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HomeMy WebLinkAboutMinutes - 19851217 000341 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING DECEMBER 17► 1985 The Orange County Board of Commissioners met in regular session on December 17, 1985 at 7:30 p.m. in the Carrboro Fire Department Training room, Carrboro► North Carolina. COMMISSIONERS PRESENT• Chair Don Willhoit and Commissioners Shirley Marshall, Moses Carey, Jr., Ben Lloyd and Norman Walker. A'rM EY PRESENT: Geoffrey Gledhill. STAFF PRESENT: County Manager Kenneth R. Thompson, Director of Finance Gordon Baker, Clerk to the Board Beverly A. Blythe► Director of Planning Marvin Collins and Lands Record Manager Roscoe Reeve. A. BOARD COMMENTS Commissioner Lloyd requested he be notified before Special Meetings are arranged. Chair Willhoit indicated that efforts to contact him had been made and will continue to be made for all future special meetings. Chair Willhoit noted that he and Ken Thompson attended a luncheon honoring thirteen Agricultural Extension agents in North Carolina. Bonnie Davis of the local office was honored and received a $3.000 cash award. She had previously received a national award for her service. Ken Thompson noted that the Orange county Agricultural Extension Agency had been rated the highest of the seventeen agencies in this region which certainly indicates a department effort. B. AUDIENCE COMMENTS 1. MATTERS ON THE PRINTED AGENDA Chair Willhoit announced that those persons in the audience who would like to make comments on specific items on the agenda will be recognized at the appropriate time. 2. MATTERS NOT ON THE PRINTED AGENDA Attorney Geoffrey Gledhill asked to add to the agenda an executive session to discuss litigation. C. MINUTES Motion was made by Commissioner Lloyd► seconded by Commissioner Carey to approve the minutes for December 2, 1985 as corrected. VOTE: UNANIMOUS. D. APPOINTMENTS None. E. RESOLUTIONS Commissioner Marshall on behalf of the Orange County Board of Commissioners and the citizens of Orange County presented to Chris Hogan and Robert Hogan, Jr. a resolution of appreciation for their courage and concern for others. The resolution is printed in full below: RESOLUTION OF APPRECIATION FOR CHRIS HOGAN AND ROBERT HOGAN► JR. WHEREAS Chris Hogan and Robert Hogan Jr. were on October 1, 1985 busy about their normal workaday business of farming, and WHEREAS, their activities in the field were interrupted by the sound of an airplane in trouble and its subsequent crash, and 00034 WHEREAS, these two young men without hesitation raced to the crash scene to investigate and to give whatever aid was needed, and WHEREAS Chris Hogan and Robert Hogan, Jr. exhibited unusual courage and concern for the lives of others in pulling from the burning plane the sole survivor while disregarding their own peril, and WHEREAS, Chris Hogan and Robert Hogan, Jr. gave all possible help prior to the arrival of the rescue squad, NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that these two young men, Chris Hogan and Robert Hogan, Jr. (already recognized in their community for their fine character) be commended throughout Orange County for their extraordinary bravery, human compassion, and willingness to sacrifice their own safety to help their fellow man. F. ITEMS FOR DECISION - CONSENT AGENDA The County Manager recommended the following action by the Board: 1. CARR BUIIDING LEASE PURCHASE AGREEMENT AMENDMENT To approve the addendum changing two items as listed below: (1) Date on the agreement from July 16, 1985 to October 30, 1985. (2) To delay the heating and cooling system until major construction has been completed. 2. 1986 REGULAR MEETING CALENDAR (A copy of the calendar is in the permanent agenda file in the office of the Clerk to the Board) . To approve the regular meeting calendar for calendar year 1986. 3. ACCEPTANCE OF BID FOR ELEVATOR PROJECT AT THE NEW COCm'r'MSF To approve the bid of $84,400 received from D. W. Ward Construction Company for the installation of an elevator in the New Courthouse. 4. BUDGET AMEN[*= (Insurance) To amend the 1985-86 budget ordinance by the following changes: ORAL FUND Appropriation - Public Works $ 49,369 Appropriation - Central Services $ 19462 Appropriation - EMS S 4,345 Source - General Revenue Sharing $ 73,176 To budget for unanticipated increase in General Liability, EMS Malpractice, and Automobile Liability Insurance policy costs. 5. BUDGET AMENDMENTS (roof repairs to New Courthouse roof) . To amend the 1985-86 budget ordinance by the following changes: GENERAL FUND Appropriation - Public Works S 2,850 Source - Capital Projects Fund $ 2,850 CAPITAL PROJECTS FUND Appropriation - Transfer to General Fund $ 2,850 Source - Appropriated fund Balance $ 2,850 6. ADDITION TO SECONDARY ROADS SYSTEM To approve the addition of Dry Creek Road to the state-maintained road system. 7. LEASE RFNFML FOR EMPLOYMETl' SECURITY COMMISSION 00034 To approve the renewal of the lease between Orange County and the Chapel Hill Housing Authority for the space occupied by the Employment Security Commission. 8, UNIFQRK RIDS To accept the bid of Tuxall Uniforms for rain gear and the bid of Hub-Stinnett Uniforms for the balance of the uniform order totaling 517.639. Motion was made by Commissioner Marshallr seconded by Commissioner Carey that the forgoing action be taken by the Board. VOTE: UNANIMOUS. G. ITEMS FOR DECISION 13, JOB TRAINING ACT SDA REDESIGNATION County Manager Ken Thompson explained the County received a letter from the Governor requesting the County identify and/or redesignate the Service Delivery Area MA) for the Job Training and Partnership Act Program WTPA) . He outlined the three options available: (1) Apply to the State for a change in designation by January 2. 1986. (2) remain in the current SDA between Durham and Orange, or (3) become a part of the State administered Rural Service Delivery Area. The County received proposals from (1) COGS (2) JOCCA. and (3) City of Durham. Meetings were held with with each of the three and also with the Private Industrial Council (PIC) . The County Manager recommended that the JTPA Program remain in the Central Piedmont Employment and Training SDA. Commissioner Marshall expressed concern and requested further discussion on the questions brought out in the Commission for Women study. The issues were not addressed in any of the proposals. She specifically expressed concern for those needs of the rural low-income people and those who are on AFDC. The question of transportation for the participants needs to be addressed and the utilization of the Coordinated Agency Transportation System (CATS) . JOOCA does have many vehicles in the CATS and would be able to address that concern. Commissioner Carey expressed concern about the recommendation to stay with the existing SDA. He recognized that time constraits had not allowed formal proposals to be prepared which would have allowed a more composite picture from those who presented proposals. He pointed out that administrative convenience does not substitute for the long term best need of the County. Commissioner Marshall asked that consideration be given to the vast experience that George Esser. Board Chairman of JOCCA, would provide. Ken Thompson noted that JOCCA does have the transportation capabilities and also three job training facilities that could be used. They have had vast experience with CETA and other job training programs. He also pointed out the valuable experience on the Private Industrial Council (PIC) . Commissioner Marshall questioned if the truly needy have been served by the present program or if the jobs were found first and then the people trained that would fit into the jobs. Assistant County Manager Albert Kittrell noted that the training site in Durham has received numerous contributions from local businesses and the training facilities are in excellent shape. A site in Orange County is a concern that needs to be addressed. Mr. George Esser made reference to a public hearing held in Hillsborough in which citizens voiced concerns about access to the JTPA 00014 program. Outreach to people who don't have jobs and need the jobs was the greatest concern. He noted that while it is important to meet the need of the Research Triangle Park► other types of jobs need to be found. The JOCCA Board unanimously passed a request that the Orange County Board of Commissioners consider establishing an SDA with Chatham County. JOCCA is considering a number of innovative programs to find the kind of jobs that AFDC women and other people who cannot read or write can be linked with. Commissioner Marshall commended the present PIC Council and stated a need for more representation on the Council. PIC members Dan Lunsford► Mildred Council and Phyllis Lotchin spoke in support of the present arrangement. It was the consensus of the Orange County PIC members to request the Orange County Board of Commissioners to remain with the current SDA. Mildred Council stated that many people who needed jobs badly had not developed the skill level to communicate with the present JTPA program administration. Gloria Williams► Director of JOCCA, indicated that JOCCA would provide a fulltime program with a fulltime staff that would address the needs identified in the Commission for Women report. Verla Insko► Coordinator of the Commission for Women, noted no attempt was made to evaluate the administrative procedures. A fulltime staff person and local training centers were suggested in the report. Tom Wallace of the JTPA program in Chatham County described the types of training programs they offer and placed strong emphasis on serving the truly needy in rural areas. Motion was made by Commissioner Carey► seconded by Commissioner Marshall to designate JOCCA as the SDA for the Orange and Chatham area contingent upon Chatham County approval. A substitute motion was made by Commissioner Walker► seconded by Commissioner Lloyd to table the decision until Thursday► December 19 to allow additional time for further input. VOTE ON THE MOTION TO TABLE: AYES, 3; NOES, 2 (Commissioners Marshall and Carey) . Chair Willhoit asked that the County staff prepare a list of questions and concerns that need to be addressed in considering a change in administration. 14. ABC MM= ALLOCATION TO COLS Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve the request from the ABC Board to set aside profits in excess of $500400 per year for capital building programs. VOTE: UNANIMOUS. 11, MUM HIGH SCHOOL RENOVATIOWEMMION PRO= FUNDING Ken Thompson presented for review and consideration the sources of funding for the Orange High School project. He noted that the funding sources for the entire project for 87-88 had been identified and suggested that the School Board proceed with their bidding process and upon receipt of the bids, the Board of Commissioners consider a resolution to proceed. Motion was made by Commissioner Marshall, seconded by Commissioner Carey to approve proceeding with the bids but with the Media Center and gymnasium separated in the request for bids as bid alternates and consider a resolution on the project at the time the bids are received. VOTE: UNANIMOUS. 12 REMAPPING AGREMM AND SECOM YEAR SCOPE OF WORK X03 Motion was made by Commissioner Careyr seconded by Commissioner Marshall to approve a contract with L. Robert Kimball & Associates to remap with base orthophoto and cadastral property maps the County in a multi-phaset multi-year project and authorize the proposed Phase 2 work plan (modified) for 1985-86. VOTE: UNANIMOUS. H JOINT MEETING WITH TOM OF CAPWO O TO DISCUSS JOINT PLUUM (At this point the meeting was moved to the Carrboro Town Hall) Robert Morgan. Town Manager of Carrboror spoke on behalf of the staff and Planning Board. He reaffirmed their commitment and willingness to work in the Joint Planning process. He emphasized that Carrboro would like to have some input in developing the plan. Policies are being made that affect Carrboro's joint planning area and in particular the watershed areas. He would like to see the plan applied through an ordinance and feels that the Carrboro ordinance is flexible enough to use in the joint planning area. He stated that Carrboro is ready to enter into a joint planning agreement as soon as the map is prepared. There is still minor disagreement about the line to the north. That line will be the Town limits someday. If that line is not negotiabler he would like to look at other alternatives in the joint planning process. Chair Willhoit emphasized there was not a deliberate effort to exclude Carrboro from the joint planning process. He understood that Carrboro wanted to wait until a plan was worked out before signing an agreement. He stressed that policies would need to be developed for the extension of sewer lines into the watershed and that the current County policy is to discourage such extensions. Willhoit noted that the line separating the two planning jurisdictions generally followed the railroad track, Homestead Road, Rogers Road. Eubanks Road and the landfill boundaries. Morgan requested that Carrboro be directly involved in the process of developing subsequent meetings and expressed a desire to host every other meeting or every third meeting. With reference to the extraterritorial areal he feels that Carrboro. Chapel Hill and the County should meet and decide what is best for all communities. Commissioners Marshall and Carey both emphasized the importance of working together and including Carrboro in the joint planning area. Chair Willhoit requested that the Orange County Planning Board work with the Carrboro Planning Board to bring them up to date on developments that have taken place since the public information meeting. It was a consensus of the Board of Commissioners to involve Carrboro in the joint planning process. They were urged to attend the public information meeting scheduled for January 14, 1986 at Chapel Hill High School. 9. CLOSURE OF A PORTION OF OLD CEDAR GROVE ROAD Motion was made by Commissioner Marshall, seconded by Commissioner Lloyd to adopt the resolution printed below declaring the intent to close the described portion of Old Cedar Grove Road and set a Public Hearing date on the road closing for February 3, 1986 in accordance with the procedures as outlined in the General Statutes and at no cost to the County. REWEST TO CLOSE AN ABATIDONED ROAD The undersigned, ROBERT SCHOLAR and wife, RACHEL SCHOLAR, petition the Orange County Board of Commissioners as follows: That there is shown on a certain plat entitled PROPERTY OF ROBERT SCHOLAR AND RACHEL SCHOLAR as surveyed by ENT Land Surveys, dated November 5, 1984, a copy of which is attached hereto, a certain road which is now 0000346 abandonedi and designated on said plat as "Old Cedar Grove Road"; and whereas said "Old Cedar Grove Road" as shown on said plat runs along the border of said property of the undersigned; and whereas said abandoned road is no longer used for vehicular traffic or for other purposes; that to permanently close that portion of "Old Cedar Grove Road" more particularly described hereinafter would not be contrary to the public interest, and that no person, firm, corporation or individual owning property in the vicinity of said "Old Cedar Grove Road" would be deprived of a reasonable means of ingress and egress to his property by the closing of such portion of said road; that it is to the best interest of the Petitioner and the general public that said abandoned road be closed and that the petitioner herein is the only owner of any property abutting said road; WHEREFORE, the undersigned respectfully requests that the Orange County Board of Commissioners adopt a resolution closing that part of the said abandoned road as hereinafter described permanently, pursuant to North Carolina General Statutes Section 153A-241 and 160A-299. That portion of the said abandoned road that the undersigned desires to be closed is more particularly described as follows: BEGINNING at an iron stake located in the center of the right of way to Dixie Drive at the point where the center of said right of way intersects the western line of property of Orange County; running thence with the western property line of Orange County the following courses and distances: North 28 53' 21" West 156.05 feet; North 22 17' 16" West 122.70 feet; North 8 21' 16" West 109.73 feet and North 27 31' 00" West 94.46 feet. Also that portion of said road described as follows: BEGINNING at the southwest corner of Lot #1 of Block B of Highland Woods as shown on plat recorded in Plat Book 15, Page 178, Orange County Registry; running thence North 33 17' 38" West 299.74 feet to an iron stake; running thence North 13 24' 04" West 635.02 feet to an iron stake running thence North 04 57 19" West 82.53 feet. Respectfully submitted, this the 21st day of November, 1985 and signed Robert Scholar and Rachel Scholar. VOTE: UNANIMOUS. 10 PD REZONING EXTENSION - WEST TEN MOBILE HOME PARK Postponed. ADDED ITEM EXECUTIVE SESSION Motion was made by Commissioner Carey, seconded by Commissioner Marshall to adjourn into executive session to consider a litigation matter. VM: UNANIMOUS. ADJOURNMENT Chair Willhoit adjourned the meeting. The next regular meeting will be held on January 6, 1986 at 7:30 p.m. in the Commissioners' Room, Orange County Courthouse, Hillsborough, North Carolina. Don Willhoit, Chair Beverly A. Blythe, Clerk