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HomeMy WebLinkAboutMinutes - 19850805 000 .'76 MINUTES ORANGE COUNTY BOARD OF CCMMISSIONERS REGULAR MEETING AUGUST 5, 1985 The Orange County Board of Commissioners met in regular session on Monday, August 5, 1985, 7:30 p.m. in the Commissioners' Room in the Orange County Courthouse, Hillsborough, North Carolina. COMMISSIONERS PRESENT: Chair Don Willhoit, and Commissioners Shirley Marshall, Moses Carey, Ben Lloyd, and Norman Walker. A=OR EY PRESENT: Geoffrey Gledhill. STAFF PRESENT: Assistant County Managers Albert Kittrell and William T. Laws, Planner Gene Bell, Clerk to the Board Beverly A. Blythe, Data Processing Manager Keith Brooks, Recruitment and EEO Specialist Vanessa Bryan, Director of Planning Marvin Collins, Personnel Analyst Darlene Farrish, P::anner Eddie Kirk, Tax Supervisor Kermit M. Lloyd, Director of Aging Jerry Passmore, Director of Health Jerry Robinson, Planner Susan Smith, Systems Analyst Jane Sparks, Senior Center Supervisor Melody Trent, and Director of Personnel Beverly Whitehead. A. BOARD CCHMENTS None B. AUDIENCE Cag4ENI'S I. MATTERS ON THE PRIX= AGENDA Chair Willhoit requested those who would like to speak to the public hearing items to sign their name on a list that was being circulated. 2 MATTERS NOT ON THE PRINTED AGNM None. C. MINUTES Chair Willhoit requested the minutes be postponed until the rtext meeting. D. NAM ACHIEVEMENT AWARDS Don Willhoit recognized on behalf of the Board and expressed appreciation to those persons responsible for planning and developing the projects for which awards were granted. They are as follows: (1) Coordinated Leisure Programming for Senior Citizens - avrard received by Ruth West and Jerry Passmore. (2) Public Health Dental Screening - award received by Evelyn Lloyd and Jerry Robinson. (3) Countywide Computerization - award received by Keith Brooks and Jane Sparks. (4) Computerization for Sheriff Data and Reporting - award received by Jane Sparks. E. APPOINTMENTS CARRBORO PLANNING BOARD Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Olivia Ludington. VOTE: UNANIMOUS. JURY COMMISSION Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to reappoint Mary Copeland. VOTE: UNANIMOUS. DOMICILIARY HOME ADVISORY CCMITTEE 000177 Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Maggie L. Lee. VOTE: UNANIMOUS. SOLID NAM TASK FOXE Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Martha H. Keating. VOTE: UNANIMOUS. �I09L MERGER STUDY COMMISSION Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Mary Cay Corr, Peter A. Toping, and A. Joy Frel:inger. VOTE: UNANIMOUS. CHAPEL HILL BOARD OF ADJUS-IMENT Motion was made by Commissioner Carey, seconded by Commissioner Marshall to appoint Edward White as a regular member. VUPE: UNANIMOUS. ORANGE COUNTY BOM OF ADJUSIMENTP Motion was made by Commissioner Carey, seconded by Commissioner Marshall to appoint Michael R. Drowns as a regular member and Thomas M. Headen as an alternate. VOTE: UNANIMOUS. REGION J EMS CCUMIL Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint G. Kenneth Morgan. VOTE: UNANIMOUS. CHAPEL HILL BOARD OF ADJUSTMENT Motion was made by Commissioner Carey, seconded by Commissioner Marshall to reappoint Velverton Land. VOTE: UNANIMOUS. 1._ 1985-86 SECCUDARY ROAD IMPFO-VIIENTS PROGRAM (A copy of the program is in the permanent agenda file in the Clerk's office) Bill Buchanan, member of the Board of Transportation, introduced John Watkins, Division Engineer who explained the rating system for the secondary roads. The County is allocated an amount of money based on the number of unpaved roads as compared with the total number of unpaved roads in the State. The general statute requires that a priority system be established and followed for the paving of unpaved roads. The amount allocated to Orange County for 1985-86 is $573,272. Watkins noted that Old NC 86 will continually need to be upgraded since it is the only north-south road that is legal to carry heaxy loads. He listed those roads which are proposed for the 1985-86 road improvEnent program and pointed out that SR 1538, New Sharon Church Road, from SR 100:', to NC 57 is partially funded this year and will be completed next year. Chair Willhoit received from the Secondary Road Committee, which was appointed last year, a resolution which questioned why Saddle Drive, which did not ever appear on the list, is now scheduled to be paved. Watkins indicated that this road begins in Durham County and extends into Orange County. Watkins explained that Participatory Owner type Progrzums (POP) are projects classified as subdivisions or roads where there is a high density of houses. The POP list is compiled on a first come first serve basis and is generated by a petition signed by 75% of the property owners comprising 75% of the front footage. Ida Fuller asked that more consideration be given to those who live in the Northern part of the County and to those roads that need to be paved. 0001'78 Soma Richmond referred to Road #1362 and her desire to get it paved because of the bus traffic and the ruts and dust. Odessa Corbett asked about SR 1127 and if enough funds were available to complete the project and Mr. Watkins indicated the project would be placed first on the priority list for next year for completion. Corbett endorsed the project. Vance Thompson spoke on behalf of Ellie Mae Road #1362. There are 16 families on the road with four (4) school buses, and a church. 'Thompson indicated that the road is bad in the winter and that dust is also a problem. He asked consideration for paving the road. Joe Thompson expressed concern about #1362 and the dusi., ruts, and glass on the road and asked for gravel to be put on the road. Watkins asked that the Secondary Road Advisory Committee send to Mr. Buchanan any suggestions for changing the point system. Barbara Lakey represented about 40 people from New Sharon Church Road and expressed appreciation for the state placing this road on the 1985-86 list and asked that the Board of Commissioners approve the reconwnded list. J. W. Taylor travels several of the dirt roads daily and noted that with the system which is presently used, there is no way those roads will ever be paved. There is a need to look at the formula and the POP program to make it more equitable. Pearl Simpson, representing New Sharon Church Road, indicated they have had the runaround since 1972. A dozen petitions have been signed and the road is in very bad condition. There are five (5) school buses; that travel the road several times a day. Gerry Hancock asked when the work would start on the projects recommended for approval and if there was any assurance the mc►ney would be available to finish the road. Watkins stated they could not give a definite assurance because it depends on the General Assembly and the funds allocated for the program. The work may begin in the fall of 1985 but most likely will begin in the spring of 1986. They must wait on the availability of equipment. Stan Lakey asked for a time table for the completion of the work on New Sharon Church Road and asked if there is anything the people in that community could do to expedite the project. Mr. Watkins noted there is nothing to do since the right-of-way is already there. Burrie Pinnix expressed concern about a three mile stretch of SR 1341B on Harmon Church Road and questioned why only a portion of that road is paved. Watkins explained that some roads are broken into sections according to the number of paved crossroads. Pinnix noted there is a lot of school bus traffic. The scraper comes just before a rain and there is no gravel on the road which would be appreciated. Lloyd Pinnix expressed concern about the ruts on SR 1341B. Vance Thompson also questioned the paving procedure for #1361 and why part of the road had been paved for 15 years and the remainder not paved. Watkins noted the priority system started in 1972 and he cannot speak to the criteria used before that time. Commissioner Carey questioned whether the point system for school buses reflected the number of buses or number of routes. Commissioner Marshall expressed to Mr. Buchanan a concern `f�rqg 9 program which seems to discriminate against some people and feels that the State needs to look closely at the problem. Buchanan spoke as a Board member and noted that if -the Board of Commissioners feels this program is not serving those people in Cae area, they may pass a resolution to pave a road and hold a public hearing im-id forward a letter to move the road out of priority and he would recommend to the Board of Transportation to move it out of priority. The system does not discriminate between black, white, etc. but is a fair system. He would like to receive any recommendations for making the system more equitable. Commissioner Walker stated he feels the system is fai:_ and that no one is discriminated against. Commissioner Marshall expressed concern for roads on the priority list which have been moved further down on the list. Chair Willhoit noted that when they added the subdivision roads to the list in 1983 it caused some roads to be moved down on the lisi:. Watkins explained that the rural roads with 100 traffic court or more are put on the top of the priority list and the subdivis:Lon roads are mixed in below according to the point system. Chair Willhoit referred the public comments to the Secondary Road Improvement Advisory Committee and Mr. George H. Bressler, Chair of that committee. He asked if a tour could be arranged for the Board to look at some of the roads. Thompson questioned the repaving of roads and John Watkins indicated that the State has reduced the spot stabilization program. Those funds are allocated to the County for maintenance. THERE BEING NO FURTHER COKKENTS, THE HEARING WAS CIASED. 2. PINEVIEW ROAD/P M"%7IEW DRIVE - FINAL ASSESSMENT RULE Planner Susan Smith presented for public comment they Preliminary Assessment Roll for Pineview Road/Pineview Drive. Mattie O'Neal spoke of her inability to pay the assessment. Her daughter Joyce Hewett indicated they are not opposed to the paving of the road but only that some of the people cannot afford to pay the assessment. Her mother is living on disability income and has been assessed $567.12. O'Neal's house faces Sesame Road but her driveway is on Pineview Road. Chair Willhoit pointed out that the requirements for the! project had been complied with and asked what the impact would be on the project if this property was deleted. Commissioner Walker questioned the possibility of the other property owners paying the assessment for Mrs. O'Neal. Geoffrey Gledhill indicated that each property owner would be assessed for a portion of the total project cost. However, if the individual assessment amounts were to be changed, the process would need to be repeated. THERE BEING NO FURTHER CM=S, THE HEARING WAS CLOSED. Motion was made by Commissioner Lloyd, seconded by Commissioner Walker to defer action on the Pineview Road/Pineview Drive PPP Project. VOTE: UNANIMOUS. 3. CLBARWATER LAKE ROAD - FINAL ASSESSMENT ROLE Planner Susan Smith presented for public comment they Preliminary Assessment Roll for Clearwater Lake Road. The assessment was done on a per lot basis. THERE BEING NO COMMENTS, THE HEARING WAS CLOSED. 000180 Motion was made by Ca:rmissioner Carey, seconded by Commissioner Marshall to (1) confirm the Assessment Roll, (2) Accept the Certificate of Mailing offered by the Clerk, and (3) direct the Tax Collector to collect the assessment. Confirmation time took place at 9:32 p.m. ITEMS FOR DBUSION 4_. COMMISSION FOR WOMEN RESOLUTION Judy Eastman, Chair of the Commission for Women, presented for consideration of adoption the following resolution prepared biy the Orange County Commission for Women: WHEREAS, Harriet Morehead Berry (July 22, 1877-March 24, 1940) was a native of Hillsborough and a long time resident of Chapel Hill and Orange County, and WHEREAS, Harriet Morehead Berry from 1917-1921 ww; a leader in the North Carolina good roads movement, and WHEREAS, Ms. Berry, as acting head of the North Carolina Geological and Economic Survey, led the North Carolina Good Roads Association in an attempt to secure legislation to construct a state system of hard-surface roads, aril WHEREAS, upon failure to secure an adequate law, she exerted strenuous efforts between 1919 and 1921 to speak in 89 of North Carolina's 100 counties, and disseminated news releases, letters, petitions, and circulars, and WHEREAS, through her efforts the membership of the North Carolina Good Roads Association increased from 272 to 5500, and WHEREAS, in 1921 she led a unified and enthusiastic good roads movement to the General Assembly and emerged with a road law that created a powerful state highway commission zind committed North Carolina to the construction of a state system of modern highways, and WHEREAS, Josephus Daniels, long time editor of the Raleigh NEWS AND OBSERVER, wrote, "to her credit stands one of the most stupendous pieces of legislation in the history of the state, the authorization of a statewide system of road", zind WHEREAS, in 1962 the state highway commission authorized placement of a bronze plaque in the Highway Building commemorating Harriet Morehead Berry as "North Carolina Mother of Good Roads", and WHEREAS, no highway in North Carolina is named for Ms. Berry, and WHEREAS, Interstate Highway 40 is now under construction in Orange County, NOW THEREFORE BE IT RESOLVED that the North Carolina Board of Transportation, in recognition of Ms. Berry's contributions and leadership, name the Orange County segment of Interstate Highway 40 the HARRIET MOREHEAD BERRY HIGHWAY." Motion was made by Commissioner Marshall, seconded by Commissioner Carey to adopt the resolution as stated above. VOTE: UNANIlWS. 7 1985-86 SECONDARY ROAD PROGRAM Motion was made by Commissioner Walker, seconded by Commissioner Carey to approve the 1985-86 secondary road improvements program as proposed by the Department of Transportation. VOTE: UNANIMOUS. 000 .81 PBQP= OF NARD T D -PREL INARY PLAN Planner Susan Smith presented for consideration of approval the Preliminary Plan for Leonard Wilson. The property is located in Little River Township along Schley Road. Nine lots are proposed out of approximately 9.73 acres. The property is not zoned and is designated Agricultural-Residential in the Land Use Plan. The Planning Board recommends approval subject to the following conditions: (1) Combined driveways between lots 1 and 2, 3 and 4, 5 and 6, and 7 and 8. (2) Health Department approval. As of July 22, 1985, the Health Department has checked and approved 7 of the 9 lots. Smith indicated that the applicant made every effort to have the Health Department review all lots well in advance of submitting the preliminary plan for approval. In response to a question whether Health Department approval is required on all the lots, she indicated there are ways to handle it through the subdivision process when final plans are reviewed for approval and before they are recorded. If there is a lot that does not perk and has been checked by the Health Department, there is a notation put on the plat that the lot is unsuitable for building purposes. If the applicant simply wants to subdivide the property for some other purpose end does not choose to have the Health Department review, the notation is similarly put on the plat. Motion was made by Commissioner Lloyd to approve the recommendation of the Planning Board, MOTION DIES FOR LACK OF A SECOND. Carl Walters, representative of the Planning Board, noted that the applicant acted in good faith and felt the notation on the plat wc-6s sufficient to insure compliance and there was no need to delay. Motion was made by Commissioner Lloyd to approve the recommendation of the Planning Board subject to the Health Department approval. of all nine lots. Chair Willhoit made a substitute motion to include the recommendation of the Planning Board and allow the applicant to combine lots which do not pass the soil evaluation test with those that do. Commissioner Carey seconded the motion. VOTE TO SUBSTITUTE: UNANIMOUS. VCTE ON THE SUBSTITUTE MOTION: UNANIMOUS. 6. PROPERTY SURVEYID FOR PATRICIA R. ENOCH - PRELIMINARY PIAN Planner Susan Smith presented for consideration of approval the Preliminary Plan for the property surveyed for Patricia R. Enoch. The property is located on SR1310 (Frazier Road) in Cheeks Township. The tract is designated as rural Residential and Water Supply Watershed on the Land Use Plan. One lot is proposed out of 16.97 acres. The Planning Board recommends approval with the condition that the front yard setback be changed to 40 feet as required in a R-1 district. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to approve the recommendation of the Planning Board. VOTE: UNANIMOUS. 7. NDRTH FORK PHASE II - PRELIMINARY PLAN Planner Susan Smith presented for consideration of approval the Preliminary Plan for North Fork Phase II. The property is located in Little d .3 ;J�.�2 River Township off N.C. 57. Twelve lots are proposed out of 12.74 acres. The Planning Board recommended approval subject to the following conditions: (1) Access to Sweet Drive be restricted by note on the plat or by a restricted access easement of 15 feet along Sweet Drive. (2) NCDOT approval. NCDO►r is waiting for Phase I to be replatted with property lines to the edge of the right-of-way and re- recorded with NMOT stamp. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the recommendation of the Planning Board. VOTE: UNANIMOUS. 8. WEDGEWQOD SECTION 2 - PREL•IMnV ' PLAN Planner Susan Smith presented for consideration of approval the Preliminary Plan for Wedgewood Section 2. The property is located in Cheeks Township off West Lebanon Road with one lot fronting on Frazier Road. Four lots are proposed out of approximately 10.19 acres. NCDOT has irilicated that the sight distance looking west along SR 1306 is adequate; however, sight distance looking east is less than desirable. The road serving the subdivision was established as part of the minor subdivision. The Planning Board recommends denial based on a motion for approval that failed on a 3 to 4 vote. The reasons stated for denial were traffic safety and concerns about development in a water supply watershed. The Planning Staff' recaamends approval with a 30-foot drainage easement along the creek through Lots 3, 4, and 5. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the recommendation from the Planning Board for denial. Carl Walters, a member of the Planning Board, indicated no consideration was given for an entrance on Frazier Road. That road has twice the lot frontage, a stop sign and a lower speed limit. He felt the lack of adequate site distance created a dangerous condition. Consideration should have been made for putting an entrance onto Frazier Road because of the safety factor, the 55 mph speed limit on Lebanon Road, and the anticipated growth in the area. Commissioner Marshall questioned the approach of requesting subdivision approval, then returning later and using the pre-existing road as a basis for further development. Greg Sheperd, representing the applicant, made some comments with regard to site distance and cited Section IVE3C of the Subdivision Regulations which states that public streets may be constructed to NC3XOr Standards, including those for sight distance. Section IVB3E states that Private Roads may be constructed to Orange County standards which do not require a minimum sight distance. Sheperd pointed out on a map those areas affected by limited sight distance. The best solution would be to move the road further east which would enable a person approaching the intersection to see further down the hill. That is not passible because of an existing lot. A ccS-de-sac off of Frazier Road is not desirable because the proposed lot layout would result in two lots with double frontage which is not permissible in they Subdivision Ordinance and two lots which are useless because of their location. He expressed no problem in accepting the recommendation of the Planning Staff. A motion to substitute a motion was made by Commissioner Walker, seconded by Commissioner Lloyd to approve the recommendation of the Planning Staff. VcTE ON THE MOTION TO SUBSTITUTE: AYES, 4, NOES, 1 (Commissioner Carey) . VOTE ON THE SUBSTITUTE MOTION: AYES, 4, NOES, 1 (Caimissioner Caney) . 430 .83 9_. Prcmp sw=Aw Ammam TO THE LAw usz PAN }3 umm BY CHANDLER CUX=E CQHLp= Planner Gene Bell presented for consideration a proposed secondary amendment to the Land Use Plan submitted to public hearing on May 28, 1985. Two principal issues were raised: (1) undesirable and potentialLy hazardous industrial wastewater runoff and (2) possible expansion of an existing concrete plant operation. Following the hearing, Mr. Chandler, the owner, amended his application to include an area of 1.41 acres rather than 4.34 acres as originally requested. This would give him just enough area to encompass the retention ponds. The amended application sought to address the protection of the public safety, health and welfare, and citizen concerns regarding expansion of the plant and increased traffic. The Planning Board recommends denial of the request based on a 3 to 4 vote on a motion to approve the 1.41 acre amended request. The Planning Department recommends approval of the request provided that a smaller area of the lot in question is designated. Staff recommends that the proposed lot line be moved to the northwest approximately 120 feet reducing the area for redesignation from 1.41 acres to 0.86 acres. Chair Willhoit acknowledged receipt of a letter from Mr. Harry Harkins, attorney representing Ms. Rhine and Ms. Feather, requesting that the Harkins, attorney representing Ms. Rhine and Ms. Feather, requesting that the amended application be subject to another public hearing because of the substantial change in the application. John Chandler, President of Chandler Concrete, indicated the request is a modification of the request that went to public hearing on May 28. The request is that less property be subject to the Land Use Plan. He accepts the decision that expansion of his business is not desired by the c(amaanity. He constructed the ponds to comply with environmental regulations. He presented a letter to substantiate his comments about the ponds. The 1.41 acres is the minimal amount that will enable him to meet environmental regulations. Philip Post, engineer for the applicant, illustrated on a map the location of the two ponds and the provisions to accommodate the runoff of water. A third basin is recommended in order to accommodate the 100-year storm. In answer to a question from Chair Willhoit, Gene Bell indicated the amendment to the Land Use Plan would be needed to provide for the protection of the public health, safety and welfare and to address the runoff problem. Approval of the request would enable Mr. Chandler to meet local requirements and submit his plans for the retention ponds to the State. Mr. Chandler indicated the amendment is based on an extension of a designated use onto contiguous property not in excess of 10 acres. He pointed out that when the ponds were put in he had a permit to grade and dig the ponds which was approved by the Sedimentation and Erosion Control Officer for the County. Betsy Rhine, an adjoining property owner, stated Mr. Chandler was directed by the N.C. Division of environmental Management (NCDEM) to put the ponds on his existing land. Gene Bell indicated he spoke with Carolyn McGaskil of NCDEM regarding the original location for the ponds. She indicated they advised Mr. Chandler to put then on the lower end of the property. They knew nothing about Mr. Chandler owning the adjoining tract or the zoning of such property. 000184 Phil Post indicated the ponds are on the lowest part of the tract where they should be. Chair Willhoit indicated that because of the number of substantial changes made in the proposal since the public hearing, the project should be scheduled for another public hearing so that the concerns of the citizens may be heard on the amended proposal. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to refer the revised proposal for the 1.41 acres as submitted by the applicant to public hearing on August 28. Joyce Garrett, attorney for Chandler Concrete, noted that consent by NCAEM can not be given until there is a modification of the Land Use Plan and the subsequent rezoning. She emphasized that Mr. Chandler would like a decision just as soon as possible. Chair Willhoit indicated there are many concerns and questions which need to be addressed through a new public hearing. The proposal will then go back to the Planning Board before being presented to the Board of Commissioners for a decision. Planning Director Marvin Collins indicated the grading permit was issued because of the interpretation that it was a public health hazard recognized by the State and the County Health Department which had to be addressed. Complaints were then received from the adjoining property owners. The County Attorney then indicated the interpretation was wrong and that Mr. Chandler would have to cease the use of the property for any purpose related to the concrete plant. Commissioner Marshall asked about other solutions to they problem and Phil Post indicated that water from the plant and stormwater runoff can only be controlled in some down hill area. The best engineering solution was to install the basins. Motion was made by Commissioner Carey, seconded by Commissioner Lloyd to have both the rezoning and the Land Use amendment with the revised proposal considered at the same public hearing so the matter can be expedited and the public health problem dealt with. VUTE: UNANIMOUS. 10_._ RECXJM FOR AMENDMENT TO A COITION OF THE CLASS A SPECIAL USE PERMIT FCR WEST TEN MOBILE PARK Planner Susan Smith presented for consideration of approval a request from Darrell Garrett and Waylon McFarland for modification of the conditions of approval for the Class A Special Use Permit for Wert Ten Mobile Park granted by the Board on July 1, 1985. The applicant requests that the Board amend the conditions of approval to allow for the construction of a natural base trail system of grass and mulch given the length, estimated use and cost of construction. The original condition indicated the trail system should be built as recommended by the County Recreation Department. That department had recommended a rock dust base. Section 8.7.1.a of the Zoning Ordinance provides that a change in an imposed condition shall constitute a modification and be subject to consideration through a public hearing process. Geoffrey Gledhill clarified that the change can be considered a minor change which would require approval by the Board and not be subject to another public hearing. Motion was made by Commissioner Lloyd, seconded by Commissioner Carey that the request be considered a minor modification and the applicant be allowed to add park benches along the pedestrian pathway and delete the rock dust base, substituting instead grass and mulch. VOTE: AYES, 4; NOES, 1 (Commissioner Marshall) . 000185 SPECIAL PURLTC! HMING-LFTPF'R FRCM PHE, INC. Chair Willhoit noted that in early June a meeting v s held with several members of the Planning staff, Alice Gordon, Sylvia Price and Frank Broome, the executive Vice President of PHE to discuss their short term expansion needs. At the conclusion of the meeting, in an effort, to expedite proceedings, it was decided to advertise for a July 1, 1985 put)lic hearing. Before the ad was placed, Mr. Broome notified the Planning Department the plans would not be ready for a July 1 public hearing. The it( m was then placed on the agenda for July 1 requesting a public hearing be held on August 5. Around June 15, a letter was received notifying the County that PHE, Inc. would be moving to Alamance County. Commissioner Carey indicated he also met with Mr. Broonx� and assured him of his cooperation to accommodate his short term expansion needs. ORANGE COUNTY PER_SOMM OBS)INA= ( A copy of the Personnel Ordinance is in the permanent agenda file in the Clerk's Office) . Beverly Whitehead presented for consideration and adoption the proposed Personnel Ordinance. She clarified that section 2.4 pertains to the employees of the Health Department and the Social Services Department and has no impact on time relationship between time director and their respective Boards which are covered in the General Statutes. In response to a question about the pay plan, Whitehead stated that the Board approves the pay plan impart from the Ordinance on an annual basis. Commissioner Marshall pointed out the range of Board delegation to Manager suggested in G.S. 153-82 and that decisions within these ranges should be made by the Board and included in Article I, Section 7.0 of the Ordinance. Chair Willhoit asked that G.S. 153-82 be distributed to Board for subsequent discussion. It was decided to change the two day time period mentioned in the Sexual Harassment section to immediately and time one day period to immediately, to delete section 6.1 with reference to an employee holding an elective office, to add to the list of definitions the definition of exempt and nonexempt, to include those sections of the General Statutes which are referenced in the Ordinance, to change the wording in section 4.2 to read period of six months, to retain the existing ordinance for workmen's compensation, and to change the "and" in section 9.2.3.a (Travel allowance) to read "or". Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the Personnel Ordinance with the changes listed above and the understanding that further modifications will be suggested within the next few weeks. Vn►M: UNANIMOUS. The Manager recommended the following action be taken by the Board: 11, ADVF'.E2-ISi• M OF PROPOSED ZONING ORDINANCE TEXT' AND ATLAS AMENDMEMTS Accept as to form the legal advertisement for petters to be presented to public hearing on August 26, 1985. The Zoning Atlmms amendments under consideration are (1) Z-10-85 Cornwallis Hills, and (2) SU]-1-85 Bingham School Inn. The Zoning Ordinance text amendments include Articles 6.23.4, 6.24.6, 6.23.7, 6.24.8, 7 and 8. 12 PLANNING SERVICES AGREEMENT WITH THE TOWN OF HILLSBOR(X 000186 Approve the planning services agreement with the Town of Hillsborough and authorize the Chair to sign. 16 OIDER AMERICANS ACT CONTRACTT Approve the contract for Title III-B Older Americans Act (social services/senior center) funds with Triangle J Council of Governments effective July 1, 1985 through June 30, 1986 for federal funds in the amount. of $83,669. 17. A 2B0ZL OF RSVP GRAM AWARD FROM THE TOWN OF ) Approve the RSVP Grant Award from the Town of Carrboro for the period of July 1, 1985 through June 30, 1986 in the amount of $800 in local funds and authorize the Chair to sign. 1-8 LAND RECORDS STATE GRANT TO ORANGE COUNTY-RF'�TtTIO Approve a resolution of desire to continue participation in the State of North Carolina's Land Records Management Program, and to qualify the County for receiving $89,000 in matching funds for the improvement of Orange County's land records. The resolution reads as follows: BE IT RESOLVED, by the Orange County Board of ccomissioners, that it recognizes and appreciates the Land Records Management Program and its assistance to counties through matching grants, and desires to participate in the modernization program of land records for the 1985-86 year. It further agrees to abide by the agreements and contracts with the program that are mutually adopted. 19. CONTRACT FOR F00D STAMP MAILING Approve the renewal of the Food Stamp mailing contraict with Cost Containment, Inc. for total amount not to exceed $6,600.00 and authorize the Chair to sign. 20. EMERGENCY MEDICAL SERVICES CONTRACT Approve the lease with Efland Rescue Unit and Efland Volunteer Fire Department to allow the Orange County Emergency Medical Services to utilize their existing building for housing of Emergency Medical Personnel, equipment and vehicle. 21. MEDICAL SEWICES AGREElKM FOR THE COUNTY JAIL Approve renewal of the Medical Services Agreement with the Orange Family Medical Center for providing health care services to the County Jail for Fiscal Year 1985-86 in the amount of $4,200 and authorize the Chair to sign. 22. PURCHASE OF VEHICLES THROUGH STATE CONTRACT PROCEDWI&S Approve an agreement with the State of North Carolina, Division of Purchase and Contract whereby the County will become party to their bid procedures for the purchase of six passenger cars, three pick-up trucks, one passenger van and seven police cars and authorize the Chair to sicin. 23. BID AWARDS FCR HANDICAPPED ACCESS PROJECTS Award the contract for toilet facility renovations to the D.W. Ward Construction Co. in the amount of $10,958.00 and award the contract for the construction of handicapped ramps to Riggs-Harrod Builders, Inc. of Durham in the amount of $29,995.00 and authorize the Chair to sign said contracts. 24. FOREST SERVICE CONTRACT Approve the renewal of the annual agreement between Orange County and the North Carolina Department of Natural Resources and Comman:.ty Deveopment for the provision of support of the NC Forest Service in Orange County for FY 85-86 at a cost of $27,732 and authorize the Chair to sign. 25. BUDGET AMENE14ENl'S Approve the following amendments to the 1985-86 Budges. Ordinance: Appropriation-Social Services-Long Term Care Screening $ 60,320 00018'7 Source-Social Services-Long Term Care Screening-Screening $ 4,320 Source-SS Long Term Care Screening-CHORE XIX $ 50,000 Source-SS Long Term Care Screening-Medical Supplies $ 6,000 Appropriation-Economic Development $ 1,000 Source - Hillsborough Chamber of Commerce $ 1,000 26. CHANGE IN THE RF]GULAR MEETING SMEHULE Approve rescheduling the October 7, 1985 meeting to September 30, 1985. Motion was made by Commissioner Marshall, seconded by Commissioner Carey that the forgoing action be taken by the Board. VOTE: UNANIMOUS. 75, APPEAL OF TAX APPRAISAL ON THE HOME OF MR ROY D STQ1E Mr. Stone presented pictures to show that his house is not completed. He questioned why his house was evaluated higher than other comparable houses and acreage in his area. Geroge Meyer, Tax Appraiser for Orange County, staged that after considering all the information he cannot justify a reduction in taxes. Mr. Stone refused to allow him inside of the house. In looking at the improved properties in the neighborhood the property was evaluated at 38,78 per square foot which is close to the middle of the range. In terms of "grade of construction" the house is graded at "B". He summarized the list of those houses which have sold within the area in the last six (6) years and their sale price. In conclusion, he could not find any basis to reduce the tax value to keep it fair and in line with the others in the neighborhood. Mr. Stone indicated he felt it would make no difference in the appraisal if he allowed Mr. Meyer to see the inside of the house. NO ACTION WAS TAKEN BY THE BOARD. Chair Willhoit adjourned the meeting. The next regular meeting will be held on August 20, 1985, at 7:30 p.m. in the Courtroom of the olcl Post Office in Chapel Hill, North Carolina, Don Willhoit, Chair Beverly A. Blythe, Clerk