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HomeMy WebLinkAboutMinutes - 19860422 145 M I N U T E S ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING APRIL 22, 1986 The Orange County Board of Commissioners met in regular session on Tuesday, April 22, 1986 at 7:30 p.m. in the courtroom of the old Post Office building, Chapel Hill, North Carolina. COMMISSIONERS PRESENT: Chair Don Willhoit and Commissioners Shirley Marshall, Moses Carey, Ben Lloyd and Norman Walker. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, Assistant County Managers Albert Kittrell and William Laws, Directcr of Finance Gordon Baker, Clerk to the Board Beverly A. Blythe, Director of Planning Marvin Collins, Director of Aging Jerry Passmore, Director of Health Jerry Robinson, and Planner Susan Smith. A. BOARD COMMENTS Chair Willhoit moved the minutes and appointments to the end of the agenda and added the EnvironmentalAffairs Board and the appointment of the official Checker of the Weights and Measures for Orange County under appointments. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA Chair Willhoit announced that all citizens who wished to make comments would be heard at the time the item appears on the agenda. 2 . MATTERS NOT ON THE PRINTED AGENDA Chair Willhoit announced that Planning Board Chair Barry Jacobs would like to inform everyone that the Planning Board will host a public meeting on the Calvander Node on May 7. (7 : 30 in the cafeteria at Chapel Hill High School) C. MINUTES Moved to the end of the agenda. D. APPOINTMENTS Moved to the end of the agenda. E. PUBLIC HEARINGS 1. IMPACT OF PROJECTED FEDERAL BUDGET CUTS Director of Finance Gordon Baker made comments on the budget cuts that were effective March 1, 1986 and the projected cuts that will be effective in October, 1986. Baker noted that the County could lose 7. 7 million in funds if all the projected cuts are initiated. The cuts effective March will not affect the County this fiscal year. Most of the cuts in social services and health will be absorbed by the State. The projected cut in Revenue Sharing of $28, 000 will be experienced by the County either in the July payment or the July and October payments. He briefly described the 1987 proposed cuts which will :include $5,900 for Agricultural Extension, and $25, 000 for Soil and Water., The Housing Authority budget will be cut only in the administrative area for 1986, and cut in both administrative and service delivery areas in 1987 . It is expected that one position in the Title V Senior Employment Program will be cut. 146 Baker emphasized that the chart was prepared to show all cuts that may have an effect on the County. Willhoit indicated that some of the programs that are funded on a yearly basis would not be able to be continued with local funds. Soil and Water Conservation and Aging will be reviewed to determine to what extent these programs may be funded with local funds. Baker continued that in the Social Services Chore Program, a $13 , 000 cut is proposed for 1987 fiscal year. The County would need to fund this $13 , 000 to continue the program. The proposed cut in the WIN program of $5600 may be made up from another funding source. Day Care cuts total $37, 000. The State may absorb this cut. In the low income energy assistance program, $2400 will be cut. In the Title XX, $78, 000 would be cut which would mean a loss of four (4) positions in that department. THE PUBLIC HEARING WAS OPEN FOR CITIZEN COMMENTS. VIRGINIA GREGORY, Director of the Community School for People Under Six, stated she represented a population that is 85% funded by the Title XX Program. Her parents also are recipients of AFDC. She asked that the County continue their support so that the quality of daycare now offered for working parents or those attending school can be continued. Chair Willhoit pointed out that the State plans to pick up the funding for daycare. HENRY ATWATER of the Senior Citizens Board talked about the importance of transportation for the senior citizens. The increase in the senior citizen population places a high priority on services for the senior citizens. Another person in the Senior Citizens Program asked that the nutrition program not be cut. She enjoys all the programs that are offered for the senior citizens and asked that they not be cut. These programs are especially important for those who live alone. PEGGY POLLITZER presented the final analysis of the services assessment that was done by a committee of the Human Services Advisory Board. One hundred thirty eight services were surveyed. She indicated that the results of the survey will be publicized and distributed to the agencies and to the towns. KAY TAPP, President of the Volunteers for Youth, expressed concern that one third of their budget comes from the State which monies initially come from the Federal level. She asked that Orange County continue to support their organization. Commissioner Shirley Marshall suggested that the agencies, when they are preparing their budgets, show a breakdown of the number of volunteers and the number of volunteer hours the County gets per dollar of contribution. 2 . SCHOOL CAPITAL BUDGETS-SUPERINTENDENT'S REPORT County Manager Kenneth Thompson stated the purpose of the reports is to provide to the Board an update on the capital needs for each school system. Dr. Dan Lunsford, Superintendent of the Orange County Schools, 147 presented information on the capital needs for Orange County Schools over the next five years. They are listed below: 1. Annual recurring capital funds - a minimum of $750, 000. 2 . Roof replacement - FY 86/87 $400, 000 to complete A. L. Stanback and C. W. Stanford. FY 87/88 $150, 000 to complete the balance of the buildings listed as priority one by the Law Engineering Firm. 3 . Orange High School Expansion/Renovation Project FY 86/87 with final payout in first half of FY 87/88 . Bids were opened on April 17, 1986, with a total cost of $3, 056, 362 . If the project is broken down into alternates, there will be an additional cost of approximately 30%. 4 . New elementary school project to begin no later than 1987 with approximate cost of $4, 000, 000. 5. Cameron Park media center expansion to be started after new elementary school completion at a cost of approximately $100, 000. The total cost for all the projects would be $11,456, 362 . He referred to a handout which is in the permanent agenda file and summarized the individual bids for the Orange High School expansion/renovation project. Lunsford noted that, it is his opinion and the opinion of the School Board, that now is the best time to do the project in terms of the full scope of the work. In answer to a question from Chair Willhoit, Lunsford explained that a construction schedule has been developed whereby all the work will not be completed until FY 87/88. He noted that the bids are good for 30 days and asked for some direction from the Commissioners at their May 5 meeting. Chair Willhoit referred to the Capital Needs Task Force Report and noted that the money for roof maintenance is included in the $750, 000 annual recurring capital. Once that level is reached, there may be a revision in that amount. In answer to a question from Commissioner Marshall about the support from the Board of Education for a bond issue to pay for the elementary school, Lunsford explained the Board had not, in recent months, talked about the feasibility of a bond issue. Ms. Gerry House, Superintendent of the Chapel Hill-Carrboro School System, talked about (1) current capital, (2) modifications in the original design of the multipurpose buildings and (3) capital needs over the next five to ten years. The current capital budget request for the next five years will total $3 ,750, 000. The 86/87 budget is built on $750, 000 to take care of current capital needs. This level of funding is needed for the next five years, after which the level of funding could possibly be reduced. Ms. House explained that the original multipurpose additions were to provide space for physical education, assemblies, etc. With a prediction of increased student growth, it is necessary to modify the additions to provide for extra classrooms for art, music, and storage. Altering the design of the building will cost an additional $200, 000 making the total amount $1, 000, 000. In addition to the three mobile 148 classrooms on the agenda for approval, additional mobile classrooms will be needed within the next few years. The capital needs for the next five to ten years include increasing the size of the existing elementary school facilities to handle the increase in student population at a cost of $5, 000, 000, increasing the square foot space at the junior high schools at a cost of $900, 000, and $850, 000 for the high school renovations that would provide additional classrooms. The total cost for all the projects would be $11,750, 000. The estimates do not include any new facilities but only renovation of existing buildings. She noted that the Board of Education last year endorsed a bond issue as an alternative for funding. THERE BEING NO FURTHER COMMENTS, THE HEARING WAS CLOSED. F. JAIL INSPECTION REPORT DATED MARCH 25 1986 (A complete copy of the report is in the permanent agenda file in the Clerk's Office. ) Chief Cook presented the results of the report to the Board. Chair Willhoit commended the Sheriff and his department on the report noting a continued significant improvement in the reports. G. ITEMS FOR DECISION 1. MOBILE CLASSROOM UNITS FOR CHAPEL HILL-CARRBORO CITY SCHOOLS Motion was made by Commissioner Walker, seconded by Commissioner Marshall to approve the resolution printed below assuring Chapel Hill Carrboro City Schools that funds in an amount to purchase two mobile classroom units will be appropriated in the 1986-87 County budget for school current capital. RESOLUTION WHEREAS, the Chapel Hill-Carrboro City Schools are in need of three mobile classroom units, and WHEREAS, the purchase order for the mobile classroom units needs to be issued this spring to allow the necessary lead time for delivery of the units for the beginning of school next fall, and WHEREAS, the Board of Education approved a budget amendment to purchase one mobile classroom unit from the contingency account in the 1985-86 Capital Outlay Fund, and WHEREAS, the Chapel Hill-Carrboro City Schools have requested that the Orange County Board of Commissioners appropriate at least $66, 000 for the purchase of the two remaining units in the 1986-87 County budget, and WHEREAS, The Chapel Hill-Carrboro City Schools need the assurance from the Orange County Board of Commissioners that the funds will be appropriated before issuing the purchase order for three mobile classroom units. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners assures the Chapel Hill-Carrboro City Schools that at least $66, 000 will be appropriated for the purchase of two mobile classroom units in the 1986-87 County budget. Adopted this 22nd day of April, 1986. VOTE: UNANIMOUS. 149 2 . 1985-86 ANNUAL AUDIT CONTRACT Motion was made by Commissioner Walker, seconded by Commissioner Carey to renew the contract in the amount of $24,500 with the accounting firm of Touche Ross & Co. to do the annual audit. VOTE: UNANIMOUS. 3 . NUCLEAR WAR STATEMENT Chair Willhoit recognized Dr. Allan Rosman who introduced Phyllis Dean. She read a statement on behalf of the Orange County Baha' i community. She explained the religion which is based on three fundamental spiritual principals - the oneness of God, the common foundation of all religion and the oneness of mankind. She explained the teachings of the Baha' i religion and Dr. Rosman read a statement for world unity and peace. 4 . BURNSIDE PARK - PRELIMINARY PLAN Planner Susan Smith presented for consideration of approval the preliminary plan for Burnside Park Subdivision which is located on Burnside Drive off Cameron Street in Hillsborough. The property contains 24 .99 acres. The Planning Staff recommended approval of the preliminary plan with six conditions. The Hillsborough Planning Board recommended denial of the preliminary plan. The Hillsborough Town Board recommended approval of the plan. The Orange County planning board recommends denial of the preliminary plan on the basis of public safety concerns with the flooding of the Eno River and with possible discrepancies in the Federal Flood Insurance Maps in the identification of flood hazard areas. Planning Board Chair Barry Jacobs indicated the reason for denial was based on the fact that the maps may not be accurate and that the Hillsborough Planning Board recommended denial. Motion was made by Chair Willhoit, seconded by Commissioner Marshall to table action to allow time for a response on the accuracy of the maps, to request that the Town of Hillsborough consider administering their own subdivision ordinance starting July 1, 1986 or shortly thereafter, and to talk with the Mayor of Hillsborough. VOTE: UNANIMOUS 6. PROPOSED FLOOD DAMAGE PREVENTION ORDINANCE AMENDMENTS (A copy of the approved amendments are in the official ordinance book in the office of the Clerk to the Board. ) Planner Susan Smith indicated the amendments were submitted to public hearing on February 24, 1986. The Planning Board recommends approval of the proposed amendments. She noted this item was tabled at the April 17, 1986 Board meeting to allow extra time for review by the Board. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the amendments to the Flood Damage Prevention Ordinance as submitted to public hearing on February 24, 1986. t50 VOTE: UNANIMOUS. 7. PROPOSED ZONING ORDINANCE TEXT AMENDMENTS (A copy of the approved amendments are in the official ordinance book in the office of the Clerk to the Board. ) Planner Susan Smith presented for consideration of approval the Zoning Ordinance text amendments that were submitted to public hearing on February 24, 1986. The first set of amendments presented were to Article 4 Sections 4 .2 . 8.b) l, 4.2 . 11b) l, 4 .2 . 2 . 21b) , 4 . 2 .22b) l and 4. 2 . 23b) l. These amendments relate specifically to the zoning district application criteria with regard to references to the joint planning area or to the specific townships and are listed on pages 83 and 84 of the agenda packet. The Planning Board recommends that these references be deleted and the proposed amendments to Article 4 approved. Susan Smith explained that in a number of zoning districts there is no mention made of Cheeks Township which was zoned in 1984 . All the other townships were zoned in 1981. For example, the GC-4 district could not be applied to Cheeks Township under the current ordinance and, therefore, the full range of commercial uses was not permitted in that township. By deleting that restriction and incorporating Cheeks Township or by deleting all references to specific townships, it is clear that that district is applicable wherever the zoning ordinance is applicable or wherever the Land Use Plan establishes applicability by designating activity nodes. With regard to the Joint Planning Area, the approach to specify districts applicable to certain planned categories is being signifi cantly revised so that amendments will not be necessary in the Joint Planning process. Susan Smith clarified that these amendments would clearly allow the GC-4 district to be applied anywhere in a township where the Land Use Plan indicates that the full range of commercial uses are permitted. Motion was made by Commissioner Carey, seconded by Chair Willhoit to approve the Planning Board recommendation to amend Article 4, Sections 4.2 .8.b) l, 4 .2 . 11b) 1, 4. 2 .21b) l, 4. 2 . 22b) l, and 4.2 .23b) l. VOTE: UNANIMOUS. Susan Smith presented further amendments to Article 4, Secti ons 4 .2 . 8 .4, 4. 2 . 9 .4 and 4 .2 . 10. 6, which specify that limitations on acreages in the NC2 district and the LC1 district would not apply in the cases of Special Use Permits or Existing Commercial-5 zoning districts. The Planning Board has recommended that these amendments not be approved. Barry Jacobs indicated the Planning Board recommended denial because they felt expansion of the activity nodes would be encouraged by discounting the acreages associated with uses permitted under special use permits and Existing Commercial-V zoning within the nodes. While it is important to recognize that these uses could occur in those areas, the Board felt there should be limitations on the scale of the nodes as previously defined in the Land Use Plan. After extensive discussion motion was made by Chair Willhoit, seconded by Commissioner Marshall to approve the amendments to Article 4, Section 4. 2 . 8 .4, 4. 2 . 9. 4 and 4 . 2 . 10. 6 with the 151 retention of the reference to the Existing Commerical-V district and with the revision of the amendments to replace the wording "permitted uses subject to the issuance of a special use permit" with the wording "planned development" . Motion was made by Commissioner Walker to table action on this item. MOTION DIED FOR LACK OF A SECOND. VOTE ON THE MOTION: UNANIMOUS. 13 . SUPPLEMENTAL GENERAL ASSISTANCE FUNDS REQUEST Chair Willhoit recognized Reverend Richard Hildebrandt. He spoke on behalf of the OCIM, Inter Faith Council and JOCCA. He noted that since January 1, 1986, OCIM had spent $16, 000, IFC had spent $18, 000 and JOCCA had spent $3 ,200 for emergency assistance for Orange County citizens. He emphasized that the money is depleted for emergency relief. He requested that $10, 000 in General Assistance funds be added as a supplemental appropriation for FY 85-86 and suggested it be administered by the Department of Social Services. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve an appropriation of $10, 000 with $4, 000 to be used in the Hillsborough office and $6, 000 in the Chapel Hill office to help with general assistance and emergency aid for May and June. VOTE: UNANIMOUS. 7. PROPOSED ZONING ORDINANCE TEXT AMENDMENTS (CONTINUED) Susan Smith presented the proposed amendments to Article 4 Section 4 . 3 and Article 22 relating to packaging and assembly operwith the Planning Board recommendations for revisions. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the Planning Board recommendation for amendment of Article 4, Section 4. 3 . VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the Planning Board recommendation for amendment of Article 22 . VOTE: UNANIMOUS. Susan Smith made reference to the proposed amendment to Article 8 Section 8 . 8 . 27 relating to provisions for the issuance of a special use permit for assembly and packaging operations in LC-1 and NC 2 zoning districts. She informed the Board that the Planning Board directed the Ordinance Review committee to reconsider the special use provision for such operations. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to table the proposed amendment for Article 4, Section 4 .3 . VOTE: UNANIMOUS. 5. ORANGE COUNTY INVESTORS 5-2-86 Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the Planning Board 152 recommendation to deny the general rezoning request. VOTE: AYES, 3 ; NOES, 2 (Commissioners Lloyd and Walker) 8 . PLANNED DEVELOPMENT REZONING EXTENSION - CHANDLER'S GREEN Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the Planning Board recommendation and grant a six (6) month extension of planned development rezoning beginning May 4, 1986. VOTE: UNANIMOUS. 9 . PROPOSED SUBDIVISION REGULATIONS TEXT AMENDMENTS - RECREATION STANDARDS (PUBLIC HEARING CONTINUATION) Motion was made by Commissioner Marshall, seconded by Chair Willhoit to continue the public hearing until May 27, 1986 to permit staff to readvertise the proposed amendments to the Subdivision Regulations. VOTE: UNANIMOUS. 10. CLEAN WATER BOND FUNDS RESOLUTION Motion was made by Commissioner Carey, seconded by Commissioner Marshall to adopt the following resolution which will provide the State with assurances as to the County's intent to utilize the awarded grants per deadlines specified by the State: RESOLUTION WHEREAS, the NRCD Environmental Management Commission has awarded two clean water bond grants (WC 498, accepted July 7, 1982 in the amount of $42,712 for the construction of 8 inch collection sewer and one pump station, and WT388-R, accepted February 6, 1984 in the amount of $122, 375 for the construction of a pump station and force main interceptor system; and WHEREAS, the Orange County Board of Commissioners has filed a revised preliminary report with the EMC for the grants to be used to install a community wide sewer system to solve the problems of a failing package plant at the Efland Cheeks Elementary School and the failing septic systems within the Efland area; and WHEREAS, the proposed Efland Sewer Project is in the easement dedication phase and will be constructed according to the revised attached schedule and project budget; and WHEREAS, project financing is dependent upon the Clean Water Bond Grants remaining in effect, NOW, THEREFORE BE IT RESOLVED, that the Orange County .Commissioners: 1. Assures the EMC of its intent to complete the project prior to the June 30, 1987 deadline established by the State, and 2 . Submits the attached budget and schedule as indication of the remaining checklist steps remaining. VOTE: UNANIMOUS. 11. SECTION 8 SURPLUS FUNDS USE Commissioner Marshall asked for an explanation of the rationale, since nothing will be left in Community Housing and Development except for Section 8 funds, for keeping the 153 present size of the staff. Assistant County Manager Albert Kittrell explained that the size of the staff had already been reduced and other reductions will be based on the amount of money available. Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the Manager's recommendation. VOTE: UNANIMOUS. 12 . BUDGET AMENDMENTS Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to amend the 1985-86 Budget Ordinance by the following budget amendments: 1. To budget for additional funds awarded to the Orange County Health Department: Appropriation-Health-Family Planning $ 15, 029 Appropriation-Health-Management Services/Vital $ 950 Records Appropriation-Health Environmental $ 4,773 Appropriation-Health-Adult Health 392 Appropriation-Health-Maternal $ 37,415 Appropriation-Child $ 2, 144 Source-Health-Family Planning $ 15, 029 Source-Health-Adult Health $ 1, 342 Source-Health-General Aid $ 4,773 Source-Health-Maternal $ 37,415 Source-Health-Child $ 2 , 144 2 . To budget for payment to Home Health Agency for reimbursement of portion of medical in-home services. Appropriation-Home Health Agency $ 5, 228 Source-Contingency $ 5, 228 3 . To budget for additional OPC funding to cover deficit incurred by the Halfway House. Appropriation-O-P-C Mental Health $ 6, 000 Source-Contingency $ 6, 000 4. To reverse budget amendment approved on August 5, 1986 which increased funds available to the Economic Development Commission. Appropriation-Economic Development ($ 1, 000) Source-Hillsborough Chamber of Commerce ($ 1, 000) 5. To budget for additional funds that have been awarded to the Orange County Department of Social Services. Appropriation-Social Services-Title XX $ 11, 469 Source-Social Services-Block Grant Admin. $ 11,469 VOTE: UNANIMOUS. C. MINUTES Tabled until next meeting. D. APPOINTMENTS Tabled until next meeting. I. ADJOURNMENT 154 Chair Willhoit adjourned the meeting. The next regular meeting will be held on May 5, 1986 at 7: 30 in the Board of Commissioners Room, Orange County Courthouse, Hillsborough, North Carolina. Don Willhoit, Chair Beverly A. Blythe, Clerk