HomeMy WebLinkAboutAgenda - 12-10-2013 - 7d 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 10, 2013
Action Agenda
Item No. 7-d
SUBJECT: Whitted Permanent Meeting Room Technology Elements Update
DEPARTMENTS: Asset Management Services, PUBLIC HEARING: (Y/N) No
Information Technologies
ATTACHMENT(S): INFORMATION CONTACT:
1. Dais Terminal Set Jeff Thompson, (919) 245-2658
2. Alternate Floor Meeting Jim Northrup, (919) 245-2276
Configuration
PURPOSE: To:
1) Continue review of the visual aid technology elements related to the dais and floor
meeting video content viewing identified by the Board;
2) receive demonstrations of the proposed podium mounted visual display and a dais
mounted display; and
3) authorize the Manager to proceed with the podium mounted display and the study of
visual display technologies that integrate into devices provided to the Board.
BACKGROUND: The Board received a technology component and concepts presentation at
its November 19, 2013 regular meeting. Comments focused on two areas: Dais video content
viewing, and "floor"joint meeting video content viewing angles.
Dais video content viewing, connection support — Video display and viewing from the dais
was discussed, specifically the ability of Board members and other individuals sitting at the dais
to clearly see clearly displays of content supporting speakers addressing the dais. Staff will
demonstrate the proposed 60" video monitor integral to the podium for the Whitted Meeting
Facility during this item's presentation.
An alternate concept involving personal monitors mounted on the dais surface will also be
demonstrated. Staff favors the podium mounted solution since the dais is designed to support
a varying number of individuals, and that viewing technology will advance with time. Staff will
continue to evaluate and test additional technologies that may be able to provide visual content
to the dais and be viable with technology advancements utilizing existing and future devices
(tablets, laptops, viewers, etc.) provided to the Board.
The dais will support individual user equipment (laptop or tablet) with individual power, network
connection (wired and wireless), and device output connections so that users can "upload"
content to the control room for viewing throughout the room and on the Granicus and Television
2
broadcast systems. Attachment 1, "Dais Terminal Set", is a sample illustration of these types of
connections installed within the dais and accessible at the work surface. Individual monitor
connections as mentioned earlier may also be available in the dais panel.
Non dais meeting setup viewing — Concern over bulkhead mounted video monitor viewing is
addressed by re-orienting the meeting table setup to utilize the wall mounted monitors near the
"front" of the room. Attachment 2, "Alternate Floor Meeting Configurations", illustrates how
individuals seated at the table are closer to the large monitors as well as to the podium monitor.
The illustrations also depict flexible audience seating arrangements since this seating is
detached and portable. Additionally, the center pilaster on both sides of the room will also
contain video monitor connections for portable monitors if needed.
FINANCIAL IMPACT: The cost for the 60" podium monitor is approximately $4,000, with some
of the cost driven by the integration of the unit within the podium millwork. The individual
monitors with mount and wiring installed are estimated at $1,000 each. As staff investigates
and tests additional visual aid technologies supporting the dais, the estimated costs of the
systems will be provided to the Board.
RECOMMENDATION(S): The Manager recommends the Board:
1) continue review of the visual aid technology elements related to the dais and floor
meeting video content viewing identified by the Board;
2) receive demonstrations of the proposed podium mounted visual display and a dais
mounted display; and
3) authorize the Manager to proceed with the podium mounted display and the study of
visual display technologies that integrate into devices provided to the Board.
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