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HomeMy WebLinkAboutMinutes - 19881210 PAGE 1 APPROVED 2/21/89 ORANGE COUNTY BOARD OF COMMISSIONERS GOALS AND OBJECTIVES WORKSHOP DECEMBER 10, 1988 The Orange County Board of Commissioners met on Saturday, December 10, 1988 in the Agricultural Extension Food Lab/Meeting Room at 8:30 a.m. for the purpose of discussing and defining goals and objectives for 1989. COMMISSIONERS PRESENT: Chair Moses Carey, Jr. , Vice-Chair Stephen Halkiotis, and Commissioners John Hartwell, Shirley Marshall and Don Willhoit. STAFF PRESENT: County Manager John M. Link, Jr. , Assistant County Manager Albert Kittrell, Agricultural Extension Director Fletcher Barber, Director of Recreation and Parks Mary Anne Black, Clerk to the Board Beverly A. Blythe, Finance Director Ellen Liston, Economic Development Director Sylvia Price, Director of Social Services Marti Pryor-Cook, Health Director Dan Reimer. STRATEGIC PLANNING County Manager John Link explained by using transparencies how the strategic plan issues fit in with the goals and objectives. The process is in three phases: (1) identification of strategies, (2) development of strategies and (3) promotion and implementation of the strategic plan. The plan is to finalize the strategic plan by the end of March. The Commissioners listed those items they wanted to discuss in this session: - Rural Character - Solid Waste - Reservoir - Emergency Preparedness - EDC Strategic Plan WATER AND SEWER POLICY Link indicated the policy would be ready for adoption after January 20. With reference to documents sent to municipalities for reviews and comments the Board discussed the need for a process which would allow for the boards of the municipalities to meet at least one time before the Board of Commissioners considers the document for approval. GOAL: To adopt the Water and Sewer Policy at the first meeting in February. SERVICE AREA BOUNDARIES AND CONTRACTUAL AGREEMENTS AMONGST PROVIDERS Chair Carey informed the Board that the intergovernmental committee plans to address this issue within the next month. Commissioner Willhoit stated that the bigger issue is does anyone serve these areas and if extension is made who will serve these areas. The County needs to find out what authority they have on water issues and obtain the proper legislation. GOAL: Adopt an agreement with OWASA on relationships within the next three months. It was noted that a change may need to be made in a local ordinance for alternative systems. DEADLINE: Define by February 1 the service area boundaries as it relates to the Land Use Plan. John Link will make a recommendation to the Board on a process for working with the different water providers. Commissioner Marshall stated that Joint Planning with Hillsborough needs to be accomplished. Chair Carey stated that service area agreements should be accomplished first before a reservoir is planned. HUMAN SERVICES Commissioner Marshall stated that people would like to do a symposium for the elderly similar to the symposium done for the teens. She supports what can be done for the elderly but feels a good system is already in place. :ommissioner Halkiotis stated that the symposium was an opportunity for the providers to ynteract and support each other. Chair Carey stated the need to separate out what the County can do and cannot do in providing services to the teens. He wants the teens and families to be high on our priority list. The Board expressed interest in a general teen ombudsman who would guide teens through the county services and through county government. Discussion ensued on devising a system which would do case management and allow for sharing information. When information cannot be shared it leads to inefficiency. Marti Pryor-Cook briefly outlined what she and others are doing in computerization and her plans to get a system in place. Discussion ensued on the removing of state barriers for the sharing of information. Commissioner Hartwell stated a GOAL for Data Processing: (1) Use the Spirit for the Finance Department and Office Automation. (2) Use the Sequel for Social Services Progrz=s (3) Buy new replacement for the old machine that would be compatible for the GIS GOALS: l) Increase accessibility to county services for teens and family oriented services Consider the position of an ombudsman to educate the public on accessing county ervices (3) Enhance the computer system for DSS. A 1 FINANCES AND RESOURCES Commissioner Marshall informed the Board she would be bringing back a report on impact taxes from the intergovernmental committee. Commissioner Willhoit stated that the state budget picture is not good. Chair Carey indicated that the menu form was adopted but that everyone is pessimistic about any new revenue sources because of the overall revenue picture at the State level. GOAL: Add another revenue source to that which the County already has. COUN SERVICE EDUCATION WITH COMMUNICATION User Friendly Communication was discussed. Commissioner Hartwell would like to pursue clear statements of policy and once they are developed work with the public to adapt to the policies, ordinances, and regulations. Once these are on the books, the role of the staff is to educate and help the public to understand. GOAL: Develop strategies for developing clear statements of policy within the next three months. Chair Carey stressed that what the Board wants is a strategy for easy access to services. CIP - SOUTHERN HUMAN SERVICES The Aging Board would like to make it a place where other services may be offered. The need to think about what needs to be accomplished is very important as is the acquisition of land, the location and the planning for that building. Chair Carey stated that some people have already made some assumptions as to what will be included in that building. The County needs to eliminate the renting of space in the southern end of the County. INTERGOVERNMENTAL RELATIONS BOUNDARY LINE - Commissioner Marshall stated that she feels that the boundary line dispute can be settled. GOAL: To reach an agreement with Chatham County on the boundary line within the next six months. The County Manager and Moses Carey will take the lead in this initiative. AIRPORT _ John Link stated that this project is on target. The decision on the siting process will be outlined within the next six months. The site selection is the next step. BUDGET -Commissioner Marshall would like to see the budget adopted by June 15th. r EMERGENCY PREPAREDNESS - The County's role in an emergency was discussed. A meeting will be scheduled with Joe Myers for further discussion. Commissioner Willhoit stated that Bobby Baker and Pat Griggs has spent considerable time on emergency preparedness. Commissioner Halkiotis asked that the Board of Commissioners be educated on what is already in place to handle emergencies in Orange County. SOLID WASTE Commissioners Willhoit and Hartwell stated that recycling and RDF is the most sensible way to handle the solid waste problem. The County needs to start talking with the power companies. Commissioner Willhoit stated that the task force Nancy Preston is chairing is the best avenue to pursue for the next step. The County needs to try to recycle as much as they can. Commissioner Halkiotis stated that the university seems to be concerned about the capability of the County to provide them with a consistent quality and a consistent amount of RDF. Commissioner Willhoit stressed that a high priority should be to look for another landfill site. GOAL: County Departments to set an example for the County by recycling as much as possible and not purchasing styrofoam or plastic goods. GOALS: 1. Develop an inhouse recycling program. 2. Contact the Dispute Settlement Center to work with the County and the Township Advisory Boards to locate and purchase sites for convenience centers. 3. Continue to support the Regional Task Force. RESERVOIR Commissioner Willhoit stated that after the topographic information is received, one public hearing should be held and after that hearing the County needs to identify the preferred site. GOALS: 1. Select Reservoir Site 2. Develop framework for the operation and management of the reservoir (actual boundaries of service) 3. Determine the financing for the reservoir The Board agreed that the land for the reservoir should be identified as quickly as possible so that when that land is for sale the County can purchase it. It was decided that a public hearing needs to be held in the first quarter of 1989. The County cannot buy any land with the bond money until late spring or make any offers to acquire until then. Discussion ensued on comparables. RURA CHARACTER STUDY The Board discussed their concerns about the study not staying with the issues or the original ideas. The citizens don' t understand it as a study with the purpose of putting things in place to help the farmer who wants to stay in farming. The Board feels it is possible to bring it back to the original focus and continue the education process. Commissioner Marshall emphasized that the Rural Character Study originated from the need for answers to specific problems and questions in the Rural Buffer. This is the main priority of this study. John Link will set up a meeting between the Board and Lane Kendig to further discuss the original focus of the Rural Character Study. STRATEGIC PLANNING Sylvia Price gave an overview of the document. She stated that a 30 person committee was called together in August and met every other week finishing last Wednesday night. Sylvia Price outlined some of the actual recommendations. The Economic Development Commission just received the report. They will proceed to set u a work committee to review the report. There are budget implications and the EDC plans to respond to those as soon as possible so that the Board of Commissioners can consider these for the 1989-90 budget. The report will be presented to the municipalities by the representatives that serve on the EDC. They will be asked for comments about the report. Commissioner Willhoit asked about the County' s policy on water and sewer extension as it relates to urbanizing areas. Chair Carey stated that we have not identified urban service districts around Hillsborough. Commissioner Willhoit stated that the County needs to define an urban service area around Hillsborough and by definition it should be the transition area. Commissioner Marshall stated that as we change the Land Use Plan the water and sewer policy can be amended at the same time. Commissioner Hartwell stated the County must have a plan when Hillsborough is approached. There is a need to know that there will be water in an area before economic development can be promoted. It is important to have an adequate water supply and distribution and treatment facilities in place. This should be done with two months. GOALS - before spring (March 21) 1. Develop a series of steps for proceeding on the reservoir issue 2. Develop a map showing service boundaries with Hillsborough's intended 20 and 30 year areas. With nothing further to be discussed, Chair Carey adjourned the meeting. Moses Carey, Jr. , Chair Beverly A. Blythe, Clerk