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HomeMy WebLinkAbout2013-514 AMS - Solutions for Local Government Inc for Assessment of Jail Alternative Programs $24,665 [Departmental Use Only] 7 cx, TITLE Jail Alternatives FY FY2013-14 NORTH CAROLINA SERVICES AGREEMENT UNDER$90,000.00 ORANGE COUNTY This Services Agreement (herinafter "Agreement"), made and entered into this 10th day of December, 2013, ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina (hereinafter, the "County") and Solutions for Local Government, Inc., (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Agreement is for services to be rendered by Provider to County with respect to (insert type of project): Assessment of Jail Alternatives Programs as described in detail according to the attached proposal dated November 22, 2013, entitled "Scope of Services & Work Plan Outlines for (2) Assessment of Jail Alternative Programs" ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the Revised 9/13 1 performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) Provider agrees that Provider, its employees, agents and its subcontractors, if any, shall be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Provider's services under this Agreement. vi) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vii) In determining the basic services to be provided, should any documents be referenced in this Agreement, the terms of this Agreement shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. Should a request for proposals and a proposal be referenced the terms of the request for proposals shall have priority over the terms of any proposal. 3. Basic Services a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): Assessment of Jail Alternatives Programs as described in detail according to the attached proposal dated November 22, 2013, entitled "Scope of Services & Work Plan Outlines for (2) Assessment of Jail Alternative Programs" 4. Duration of Services Revised 9/13 2 a. Term. The term of this Agreement shall be from December 10, 2013 to September 30, 2014. b. Scheduling of Services. i) The Provider shall schedule and perform its activities in a timely manner. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be December 10, 2013. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services under this Agreement except for any authorized Reimbursable Expenses which are defined herein. The maximum amount payable for Basic Services shall not exceed Twenty Four Thousand Six Hundred Sixty Five Dollars ($24,665). Payment for Basic Services shall become due and payable within thirty (30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b. Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. c. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Cheryl Young) to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and/or the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance Revised 9113 3 requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://oran eg_countync.g ov/purchasing/contracts.asp). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of professional liability insurance with a minimum of$1,000,000 per occurrence (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 8. Indemnity a. Indemnity. The Provider agrees to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from bodily injury including death or property damage to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days' prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. Revised 9/13 4 d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws. Pursuant to the terms of North Carolina General Statute 153A-449(b) no county may enter into a contract with a contractor unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable, failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Provider's breach of this Agreement. By executing this Agreement Provider affirms Provider is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County,North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project Revised 9/13 5 without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name Attention:Cheryl Young Solns for Local Government P.O. Box 8181 2301 Valencia Terrace Hillsborough,NC 27278 Charlotte,NC 28226 [SIGNATURE PAGE TO FOLLOW] Revised 9/13 6 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: G By. By: ounty anager _STFTMI E-14 Z A WA" ,TR1�1 D Printed Name and Title Thi 'nstrument has been approved as to technical content. 4L_A� ��_ (-t ��, Jeff T ompson, Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Office of the Chief Financial Officer This instru ent has approved as to form and legal sufficiency. O e of t County Attorney Revised 9/13 7 v4rww.s41ig.eom 4.ONsolutions 4 local government planning • operations -training • facilitation November 22,2013 Mr,Je.ffThompson,Director OrdnKe CuunLyAsset Man agement Services PO 13ox 8181 Hillsborough,KC27278. i{e: 5eape of Services&Work Plan Outlines for; 1,jail inmate Projections&Neiu facility Programming 2.Assessment of Jail Alternative Programs Dear,le f:. Please accept this as ourformal submittal of the referenced projects'proposed Scope of SenAces. As discussed, although presented as separate proposals,the plan into conduct these studies concurrent with one another to take advantage of the evortornles of scale available in berth man-hours and cost of doing so. More significant Perhaps,. is that these two studies and the work that is proposed literally Ofte together and will offer the partkcipants involved in each the opportunityto share important information as it developed;for example: The Jolt Inmate 10m ections&New.Facility Programming project will focus on the development of the many specific and details necessary to determine the operational and space needs for a new Jail- The &sessment of 101I Alternative Programs will utilize Information developer] In the inmate projections segment of the previous protect as a means of focusing its research and progrem development efforts; as well then, to feed back to the programming effort undenwway its recommendations regarding the potential"impact that its study findings may very well.have on the eventual inmate population{s)that are to OCCUPY the new Jail. For presentadon purposes,the organization of the major tasks and activities in each of the project%York plans is provided in the approximate sequence that they wlll occur. In reality, some activities may actually occur simultaneous with others or continue throughout=the study period. it is intended also that the tasks and activities described provide the perforrnance criteria for and are attached to any contract entered into with the Csu nty. Finally, each of the dw.umants attached includes details as to the work to be performed, and identifies deliverables,projected schedules, and not to exceed, iuinp.sum fees foe each Study, of course additional rate information is provided should the County wish.at any time to require additional services relative either study. Please do not hesitate to contact me should you have.anyquesitions regarding the InformaEtlon:attached_ I am very touch looping forward to working with you and with Orange County on these important projects. Sincerely, L OVE ENT,I 5tephen J.Allan' ' President Enclosures 2301 Valencia Terrace + Charlotte; NC.28226 • Phoney: 704-SroB-9711 9 Toll Free- 866-300-3545 Orange County,North Carolina Assessment of Jail Alternative Programs SCOPE OF SERVICES Overview This scope ofs ervices outline includes the major tasks as originally submitted plus those requested of the consultant by the Jail Alternatives Work Group during its meeting Tuesday, November 19`h. The additional tasks are addressed in the outline as sub-sections; "Phase II-Process Assessment" and "Phase 111-Programs Research". PHASE I-EXISTING PROGRAMS ASSESSMENT The tasks that follow are those identified as necessary to conduct a study and subsequent assessment of current alternatives to incarceration programs operating in Orange County. The principal purpose being to assess, among other things, the impact each has had and may have in the future, on the inmate population of the Orange County Jail. The existing programs identified by the County include: 1. Pretrial Release 2. Pretrial Diversion 3. Drug Court 4. Family Court 5. Outreach Court 6. Community Resource Court(Mental Health Court) 7. Adult Probation [NCDOC Division of Community Corrections] Task 1.Meet with program administrators and designated staff members to: 1.1 Understand program history,organization, purpose&objectives. 1.2 Identify the processes of program referral, criteria for acceptance, and participation requirements. 1.3 Collect available statistics, program data, annual reports, etc. to ascertain levels of participation and outcomes. Task 2. Meet with designated County Courts, Criminal Justice, and related Human Services system officials to discuss the referenced programs and to identify and/or determine: [See list of suggested Interviewees below] 2.1 Individual (and/or agency) level of involvement with the program(s); as participant, advisor/advocate,referral resource,etc. 2.2 Are the judges using the programs,which ones,and why? 2.3 Opinions as to program benefits and/or experienced outcomes. 2.4 Recommendations for enhancement,expansion,or improvement. 2.5 Quantitative data regarding program(s) impact on the County's jail population. Task 3. With regards to the programs surveyed; and based on the meetings conducted and information gathered: 3.1 Provide a narrative description and overview of activities occurring within each program. 3.2 Identify and quantify the staffing for each program. 3.3 Identify the level of offender participation in each program (pending availability of data)for at least the past three(3)years. 3.4 Identify recidivism rates of individuals completing the programs within the past 3-5 years (pending availability of data). Solutions for Local Government,Inc. 1 Orange County,North Carolina Assessment of Jail Alternative Programs 3.5 Provide a summary of the remarks offered by the Courts, Justice, and Human Services System officials interviewed. 3.6 Identify program costs and current source(s)of funding for at least the past three(3)years. 3.7 Identify revenue received by the program via grants, participant payments, etc. (pending availability of data)for at least the past three(3)years. 3.8 Identify current and recent year individual program costs per participant. Task 4.Assess &quantify the impact that referenced program participation has had on the County's daily/annual jail inmate population(s)and is anticipated to have on future jail populations: 4.1 Collect and evaluate data regarding the County's daily and annual jail populations for at least the past five(5)years utilizing data provided by the Sheriff's Office; • Monthly jail population reports • Existing security classification criteria • Existing bond schedule(s)and practices • Age&gender demographics if/as available • Annual budget allocated to Jail operations 4.2 Research and plot the County's general resident population for the past three (3) years utilizing data obtained from the NC Office of Budget&Management. ■ Including the age & genderd emographics which coincide with the Jail's age & gender categories identified above. 4.3 Overlay findings of Tasks 1, 2, and 3 with that of Task 4 to determine the net effect and/or impact of the referenced programs on the County's jail population(s) over the past three (3) years. 4.4 Collect, organize, assess and compare the costs identified; overall/general as well as specific/participant,etc. 4.5 Prepare and graphically illustrate the projected resident populations of the County over the next 20 years utilizing data obtained from the NC Office of Budget&Management. 4.6 Utilizing the data developed and charted in sub-task 4.1 as the "baseline", calculate and illustrate graphically the projected inmate populations anticipated to occur in the County Jail over the next 20 years. ■ Continue to utilize the age&gender demographics previously referenced. 4.7 Provide summary ofs tudy findings and observations and, where appropriate, the basis for any recommendations made. PHASE 11-PROCESS ASSESSMENT Pursuant to Jail AlternativesW ork Group member comments, it was suggested that variousi nternal system processes, deferment options, or specific process improvements may be worth considering. And, that although some of these may not be alternatives to incarceration per se, they may with modification or formalization, result in efficiencies and/or benefits to the system itself. Task S. During Phase I meetings with program administrators and system officials solicit specific observations and recommendations regarding; • Known and/or suggested processes to be considered, • "Minor"or"informal" programs • Deferment options utilized but not formalized • Other programs not listed in Phase I; i.e.Carpe Diem, Dispute Settlement,etc. Solutions for local Government,Inc. 2 Orange County,North Carolina Assessment of Jail Alternative Programs Task 6. For each of the processes, programs, or options identified in Task 5, seek out the associated facilitator,administrator or"content/resource expert"to identify: • The process or option purpose& basis for utilization. • Available performance data regarding individuals served,efficiencies provided,etc. • Applicability to the interests&objectives of the Jail Alternatives Work Group. • Opportunities that may be provided but are not currently. • Recommendations regarding continued utilization (or not),consolidation,expansion. Task 7.D ocument and provide appropriate narrative summarizing the findings and recommendations regarding the options identified. Note: Based on preliminary conversations with several Work Group members there may be as many as 8-10 substantive processes/options that could or will fall into this category. Time has been considered accordingly. PHASE III-PROGRAMS RESEARCH During the November 19th Jail Alternatives Work Group meeting,s everal members suggested looking at and/or considering the development of various programs they were familiar with that were operational in other North Carolina Counties; those mentioned included Buncombe, Cumberland and Durham counties. Subsequently, it was suggested that several of those program's representatives be invited to make presentations to the Work Group at future scheduled meetings.A Iso,t he question was posed;"Is there anything going on at the national level that we could or should consider?" Task 8. Identify and make contact with up to six (6) North Carolina County jurisdictions having jail alternative/deferred prosecution, transition or similar programs that may be of interest to Orange County;i.e.the JailA Iternatives Work Group,and applicable to the scope of this study. • Solicit recommendations from Work Group members and system officials interviewed. • Query previous North Carolina clients with whom the consultant has conducted similar studies for suggestions/recommendations. Note: The referenced six(6) NC jurisdictions will be in addition to any program presentationsm ade to the Jail Alternatives Work Group at regularly scheduled meetings. Task 9.Conduct a general,national search to identify prominent programs and/or processes that offer alternatives to incarceration,deferment options,etc.that may be of interest to the Work Group. ■ Minimally, the resources of the following national organizations will be reviewed to identify specific programs and/or jurisdictions having programs of note; National Institute of Corrections American Jail Association American Correctional Association Task 10. Document and provide appropriate narrative summarizing the significant program applications or recommendations for further study of the findings identified in Task 9. JAIL ALTERNATIVES WORK GROUP&REPORTING REQUIREMENTS It is understood that the Jail Alternatives Work Group will provide oversight of and general direction to the consultant with regards to the scope and developmento f this study. In turn, the consultant will attend the Work Group's scheduled meetings and serve as a participant, presenter, and as a general resource to the group with regards to jail alternative programs and specifically with regards to the issues and recommendations identified in the study itself. Solutions for Local Government,Inc. 3 Orange County,North Carolina Assessment of Jail Alternative Programs Task 11. Prepare preliminary draft reports following substantial completion of each major phase of work outlined. • For Phase I,the contents(generally)will include those described in Task 3. • For Phase II,the contents will attempt to include those described in Task 3, however,for the less formal programs or processes identified and assessed,the contents may be general in nature. • For Phase Ill,t he contents of the narrative summary(s) provided will depend upon the results of the research undertaken. Task 12.Provide a presentation of each of the preliminary reports to the Jail Alternatives Work Group. • Receive and respond to questions and comments offered. • Conduct additional research or study if/as required to address outstanding issues or questions identified. • Include additional information/findings in revised(final)document. Interviews: It is anticipated that the Court, Criminal Justice,a nd Human Services officials to be interviewed per Task #2, in addition to each of the respective program administrators,will include: • Senior Resident Superior Court Judge ■ Clerk of Court • Chief District Court Judge ■ Sheriff • Two(2)additional listed District Court Judges ■ Jail Administrator • District Attorney E Department of Social Services(DSS) ■ Public Defender ■ Mental Health • District Court Project Coordinator ■ Additional;TBD(up to 3 additional) Meetings The consultant is prepared to attend and participate in up to six (6) scheduled meetings of the Jail Alternatives Work Group. The basis for the number ofm eetings assumes an interval ofa pproximately one meeting every two weeks, extending a total of twelve (12) weeks, within which time the tasks outlined in this work plan thus far can be accomplished. Final Report While Task 11 identifies the preliminary draft reports tob a presented following the substantial completion of each of the designated major Phases of work,the final report will compile the preliminary reports into a single, organized document. This document will also include any additional information generated as a result of questions raised by Work Group members during those preliminary presentations. • Prepare a draft of the full study report for distribution to and review by the members of the Jail Alternatives Work Group. • Prepare a brief slide presentation of the essential findings and recommendations to coincide with the Groups meeting that is scheduled to discuss the draft report. • Receive comments from Work Group members and discuss options for resolution of any outstanding issues. • Complete final documentation and edits and revisions as necessary. • Prepare designated number of printed copies of final report for delivery to the County. Solutions for Local Government,Inc. 4 Orange County,North Carolina Assessment of Jail Alternative Programs Deliverables-General We will be prepared to begin work upon notice to proceed and will be immediately accessible and to the County throughout the project. The majority of the work described will be done in Orange County where we in turn, intend to be accessible to all participating County, Criminal Justice, and Human Services system personnel,as,well as citizens,and the referenced program administrators. While the specific"results"of the study to be undertaken cannot be quantified at this time,Solutions for Local Government is committed to the effective and timely completion of the tasks required and in providing the County with a thorough assessmento ft he programs that exist, a serious and thorough assessment of relatedp rocesses identifieda nd a comprehensive research effort with regards to prominent programs that may be of interest to the County and in operation in North Carolina and the United States. Deliverables-Specific 1. Time on site as required to participate in necessary meetings and conduct and/or participate in each of the major tasks and described;estimate 12-14 days. 2. Organization of materials for Jail Alternatives Work Group meetings to present findings following completion of each of the three (3) major work Phases identified, and to present and discuss the final study report draft. 3. Formal presentation of findings and recommendations to the Board of County Commissioners, at such time as determined by the County. 4. Collate,print, bind,and deliver to the County twelve(12)copies of the final report document. 5. A copy of the final report document,together with the Board of County Commissioners presentation materials will also be provided the County in electronic format. Fees The costs that make up the proposed fee are based on: • Man-hours;both on-site and "in-office", and • Project related expenses for travel,p er diem, communications, materials preparation, and document production. At this time it is estimated that the tasks and activities necessary to complete this project will require between 175-185 man-hours. Therefore, based on the stated project requirements and the major tasks and project deliverables identified in the Scope of Services Work Plan Outline provided, our fee, including all related project expenses for travel, per diem,d ocument production and printing,a re estimated at,a nd will not exceed; $24,665.00. The Scope of Services presented limits the number of Jail Alternatives Work Group meetings the consultant will attend to six(6)plus one(1)Board of County Commissioners'meeting to present the final report. Should the County or the Work Group wish for the consultant to attend additional meetings, they will be billed at the rate of$ 835.00 1meeting. For additional tasks related to but beyond the Scope of Services presented here willb a billed at$115.00 1hour. Solutions for Local Government,Inc. 5 Orange County,North Carolina Assessment of Jail Alternative Programs Our practice ist o bill monthly (typically on or about the V) based on the percentage of the work completed during thep revious month. Once the fee is agreed upon, we do not add service or administrative fees,or any form of miscellaneous overhead charges to our billing at any time during the project. In addition, we will withhold billing the final 10 percent of our fee until you have received the agreed upon copies of the report document and are satisfied with the work that has been done. Schedule Based upon the Scope of Services outline presented here, a schedule of 12 weeks is suggested to accomplish the major tasks identified; depending of course on the availability of thosep rincipals identified to be interviewed. The formal presentation to the Board of County Commissioners would occur at such time as requested by the Manager. AdditionalF irm Information Solutions for Local Government, Inc. is a legal,Sub-Chapter'S'Corporation,authorized and registered with the North Carolina Secretary of State;SOSID:0624915. Federal IRS Employer Identification Number:81-0546253 Our business location is; 2301 Valencia Terrace Charlotte, NC 28226 Telephone:704.366.9719 Toll free: 1.866.300.3545 I i i f E t i €I! I F I Solutions for Local Government,Inc. 6 I SOLUT-1 OP ID: DW CERTIFICATE OF LIABILITY INSURANCE D 1 1/2 212 01 YY) 11/22/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. 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NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 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