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HomeMy WebLinkAboutMinutes - 19850903 00002 3.3 M I N U T E S ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING SEPTEMBER 3, 1985 The Orange County Board of Commissioners met in regular session on September 3, 1985, 7:30 p.m. in the Commissioners' Room of the Orange County Courthouse, Hillsborough, North Carolina. COMMISSIONERS PRESENT: Chair Don Willhoit, and Commissioner Shirley Marshall, Moses Carey, Ben Lloyd and Norman Walker. ATTORNEY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, Director of Finance Gordon Baker, Recreation Director Mary Anne Black, Clerk to the Board Beverly A. Blythe, Deputy Finance Officer Ken Chavious, Planning Director Marvin Collins, Coordinator of the Commission for Women Verla Insko, Planner Susan Smith and Social Services Director Tom Ward. A. BOARD COMMENTS Chair Willhoit indicated receipt of a letter from Larry Hauck: of Centel and requested that anyone with a complaint about the telephones service to contact the County Manager. B. AUDIENCE COMMENTS None. C. MINUTES Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the minutes for May 24, 1985 as circulated. VOTE: UNANIMOUS. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the minutes for May 29, 1985 as circulated. VOTE: UNANIMOUS. D. APPOINTM=S. CHAPEL HILL BOARD OF ADJUS'IMMU Motion was made by Commissioner Marshall, seconded by Commissioner Carey to appoint Mary Ann Mi.nsley as an alternate on the Chapel Fill Board of Adjustment. VOTE: UNANIMOUS. ORANGE COUNTY PLANNING BOARD Commissioner Carey moved the appointment of Margaret Miller. Commissioner Lloyd moved the appointment of Richard Roberts. Commissioner Lloyd commented that, in his opinion, there is a need for more representation from the agricultural section of the County. He objected to being outvoted on most appointments to the Planning Board. Chair Willhoit requested an updated report on past appointments. He expressed his concern for underrepresentation in certain areas. Currently there are no blacks on the Planning Board. Commissioner Marshall noted she has worked for and encouraged a better geographical representation for all the Boards and Commissions. VOTE: Richard Roberts -Commissioners Lloyd and Walker. Margaret Miller-Chair Willhoit and Commissioners Marshall and Carey. AWARDS 1. CERTIFICATE OF CONFORMANCE IN FINANCIAL REPORTING Orange County was the recipient of the Certificate of Conformance in Financial Reporting and the Award of Financial Reporting Achiev(m ent. This program is a recognition of excellence in governmental financial reporting. aoaw in JTPA, (3) educational background of the participants, OD background statistics of the participants, (5) job placement of the participants and comparison of salaries for the first and second year AFDC participants, race and gender of the participants. The data presented was compared with Durham County. Insko expressed concern that not everyone who participate gets a job and that the AFDC recipients are not being adequately served by the program. Recommendations were outlined as stated in the report:. She feels that Orange County should receive regular reports on they number of participants along with other statistics. An assessment needs to be made to determine if JTPA is actually reducing the number of people on AFDC. She suggested the PIC (Private Industrial Council) ask for more program and population data so they can do a more thorough job at evaluating the program and establishing goals for JTPA. PIC has the authority to ask for a waiver of the support programs that have been deleted which would allow more money for child care and transportation. Also they could request more nontraditional training programs. Insko pointed out that this consortium is the only one in the nation that has a private sector liaison. The unique feature of the program is the involvement of the Chamber of Commerce in endorsing the program. She cited several barriers to effectiveness: (1) funding formula is not appropriate - it is based on unemployment while the charge is to serve welfare recipients. (2) improved coordination at the state level, (3) PIC at the State level is not representative of the female population, and (4) requirement of a high skill level by the employer. Commissioner Marshall asked about the outreach of the program and Bob Ferguson, Director of the Administrative Office for JTPA, indicated that every available resource is utilized. He indicated that there are inequities to those who are served because of the demands of the employers. Referrals of both male and females are made but the employer makes the final decision. He summarized the application process when the program was initiated and improvements that have been made since the beginning of the program. Goals and objections are being formulated and the concerns and issues listed in the Commission for Women report will be reviewed. The required percentage rate for AFDC participation within the consortium is 5.3%. There are certain state and federal requirements that must be met which cause some prob:_ems. Funds are not received in a timely fashion and the funding formula doer not address the disadvantaged population. The funding level is not known frorl one year to the next. The coordination between JTPA and other local agenc:Les has been addressed by the State. Sophie Shiffman of the Employment Security Commission, indicated that all AFDC recipients are screened and referred accordingly. Many are referred to JTPA and some have completed the training and are employed. Social Services Director Tom Ward indicated the bigger;t problem is transportation of the participants to and from training. Most AFI)C recipients do not have transportation. Ferguson noted that following training, the on-the-job-training program pays part of the trainees' salary to the employer for a maximum of 44 weeks. The training programs are planned in accordance with the labor market. 000Ni4 Gordon Baker accepted the award on behalf of Wallace Harding and the entire staff. 2._ 1985 OUTSTANDING INDIVIDUAL CITIZE14-BOARD MEMBER AWARD (The full narrative of the award is in the permanent ac;enda file in the Clerk's office) Mary Anne Black presented to Dr. Ronald Hyatt, an Orange County Recreation and Parks Advisory Council member, the 1985 Outstanding Individual Citizen-Board Member Award as presented by the Citizen-Board Menber Division of the North Carolina Recreation and Park Society. Ron Hyatt accepted the award and thanked the Board for their continued support. F. PROCLAMATION AND REPORT ON CLEAN-UP LITTER WEER Mary Anne Black presented for consideration of approval a proclamation as follows: WHEREAS, THE North Carolina Department of Transportation has designated September 15-21 "Clean-Up Litter Week" on North Carolina highways; and WHEREAS, The Orange County Board of Commissioners recognizes the benefits derived to the County when the highways and streets in the County are litter free; and WHEREAS, THE Board of Commissioners recognizes the negative impact on visitors and citizens when litter is permitted to accumulate; and WHEREAS, THE Board of Commissioners wishes to ericourage and endorse the concept of "Clean Up Litter Week;" NOW, THEREFORE, BE IT PROCLAIMED THAT THE ORANGE COUNTY BOARD OF CO MISSIONERS DOES HEREBY DESIGNATE SEPTEMBE1Z 15-21 CLEAN UP LITTER WEEK IN ORANGE COUNTY. BE IT FURTHER PROCLAIMED that the Board of Commissioners encourages all citizens of Orange County to participate in Clean Up Litter activities in their neighborhoods.. She outlined for the Board the schedule of activities :Ln support of this project. There is a big emphasis on individual clean up :Ln ones' own yard. There will be a recycling effort for aluminum cans. Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to approve the Proclamation as stated above. VOTE: UNANIMOUS. C. JTPA REPORT COMPLETED BY THE COMMISSION FOR WOMEN (A complete copy of the report is in the permanent agenda file in the Clerk's office) . Commission member Alice Holt presented openings rem)rks on the methodology. The Charge to the Commission for Women is to improve the status of women in Orange County. In 1984 the Commission undertook a review of the JTPA program. Population and program data was collected and ,mal.yzed. A study committee of five Commission meters was appointed to vnple went the study. Commission meter Claudine Harris chaired the study committee and reiterated how the study committee became familiar with JTPA. Verla Insko noted the study had two goals for the Commission: (1) to educate Commission members about a service that is available to citizens, and (2) to improve employment opportunities for women. She presented transparencies which illustrated (1) population data, (2) participation rate 000''x.0 Chair Willhoit suggested those questions regarding coordination and transportation be referred to the Human Services Advisory Council; questions regarding participation of AFDC recipients and day care nEeds to the Department of Social Services, and those items related to the PIC: be referred to the PIC. H. ITEMS FOR DECISION The County Manager recommended the following action by the Buaxd: 1. EFLAM SEWER OPERATING BUDGET Adopt the Efland Sewer Operating Budget as required by Farmers Home Administration and authorize the chair to sign Form 442-7. 2. PURCHASE OF ELECTRONIC VO7TING MACHINES Authorize the Director of Purchasing and Central Services to issue a $10,620 purchase order to Governmental Data System, Inc. for three voting machines. 3. STATE GRANT FOR CHILD PROTECTIVE SERVICE POSITION Establish a new Social Worker II position effective October 1, 1985. Position will initially be restricted to 20 hours per week with hours to be increased as funded by re-allocation monies. 4. JOCCA VEHICLE LEASE AMEDtaMENT RENEWAL Renew the lease agreement for four (4) vehicles from JOOCA, effective July 1, 1985 to June 30, 1986 to be operated on behalf of Senior Citizens and are part of the Coordinated Agency Transportation System. 5. SOLID WASTE CONTAINER BIDS Accept the bid of Allwaste Equipment Company for the purchase of thirty 6-yard solid waste containers with lids at the low bid amount of $12,750. 6. INDIRECT COST PLAN CONrPACT Approve entering into a contract with David M. Griffith Associates for preparation of Orange County's indirect cost plan at a cost riot to exceed $8,000 which is appropriated in the current budget for this purpose. 7. DATA PROCESSING AGREEMENT WITH CARRBORO Approve an addendum to a contract with the Town of Cai�rboro dated June 27, 1983 to provide Data Processing services to the Town. The contract price will be increased by $2,000. Motion was made by Commissioner Lloyd, seconded by Commissioner Carey that the forgoing action be taken by the Board. VO M: UNANIMOUS. I. ITEMS FOR DECISION-<MER 1. PROPERTY OF ALMA C WAGONER-PRELIMINARY Planner Susan Smith presented for consideration of approval the Preliminary Plan for the property of Alma C. Wagoner. The property is located on SR 1177 (Dairyland Road) in Bingham Township. One lot is proposed out of 11.48 acres. The Planning Board recommended approval of the subdivision on August 19, 1985. Motion was made by Commissioner Walker, seconded by Commissioner Lloyd to approve the recommendation of the Planning Board. VOTE: UNANIMOUS. 2. BgITTON WOODS II-PRELIMINARY (Ted and Leslie Jackson) Planner Susan Smith presented for consideration of approval the Preliminary Plan for Britton Woods II. The property is located on SR 1009 (Old NC 86) and Farnham Place in Chapel Hill Township. Two lots are proposed out of 5.006 acres. The property is zoned R-1. The Planning Board recommended approval of the subdivision on August 19, 1985 with the following condition: ago 0 17 to correspond with the Carrboro Fire Department recommendation to which the applicant has agreed, the Class "C" road should be labeled Class "B". The travelway width requirement for a Class "B" private road is 12 feet. The base and right-of-way standards for Class "C" and Class "B" private roads are the same. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the recommendation of the Planning Board. VOTE: UNANIMOUS. 3. PROPERTY OF G BUNN POPE, JR. - PRELIMINARY Planner Susan Smith presented for consideration of approval the Preliminary Plan for C. Bunn Pope, Jr. The property is located in Cedar Grove Township at the northeast corner of NC 86 and SR 1506. One lot is proposed out of 2.6 acres. The Planning Board recommends approval. Motion was made by Commissioner Walker, seconded by Commissioner Marshall to approve the recommendation of the Planning Board. VOTE: UNANIMOUS. 4- -- PROPER'T'Y OF C. BMW POPE. JR. - PRELIMINARY Planner Susan Smith presented for consideration of approval the Preliminary Plan for C. Bunn Pope, Jr. The property is located in Cedar Grove Township along SR 1508 (Hawkins Road) . Five lots are proposed out of 21 acres. The Planning Board recommends approval with a 30 foot drainage easement along the stream between lots 3 and 4. Motion was made by Commissioner Walker, seconded by Commissioner Carey to approve the recommendation of the Planning Board. VOTE: UNANIMOUS. 5. APPEALICEDGEWOOD SUBDIVISION Susan Smith presented for consideration an appeal to the Planning Board's decision of disapproval of the Final Plat for Wedgewood Subdivision. The Planning Board recommended denial of the Preliminary Plat on July 15, 1985. The Board of Commissioners approved the Preliminary Plat on August 5, 1985 with conditions. The Planning board disapproved the Final Plat on August 19, 1985 by a vote of 5-2 with one abstention. The basis for this decision was a concern with the safety of the intersection of Jasper Lane and West Lebanon Road. The Planning Staff recommends approval of the Final Plat for Wedgewood Subdivision. Motion was made by Commissioner Lloyd, seconded by Commissioner Carey to approve the recommendation of the Planning Staff. VOTE: UNANIMOUS. 6. PINEVIEW ROAD/PINEVIEW DRIVE PPP ASSESSMENT ROLL Susan Smith presented for consideration confirmation of the assessment roll for the Pineview Road/Pineview Drive PPP project. Motion was made by Commissioner Carey, seconded by Commissioner Marshall to confirm the Assessment Roll, accept the Certificate of Mailing and direct the Tax Collector to collect the assessment. Confirmation time was 9:35 p.m. VOTE: UNANIMOUS. 7. PROPOSED SUBDIVISION REGULATION AMEMUMS-PARTIAL WIIYTH RIGHTS OF WAY Director of Planning Marvin Collins outlined the proposed amendments regulating partial width rights-of-way. 00Oti18 Motion was made by Commissioner Carey, seconded by Commissioner Walker to approve the amendment to Section IV-B-3-C-2 as stated below: Partial Widths - A partial width right-of-way may be allowed in a subdivision where: (a) In the judgement of the Planning Board and with the approval of the Board of County Commissioners, it is found that the nature and location of the subdivision, including such considerations as topography, the surrounding area, the present and future road plans, and access by public safety vehicles, are such that a partial width right-of-way is justified, and, (b) The access serving the subdivision is classified as either a Class B or Class C road according to the Orange County Private Road Standard; and, (c) The right-of-way width provided is adequate to allow for the construction of a travelway, ditches, shoulders and turn around required for the class of road serving the subdivision; and, (d) The right-of-way width provided would allow access by the largest emergency services vehicle serving the district in which the subdivision is located; and, (e) If one or more of the following conditions are met.: (1) When the partial width right-of-way adjoins undeveloped property and is greater than 25 feet in width, and when said adjoining undeveloped property is sutxlivided and the remainder of the full required right-of-way can be dedicated. (2) when access to the subdivision is across property owned by other than the applicant and the property owner is unwilling to grant, sell or otherwise convey the full required right-of-way width to the applicant:. (3) when pre-existing conditions preclude the provision of full right-of-way due to the pattern of adjacent development, historical common access an/or site specific physical constraints. VOTE: UNANIMOUS. 8. CORRECTIONS TO MINUTES RELATED TO AMENDING THE ZONING ORDINANCE Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the corrections listed below found in the minutes of the Board of County Commissioners regarding amendments to the Orange County Zoning Ordinances: October 4, 1982 - Amendments to 4.1(8) and 6.16.12 - a&1: The motion carried. October 4, 1982 - Amendments to 6.16.6.1 (g) and 6.16.6.2 (g) - revise to read correctly. July 5, 1983 - Amendments to 8.7; 8.7.1; 8.7.2; 8.7.3; 8.8 - revise to read Don Willhoit moved, Shirley Marshall seconded the changes in 8.7; 8.7.1; 8.7.2; 8.7.3 and 8.8. April 17, 1984 - Amendment to 11.10 - revise 11.11.10 to read 11.10. February 19, 1985 - Amendment to 4.3; 6.3.1; and Article 22 - revise to read Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd that 4.3 and Article 22 of the Zoning Ordinance be amended as 00019 recommended by the Planning Board and that Section 6.3.1 regulation of principal uses be amended. VOTE: UNANIMOUS. 9. ZONING OMTT%TA?Q'V VIOLATION POLICY Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to approve the following change to the Zoning Ordinance Violation Policy currently in effect: Reference on page 2 of the policy to a "cease and desist" letter being sent should be deleted and the sentence reworded to read as follows: "In cases where a civil remedy is indicated, the matter will be brought before the Board of County Commissioners for authority to proceed in a civil action." VOTE: UNANIMOUS. 10, TNF12ASTXJ TURE SURVEY Ken Thompson stated that the survey has been completed '_n draft form and the Executive Committee of the COG requests each governing board to review the survey in relation to any policy implications and provide any comment on the report by September 10, 1985. After extensive discussion and comments by the Board members, it was decided that a one month extention would be requested to allow additional time for the Board to thoroughly review the report and respond. J. EXECU'T'IVE SESSION - PERSONNEL MATTER Motion was made by Commissioner Carey, seconded by Commissioner Marshall to adjourn the meeting into executive session to discuss a personnel matter. VOTE: UNANIMOUS. AWOURNMENr Chair Willhoit adjourned the meeting. The next meeting will be held on September 17, 7:30 p.m. in the Courtroom of the old Post Office, Chapel Hill, North Carolina. Don Willhoit, Chair Beverly A. Blythe, Clerk