 The Consultant shall be responsible for all of Consultant's errors or omissions in
the deliverables prepared by the Consultant.
2.2.3 The Consultant shall correct at no additional cost to the County any and all errors,
omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the
Consultant.
2.2.4 The Consultant and the Consultant's contractors shall review laws, regulations,
codes, and standards in effect as of the date of this agreement that are applicable to the
Designer's services and shall exercise professional care and judgment to design in compliance
with the requirements imposed by governmental authorities having jurisdiction over the project.
2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior written permission
of the County. No permission for subcontracting shall create, between the County and the
subcontractor, any contract or any other relationship.
2.2.6 Any and all employees of the Consultant engaged by the Consultant in the
performance of any work or services required of the Consultant under this Agreement, shall be
considered employees or agents of the Consultant only and not of the County, and any and all
claims that may or might arise under any workers compensation or other law or contract on
behalf of said employees while so engaged shall be the sole obligation and responsibility of the
Consultant.
2.2.7 Consultant agrees that Consultant and its subcontractors, if any, shall use all
reasonable and professional efforts to comply with all federal, state and local antidiscrimination
laws, regulations and policies that relate to the performance of Consultant's services under this
Agreement.
2.2.8 If activities related to the performance of this agreement require specific licenses,
certifications, or related credentials Consultant represents that it and/or its employees, agents and
subcontractors engaged in such activities possess such licenses, certifications, or credentials and
that such licenses certifications, or credentials are current, active, and not in a state of suspension
or revocation.
ARTICLE 3 BASIC SERVICES
3.1 Basic Services
3.1.1 The Consultant shall perform as Basic Services the work and services described
herein and as specified in the County's "RFQ Number 5194 for Design of EMS Station
Prototypes (the "RFQ")" issued July , 2013, which is fully incorporated and integrated herein by
reference together with Attachments 1) RFQ 5194; 2) RFQ response dated July 22, 2013; and 3)
"Design Services Proposal-Public Safety Projects: New EMS Station Prototype Programming
and Study" dated October 30, 2013 (designate all attachments).
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3.1.2 As soon as practical after the date of this Agreement, Consultant shall submit for
the Owner's approval a schedule for the performance of the Consultant's service. The schedule
initially shall include a detailed work breakdown structure and anticipated time periods for each
phase of work. The schedule shall include allowances for periods of time required for the
Owner's review and for approval of submissions by authorities having jurisdiction over the
Project. Once approved by the Owner, time limits established by the schedule shall not, except
for reasonable cause, be exceeded by Consultant or Owner. With the Owner's approval, the
Consultant shall adjust the schedule, if necessary, as the Project proceeds.
ARTICLE 4 DURATION OF SERVICES
4.1 Scheduling of Services
4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as
to meet the schedule referenced in Article 3.
4.1.2 Should the County determine that the Consultant is behind schedule, it may require
the Consultant to expedite and accelerate his efforts, including providing additional resources
and working overtime, as necessary, to perform his services in accordance with the approved
project schedule at no additional cost to the County.
4.1.3 The Commencement Date for the Consultant's Basic Services shall be January 6,
2014.
ARTICLE 5 COMPENSATION
5.1 Compensation for Basic Services
5.1.1 Compensation for Basic Services shall include all compensation due the
Consultant from the County for all services under this Agreement except for any authorized
Reimbursable Expenses which are defined herein. The maximum amount payable for Basic
Services is Thirty Two Thousand Eight Hundred Dollars ($32,800). Payment for Basic Services
shall become due and payable in direct proportion to satisfactory services performed and work
accomplished.
5.1.2 If the Owner does not intend to make payment to the Consultant by the due date, or
is not able to do so, the Owner will provide written notification of such to the Consultant. Such
written notification shall occur at least two days prior to the payment due date. The written
notification shall also clearly state the reasons for the payment not being made on time.
ARTICLE 6 RESPONSIBILITIES OF THE COUNTY
6.1 Cooperation and Coordination
6.1.1 The County has designated Jeff Thompson to act as the County's representative
with respect to the Project and shall have the authority to render decisions within guidelines
established by the County Manager and the County Board of Commissioners and shall be
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available during working hours as often as may be reasonably required to render decisions and to
furnish information.
6.1.2 The County shall be solely responsible for determining whether Consultant is
performing according to the schedule referenced in Section 3.1.2. Upon County's written
determination that Consultant is performing according to the referenced schedule, Consultant
may submit an invoice for payment. It is agreed that County shall not unreasonably withhold its
determination of satisfactory performance according to the referenced schedule. In the event the
amount of an invoice is disputed County may withhold disputed amounts until the dispute is
resolved by the parties.
ARTICLE 7 INSURANCE AND INDEMNITY
7.1 General Requirements
7.1.1 Consultant shall obtain, at its sole expense, Commercial General Liability
Insurance, Automobile Insurance, Workers' Compensation Insurance, Professional Liability
Insurance, and any additional insurance as may be required by Owner's Risk Manager as such
insurance requirements are described in the Orange County Risk Transfer Policy and Orange
County Minimum Insurance Coverage Requirements (each document is incorporated herein by
reference and may be viewed at http://orangecountync.gov/purchasing/contracts.asp). If
Owner's Risk Manager determines additional insurance coverage is required such additional
insurance shall be designated here professional liability insurance for $1,000,000 per occurrence
(if no additional insurance required mark N/A as being not applicable). Consultant shall not
commence work until such insurance is in effect and certification thereof has been received by
the Owner's Risk Manager.
7.1.2 Consultant shall procure and maintain insurance as required by and set forth in
this Agreement. Notwithstanding any other provision of this Agreement, and to the fullest extent
permitted by law, the total liability, in the aggregate, of Consultant and Consultant's officers,
directors, partners, employees, agents and Consultant's consultants, and any of them, to Owner
and anyone claiming by, through or under Owner, for any and all claims, losses, costs or
damages whatsoever arising out of, resulting from or in any way related to the Project or the
Agreement from any cause or causes, including but not limited to the negligence, professional
errors or omissions, strict liability or breach of contract or warranty express or implied of
Consultant or Consultant's officers, directors, partners, employees, agents or Consultant's
consultants or any of them (hereafter "Owner's Claims"), shall not exceed the total insurance
proceeds paid on behalf of or to Consultant by Consultant's insurers in settlement or satisfaction
of Owner's Claims under the terms and conditions of Consultant's insurance policies applicable
thereto.
7.2 Indemnity
7.2.1 The Consultant agrees to indemnify and hold harmless the County from all loss,
liability, claims or expense, including attorney's fees, arising from a breach of the professional
standard of care in its performance of the Project and arising from bodily injury including death
or property damage to any person or persons caused in whole or in part by the negligence or
misconduct of the Consultant except to the extent same are caused by the negligence or willful
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misconduct of the County. It is the intent of this provision to require the Consultant to indemnify
the County to the fullest extent permitted under North Carolina law.
ARTICLE 8 AMENDMENTS TO THE AGREEMENT
8.1 Changes in Basic Services
8.1.1 Changes in the Basic Services and entitlement to additional compensation or a
change in duration of this Agreement shall be made by a written Amendment to this Agreement
executed by the County and the Consultant. The Consultant shall proceed to perform the
Services required by the Amendment only after receiving a fully executed Amendment from the
County.
ARTICLE 9 TERMINATION
9.1 Termination for Convenience of the County
9.1.1 This Agreement may be terminated without cause by the County and for its
convenience upon seven(7) days prior written notice to the Consultant.
9.2 Other Termination
9.2.1 The Consultant may terminate this Agreement based upon the County's material
breach of this Agreement; provided the County has not taken all reasonable actions to remedy
the breach. The Consultant shall give the County seven (7) days' prior written notice of its
intent to terminate this Agreement for cause.
9.3 Compensation After Termination
9.3.1 In the event of termination, the Consultant shall be paid that portion of the fees
and expenses that it has earned to the date of termination, less any costs or expenses incurred or
anticipated to be incurred by the County due to errors or omissions of the Consultant.
9.3.2 Should this Agreement be terminated, and the Consultant has been compensated
for services rendered up to the date of termination, the Consultant shall deliver to the County
within seven(7)days, at no additional cost, all Deliverables including any electronic data or files
relating to the Project.
9.4 Waiver
9.4.1 The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Consultant with any provisions of this Agreement or the
waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim
for damages by the County for any breach of this Agreement or a waiver of any other required
compliance with this Agreement.
ARTICLE 10 ADDITIONAL PROVISIONS
10.1 Relationship of Parties
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10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor
any employee of the Consultant shall be deemed an officer, employee or agent of the County.
Consultant's personnel shall not be employees of, or have any contractual relationship with the
County.
10.2 Limitation and Assignment
10.2.1 The County and the Consultant each bind themselves, their successors, assigns
and legal representatives to the terms of this Agreement. Neither the County nor the Consultant
shall assign or transfer its interest in this Agreement without the written consent of the other.
10.3 Governing Law
10.3.1 This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina.
Consultant shall at all times remain in compliance with all applicable local, state, and federal
laws, rules, and regulations including but not limited to all anti-discrimination laws. Pursuant to
the terms of North Carolina General Statute 153A-449(b) no county may enter into a contract
with a contractor unless the contractor and the contractor's subcontractors comply with the
requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where
applicable, failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the
General Statutes constitutes Consultant's breach of this Agreement. By executing this
Agreement Consultant affirms Consultant is in compliance with Article 2 of Chapter 64 of the
North Carolina General Statutes.
10.4 Dispute Resolution
10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to
any provision of, or the performance or non-performance of, this Agreement shall be brought in
the General Court of Justice of North Carolina sitting in Orange County, North Carolina and it is
agreed by the parties that no other court shall have jurisdiction or venue with respect to such
suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the
bringing of such suit or action.
10.5 Extent of Agreement
10.5.1 This Agreement,together with the Request for Proposals together with
attachments distributed by the County and the Consultant's submitted Proposal, all of which
constitute the Contract Documents, represents the entire and integrated agreement between the
County and the Consultant and supersedes all prior negotiations, representations or agreements,
either written or oral. In the event of a conflict among the terms of the Contract Documents, the
priority of documents shall be this Agreement,the County's Request for Proposals, attachments
to the County's Request for Proposals, the Consultant's Proposal. The Owner may, at its
discretion, negotiate with the Consultant an Amendment to this Agreement that will allow the
Consultant to provide design services on any other public safety project for the County.
This Agreement may be amended only by written instrument signed by both parties.
Modifications may be evidenced by facsimile signatures.
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10.6 Severability
10.6.1 If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties.
10.7 Ownership of Deliverables
10.7.1 Upon payment of all compensation due the Consultant for services performed
pursuant to this Agreement, all Deliverables, together with all supporting materials, source
documentation, data collected, field notes, and working drafts, developed in the performance of
this Agreement shall become the property of the County and may be used on any other project
without additional compensation to the Consultant. The use of the Deliverables by the County or
by any person or entity for any purpose other than the Project as set forth in this Agreement shall
be at the full risk of the County.
It is the County's intention that this scope of design services result in prototype
design(s) that the County may implement in multiple facilities, with or without the Consultant
serving as the architect of Record. The Consultant shall be deemed the author of the Instruments
of Service and shall retain their copyrights to those Instruments. The Consultant may retain
copies of the original documents and has full rights to reuse their content.
10.8 Non-Appropriation
10.8.1 Consultant acknowledges that County is a governmental entity, and the validity of
this Agreement is based upon the availability of public funding under the authority of its
statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County's obligations under this Agreement, then this Agreement shall automatically expire
without penalty to County immediately upon written notice to Consultant of the unavailability
and non-appropriation of public funds. It is expressly agreed that County shall not activate this
non-appropriation provision for its convenience or to circumvent the requirements of this
Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis.
In the event of a change in the County's statutory authority, mandate and/or mandated functions,
by state and/or federal legislative or regulatory action, which adversely affects County's
authority to continue its obligations under this Agreement, then this Agreement shall
automatically terminate without penalty to County upon written notice to Consultant of such
limitation or change in County's legal authority.
10.9 Notices
10.9.1 Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Orange County Consultant's Name&Address
Attention: Jeff Thompson Stewart-Cooper-Newell Architects, Inc.
P.O. Box 8181 719 East Second Avenue
Hillsborough, NC 27278 Gastonia, NC 28054
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[SIGNATURE PAGE TO FOLLOW]
IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have
hereunder set their hands and seal, all as of the day and year first above written.
COUNTY: Orange County CONSULTANT: Stewart-Cooper-Newell
Architects, Inc.
O
c4ftaem -
Aountyyanager 4.1nature
This instrument has been approved as to technical content.
Je ey E. Thompson, Department Director
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
► �• 1.4,
Office of the Chief Financial Officer
This i str ment, s en approved as to form and legal sufficiency.
ice of t e County Attorney
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0 E '_.
Orange County
Financial Services Department—Purchasing Division
REQUEST FOR QUALIFICATIONS#5194
Design of EMS Station Prototypes
July 1, 2013
Orange County Emergency Services is seeking qualified firms to provide prototype design services for EMS
Stations.
Proposals must be received in the office of the Purchasing Agent, 200 S. Cameron Street, PO Box 8181,
Hillsborough, NC 27278 no later than 5 pm (D-EST),July 23, 2013.
I. Background
In 2012, Orange County hired a consultant to provide a strategic outlook on the EMS Service delivery
throughout the county. As a result of that study, a need to look at different EMS Station designs was
identified. Orange County does not have any dedicated stand-alone EMS stations. Traditionally, EMS stations
were co-located with other departments or in county buildings were refurbished to function as EMS stations.
Given the diverse distribution of population in Orange County the study suggested looking at multiple different
models for EMS Stations to ensure cost effectiveness and operational efficiency. Orange County is looking to
design three different prototypes;
• stand-alone station,
• addition to existing fire station,
• co-located station in a non-emergency services facility.
The prototypes should be designed to accepted national standards and also follow the guidelines in FEMA's
Safety and Health Considerations for the Design of Fire and Emergency Medical Services Stations
document. The designs will be used for future construction projects as the EMS system continues to grow
over the next 5-10 years. Architectural and Engineering services for those future construction projects will be
contracted through a separate qualifications based selection process at the appropriate time.
II. SCOPE OF SERVICES
The selected firm shall be responsible for the work as described in this document. The firm will work with an
owner design committee which shall include a representative from the County Manager's office, Asset
Management Services Director, Emergency Services staff,
III. SUBMISSION
A. Submittals: Submit two (2) hard copies (duplex on recycled paper), marked "Emergency
Services Station Prototype Design" and one electronic submittal. The electronic version must
be a single .pdf file on either a thumb drive or CD Proposals must be received in the office of
the Purchasing Agent, 200 S. Cameron Street, PO Box 8181, Hillsborough, NC 27278 no later
than 5 pm (D-EST), July 23, 2013.
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B. Qualification packages may be hand-delivered or mailed. If the submittal is sent by mail or
commercial express, the Respondent shall be responsible for actual delivery of the qualification
package to the proper county office before the deadline. All submittals become property of the
County. Request for Qualification packages will not be accepted via fax machine or internet e-
mail.
C. Mark outside of envelope with RFQ No. 5194 and proposal subject, "Emergency Services
Station Prototype Design."
D. Time is of the essence and any proposal or addenda pertaining thereto received after the
announced time and date for submittal, whether by mail or otherwise, will be rejected. It is the
sole responsibility of the firm to ensure that their proposal is received by the Purchasing
Department personnel before the deadline indicated above. There is nothing in this RFQ that
precludes the County from requesting additional information from firms at any time during the
qualification process.
E. Nothing herein is intended to exclude any responsibilities or in any way restrain or restrict
competition. On the contrary, all responsible firms/individuals are encouraged to submit
responses. The County of Orange reserves the right to waive any informalities, to reject any
and/or all proposals, and to accept any proposal which in its opinion may be in the best interest
of the County.
F. Qualification packages may be withdrawn by written request prior to submittal deadline.
IV. PREPARATION
A. Firms are to submit qualification packages which present their qualifications and understanding
of the services to be performed. Emphasis should be placed on completeness of services
offered and clarity of content. All submittals should be complete and carefully worded and must
convey all of the information requested by the County. If errors or exceptions are found in the
firm's qualification package, or if the package fails to conform to the requirements of the RFQ,
the County will be the sole judge as to whether that variance is significant enough to reject the
firm's submittal.
B. Qualification packages should be prepared simply and economically. All data, materials, and
documentation shall be available in a clear, concise form. Orange County does not expect nor
will any more favorable consideration be given to submittals with fancy covers or binding, color
photographs, sample plans, non-pertinent information on other accomplishments of the firm
which have no direct bearing on these projects, resumes of individuals who will not be engaged
in the work, or pages of other non-projected related material. Brevity will be appreciated.
Submittals shall be limited to twenty-five (25) pages, double sided 8 'h x 11, minimum 12 point
font. Covers and dividers do not count in the twenty five (25)pages total.
C. Firms requiring clarification or interpretation of this RFQ shall make a written request, which
shall reach the Orange County Purchasing Department no later than the date and time for
submittal of written questions(see Section VI, paragraph C).
D. Any interpretation, correction or change of this RFQ will be made by Addendum. Addenda will
be mailed or delivered to all who are known by the County Purchasing Department to have
received a complete set of RFQ documents. It is the responsibility of the firm to ensure that all
Addenda were received.
E. All submittals shall provide a straight forward, concise description of firm's ability to satisfy the
requirements of the RFQ.
F. Qualification packages (and copies) should be bound in a single volume where practical. All
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documentation submitted with the offer should be bound in that angle volume.
G. In addition to the transmittal letter, the Non-Collusion Affidavit must be signed by a principal of
the firm or an officer of the corporation duly authorized to bind the corporation.
H. If any submittal includes comments over and above the specific information requested in this
RFQ such comments must be included as a separate appendix.
I. The firm is solely responsible for all costs and expenses associated with the preparation of the
submittal and of any supplementary presentation (including any oral presentation) if requested
by County.
J. Qualification Packages must be made in the official name of the individual, firm, or corporation
under which the business is conducted (showing official business address) and must be signed
in ink by a person duly authorized to legally bind the business entity submitting the qualification.
V. GENERAL TERMS AND CONDITIONS
A. NON-COLLUSION AFFIDAVIT
Each qualification package must be accompanied by a notarized affidavit of non-collusion,
executed by the firm or in the case of a corporation, by a duly authorized representative of said
corporation. The Non-Collusion Affidavit is provided herein.
B. ADDENDA/CHANGES
Any additions, deletions, modifications or changes made to this RFQ shall be processed
through the Orange County Purchasing Department. Any deviation from this procedure may
result in the disqualification of the firm's submittal or the cancellation of any contract resulting
from this RFQ.
C. QUESTIONS
Questions concerning this RFQ should be directed to:
Orange County Purchasing Department
David Cannell Purchasing Agent,
200 S Cameron Street, PO Box 8181,
Hillsborough, NC 27278;
(919)245-2651;
dcannell(&Orangecountvnc.00v(preferred)
All questions pertaining to this RFQ must be submitted in writing no later than July 17,
2013.
Only written questions will be considered formal. Any information given by telephone will be
considered informal. Any questions that the County feels are pertinent to all proposers will be
mailed as an addendum to the RFQ. Fax and e-mail messages will be treated as written
questions.
D. PROPRIETARY INFORMATION
Trade secrets or proprietary information submitted by a firm in connection with a procurement
transaction shall not be subject to the public disclosure under the North Carolina Public Records
Act pursuant to NC General Statutes§66-152(3). However,the firm must invoke the protection
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of this section prior to or upon submission of the data or other materials, and must identify the
data on other materials to be protected and state the reasons why protection is necessary.
Each individual page considered a trade secret or proprietary information must be
labeled "Confidential" in the top right corner.
E. MINORITY BUSINESSES
The County of Orange encourages all businesses, including DBE, minority and women-owned
businesses to respond to all Requests for Qualifications.
F. AWARD/CONTRACT TIME
No part of this solicitation is to be considered part of a contract, nor are any provisions
contained herein to be binding of Orange County.
Award shall be made to the responsible firm whose qualifications are determined to be most
advantageous to the County, taking into consideration the evaluation factors set forth in the
RFQ.
A notice of contract award is anticipated by early to mid August. The detailed Scope of Work
and schedule of deliverables shall be negotiated with the successful firm.
G. CONTRACT DOCUMENT
The successful firm will be required to enter into the county's standard design consultant
services agreement. A copy of the County's standard Agreement is attached.
H. SUBCONSULTANTS
If any sub-consultants will be used for the project, the successful firm shall provide to the
Purchasing Agent a list of names of any of the intended sub-consultants, their applicable license
number(s) and a description of the work to be performed by each sub-consultant.
The successful firm shall not substitute other sub-consultants without the written consent of the
County.
The successful firm shall be responsible for all services performed by a sub-engineer as though
they had been performed by the successful firm. Responsibilities include, but are not limited to,
compliance with applicable licensing regulations.
If at any time the County determines that any sub-consultatant is incompetent or undesirable,
the County shall notify the successful firm accordingly, and the successful firm shall take
immediate steps for cancellation of the subcontract and replacement.
Nothing contained in any contract resulting from this RFQ shall create any contractual
relationship between any sub-consultant and the County of Orange.
It shall be the successful firm's responsibility to ensure that all terms required in the attached
contract are incorporated into all subcontracts.
I. INSURANCE
The successful respondent will be required to show proof of professional liability insurance in
types and amounts satisfactory to the County. The County typically requires liability limits of at
least $1,000,000 per occurrence with a $2,000,000 aggregate coverage. Exact limits would be
determined during contract negotiations.
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Respondents will also cite in their response, any and all claims that have been filed against the
professional liability insurance carried by the respondent within the past ten years, regardless of
the settlement disposition.
VI. STATEMENT OF QUALIFICATIONS REQUIREMENTS
In order to expedite the evaluation of proposals, each Respondent shall organize its
qualification package in accordance with this section. Firms that do not follow the specified outline
may be deemed non-responsive and may be disqualified from the evaluation process.
Section 1. Cover letter confirming that the elements of the RFQ have been reviewed and
understood. The cover letter should be signed by an individual authorized to bind the
firm contractually. It should include: Firm name, address, telephone, fax number,
contact person and e-mail address; year established and former firm names; Include
names of principles of the firm and the states in which they are registered; and types of
services for which the firm is qualified;
Section 2: Experience: Understanding of the scope of work/services; more
specifically experience building emergency services stations in urban, suburban,
and rural environments.
List and describe all of your firm's previous experience in the planning, design and
construction of projects similar in nature to the one for which this Request for
Qualifications is being sought. For each project listed,the information should include:
• Name and location of the project
• Which prototype best decribes the project; stand-alone station, addition to
existing fire station, or co-located station in a non-emergency services facility
• Brief description of the project
• Date the project was completed
• Name and telephone number of owner
Section 3. Project Team: List of staff members and resumes of those persons who will be assigned
to work with the County on the project. Include an Organizational Chart but do not
include resumes or list of personnel who will not be assigned to this project. Also
include the firm's commitment to keep the originally-assigned project team through
project completion.
Section 4: List of current ongoing projects. Include: Project start date; expected completion date;
total project cost; your ability to devote staff resources to complete this project. Describe
how other existing trips to the area could contribute to cost savings on the services
sought within this RFQ.
Section 5: Names of outside consultants (sub-consultants) who would be retained to provide
services required for these projects. Provide a one-page synopsis for each consultant to
include the following information:
• Individual's proposed role in the project
• A resume or brief description of the individual's previous experience
as it relates to his/her role in the project
• For any proposed sub consultants, indicate how long your firm has
worked with the sub-consultant on previous projects
Section 6: Firms willingness to affiliate with minority, woman-owned, or disadvantaged
businesses.
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Section 7: Letter disclosing any pending litigation or litigation within the last ten years related to the
firm' projects.
Section 8: Hourly billing rates charged by your firm each position type and reimbursable expenses.
Section 9: Firms willingness to sign Orange County Standard Contract Agreement for Design
Consultant Services(copy attached).
Section 10. Completed Responders' Certification Form and notarized Non-Collusion Affidavit
VII. EVALUATION PROCESS:
Following the deadline for submittal of qualifications, a review of the submitted qualifications will be
conducted by a selection committee established by the County Manager. The selection committee will
review all submittals based on their response to the information requested. The committee shall then
make a recommendation to the County Manager based on criteria established herein.
If desired, the selection committee may short list the number of qualified firms. The County reserves
the discretion to determine the number of firms that will be on the short list. The County may engage in
individual discussions with two or more firms deemed fully qualified, responsible, and suitable on the
basis of initial responses and with emphasis on professional competence to provide the required
services. Interviews are not anticipated; however, the selection committee may schedule interviews if
desired in the selection process. Such firms shall be encouraged to elaborate on their qualifications
and performance data or staff expertise pertinent to the proposed project, as well as alternative
concepts.
The selection committee may conduct discussions with the firm(s) submitting responses regarding the
contract and shall select from among the firm(s) deemed most qualified to provide the required
services. At the discretion of the County, the discussions with the firm(s) may consist of written
questions and responses, and/or personal interviews with members of the firm(s). If personal
interviews are required by the County, the persons proposed to be responsible for performing the work
required herein shall attend the interview. If requested, firms should be prepared to submit financial
status information,which shall be held in confidence.
The County will negotiate a stipulated lump sum fee for basic services and a rate schedule to be
utilized for additional services and contingent additional services with the most qualified firm at a
compensation which is considered to be fair and reasonable to the County. These rates shall include
all applicable disciplines (example: architect, project manager, engineers, administrative staff, etc.).
The rate schedule for additional services shall remain firm throughout project completion. In making
this decision, the County will take into account the established value, general scope, the complexity,
and the professional nature of the services to be rendered. Should the County be unable to negotiate a
satisfactory contract with the firm considered to be most qualified, negotiations with that firm shall be
formally terminated.
Negotiations will then proceed with the remaining ranked firms in the same manner until an agreement
is reached, unless it is determined by the committee that it is in the best interest of the County that the
process be terminated or modified.
The County of Orange reserves the right to reject any and/or all submittals, and to waive defects,
technicalities and/or irregularities in any submittal. The County reserves the right to finalize a contract
with one firm based on all information submitted in the written qualification submittal without further
discussion or interviews.
Page 6 of 9
y
VII. SELECTION PROCESS
The included criteria, but not limited to, may be used in the evaluation of qualification packages for
development of a shortlist to be considered for potential negotiations. These criteria are not necessarily
listed in order of importance.
• Previous work experience on similar projects and demonstrated experience in the design of
Emergency Services substations
• Finns qualifications and experience including location of offices and related staffing
• Firms understanding of the project objectives
• Proposed staff, including sub-contracted professionals, proposed to perform the work
• The ability of the consultant to begin work immediately and complete the projects in a timely
manner.
• References. Evaluation of comments received from referenced previous clients
VIII. CONTACT POLICY
After the date and time established for receipt of proposals by the County, any contact initiated by any
firm with any County representatives, other than the Purchasing Agent listed herein, concerning this
RFQ is prohibited. Any such unauthorized contact may cause the disqualification of the firm from this
qualification process.
By: David E. Cannel,
Purchasing Agent,
Orange County, North Carolina
Page 7 of 9
RESPONDER'S CERTIFICATION FORM
I have carefully examined the Request for Qualifications, the sample Agreement for Design Consultant
Services and any other documents accompanying or made a part of this Request for Qualification.
I hereby propose to furnish the professional design consultant services for Orange County in accordance with
the instructions, terms, conditions, and requirements incorporated in this Request for Qualification. I certify
that all information contained in this response is truthful to the best of my knowledge and belief. I further certify
that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the firm is
ready, willing and able to perform if awarded the contract.
NAME OF FIRM:
BY: (printed name)
SIGNATURE:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
TELEPHONE NUMBER:
FAX NUMBER:
ACKNOWLEDGEMENT OF ADDENDA
Responder hereby acknowledges receipt of all Addenda through and including:
Addendum No. Date Acknowledgement
Page 8 of 9
NON-COLLUSION AFFIDAVIT
State of North Carolina
County of Orange Proposal Request No. 5194
being first duly sworn, deposes and says that:
I. He/She is the of the proposer that has
submitted the attached proposal;
2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all
pertinent circumstances respecting such proposal;
3. Such proposal is genuine and is not a collusive or sham proposal;
4. Neither the said proposer nor any of its officers, partners, owners, agents, representatives, employees
or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed,
directly or indirectly, with any other proposer firm or Person to submit a collusive or sham proposal in
connection with the contract for which the attached proposal has been submitted or to refrain from
proposing in connection with such contract, or has in any manner, directly or indirectly sought by
agreement or collusion of communication or conference with any other proposer, firm or person to fix
the price or prices in the attached proposal or of any other proposers, or to fix any overhead, profit or
cost element of the proposal price of the proposal of any other proposer or to secure through collusion,
conspiracy, connivance or unlawful agreement any advantage against the County of Orange or any
person interested in the proposed contract; and
5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the proposer or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
Signature
Title
Subscribed and Sworn to Before Me,
This day of 20
Notary Public
My Commission Expires:
Page 9 of 9
[Departmental Use Only]
TITLE
FY
NORTH CAROLINA
CONSULTING SERVICES AGREEMENT
ORANGE COUNTY
This Agreement, made and entered into this day of , 20 ("Effective
Date") by and between Orange County, North Carolina a body politic and corporate of the State
of North Carolina(hereinafter,the "County") and , (hereinafter,the "Consultant").
WITNESSETH:
That the County and Consultant, for the consideration herein named, do hereby agree as
follows:
ARTICLE 1 SCOPE OF WORK
1.1 Scone of Work
1.1.1 This Services Agreement ("Agreement") is for professional consulting services to
be rendered by Consultant to County with respect to (insert type of project)
1.1.2 By executing this Agreement, the Consultant represents and agrees that Consultant
is qualified to perform and fully capable of performing and providing the services required or
necessary under this Agreement in a fully competent,professional and timely manner.
1.1.3 Time is of the essence with respect to this Agreement.
1.1.4 The services to be performed under this Agreement consist of Basic Services, as
described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services
under this Agreement shall be as set forth herein.
ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT
2.1 Services to be Provided. The Consultant shall provide the County with all services
required in Article 3 to satisfactorily complete the Project within the time limitations set forth
herein and in accordance with the highest professional standards.
2.2. Standard of Care
2.2.1 The Consultant shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards of this type of
Consultant practice throughout the United States and in accordance with applicable federal, state
and local laws and regulations applicable to the performance of these services. Consultant is
solely responsible for the professional quality, accuracy and timely completion and submission
of all reports, drawings, specifications, plans, documents and services (hereinafter
"Deliverables")related to the Basic Services.
Revised July 2010
1
2.2.2 The Consultant shall be responsible for all errors or omissions, in the deliverables
prepared by the Consultant.
2.2.3 The Consultant shall correct at no additional cost to the County any and all errors,
omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the
Consultant.
2.2.4 The Consultant shall assure that all Deliverables prepared by it hereunder are in
accordance with applicable laws, statutes, and that any necessary or appropriate applications for
approvals are submitted to federal, state and local governments or agencies in a timely manner so
as not to delay the Project.
2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior written permission
of the County. No permission for subcontracting shall create, between the County and the
subcontractor, any contract or any other relationship.
2.2.6 Any and all employees of the Consultant engaged by the Consultant in the
performance of any work or services required of the Consultant under this Agreement, shall be
considered employees or agents of the Consultant only and not of the County, and any and all
claims that may or might arise under any workers compensation or other law or contract on
behalf of said employees while so engaged shall be the sole obligation and responsibility of the
Consultant.
2.2.7 Consultant agrees that Consultant and its subcontractors, if any, shall be required
to comply with all federal, state and local antidiscrimination laws, regulations and policies that
relate to the performance of Consultant's services under this Agreement.
2.2.8 If activities related to the performance of this agreement require specific licenses,
certifications, or related credentials Consultant represents that it and/or its employees, agents and
subcontractors engaged in such activities possess such licenses, certifications, or credentials and
that such licenses certifications, or credentials are current, active, and not in a state of suspension
or revocation.
ARTICLE 3 BASIC SERVICES
3.1 Basic Services
3.1.1 The Consultant shall perform as Basic Services the work and services described
herein and as specified in the County's "RFP Number for (the "RFP")" issued
' 20 , which is fully incorporated and integrated herein by reference together with
Attachments (designate all attachments).
3.1.2 The Basic Services will be performed by the Consultant in accordance with the
following schedule: (Insert task list and milestone dates)
Task Milestone Date
1.
2.
Revised July 2010
2
3.
4.
5.
6.
7.
8.
9.
10.
3.1.3 Should County reasonably determine that Consultant has not met the Milestone
Dates established in Section 3.1.2 of this Article, County shall notify Consultant of the failure to
meet the Milestone Date. The County, at its discretion may provide the Consultant seven (7)
days to cure the breach. County may withhold the accompanying payment without penalty until
such time as Consultant cures the Breach. In the alternative, upon Consultant's failure to meet
any Milestone Date the County may modify the Milestone Date schedule. Should Consultant or
its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to
such modified schedule County may immediately terminate this Agreement in writing without
penalty or incurring further obligation to Consultant. This section shall not be interpreted to
limit the definition of breach to the failure to meet Milestone Dates.
ARTICLE 4 DURATION OF SERVICES
4.1 Scheduling of Services
4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as
to meet the Milestone Dates listed in Article 3.
4.1.2 Should the County determine that the Consultant is behind schedule, it may require
the Consultant to expedite and accelerate his efforts, including providing additional resources
and working overtime, as necessary, to perform his services in accordance with the approved
project schedule at no additional cost to the County.
4.1.3 The Commencement Date for the Consultant's Basic Services shall be
ARTICLE 5 COMPENSATION
5.1 Compensation for Basic Services
5.1.1 Compensation for Basic Services shall include all compensation due the
Consultant from the County for all services under this Agreement except for any authorized
Reimbursable Expenses which are defined herein. The maximum amount payable for Basic
Services is Dollars ($ ). Payment for Basic Services shall become due and payable
in direct proportion to satisfactory services performed and work accomplished. Payments will be
made as percentages of the whole as Project milestones as set out in Section 3.1.2 are achieved.
(For example, if there are 10 Project Tasks with Milestone Dates then Consultant may invoice
for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of
Task one. Upon the County's acknowledgement that the second Task has been satisfactorily
completed Consultant may invoice for the next 10%of the whole.)
Revised July 2010
3
ARTICLE 6 RESPONSIBILITIES OF THE COUNTY
6.1 Cooperation and Coordination
6.1.1 The County has designated to act as the County's representative with respect
to the Project and shall have the authority to render decisions within guidelines established by
the County Manager and the County Board of Commissioners and shall be available during
working hours as often as may be reasonably required to render decisions and to furnish
information.
6.1.2 The County shall be solely responsible for determining whether Consultant as
satisfactorily completed Tasks associated with Milestone Dates. Upon County's written
determination to Consultant that a Task has been satisfactorily completed by its accompanying
Milestone Date Consultant may submit an invoice for payment. It is agreed that County shall not
unreasonably withhold its determination of satisfactory completion of any Task. In the event, the
amount of an invoice is disputed, County may withhold payment until the dispute is resolved by
the parties. County may also withhold payment on an invoice until the satisfactory completion of
a Task by Consultant.
ARTICLE 7 INSURANCE
7.1 General Requirements
7.1.1 The Consultant shall purchase and maintain and shall cause each of his Consultants
to purchase and maintain, during the period of performance of this Agreement, insurance for
protection from claims under workers' or workmen's compensation acts; Comprehensive
General Liability Insurance covering claims arising out of or relating to bodily injury, including
bodily injury, sickness, disease or death of any of the Consultant's employees or any other person
and to real and personal property including loss of use resulting thereof; Comprehensive
Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering
personal injury or death, and property damage; and Professional Liability Insurance, covering
personal injury, bodily injury and property damage and claims arising out of or related to the
performance under this Agreement by the Consultant or his agents, Consultants and employees.
7.1.2 The minimum insurance rating for any company insuring the Consultant shall be
Best's A-. If the Consultant does not meet the insurance requirements, it is suggested that the
County's Risk Manager be consulted prior to finalizing this Agreement.
7.2 Limits of Coverage
7.2.1 Minimum limits of insurance coverage shall be as follows:
Revised July 2010
4
INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE
• Worker's Compensation Limits for Coverage A- Statutory State of N.C.
Coverage B -Employers Liability
$500,000 each accident and policy limit and disease each
employee
• Commercial General Liability $1,000,000 Each Occurrence; $2,000,000 Aggregate.
• Automobile Liability Combined Single Limit$500,000
• Professional Liability NOTE: Insert coverage limits required by Risk Manager if
applicable_
7.2.2 All insurance policies (with the exception of Worker's Compensation and
Professional Liability) required under this Agreement shall name the County as an additional
insured party. Evidence of such insurance shall be furnished to the County, together with
evidence that each policy provides that the County shall receive not less than thirty (30) days
prior written notice of any cancellation,non-renewal or reduction of coverage.
7.3 Indemnity
7.3.1 The Consultant agrees to indemnify and hold harmless the County from all loss,
liability, claims or expense, including attorney's fees, arising out of or related to the Project and
arising from bodily injury including death or property damage to any person or persons caused in
whole or in part by the negligence or misconduct of the Consultant except to the extent same are
caused by the negligence or willful misconduct of the County. It is the intent of this provision to
require the Consultant to indemnify the County to the fullest extent permitted under North
Carolina law.
ARTICLE 8 AMENDMENTS TO THE AGREEMENT
8.1 Changes in Basic Services
8.1.1 Changes in the Basic Services and entitlement to additional compensation or a
change in duration of this Agreement shall be made by a written Amendment to this Agreement
executed by the County and the Consultant. The Consultant shall proceed to perform the
Services required by the Amendment only after receiving a fully executed Amendment from the
County.
ARTICLE 9 TERMINATION
9.1 Termination for Convenience of the County
9.1.1 This Agreement may be terminated without cause by the County and for its
convenience upon seven(7)days prior written notice to the Consultant.
9.2 Other Termination
Revised July 2010
5
9.2.1 The Consultant may terminate this Agreement based upon the County's material
breach of this Agreement; provided, the County has not taken all reasonable actions to remedy
the breach. The Consultant shall give the County seven (7) days' prior written notice of its
intent to terminate this Agreement for cause.
9.3 Compensation After Termination
9.3.1 In the event of termination, the Consultant shall be paid that portion of the fees
and expenses that it has earned to the date of termination, less any costs or expenses incurred or
anticipated to be incurred by the County due to errors or omissions of the Consultant.
9.3.2 Should this Agreement be terminated,the Consultant shall deliver to the County
within seven(7) days, at no additional cost, all Deliverables including any electronic data or files
relating to the Project.
9.4 Waiver
9.4.1 The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Consultant with any provisions of this Agreement or the
waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim
for damages by the County for any breach of this Agreement or a waiver of any other required
compliance with this Agreement.
ARTICLE 10 ADDITIONAL PROVISIONS
10.1 Relationship of Parties
10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor
any employee of the Consultant shall be deemed an officer, employee or agent of the County.
Consultant's personnel shall not be employees of, or have any contractual relationship with the
County.
10.2 Limitation and Assignmen
10.2.1 The County and the Consultant each bind themselves, their successors, assigns
and legal representatives to the terms of this Agreement. Neither the County nor the Consultant
shall assign or transfer its interest in this Agreement without the written consent of the other.
10.3 Governing Law
10.3.1 This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina.
10.4 Dispute Resolution
10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to
any provision of, or the performance or non-performance of, this Agreement shall be brought in
the General Court of Justice of North Carolina sitting in Orange County,North Carolina and it is
agreed by the parties that no other court shall have jurisdiction or venue with respect to such
Revised July 2010
6
suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the
bringing of such suit or action.
10.5 Extent of Agreement
10.5.1 This Agreement, together with the Request for Proposals together with
attachments distributed by the County and the Consultant's submitted Proposal, all of which
constitute the Contract Documents, represents the entire and integrated agreement between the
County and the Consultant and supersedes all prior negotiations, representations or agreements,
either written or oral. In the event of a conflict among the terms of the Contract Documents, the
priority of documents shall be This Agreement, the County's Request for Proposals, attachments
to the County's Request for Proposals, and the Consultant's Proposal. This Agreement may be
amended only by written instrument signed by both parties. Modifications may be evidenced by
facsimile signatures.
10.6 Severability
10.6.1 If any provision of this Agreement is held as a matter of law to be
unenforceable,the remainder of this Agreement shall be valid and binding upon the Parties.
10.7 Ownership of Deliverables
10.7.1 All Deliverables, together with all supporting materials, source documentation,
data collected, field notes, and working drafts, developed in the performance of this Agreement
shall become the property of the County and may be used on any other project without additional
compensation to the Consultant. The use of the Deliverables by the County or by any person or
entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk
of the County.
10.8 Non-Appropriation
10.8.1 Consultant acknowledges that County is a governmental entity, and the validity of
this Agreement is based upon the availability of public funding under the authority of its
statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County's obligations under this Agreement, then this Agreement shall automatically expire
without penalty to County immediately upon written notice to Consultant of the unavailability
and non-appropriation of public funds. It is expressly agreed that County shall not activate this
non-appropriation provision for its convenience or to circumvent the requirements of this
Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis.
In the event of a change in the County's statutory authority, mandate and/or mandated functions,
by state and/or federal legislative or regulatory action, which adversely affects County's
authority to continue its obligations under this Agreement, then this Agreement shall
automatically terminate without penalty to County upon written notice to Consultant of such
limitation or change in County's legal authority.
10.9 Notices
Revised July 2010
7
10.9.1 Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail,return receipt requested to the following:
Orange County Consultant's Name&Address
Attention:
P.O.BOX 8181
Hillsborough,NC 27278
IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have
hereunder set their hands and seal, all as of the day and year first above written.
COUNTY: Orange County CONSULTANT:
Frank W. Clfiton Signature
This instrument has been approved as to technical content.
Department Director
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Office of the Finance Director
This instrument has been approved as to form and legal sufficiency.
Office of the County Attorney
Revised July 2010
8
ORANGEW
N, C)KFI-f CAROLINA
Orange County
Financial Services Department
ADDENDUM #1
July 17, 2013
RFP 5194
Design of EMS Station Prototypes
To all Vendors:
Modifications to bid documents for the above named Request for Proposal are made as follows and shall be
included in the proposed amount.
1. See page 2 for questions with County's responses received for the above referenced project
All other terms and conditions shall remain the same
By: David E. Cannell, Purchasing Agent; dcannell cD-co.orange.nc.us —(919) 245-2651
A signed copy of this addendum shall be included with the bid submitted by your company
Company Name:
By:
Date Received:
P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278
Telephones: Area Code 919 245-2651 Fax: 919 644-3324
Page 1
Question: We are interested in acquiring a copy of the strategic report study mentioned in the RFQ. Is it
available online?
Answer.Check starting on page 11 of this http://oranaecou ntync.gov/000LERKS 1120830.pdf
Question: we have concerns regarding the contractual requirements you ask the design teams to accept, and I
want to clarify if you actually wish to be as punitive as the requirements currently stipulate:
2.1: "the contract requires the"highest professional standards"—this exceeds all liability insurance coverage for
all professional design firms in the country, as insurance coverage includes only covering a standard of care that
is"consistent with the professional skill and care ordinarily provided by architects practicing in the same or
similar locality under the same or similar circumstances".
2.2.1: again,the"highest"generally accepted standard of care exceeds liability coverage limits.
2.2.2, 2.2.3: no liability insurance covers this level of responsibility, as architects provide instruments of service
—do you really intend that the architect pays all "omitted"items on this project?
7.3.1: indemnification language is too broad and is non-insurable as well.
9.3.1: See previous comment on E&O coverage from 2.2.2
10.7.1: given that this is specifically a prototype design, and obviously will be used for multiple projects, this is
unacceptable as written, as we use proprietary specifications, details, etc.that would effectively become your
property and violate our copyright protection,while not alleviating our liability for the documents.
Answer.Each of those sections is negotiable as is every other contract we have
Page 2 of 2
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Orange County, Norfih Carolina
Stewart Coo er Newell
Is: Stewart - Cooper • Newell
July 22, 2013
David Cannell, Purchasing Agent
Orange County Purchasing Department
200 S. Cameron Street
Hillsborough, NC 27278
Re: Request For Qualifications No. 5194 - Design of EMS Station Prototypes
Dear Mr. Cannell:
This is an exciting project that requires a Design Firm with the experience of numerous EMS
stations in their portfolio, as well as the proven ability to design prototype stations.
Stewart—Cooper- Newell Architects is that Design Firm.
Stewart-Cooper-Newell Architects has designed over 250 Public Safety Facilities. Many of
these projects were EMS stations or combined EMS-Fire stations.
While many firms across the state country will no doubt pursue this project,Stewart-Cooper-
Newell Architects' own specialization in this particular area of critical safety operations
design, established over four decades are second-to-none. We believe we are the most
qualified team,with the best local-area understanding,to help you meet your budget, needs
and goals on this project, and are eager for the chance to prove it to Orange County. Every
member of our team is looking forward to working with you, and we are ready to exceed
your expectations!
The elements of the RFQ have been reviewed and understood. Stewart-Cooper-Newell
Architects was founded in 1971, and was originally known as Stewart-Cooper Architects
until 1993 when Mr. Newell was named a Principal. Other Principals are James Stewart,
AIA(NC, SC registrations) and James Stumbo,AIA, LEED BC+D, NFPA(NC, SC, TN)
The Firm is qualified to provide Architectural Design services, and specialized in Public
1 Safety Facilities.
Thank you for your time and consideration and I look forward to hearing from you soon.
Sincerely,
Kenneth Newell,AIA, LEED AP
Registered In: NC, SC, GA,TN,FL,VA Partner& Principal in Charge
Email. knewell@scn-architects.com
ARCHITECTURE 1 1,800,671.0621
PLANNING 719 East Second Avenue-Gastonia,NC 28054-P:704.865,6311 -F:704.865.0046
INTERIORS 9133 Two Notch Road-Columbia,SC 29223 P:803365.9011
CONSULTING
DURANT ROAD EMS SUBSTATION
Wake County, North Carolina
Stand-done
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CONTACT: '`
This small EMS substation is the first of a
Mark Forestieri,AIA prototype design developed in conjunction
Sr. Facilities Project with Wake County EMS and Wake County
Mgr. Facilities Design and Construction. The
(919) 856-6356 Station will house up to 2 EMS crews with
ROLE: back-in bay space for vehicles and support/
Architect of Record storage space directly adjacent. The living
quarters are comprised of a space saving
SCOPE: weer - multipurpose room which accommodates
Site Planning kitchen,dining,office,and dayroom functions.
Programming g + The bunkrooms are directly off the main space
Concept allowing quick response to the vehicles. As
Schematic Design with most EMS facilities, the prototype has
Sustainability Con-
sulting been designed to provide on-site medical
Construction Doc. care in the form of a triage vestibule which
Construction Admin. will serve the surrounding community. The
entire facility is designed to comply with
SIZE: Im��ry,pir,i Wake County's Energy Efficiency Guidelines
3,274 SF which require strict standards with respect
DATES: to efficiency of equipment and maintenance
Construction to reduce the overall life cycle cost of the
Completed building.The prototype exterior was designed
November 2010 to be simple, easily maintainable, and able
COST: to be converted from a residential look to a commercial look as the need/context
$1.08 million required. The Durant Road facility is adjacent to a new school and residential
neighborhood so the sloped roof options keeping with the residential feel was
preferred by the owner.The Site will provide minimal parking for staff and a few
visitors which allows the prototype design to fit into most any small site. The
intent is to replicate the station as needed across Wake County to effectively
reduce response time with minimal expense.
Ste Fer yewell ro �
GARNER FIRE + EMS JOINT SUBSTATION NOA
Wake County, North Carolina
Co-Located
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CONTACT: This pre-engineered metal Fire and EMS
Mark Forestieri, AIA """` "
�,, w,y �, ����� substation was designed to respond to
Sr. Facilities Project the needs of both the Town of Garner
Mgr. and the surrounding population of
(919) 856-6356 Wake County. The station's facade was
mforestieri @wake- carefully crafted to blend with the local
T
gov.com ) aesthetic, incorporating a utility-brick
ROLE: and standard-brick veneer. The utility
2,
Architect of Record brick functions in this arrangement as
the darker-colored water table and
SCOPE: accent banding, with the standard brick
Site Planning used for the remainder of the exterior.
Programming +
Concept
Schematic Design The building's fire department spaces
Sustainability include an educational training room
Consulting and dayroom, as well as 12 beds in the
Construction Doc. sleeping area. The EMS department
Construction Admin. also has a dayroom, and beds for four
SIZE: crew members plus a supervisor.
11,658 SF
The facility's shared spaces include
DATE: three double-length vehicle bays with
Construction Com- full view aluminum overhead doors,
pleted PPE (Personal Protective Equipment)
December 2010 storage, and an exercise room. Per
COST: Ste art er �ewell Wake County guidelines for design and
$2.06 million construction,the substation incorporates
sustainable design elements that include
energy efficient HVAC and lighting.
wy
EMS SUBSTATION
Lincoln County, North Carolina
Stand-Alone
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CONTACT: Lincoln County EMS had occupied "make-shift"
Ron Rombs facilities since its formation. In order to provide
EMS Director a centralized location for the EMS, the County
(704)736-9385su .. y < -- set aside property within a County campus that
rrombs @lincolncounty.org already housed the Sheriff's Department,Jail,and
Animal Control Center. In order to meet the limited
ROLE: project budget,the facility was designed as a pre-
Architect of Record engineered structure, yet finished with the same
architectural details of the adjacent facilities. All
public, private, and apparatus needs are met in
the simple and functional floor plan.
SCOPE: � -�... .� ��
Site Planning The EMS facility had obvious training/meeting
Programming+Concept ., : space needs as part of their program. Since
Schematic Design „ '` the new facility is immediately adjacent to other
Sustainability Consulting County departments, an attached yet separate
Construction Documents training room with public toilets was designed.
Construction Admin. This allows other groups the use of the training
room without having access to the remainder of
--�- the facility.
SIZE: w
8,272 SF 2
DATES:
Construction Completed
September 2003
COST:
$981,926n,'
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PUBLIC SAFETY STATION NO. 4
Town of Apex, North Carolina
Co-Located
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OWNER CONTACT:
This three-bay public safety station
Marty Mitchell, tp <, , reflects the small town character that
Director Apex, North Carolina portrays. The
Facility & Fleet traditional look of the materials and the
Services scale at which they were used united
(919) 249-3534 the surrounding area's architectural
language, responding to the personality
Architect of Record of Apex.
SCOPE: The Public Safety Station includes
Site Planning 4' ` a Police Department office, EMS
Programming + i office, server room and Fire office,
Concept accompanied by a radio-report room
Schematic Design
Construction Doc. off of the entry lobby. A spacious day
Construction Admin. room is located off of the kitchen with
space for dining. All of the building's
SIZE: spaces have direct, quick access to the
12,179 SF apparatus bays. Located off of the bays
DATES: are a decontamination room, a tool shop
Contruction and storage spaces. An efficient diesel
Completed w" �;;,!„ d�u ll'ii generator can support the entire building
August 2009 in the event of a power outage.
COST: This station was designed, bid and built
$2.22 million as part of a larger public safety project
for the town that also included Stewart-
Cooper-Newell's design services for a
new Police Department Heaquarters
I� II (separate facility).
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PUBLIC SAFETY FACILITY
RENOVATION + ADDITIONS
Town of Pine Knoll Shores, North Carolina
Co-Located
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Needing a centralized, full-service Public
CONTACT: "'
Ms. Betty J. Carr Safety Facility,the Town of Pine Knoll Shores
' �°'lye �� :d,.�„
Public Services commissioned the services of Stewart-
(Retired Town Manager) Cooper-Newell Architects to find the most
(252)247-4353 x13 feasible and cost-effective option.
Due to it's ideal location and potential cost-
ROLE: savings, Stewart-Cooper-Newell Architects
renovated a vacated bank into the Town's
Architect of Record Police Department and designed a two-
story Fire& EMS Headquarters addition.
SCOPE: The need for a two-story structure was
USDA Project After driven by land restrictions.
SIZE:
5,000 SF
renovation of bank
10,000 SF addition
DATES:
Construction Completed
December 2003
COST:
$1.33 million
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FIRE + RESCUE / EMS HEADQUARTERS
City of Washington, North Carolina
Co-Located
Mi s
F= Fire/Rescue/EMS Station No. 2 for
CONTACT: the City of Washington was the first
Robbie Rose ,
Division Chief Capital Improvement project in a
(252) 948-9402 series that was recommended by the
rrose @washingtonnc. Public Safety Space Analysis Study
gov performed by Stewart-Cooper-Newell
ROLE: Architects. The city completed this
Architect of Record project through funding from USDA
Rural Development financing.
SCOPE:
Space Needs Study The Substation's design and location
Site Planning allowed the Fire and EMS Departments
Programming "'
g g + to greatly improve their response times
Concept to recently annexed areas of the City,
Schematic Design and thereby helped them maintain their
Construction Doc.
Construction Admin. existing ISO classification. Due to its
coastal location, this facility was also
SIZE: designed to be hurricane resistant.
11,298 SF
The three-bay facility contains six
DATES: sleep rooms, a dayroom, a kitchen, an
Construction Com- exercise area, a training / community
pleted room, and administrative offices.
February 2008
COST:
$2.26 million
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FIRE + EMS HEADQUARTERS
Community of Bahama, North Carolina
Co-Located
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This station is located in northern
PROJECT OWNER: �, � Dugham County, in a very restricted
Len Needham watershed district, which requires
Fire Chief a lot size of over twenty acres. The
(919) 477-1561 �� '� Li N al",— station accommodates eight fire
needham @email
unc.edu apparatus, eight full-time fire fighters
and a training/social facility that can
SCNA ROLE: R accommodate over seventy people.
y
Architect of Record The station also utilizes a split-level
design that reduces the overall height
PROJECT SCOPE: of the station, while saving money
Programming + ' � by limiting the required site grading.
Concept Due to the limited road frontage, the
Schematic Design station was designed with the drive-
through apparatus bays at the rear
SIZE: of the station.
14,187 SF
DATES:
Construction
Completed
February 2005
COST: :
$1.5 Million
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PUBLIC SAFETY COMPLEX
Pasquotank County, North Carolina
Co-Located
5
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a
OWNER CONTACT: The design forthis Public Safety Facility
Randy Keaton was based on the recommendations
County Manager and information provided in the Space
252 335-0865
( ) P
Needs Assessment completed for the
SCNA ROLE: County under a prior contract with
Architect of Record Stewart-Cooper-Newell Architects.
PROJECT SCOPE: The ground floor of the new facility
Site Study + houses the Sheriff's Office and the
Planning District Attorney's office. The Sheriff's
Programming + office has a secure evidence storage
Concept center, work areas for the different
Schematic Design
Construction Doc. patrol groups, and interview rooms
Bidding + and holding cells. The DA's office is
Negotiation z, completely secure and isolated from
Construction Admin. the Sheriff's office. Using card key
SIZE: access and other security measures, a
37,942 SF safe work environment was created for
the DA, its team, and other attorneys
DATES: that needed a dedicated space to
Construction review notes and evidence.
Completed
June 2007 The building's second floor houses
PROJECT COST: the 911 Emergency Operations Center
$12.36 million (In- w and Emergency Management offices
cluded funding for along with additional facilities for the
adjacent library) Sheriff's Department. The project was
completed on-time and on-budget.
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PROJECT UNDERSTANDING
Understanding the Project Scope and
Approach to the Orange County Emergency Services Station Prototype Design
Our Team will work side-by-side with Orange County During Each and Every Step of the
Design Process.
When we are working with the County, our design approach will stress three major points:
teamwork, quality and reliably meeting budgets and schedules. To that end, we believe
that it is the design team's role to successfully accomplish the following:
• Understand the County's expectations and satisfy their programmatic requirements
• Keep the total project in-budget and on-schedule
• Provide for effective coordination and communication
• Engage in timely documentation to disseminate client decisions
• Deliver three high-quality, compelling design solution that meets current
needs and anticipates future growth
This diagram illustrates our team's typical approach to Programming and Schematic Design:
3 4 5
Profile Revievv
Services Analyze N—Trands
and space In Govt.
perabons Utilization operations
Assessing Services and Operations Oparatlons
(Phase 1) 13 74
News Evaluate Option DevelopCapiw
Plan and pnonties improvement Ran
7 9
Refine Project -Operational Develop Strategy
Goalsand FZ.e. Changes i
Objectives Workshop Fuharc Space Space -Renovations Phasing
Personnel standards Needs -Expansion -Implementation
-NmConsouction xr schedule
-Reloi:atioriol
Assessing Staffing&Space Needs Functions
(Phase 1) Cost�tima7es
10 11 12
Building site , Parking
:ImetoryN Assessnert Trafic
Evahaton Impact
Assessing Existing Facilities&Available Properties
Once we have validated the programming, we will start the Schematic Design Phase,
including:
-Present three concepts that incorporate the County's Comprehensive Plan, including a stand-
alone station, and addition for existing fire stations and a co-located station in a non-emergency
services facility.
Communicate the expected cost for each design, and best suited method for delivery.
As the preferred design is considered and refined, we will produce presentations materials
for presentation to the Committee, as well as selected boards and agencies.
- Cost Estimating and Project Scheduling will be Communicated to the County during the
entire process.
- Once Programming and Schematic Designs are complete, we hope to be asked to continue
working with the County until the new Station is completed.
ISMSte ,
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ADDITIONAL CLIENT REFERENCES
RESCUE and EMS/RESCUE/FIRE Projects
Jonathom Olson Doug Adams
Chief of Operation Volunteer Rescue Chief
(Durant Road EMS Project) Town of Vinton
Wake County Emergency Medical Services 250 @vintonems.com
jolson @wakegov.com (540) 983-0641
(919) 856-6022
Todd Maxey
Ron Rombs Division Chief-Support Services
Lincoln County EMS Director Roanoke County Fire and Rescue Dept.
(704) 736-9385 (540) 777-8701
Mark Forestieri,AIA JR Beard
Senior Facilities Project Manager Chief
(Garner EMS Project) Liberty NC Fire & EMS Station 3
Wake County libertychief3 @rtelco.net
mforestieri @wakegov.com (336) 622-9050
(919) 856-6356
Jimmy Davis
Bill Burkette Chief,
Owner's Representative City of Washington NC Fire and Rescue,
Virginia Beach, VA Fire and Rescue EMS Department
Department (252) 948-9400
(757) 440-4012
Ron Roof
David Layman Chief
Chief Bayleaf Volunteer Fire and EMS
Hampton, VA Fire and Rescue Department (Raleigh area)
(757) 727-6580 (919) 847-3858
Ricky Blackmon Len Needham
Chief Chief
Erwin NC Volunteer Fire and Rescue Bahama Volunteer Fire and EMS
Department (910) 477-1561
(910) 897-8151
David Hawkins, CFO
Marty Mitchell Chief
Director, Facility and Fleet Services Gordon County, GA Fire and Rescue Dept.
Apex NC Fire and EMS (706) 629-8851
(919) 249-856-3534
Sterart - Jewell
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KENNETH C. NEWELL, AIA, NCARB, LEED AP
Partner + Principle-in-Charge
A Principal and Partner with Stewart-Cooper-Newell Architects since 1994, Ken has
been directly involved in over 175 of the firm's 250+ Fire/EMS and Public Safety
projects. Ken graduated from North Carolina State University and the University
of North Carolina at Charlotte, and speaks regularly at various national and state
fire conferences. He also contributes frequently to national and regional Fire/EMS
publications. Over the last two decades, he has earned a respected reputation around
the United States in efficient,effective and budget-conscious design and programming
of Fire and Rescue Stations. Ken will be your primary point of contact throughout the
project from our Gastonia, NC office.
EDUCATION PARTIAL ACTIVE PROJECT LIST
University of North Carolina at Charlotte Blacksburg,VA EMS
College ofArchitecture Danville,VA Fire Dept.+EOC
• Bachelor of Art in Architecture(1986) St.John's Island,SC Fire Station HQ,Station No.3
North Carolina State University Hilton Head Island, SC Fire Substation No.6
School of Design Bay Leaf Volunteer Fire Department(Raleigh, NC)
• Bachelor of Architecture(1988) Fuquay-Varina, NC Fire Station No.2
• Tallahasse, FL Fire Department Substation
• Mt. Pleasant, SC Fire Station No.6
ARCHITECTURAL REGISTRATIONS
• North Carolina
• South Carolina RELEVANT PROJECT EXPERIENCE
• Florida Wake Co., NC Durant Road EMS Substation
• Georgia Wake Co., NC Garner Fire+EMS Substation
• Tennessee Lincoln County, NC EMS
• Virginia Bahama, NC Fire+EMS Headquarters
• NCARB Isle of Wight,VA New Fire&EMS Station
• Hilton Head Island,SC(4)Fire Substations and 911/EOC
• Rock Hill, SC Fire Substations(5-Prototypes)
PROFESSIONAL AFFILIATIONS • Pleasant Valley Fire Department(Indian Land,SC)
• American Institute of Architects(AIA) • Fayetteville, NC Fire Stations(3)
• South Eastern Association of Fire Chiefs • Carrboro, NC Fire Department(Sustainable design)
• Virginia State Fireman's Association • Charlotte Douglas International Airport+NC National
• International Association of Fire Chiefs Guard Fire Crash&Rescue Station(LEED Silver Certified)
• South Carolina Recreation and Parks Assoc. • Lincolnton, NC Fire Dept.&City Hall Renovations
• Gastonia, NC Fire Substations&Fire Department HQ
• Cherryville, NC Fire Department Headquarters
• Lewisville, NC Westbend Fire Department
PUBLICATIONS + PRESENTATIONS • Weaverville, NC Fire Department Headquarters
• Ken is a frequent speaker at national Fire • Evergreen,MT Fire Station(Consulting)
conferences, including FIERO+Station Style • Waukesha,WI Fire Dept. HQ and Substation(Consulting)
• SCN's fire station projects have been • Manhattan, KS Fire Department Substations(Consulting)
recognized in Station Style over 30 times • Western Coventry, RI Fire Administration Center(Consulting)
• Ken routinely contributes articles on Fire
Station Design to regional and national Fire
&Rescue publications
Stewart Copper- ewell
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JAMES R. STUMBO, AIA, SEED AP BD+C, NFPA
Principal + Quality Control
Jim joined Stewart-Cooper-Newell Architects 14 years ago, and became a partner
and principal in 2002. His design experience includes a variety of Public Safety, Fire
and Municipal buildings and complexes, as well as various community projects. He
has developed a national reputation for his expertise in the design of Police And Fire
Stations,and for his work on Public Safety Training Facilities. A University of Tennessee
3� alumnus, Jim has written professional articles on design for regional Fire and Rescue
publications, and teaches design courses at regional and national Law Enforcement
conferences. Jim also serves as the firm's Vice President and Information Technology
expert, overseeing all of the office's technology resources and systems.
EDUCATION CURRENT PROJECTS
University of Tennessee • Holly Springs, NC Police Department HQ
• Bachelor of Architecture(1986) • Brunswick County, NC 911 /E.O.C.
• Ft. Smith,AR Fire Training Center
• Jacksonville, NC Fire Station No. 2
ARCHITECTURAL REGISTRATIONS • Buncombe County Public Safety Training
• North Carolina Center and Classroom Facility
• South Carolina
• NCARB
PROFESSIONAL AFFILIATIONS SELECTED PROJECT EXPERIENCE
• American Institute of Architects(AIA) • Pine Knoll Shores, NC Police, Fire,
• National Fire Protection Association (NFPA) &EMS Headquarters Renovation
• NC Fireman's Association • Gaston County, NC Police Dept. Renovation
• SC Fireman's Association • City of Statesboro, GA Police Dept. +911 Center
• VA State Fireman's Association • Town of Apex, NC Police Department
• International Association of Fire Chiefs Renovation +Addition &E.O.C.
• Mooresville, NC Police Department
• Milton, GA Police& Fire Site Plan
PUBLICATIONS + PRESENTATIONS • Maumelle,AR Police& Fire Departments
Jim has written articles that have been Space Needs Study+ Design
published in Carolina Fire &Rescue Journal • Carteret County NC E.O.C./911
and Society of Americana Military Engineers. and Morehead City Police Department
Jim has recently delivered presentations Pass Christian, MS Police Dept.& EOC
on Training Facility Design at the following Gaston County, NC Sheriff's Office
regional and national conferences: Wrightsville Beach, NC Public Safety Facility
• Station Style Conference Pasquotank County, NC Sheriff Office+ 911 Center
• FIERO, National Fire Station Salisbury, NC National Guard ARFF Station
Symposium Cape Fear, NC Emergency Services Training Facility
• North Carolina Firefighter's Guilford Technical Community College Training Facility
Conference
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Christine L. Hilt, PROJECT EXPERIENCE
FASLA, PLA, LEED®AP • Fayetteville Technical Community College,
President- Principal-in-Charge, Landscape Public Safety Center, General Classroom Bldg. &
Architect Bookstore, Fayetteville, NC (2012)
•Garner Town Hall & Police Station Renovation &
EDUCATION Expansion Conceptual Study &Analysis, Garner,
Bachelor of Environmental Design: NC (2012)
Landscape Architecture •Wake Forest Town Hall (Police Station Concept
School of Design, NC State University, 1983 Plan), Wake Forest, NC (2010) — LEED Platinum
Certification
PROFESSIONAL REGISTRATIONS •Abbott's Creek Park & Community Center, New
Registered Landscape Architect: NC # 638 Construction (2012) — LEED Certification Pending
LEED®Accredited Professional, 2009 for Community Center
• Neuse River Wastewater Treatment Plant Training
PROFESSIONAL EXPERIENCE &Admin. Building —Additions (2008) — LEED
29 years Silver Certification
- 1993 to Present CLH Design, PA(Founded) • Knightdale Public Safety Facility Site Master Plan,
Knightdale, NC
• NCSU Public Safety Training Center, Raleigh, NC
(2006)
•Wake County Sheriff's Training Facility, Raleigh,
NC (2010)
9311 Z
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Of CLH Design's 18 Public Safety projects, 12 have been within the past three years. Our relevant
experience applicable to this project includes: the Rowan County E-911 Communications Facility ,
the recently completed Wake County Sheriff's Training Facility, Wake Technical Community College
Public Safety Training Center (LEED Silver pending) and a POPAT / ROTC & Ropes Course at
WTCC. In addition to these projects, we have also worked on Public Safety Centers for Fayetteville
Technical Community College, Town of Knightdale, North Carolina State University and the Wake
Forest Town Hall (LEED Platinum).
CLH Design, PA
Date of Incorporation: September 1, 1993
Years in Business: 19
CLH Design staff— 13 person firm
4 Licensed Landscape Architects—2 LEED AP
2 Landscape Designers— 1 LEED AP, 1 Certified Playground Safety Inspector (CPSI)
3 Licensed Civil Engineers— 1 LEED AP
2 Construction Administration — 1 LEED AP
2 Administration
ENGINEER TEAM RESUME
Mechanical & Plumbing
Gary Kosten, P.E., LEED AP, Principal
Role in this Project: Project Principal-in-Charge & Mechanical Engineer
Office Location: 333 Fayetteville St, Raleigh, NC 27601
Phone: (919) 856-4461
Education: University of NC— Charlotte, N.C. * a M10
B.S. Mechanical Engineering Technology - 1999
Gary has extensive engineering experience in commercial, institutional, and industrial facilities. He
has a unique knowledge of both the design and construction processes. As a consultant, Gary has
had experience as a principal, a project manager, and a lead mechanical engineer. He has been
responsible for business development,technical reviews,project planning,and leading interdisciplinary
team efforts during design and construction administration.
Noted Projects: Winston Salem State University-Carolina Hall, Winston Salem State University,
Early Childhood Development Center, City of Belmont Police Headquarters, Gaston County Police
Headquarters, Piedmont Natural Gas-Greensboro Office Renovations, Joe Gibbs Racing Shop,
M62 Race Shop, Environmental Protection Agency-Durham HQ Chiller Study/Emergency Back-up,
Jenkins Elementary School Renovations, Carolinas Healthcare Systems - Arboretum Pediatrics,
CHS- Mecklenburg Medical Groups/Uptown, CHS-Airport Center, Cove Church, Ballantyne Village
Retail Park & Theatre, Tanger The Arches (LEED), 1927 S. Tryon Street Office Building (LEED),
Powerhouse Plaza High Rise Mixed Use (LEED), Apex Police Department, Presbyterian Hospital
Huntersville MRI, Charlotte Douglas Airport's Air Rescue Facility, St. John's Episcopal Church,
Holden Beach Town Hall, Robinson Elementary, First Baptist Church of Weddington, Winston Salem
Fire Station #19, NY Yankees Scoreboard Ventilation, Carolina Scoreboard Ventilation, Wrightsville
Beach Public Safety Station
s George Fowler, III, P.E., LEED AP, Plumbing Engineer
Role in this Project: Plumbing / Fire Protection Engineer
Office Location: 1927 South Tryon St., Suite 300, Charlotte, NC 28203
Phone: (704) 338-1292
Education: University of NC—Charlotte, N.C. # ma
B.S. Mechanical Engineering, 1995
George is the engineer responsible for the plumbing and fire protection design. George has extensive
design experience with large solar thermal projects,compressed air, medical gas distribution and other
similar systems. George's responsibilities include project coordination, client relations, construction
administration and quality control.
Noted Projects: Charlotte Fire Department Headquarters; Henderson County Law Enforcement
Center; Henderson County Land Development; Cabarrus County Board of Elections renovation; NC
Dept of Revenue; Mount Holly Citizens Center; Holden Beach Town Hall and Police Station; Multiple
Projects for Marriott including pool and mechanical improvements (locations vary).
STRUCTURAL CONSULTANT PROFILE
J. Kirk Viola, P.E.
President / Structural Engineer
• Owner of Taylor&Viola Structural Engineers, P.C.
• Role: Principal-in-Charge of Structural Engineering
Kirk Viola's engineering experience stems from employment at Carolina Steel Corporation,from 1981 through 1989.
During his eight years of employment at Carolina Steel, Kirk first served as a Design Engineer in the Greensboro office,
and later transferred to the Hickory office where he was the Drafting Manager and then Chief Engineer(1987 through
1989). He is now President and Owner of Taylor&Viola Structural Engineers, P.C., and oversees all firm projects and
quality control.
EDUCATION North Carolina State University- Bachelor of Science, Civil Engineering, Magna Cum Laude(1981)
PROFESSIONAL REGISTRATIONS NC; SC;TN; FL; MD; OH; PA;VA;WV; MS; UT
PROFESSIONAL AFFILIATIONS Professional Engineers of North Carolina(Past Central Piedmont
Chapter President), National Society of Professional Engineers,
American Concrete Institute,American Institute of Steel Construction
(AISC), Concrete Reinforcing Steel Institute, Catawba Valley Chamber
of Commerce, St.Aloysius Catholic Church
FIRM HISTORY&CONTACT INFORMATION
• 308 15th Street SE, Hickory, NC 28602
P.O. Box 2616, Hickory, NC 28603
Phone: (828)328-6331 Fax: (828)322-1801 Web: www.taylorviola.com
• Year established: 1988 Corporation Date: 08/01/1989
• Full Time Staff: 11 TAYLOR s<NA
SERVICES PROVIDED
• The firm is fully computerized and currently utilizes AutoCAD Architecture 2012,AutoCAD Revit Structure
2012, RAM Analysis and Structural Systems, EnerCalc Version 6, and SDS/2 Structural Steel Detailing
Software.Taylor&Viola Structural Engineers serves regional architects, engineers, and industry in
providing their structural design needs.
HISTORY&PROJECT EXPERIENCE
• Joseph M.Taylor, P.E. began a private practice of structural engineering on January 1, 1988. The decision
to start his own practice was made after retiring from 30 years of service as Chief Engineer at Carolina Steel
Corporation, Hickory Plant. On August 1, 1989, J. Kirk Viola, P.E.joined Mr.Taylor and started the engineer
ing firm known as Taylor&Viola Structural Engineers, P.C.
• Public Safety Experience includes: Rock Hill, SC Fire Substations(3); Hilton Head Island, SC Fire Training
Facility; Carrboro, NC Fire Station; Kitty Hawk, NC Fire Station Headquarters; North Port, FL Fire&Rescue
Stations(3); Fayetteville, NC Fire Substations(3); Washington, NC Fire& Rescue Station; Salisbury, NC
National Guard AASF Fire Station; Pasquotank County, NC Public Safety Facility; Sandhills, NC Community
College Fire Training Center; Gastonia, NC Community College Fire Training Center;Wake County, NC
Fire& EMS Substations (2)
PRINCIPALS
• J. Kirk Viola, P.E. President/Registered Engineer kviola @taylorviola.com
• James S.Tate, P.E. Senior Project Manager/Registered Engineer jtate @taylorviola.com
PROJECT TEAM
Organizational Chart
17
ARCHITECT OF RECORD
Ken Newell,AIA, LEED AP
Stewart-Cooper-Newell Architects
Principal-in-Charge + Project Architect
CONSULTANTS DESIGN
Christine L. Hilt, FASLA, PLA, LEED AP Jim Stumbo, AIA, LEED AP BD+C,
CLH Design, PA NFPA
Landscape Engineer Stewart-Cooper-Newell Architects
Principal + Quality Control
Gary Kosten, P.E., LEED AP
George Fowler, III, P.E.,LEED AP
Optima Engineering
Mechanical and Plumbing Engineering
J. Kirk Viola, PE
Taylor&Viola Structural Engineers
Structural Engineer
Our Firm and originally assigned Team are committed to this project from inception to
completion. Ken Newell will be your primary point of contact throughout the project,
although other team members are certainly available to you.
Ste ar�q er-yewell
_ ec
CURRENT ON-GOING PROJECTS
Disclosure Statement: Section 4
Current Projects Start Date Expected Completion Date Expected Project Cost
Ken Newell,AIA LEED AP:
Blacksburg, VA EMS 4/2013 Fall 2014 $4.5 Million
Danville, VA
Fire Dept. + EOC 4/2013 Summer 2014 $ 7 Million
Johns Island, SC
Fire HQ + Station No. 3 1/2013 Summer 2014 $ 3 Million
Hilton Head Island, SC
Fire Substaion No. 6 7/2013 Summer 2014 $ 2.5 Million
Raleigh, NC
Bay Leaf VFD 8/2012 Fall 2013 $ 3.1 Million
Faquay-Varina, NC
Fire Station No.2 - Study 2/2013 Summer 2013 $ 1.1 Million
Tallahasse, FL
Fire Dept Substation 8/2012 Summer 2014 $ 2.5 Million
Mt. Pleasant, SC
Fire Station No. 6 4/2013 Fall 2014 $ 1.5 Million
Current Projects Start Date Expected Completion Date Expected Project Cost
James Stumbo,AIA LEED AP BD+C, NFPA:
Holly Springs, NC
Police Dept. HQ 6/2013 Winter 2014 $ 5.5 Million
Brunswick Co., NC
911 / EOC 4/2013 Winter 2014 $ 2.3 Million
Ft. Smith,AR
Training Center 2/2013 Spring 2014 Consultant
Buncombe Co., NC Training
Center Classroom Bldg. 1/2012 Fall 2014 $ 7 Million
Jacksonville, NC
Fire Station No. 2 3/2012 Spring 2014 $ 2.7 Million
Current Schedule Capacity of Key Personnel
ItJ% Zfl°d 34MG 40% 0% 6U5d' 7U%
Ken NeweK,AIA AvailableMmo-
Prft%*&in CtIf7W sus s.. .»s•es
IhnStumbo,ALA AvaiWb 3lme .•.s.
j'""aC V1 ft tyCcntraP
Stewart erlewell
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PROFESSIONAL FEES
Reimbursables
HOURLY RATE
Senior Architectural Principals $150.00/hr.
Junior Architectural Principals $120.00/hr.
Architect $110.00/hr.
Project Manager $100.00/hr.
Architect In Training $ 80.00/hr.
Architectural Technician $ 70.00/hr.
Construction Administrators $ 85.00/hr.
Senior Engineering Principals $150.00/hr.
Junior Engineering Principals $120.00/hr.
Project Engineers $110.00/hr.
Engineer $100.00/hr.
Engineer In Training $ 75.00/hr.
Engineering Technician $ 65.00/hr.
Senior Planning Principals $130.00/hr.
Junior Planning Principals $100.00/hr.
Senior Interior Design Principals $130.00/hr.
Junior Interior Design Principals $ 90.00/hr.
Interior Designer/CAD $ 60.00/hr.
Business/Office Manager $ 70.00/hr.
Clerical &Word Processing $ 45.00/hr.
REIMBURSABLES SCHEDULE
Reproduction:
Copies (Black&White)------------------------ $ 0.10/ea.
Copies(Color -8-1/2 x 11)-------------------- $ 0.85/ea.
Copies(Color- 11 x 17)----------------------- $ 1.50/ea.
Large Format Bond Plots:
24 x 36----------------------------------- $ 2.50/ea.
18 x 24----------------------------------- $ 2.00/ea.
30 x 42----------------------------------- $ 3.50/ea.
30 x 21 ----------------------------------- $ 2.50/ea.
36 x 48----------------------------------- $ 4.50/ea.
12 x 18----------------------------------- $ 1.50/ea.
11 x 17---------------------------------- $ 1.50/ea.
Large Format Reproducibles:
24 x 36----------------------------------- $ 12.00/ea.
30 x 42----------------------------------- $ 15.00/ea.
Specifications ------------------------------------ $75.00/ea.
Presentation Charges:
30 x 42 Color plot------------------------------ $60.00/ea.
30 x 42 Color plot on board----------------- $80.00/ea.
24 x 36 Color plot------------------------------ $45.00/ea.
24 x 36 Color plot on board----------------- $65.00/ea.
CD of drawings - $1.00 per drawing recorded on CD
Postage/Shipping/Courier-------------------------- Cost x 1.20
Fax ------------------------------------------------- $ 1.00 per sheet
Travel (Meals, Lodging,Airfare, Rental Car) ------- Cost x 1.20
Mileage-------------------------------- Federal mileage rate x 1.20
IM Stewart CO er'Newell
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FIRM CONSULTANTS
Disclosure Statement: Section 5
Stewart-Cooper-Newell Architects does not propose to retained the
services of Consultants for these projects.
FIRM AFFILIATION HISTORY
Disclosure Statement: Section 5
Stewart-Cooper-Newell is willing to affiliate with minority, woman-
owned, or disadvantaged businesses.
Our proposed Landscape Architect, CLH Design has been a long-
time teaming partner with our firm. CLH Design is HUB Certified
with the State of NC, Department of Administration and the Federal
Government as a Woman-Owned Business Enterprise (WBE).
FIRM LITIGATION HISTORY
Disclosure Statement: Section 7
In the last Ten Years, there has been no litigation, governmental or
regulatory action pending, nor threatened, against Stewart-Cooper-
Newell Architects affecting our ability to provide our full and best
range of services on your project.
CONTRACT AGREEMENT
Disclosure Statement: Section 9
Upon selection, Stewart-Cooper-Newell Architects is willing to sign the
Orange County Standard Contract Agreement for Design Consultant
Services (copy attached).
Stewart
,Ter-Newell
c 'ec
RESPONDER'S CERTIFICATION FORM
I have carefully examined the Request for Qualifications, the sample Agreement for Design Consultant
Services and any other documents accompanying or made a part of this Request for Qualification.
I hereby propose to furnish the professional design consultant services for Orange County in accordance with
the instructions, terms, conditions, and requirements incorporated in this Request for Qualification. I certify
that all information contained in this response is truthful to the best of my knowledge and belief. I further certify
that I am duly authorized to submit this response on behalf of the firm as its act and deed and that the firm is
ready, willing and able to perform if awarded the contract.
NAME OF FIRM: Stewart-Cooper-Newell Architects, PA
BY: (printed name) Ken Newell, AIA, LEED AP
SIGNATURE:
MAILING ADDRESS: 719 East Second Avenue
CITY/STATE/ZIP CODE: Gastonia, NC 28054
TELEPHONE NUMBER: 704.865.6311
FAX NUMBER: 704.865.0046
ACKNOWLEDGEMENT OF ADDENDA
Responder hereby acknowledges receipt of all Addenda through and including:
Addendum No. Date Ac wl dgement
1 7/19/13
Page 8 of 9
NON-COLLUSION AFFIDAVIT
State cf North Carolina
County of Orange proposal Request No. 5194
Ken Newell
being first duly sworn,deposes and says that:
President 8tewart-CoopeFNaweU Architects, P/4
|. He/Sha is the of the proposer that has
submitted the attached proposal;
2. He/She is fully informed naapacUnQ the preparation and contents of the attached proposal and of all
pertinent circumstances respecting such proposal;
3. Such proposal is genuine and is not a collusive or sham proposal;
4. Neither the said proposer nor any of its cfficars, podnera, owners, mgontm, representatives, employees
or parties in intomaot, including this offiant. has in any way colluded, monopimad, connived oragreed,
directly or ind\raot|y, with any other proposer firm or Person to submit a collusive or sham proposal in
connection with the contract for which the attached proposal has been submitted or to refrain from
proposing in connection with such contract, or has in any manner, directly orindirectly sought by
agreement orcollusion of communication or conference with any other proposer, finn or person to fix
the price or prices in the attached proposal orofany other pnopooeno, orbofix any ovorhead, profit or
cost element of the proposal price of the proposal of any other proposer or to secure through collusion,
oonapiraoy, connivance or unlawful agreement any advantage against the County of Orange or any
person interested |n the proposed contract; and
5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any
collusion, cmnspinacy, connivance or unlawful oQnuamnerd on the pad of the proposer or any of its
aQmnta, representatives,owners, ennp|oyeee, or parties in inbanymt. including this ofDard.
1060'1�1&4
rignatuFe7 Partner- President
Tide
Subscribed and Sworn to Before Me,
This 22 day of JulY 2013
Notary Public
My Commission Expires: 12
Page 9of8
a� r
S
Stewart • Cooper - Newell
October 30,2013
Mr.Jeffrey E.Thompson
Director of Asset Management Services
Orange County
131 W. Margaret Lane
Hillsborough,NC 27278
Re: Design Services Proposal
Public Safety Projects:
New EMS Station Prototype Programming and Study
Dear Mr.Thompson,
Thank you and the selection committee for selecting Stewart-Cooper-Newell Architects
to be involved in the upcoming public safety project. We are thrilled to have the
opportunity of beginning a long relationship with the fine people of Orange County. We
will do our best to make the County our most satisfied client yet.
It is our understanding that the County is requesting design services for the development of
new EMS prototype stations. The facilities will house the EMS operations as outlined in
the RFQ. It is anticipated that two prototype station designs(a stand-alone 12 hour station
and a stand-alone 24 hour station)will be developed,with the possibility of other prototype
identified, proposed,and developed as the study progresses. Stewart-Cooper-Newell
Architects(SCNA)will work with County representatives to develop written programs,
prototype design,and projected construction cost of each prototype.
The resulting work product will be a summary booklet. The booklet will include;
- a narrative of the project and the process utilized to accomplish the study
- written programs for both of the proposed facilities
- schematic floor plans for both of the proposed facilities
- estimates of acreage needed for each of the proposed facilities
- construction cost estimates for each of the proposed facilities
BASIC DESIGN SERVICES
Based upon the RFQ and our meetings following designer selection,we propose the
following division of project phases:
Data Collection Phase
SCNA will prepare,distribute,and collect Station Design Questionnaires that provides
preliminary direction for the programming effort.
ARCHITECTURE 1.800.671.0621
%p PLANNING 719 East Second Avenue•Gastonia.NC 28054•P:704.865.6311 •F: 704.865.0046 l
INTERIORS 9133 Two Notch Road•Columbia,SC 29223•P:803.765.9011
CONSULTING i wttv.scn-arcitects-c:om
� n
s
Programming Phase
An on-site meeting with EMS and County representatives to discuss all spaces(interior and
exterior)needed for the appropriate prototype facility needs.
SCNA will submit a draft written program document that identifies all spaces,their sizes
and descriptions,total facility size,and projected construction cost to EMS and County
staff for review,comment and approval.
SCNA will revise,finalize and submit the written program document.
Schematic Design Phase
Based upon the approved written program and construction cost estimate, SCNA will
prepare concept floor plans of both prototype facilities.
An on-site meeting with EMS and County representatives to present the concept floor plans
and gather input for further development.
SCNA will incorporate the ideas and suggestions developed from the meeting,and will also
prepare concept exterior elevation sketches.
An on-site meeting with EMS and County representatives,along with the Public(l" Public
Meeting)to present the further developed floor plans and concept exterior elevations(90%
Schematic Design documents).
SCNA will revise and finalize the Schematic Design documents.
Written Report Phase
SCNA will prepare the draft summary booklet to include the information as described
above.
An on-site meeting with EMS and County representatives,along with the Board(2nd Public
Meeting)to present the draft summary booklet and to receive further input.
SCNA will finalize the written report.
Report and Presentation Phase
SCNA will present the final report and data to the Board(P Public Meeting).
SCNA will make any final revisions requested by the Hoard to the report.
SCNA will submit the final document to the County.
ARCHITECTURE
PLANNING 2
IN-1 ERIORS
7,ONSULTING
BASIC DESIGN SERVICES FEE PROPOSAL
The proposed fee to provide the above BASIC DESIGN SER VICES is 530,800,plus
reimbursables(estintated at$2,000).
Related Work Not Yet Identified
Should any work(additional prototypes,site appropriateness studies,renovation studies,
new facility designs,etc.)related to the County Public Safety needs arise,the County at
their sole discretion,may request a proposal from SCNA to amend the agreement to
provide said design services.
If this proposal is acceptable,we will be happy to incorporate it into the appropriate AIA
agreement for the County's review.
We took forward to working with you on this important project. Please let me know if you
have any questions regarding this proposal or would like any additional information.
Sincerely,
PZAn (
Ken Newell,AIA, LEED-AP BD+C
mprojecto.morange County EMS/Orange County EMS Prototype prop 103013.doc
ARCHITECTURE
PLANNING 3
INTERIORS
CONSULTING
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BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
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IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. 1f SUBROGATION IS WAIVED,subject to
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certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME;
Watson Insurance PHONE FAX
245 East Second Avenue E-MAIL ° - -
Gastonia NC 28053 ADDRESS:
INSURERS AFFORDING COVERAGE NAIC 0
INSURER ALincinnati-Insurance Company 10677
INSURED INSURER B-TraveleM CBS-&Surety Co. 90311
Stewart-Cooper-Newell, INSURER C
719 East Second Ave
Gastonia NC 28054 INSURER 0:
INSURER E:
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COVERAGES CERTIFICATE NUMBER:1063758464 REVISION NUMBER: E
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EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I
ILTR TYPE OF INSURANCE B POLICY NUMBER MMIDDY EFF MMIOD EXP LIMITS
A GENERAL LIABILITY Y EPP0184359 f7/2013 /7/2014 EACH OCCURRENCE $1,000,000
_15AMlin to
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(Ea )_ $500 ODO
CLAIMS-MADE KI OCCUR MED EXP An one arson $10,000
PERSONAL&ADV INJURY $1,000,000 E,
GENERAL AGGREGATE $2,000,000 e
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/0PAGG 1$2,000,000
POLICY PRO- LOC $
A AUTOMOBILE LIABILITY EBA0184359 71712013 /7/2014 a ecG a $500,000
X ANY AUTO BODILY INJURY(Per person) $
AUTOSWED AUTOS BODILY INJURY(Per accident) $
NON-OWNED PROPERTY DAMAGE
X HIRED AUTOS X AUTOS Per dert $
$ a
A UMBRELLA LIAR X OCCUR EPP0184359 17/2013 7f712014 EACH OCCURRENCE $1,000,000
EXCESS UAB CLAIMS-MADE AGGREGATE $1,000,000
DED RETENTION $
C WORKERS COMPENSATION IG152021901 /7/2013 /712014 X WC STATU- I OTH•
AND EMPLOYERS'LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE O N/A E.L.EACH ACCIDENT $100,000 t
OFFICERIMEMBER EXCLUDED?
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEO$100 ODO 'd
If yes,describe under ?r
DESCRIPTION OF OPERATIONS below I E.L.DISEASE-POLICY LIMIT $50D,000
B Professional Liability 105598431 /17!2013 /17/2014 Occurence $1,000,000
Aggregate $2,000,000
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I
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THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Orange County ACCORDANCE WITH THE POLICY PROVISIONS. e
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