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HomeMy WebLinkAboutMinutes - 19850219 Uu1 1 MINUTES ORANGE COUNTY BOARD OF CCMMISSIONERS REGULAR MEETING FEBRUARY 19, 1985 The Orange County Board of Commissioners net in regular session on February 19, 1985 at 7:30 in the Old Post Office in Chapel Hill, North Carolina. Commissioners Present: Chair Don Willhoit, and Commissioners Shirley Marshall, Moses Carey, Ben Lloyd and Norman Walker. Attorney Present: Geoffrey Gledhill. Staff Present: County Manager Kenneth R. Thompson, Clerk and Adminis- trative Assistant Beverly A. Blythe, Financial Analyst Donna Clayton, Director of Planning Marvin Collins, Director of Finance Wallace Harding, Assistant County Manager William T. Laws, Tax Supervisor Kermit M. Lloyd, Sheriff Lindy Pendergrass, Director of Economic Development Sylvia Price, and Director of Health Jerry Robinson. A. BOARD CCNM'IENTS (see permanent agenda file for a copy of the proclamation) Chair Willhoit introduced a proclamation to declare February 18-22 as School Bus Safety Week. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve this proclamation. VOTE: UNANIMOUS. B. AUDIENCE CCMMMENTS 1. MATTERS ON THE PRINTED AGENDA Chair Willhoit announced that those who would like to speak on the Long Range Capital Improvement Plan will be recognized at the appropriate time. 2. MATTERS NOT ON THE PRINTED AGENDA Commissioner Lloyd added to the agenda for comment and discussion two items: (1) a letter in support of air service to the hospital, and (2) a progress report on the 40 personnel appeals. C. APPOINiMENTTS ECONCMIC DEVELOPMENT COMMISSION Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to appoint Harold L. Thornton to this commission. VOTE: UNANIMOUS. SECONDARY ROAD IMPROVEMENT ADVISORY CCMMITTEE Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Myra Crawford to this committee. VOTE: UNANIMOUS. CAPITAL HEALTH SYSTEMS AGENCIES. INC. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to appoint Saddie Gillespie to this agency. VOTE: UNANIMOUS. HEALTH AND MEDICAL CARE ADVISORY BOARD Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint John M. Kurz to this Board. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to reappoint June Allcott to this Board. VOTE: UNANIMOUS. ARTS COMMISSION 'u- 2 Motion was made by Commissioner Carey to appoint Judith Bell, Larry A. Blalock, Roland Buchanan, Rebecca Carnes, Joan Cohen, Elon G. Eidenier, Nan Gressman, Norris Johnson, Edgar Marston and Sherri Ontjes. Nomination was made by Commissioner Lloyd to appoint Judy Ausley to this Commission. Commissioner Carey included the appointment of Judy Ausley in his motion and amended the membership on this commission to eleven. Commissioner Marshall seconded this motion. VOTE: UNANIMOUS. (NOTE: THE MEMBERSHIP STATED IN THE RESOLUTION IS ELEVEN) D. REPORTS Dr. Theodore Parrish, Chair of the Chapel Hill-Carrboro School Board, expressed appreciation for the opportunity to speak on the Long Range Capital Improvement Plan. He noted the biggest item on the plan deals with air condi- tioning and expressed the importance of providing an environment and atmosphere conducive to learning. Dr. Pam Mayer, Superintendent, described the process and the involvement of the Board, the staff and the community which led to the final report. The report was approved by the Board last evening. Gerry House, Assistant Superintendent for Support Services presented the Long Range Capital Improvement Plan for the Chapel Hill-Carrboro City Schools and commented that these five (5) priority projects represent the most crucial needs in the system — not all the capital needs. The five priority items are listed below. The descriptive narrative is in the permanent agenda file. 1. Multipurpose Space-Glenwood, Estes Hills Elementary Schools, 2. Air Conditioning - Phillips Jr. High, Frank P. Graham Elementary School (Primary Building, Administration/Cafeteria Building) 3. Cafeteria Expansion Renovation, Media Center Renovation - Chapel Hill High School, 4. Elementary Schools Media Center Expansions - Carrboro, Estes Hills, Glenwood, and 5. Kitchen Renovations - all school sites. Phyllis Lotchin, School Board Member, endorsed the priority listing of the capital needs stating they were viewed on the basis of program implications. She commented about the lack of multipurpose space and the importance of such space as an asset. Stile Baker, School Board Member, pointed out four different ways for funding the capital needs: (1) Bond Referendum, (2) Half-Cents Sales Tax Revenue, (3) Special Countywide Tax Earmarked for Capital Improvements, or (4) Bank Loan. She pledged cooperation in getting community support for the funding of the capital projects. Dr. Pamela Mayer clarified that the long range plan does not include expansion in terms of building new structures. Chair Willhoit noted that during this current year capital allocations to the schools from the general fund totaled 1.1 million. The long range capital needs from the two systems total about five million and questioned whether a bond referendum may be needed or if sufficient growth in the County will provide the additional tax base needed to supplement the one half cent sales tax. Commissioner Marshall noted that the total package including both phases of the Orange County capital needs will total seven million. Chair Willhoit pointed out three items the federal government and the 3 North Carolina legislature are considering which will have an impact on the County budget: 1. elimination of general revenue sharing by the federal govern- ment, 2. elimination of the intangibles tax by the state legislature, noting that the intangible tax is a big item in the budget increasing 56% within the last four years, and 3. elimination of the sales tax on food. Collectively these items total eleven or twelve cents equivalent on the tax rate. Commissioner Carey noted that if a bond referendum is the funding alterna- tive, it would be necessary for the school board members to help educate the public. Miss Carolyn Horn, School Board member of the PISA Council, stated that the Council is very supportive of a bond issue. Chair Willhoit indicated that data will be compiled by the County staff to show the source of revenue for the short and long range needs which will put the Board in a position to further discuss the needs and a way to meet those needs. E. ITEMS FOR DECISION 1. 1985-86 ANNUAL AUDIT CONTRACT (descriptive narrative is contained in the permanent agenda file) County Manager, Kenneth R. Thompson explained this contract is a continu- ation with a change in the cost for a single audit. Motion was made by Commissioner Marshall, seconded by Commissioner Walker to approve the 1984-85 audit contract with the accounting firm of 'Ibuche Ross and Company and authorized the Chair to sign. VOTE: UNANIMOUS. 2. SEDGEWOCD APARTMENTS PLANNED DEVELOPMENT/SPECIAL USE PERKIT/REZONING REQUEST Marvin Collins was sworn in and indicated that the Planning Board found the application and site plan as submitted by the applicant complied with the general standards, rules and regulations of a special use with the excep- tion of landscaping and screening, signage, vehicular and pedestrian access. Also the plan did not comply with the 100 foot open space requirement around the perimeter of the property, the building details were absent and site triangles at road intersections were missing. The Planning Board recommends approval with the attachment of 23 conditions as listed below: 1. That the proposed loop collector street recommended by Chapel Hill be constructed to Town standards with a 27' roadway cross section with curb and gutter and a sidewalk on one side, and that its full length be within a dedicated public right-of-way that is 60' wide, and that it be dedicated to the public following construction. (See Chapel Hill recommendation #1 - the 27' wide roadway is consistent with conditions imposed on Homestead Road Apartments planned development/special use permit and reflects existing development patterns given most properties that could be served by the proposed collector are already developed and are served by direct access onto Weaver Dairy Road.) 2. That left turn lanes be provided on the proposed loop collector street at each of its intersections with Weaver Dairy Road. (See Chapel Hill recommendation #2) . 3. That a left turn lane and deceleration lane be provided on Weaver �i 4 Dairy Road at its intersections with the loop collector street. (See Chapel Hill recommendation #3). 4. That Weaver Dairy Road be improved along the site's frontage to 1/2 of a 65-foot wide roadway section with curb and gutter and a sidewalk, including 1/2 of a 90-foot wide right-of-way. (See Chapel Hill recommendation #4 - this would apply to approximately 238 feet of frontage.) 5. That a 60' public street right-of-way be dedicated from the loop collector street to a stub-out at the western property line with the Charles Johnston tract and aligned with Lochwood Drive 6. That the eastern end of the loop collector street be realigned with a slight curve to better conform to existing contours and reflects its residential character. (See Chapel Hill recommendation #6 - the result would require that the equi-distant setback of the road from the Coventry and Mary Henry tracts be changed). 7. That a continuous network of internal sidewalks be provided for convenient pedestrian access among the apartment buildings, parking areas and recreation facilities, and that the sidewalk network incorporate the recommended sidewalk along the loop collector street. (See Chapel Hill recommendation #7) 8. That bus stop facilities designated by the Town Manager be provided on the loop collector street adjacent to each of the two main clusters of buildings at the eastern and western ends of the site. (See Chapel Hill recommendation #8). 9. That additional recreation facilities on the lines of a mini park (multi-purpose court, tot lot and picnic facilities) be provided at the western and eastern ends of the site following review and recommendation of the Orange County Recreation Advisory Council. (See Chapel Hill recommendation #9). 10. That a detailed landscaping plan which meets all applicable requirements of Articles 6, 7 and 12 be submitted for approval in consultation with the Town Manager prior to the initiation of construction activity. (See Chapel Hill recommendation #10). 11. That the applicant provide screening details which satisfy Articles 6, 7 and 12. 12. That a drainage plan be submitted to and approved in consultation with the Town Manager prior to the initiation of construction activity. Improvements included in the drainage plan shall be completed prior to the issuance of a Certificate of Occupancy. (See Chapel Hill recommendation #11.) 13. That development of the site be subject to submission of an erosion control plan and its approval by the Orange County Erosion Control Officer prior to the initiation of construction activity. 14. That water and sewer lines be installed to the Orange Water and Sewer Authority standards and that all electrical lines and cable TV lines be placed gas 5 underground and in locations requiring no clearing or grading in addition to that required for streets and sewer lines. (See Chapel Hill recommendation #12). 15. That the number, location and installation of fire hydrants be approved in consultation with the Town Manager prior to initiation of construction activity. (See Chapel Hill Recommendation #1). 16. That a fire flow report demonstrating compliance with the Town of Chapel Hill's Design Manual requirements be approved in consultation with the Town Manager prior to issuance of any development permit and that an on-site test documenting an actual flow which meets Town standards be completed prior to issuance of a Certificate of Occupancy. (See Chapel Hill recommendation #14) 17. That clearing limits shown on the plan be maintained during construction by the erection of appropriate fencing or barriers delineating these clearing limits and protecting the existing planting. (See Chapel Hill recommendation #15). 18. That individual building details be submitted to determine compliance with applicable building codes prior to issuance of any building permits. 19. That signage details be submitted to determine compliance with Article 9 Signs prior to the issuance of any sign permits. 20. That a phasing plan be approved prior to the initiation of construction activity and that all site improvements required for each phase be completed before a Certificate of Occupancy is issued for any unit within a given phase. (See Chapel Hill Recommendation #16). 21. That a revised site plan, which meets all the conditions specified above, be submitted and approved prior to the issuance of the Special Use Permit. (See Chapel Hill recommendation #17) . 22. That the 100' setback requirement be waived along the southern property line as shown on the site plan because Weatherstone is actually developed at R-8 densities and the other affected adjacent parcel is a power sub-station. 23. That the applicant provide parking details which satisfy Article 10 Parking. NOTE: THE PLANNING BOARD ADDED CONDITIONS #22 AND 23 TO THOSE PRESENTED AT PUBLIC HEARING AS PART OF THEIR RECOMMENDATION FOR APPROVAL. Chair Willhoit requested Collins to list the Planning Board's negative finding of fact and to relate the finding with the Planning Board's recommendation which would provide the corrective action. Section 8.6.10 - Elevations of structures - condition #18 Collins noted that the plan was revised three times and detailed building plans were not submitted as part of the final plan. 00 Section 8.2.4c - Vehicle access - Conditions 1, 2, 3, 4, 5, 6 6 Section 7.14.3al - Traffic Flow - Conditions 1, 2, 3, 4, 5, 6 Section 7.14.3x2 - Routes for pedestrians and motorcyclists - Condition #7 Section 7.14.3a3 - Visibility - Condition #7 Section 7.14.3a4 - 100 foot open space - Conditions 7, 22 Section 7.14.3a5 - Yards, fences, walks and vegetation - Condition #11 Section 7.14.3a7 - Signs - Condition #19 Section 7.14.3b3 - Walkways - Condition #7 Section 7.14.3 - Walkways - Condition #7 Section 6.24a - Offstreet Parking and Loading Section 6.24d - signage - Condition #19 Section 6.24e3 - Parking - Conditions 10, 11 Section 6.24.e4 - Screening - Conditions 10, 11 Section 6.24.fl - Landscaping - Conditions 10, 11 Section 6.24.f2 - Landscaping and Screening-Conditions 10, 11 Section 6.24.f3 - Landscaping and Screening-Conditions 10, 11 Other conditions were added which addressed Chapel Hill concerns about fire and flood requirements, submission of the drainage plan, the provision of underground utilities, water and sewer lines installed to OWASA's standards and bus stop facilities, recreational facilities, and the requirement of a revised site plan prior to the issuance of the special use permit and submission and approval of the erosion control plans. Commissioner Marshall corrected condition #13 to read "That development of the site be subject to submission of an erosion control plan and its approval by the Orange County Erosion Control Officer prior to the initiation of con- struction activity. One additional condition will be added to require the dumpster sites be approved and placed in accordance with the Chapel Hill standards and approval of the Town manager. Motion was made by Commissioner Lloyd, seconded by Commissioner Walker to approve the same findings as those recommended by the Planning Board subject to the 23 conditions plus the additional condition requiring the dumpster sites be approved and placed in accordance with the Chapel Hill standards and approval of the Town Manager. Chair Willhoit mentioned that the main concern for this project had been density and that in the final plan the density is lower than other surrounding properties. VOTE: UNANIMOUS. 3. OCCONEDCHEE POINT II PIANNED DEVELOPMENT/SPECIAL USE PERMIT/REZONING REQUEST Collins presented for consideration a proposed Planned Development/Special Use Permit and rezoning application from R-1 to PD-I-2 for 6.27 acres of land located off N.C. 86, west of Occoneechee Point and north of Southern Railway. The Planning Board recommends approval subject to the following conditions: 1. That all improvements to Alexander Dickson Road be to NC DOT standards and that engineering plans be submitted to NC DOT for approval. 2. That Alexander Dickson Road be constructed and completed prior to the issuance of any occupancy permit. 7 007 3. That Alexander Dickson Road be dedicated to the public following construction. 4. That the applicant obtain from the Town of Hillsborough approval of connection to the Town of Hillsborough's water and sewer system prior to the issuance of a grading and building permit. 5. That detailed water and sewer plans be submitted to and approved by the State prior to the issuance of a grading and building permit. 6. That water and sewer lines be installed prior to the issuance of an occupancy permit. 7. That a detailed landscaping plan which meets all applicable requirements of Articles 6, 7 and 12 be submitted for approval prior to the issuance of a special use permit. 8. That the applicant provide screening details which satisfy Articles 6, 7, and 12 prior to the issuance of a special use permit. 9. That individual building details be submitted to determine compliance with applicable building codes prior to the special use permit. 10. That signage details be submitted to determine compliance with Article 9 Signs prior to the issuance of a sign (zoning) permit. 11. That development of the site be subject to submission and approval of an erosion control plan by the Orange County Sedimentation and Erosion Control Officer prior to the issuance of a grading and building permit. Marvin Collins presented the Planning Board's negative finding of fact and related the finding with the Planning Board's recommendation which would pro- vide the corrective action: Section 7.15.10a3d - walls, fences and hedges - Condition #8 Section 6.24d - offstreet loading requirements - the Planning Board did not attach a condition for approval; sufficient area was available for the loading spaces. Section 6.24.f1, 2. 3 - Landscaping - Conditions 4, 7, 8 Section 6.24.4 - Screening - Conditions #7, 8. Five additional conditions were recommended by the Planning Board. Motion was made by Commissioner Marshall, seconded by Commissioner Carey that a preponderance of evidence indicates compliance with the general standards, specific rules governing the specific use, that the use complies with all required regulations and standards, that the Planning Board's recommendations as to the findings are correct, and that we approve the special use permit with the eleven conditions as corrected by the Board. VOTE: UNANIMOUS. 4. OMMALE PARR #2 PLANNED DEVELOPMENT SPECIAL USE APPLICATION Collins presented for consideration a proposed Planned Development/Special Use Permit application for 52.78 acres of land located west of N.C. Highway 86 0 8 and east of the Interstate 40 corridor. The purpose of the request is to permit the construction of a 57 unit mobile home park. With reference to the negative finding in Section 7.14.3a7 Signs to be erected in accordance with Article 9. Collins indicated there was not a condi- tion that addressed this negative finding. Chair Willhoit noted the letter provided by Hillsborough which indicates the availability of water service is being modified to indicate an approximate date for providing such service but does not necessarily mean it will be available; it will be upon the action of the Town Board. He stated his concern is that this project is a tremendous distance from Hillsborough and does not provide for the orderly growth around the Town of Hillsborough as provided for in the lama use plan. He feels it does not promote good public health, safety and welfare. He suggested this item be tabled until such time that the Town can provide water to the development. Board Attorney Geoffrey Gledhill pointed out that the Board must make a finding on the evidence presented for the method and adequancy of the provision for sewage disposal facilities, solid waste and water service and determine if this part of the ordinance has been satisfied and met by the developer. Commissioner Marshall noted the problem is that this is not a transition area on the land use plan; that it is rural residential or rural buffer and our ordinance approves mobile homes. Commissioner Lloyd noted that this development has met the criteria of the ordinance and it would seem awkward to reject this development. Commissioner Marshall noted that the only evidence against this develop- ment was the concern of adjoining property owners about the devaluation of their property. Gledhill clarified that if the developer intends to lease spaces which are clearly defined on the ground then it is considered a subdivision. Collins recommended amending condition #14 to include that the final plans must be approved within 6 months of the issuance of the special use permit and prior to the start of construction. Commissioner Marshall corrected #14 to read "prior to the issuance of the grading and building permit." Collins added to #11 the definition for hard surface and built to state standards. Also to #20 that signage details must be submitted to determine compliance with Article 9 signs prior to the issuance of signs. Motion was made by Commissioner Lloyd, seconded by Commissioner Walker to approve the development in accordance with the finding of fact subject to the 20 conditions as corrected by the Board. VOTE: AYES, 4; NOES, 1 (Chair Willhoit) AMENDMENT TO THE ZONING ORDINANCE- MPORARY MOBILE HCMES Collins explained this amendment allows for the use of a temporary mobile home during the installation or construction of a separate permanent home on that same lot. Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd that Section 6.3 of the Zoning Ordinance, Regulation of Principal Uses, to be amended as stated under the needs portion of the agenda abstract to provide for the use of temporary mobile homes. In answer to Jerry Robinson's request to have this amendment approved by the Health Board, Collins noted that before a building permit is issued for a temporary mobile home they do have to have the approval of the Health Department to either utilize the existing septic tank or to put in a new one. VOTE: UNANIMOUS. 009 9 6. POPLAR RIDGE SECTION IV PRELIMINARY P (descriptive narrative is in the permanent agenda file) Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to approve the recommendation as made by the Planning Board. VOTE: UNANIMOUS. 8. MASSAGE PARLORS Sheriff Pendergrass asked expedience in the enactment of an ordinance in Orange County to regulate the Massage Parlors. He noted that nothing is known about the people who work in these places; they have been arrested for drugs and control substance charges. There are two massage parlors in the county. In answer to Commissioner Walker's concern about regulation, Pendergrass indicated that by not passing an ordinance in Orange County the County is accepting these parlors along with their illegal activities. Pendergrass indicated complete cooperation in working with the County Attorney to draft an ordinance. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to authorize the preparation of a draft ordinance in conjunction with the Manager, Attorney and the Sheriff for the purpose of regulating massage par- lors as a means to deter or prevent illegal activity within massage businesses. VOTE: UNANIMOUS. NOTE: CHAIR WILLHOIT ANNOUNCED THE DEPARTMENT REPORTS WILL BE POSTPONED UNTIL MARCH 6 9. REMAPPING BIDS FOR CHAPEL HILL TOWNSHIP Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the bid from L. Robert Kimball and Associates for the multi year project and authorize $28,064 in funding for phase one in the 1984-85 fiscal year and authorize the Manager and the Chairman of the Board to enter into a contract for the first and later phases subject to the avail- ability of funds as annually determined in the budget process. VOTE: UNANIMOUS. Roscoe Reeve, Land Records Manager, introduced to the Board three members of L. Robert Kimball and Associates; Jim Morgan, Vice President; Thny Nastasia, head of the division for photographic and cadastral mapping; and Jerry Kubala, head of the North Carolina branch. 10. ORANGE CHATHAM COUNTY BOUNDARY SURVEY(see correspondence in perma- nent agenda file) Bill Laws made reference to the letter from Marvin H. Hoffman, County Manager of Chatham. He noted that there are no physical landmarks 010 10 designating the county line. He explained that by flying the area Photographs could be produced showing the total length of the line. The work needs to be accomplished in March and would cost approximately $10,000 -which cost would be shared equally by the two counties. The cost would be for the photographs. Chair Willhoit emphasized the importance of the boundary line and its impact on land use and questioned if just an agreement could be reached on this line. Attorney Gledhill noted a statute does exist which sets out the procedure for determining the County line and that probably what the legislature intended was a formal surveying process. He noted that any method that would be agreed upon by the two counties would probably be acceptable by the legislature. In answer to Chair Willhoit's question about the reason for determining this line Kermit Lloyd indicated there are problems in determining what properties should be taxed along this line from Haw River to the Durham County line because of the overlaps and gaps all along the line. Mr. Morgan mentioned that this same method had been used to determine county lines for other counties for the last 10 years. Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to approve a joint project to determine the county line with funding to be provided from contingency conditioned upon the Chatham County Board of Commissioners agreeing to appropriate its corresponding share of the cost. VOTE: UNANIMOUS. 7. WASTEWATER COLLECTION AND PURCHASE CONTRACT Kenneth Thompson distributed a revised contract in which he highlighted the changes made by the Town of Hillsborough. Motion was made by Commissioner Marshall, seconded by Commissioner Walker to approve the Wastewater Collection and Purchase Contract as amended by the Town of Hillsborough and presented by the Manager and authorized the Chair to sign. VOTE: UNANIMOUS. 11. GASOLINE AND DIESEL FUEL CONTRACT Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to award the bids to the Cary Oil Company at $ .7580 per gallon for gasoline and $ .7900 per gallon for diesel fuel and authorize the chair to sign the annual contract. VOTE: UNANIMOUS. Oil 11 12. RSVP ACTION GRANT APPLICATION Motion was made by Commissioner Marshall, seconded by Commissioner Cary to authorize submission of the RSVP Application to ACTION for the period July 1, 1985 through June 30, 1986 in the amount of $24,775 in Federal funds. VOTE: UNANIMOUS. 13. HOUSING REHABILITATION CONTRACT AkV�MS Motion was made by Commissioner Marshall, seconded by Commissioner Carey that dwelling unit #11 be awarded to Gates Construction Conpany for $16,000 and that dwelling unit #13 be awarded to Frank Griffin & Associates for $20,175. VOTE: UNANIMOUS. 14. TAX REFUNDS AND RELEASES Tax Supervisor Kermit Lloyd presented eight (8) requests for refunds. One for Phillip Snyder and Lu Ann, is a request that their listing be changed from the $10,000 in personal property to six (6) times the monthly rent. Kermit Lloyd noted that the Machinery Act states a refund may be made if (a) the tax was imposed through clerical error, (b) the tax was illegal, and (c) the tax was levied for an illegal purpose. Lloyd, in his opinion, feels this situation does not meet any one of the three specific reasons. Since this is a discovery the Board does have the right to conpromise a discovery. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to disallow the request for refund from Phillip Snyder and Lu Ann because it does not meet one of the three criteria. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the recommendation of the Tax Supervisor for the seven requests. VOTE: UNANIMOUS. 15. BUDGET AMENDMENTS Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to approve the following budget amendments: Appropriation-Social Services-Energy Assistance $6,430.00 and Public Assistance Source-Social Services-Crisis Intervention $6,430.00 Appropriation-Social Services-Emergency Food and $1,581.00 Shelter Source-Social Services-Emergency Food and Shelter $1,581.00 012 Appropriation-Social Services-Income Maint-Travel $1,500.00 Social Services-Perm Planning-Travel $1,300.00 Social Services-Perm Planning (Revenue) $1,300.00 Social Services-AFDC (Revenue) $ 700.00 Source-Social Services-Income Maint-Motor Pool $ 800.00 Social Services-Title XX-Motor Pool $2,000.00 VOTE: UNANIMOUS. ADDED ITEMS STATUS REPORT OF THE PERSONNEL APPEALS In answer to Commissioner Lloyd's question about the status of the personnel appeals, Kenneth Thompson indicated the review of the appeals for the non-merit departments have been completed except Health and Social Services. After all the appeals have been heard, a recommendation will be presented to the Board. Commissioner Lloyd questioned the letter of support Chair Willhoit wrote to Memorial Hospital. Chair Willhoit explained the Hospital is applying through the Capital Health Systems Agency for approval to obtain a helicopter. The letter does not commit anything but a moral support. F. BUDGET/PROGRAM PROGRESS REPORTS Postponed until March 6, 1985. G. SPACE NEEDS REPORT (descriptive narrative is in the permanent agenda file) In addition to the report, Assistant County Manager Bill Laws outlined the alternatives for additional space in Chapel Hill and Hillsborough: 1. search for additional space, 2. try to remain in the same building with a long term lease with the possibility of making the building conform to the handicapped requirements, and 3. obtain space from the Town of Carrboro. In answer to Commissioner Marshall's concern for the need for additional space for Social Services in the Northside Building, Laws indicated he was not aware that additional space was needed until after the report was prepared. They do have a need for 600 feet. There was a consensus to adjourn into executive session to consider a property matter. ADJOURNMENT After reconvening the regular meeting, Chair Willhoit adjourned the meeting at 11:40 p.m. The next meeting will be held on March 6, 1985, 7:30 013 p.m. in the Commissioners' Room , Orange County Courthouse, Hillsborough, North Carolina. Don Willhoit, Chair Beverly A. Blythe, Clerk