HomeMy WebLinkAboutAgenda - 06-03-1996 - IX-D 1
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. IX(D)
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 3, 1996
SUBJECT: BID AWARD; SOUTHERN HUMAN SERVICES CENTER CONSTRUCTION
DEPARTMENT: PURCHASING AND Public Hearing: No
CENTRAL SERVICES Budget Amendment Reqd?Yes
ATTACHMENT(S): INFORMATION CONTACT:
PAM JONES, ext. 2650
Value Engineering list Telephone Number-
Bid Tabulation Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To consider awarding a bid for the construction of the Southern Human Services
Center.
BACKGROUND: Bids were received on April 30, 1996 for the construction of the Southern Human
Services Center, with bidders responding in accordance with the attached bid tabulations
(Attachment 1). The apparent low bidders for the project include:
General Contractor: D.H. Griffin, Raleigh
Electrical Contractor: Watson Electric, Graham
Mechanical Contractor: Comfort Engineers, Durham
Plumbing Contractor: Eakins Plumbing, Durham
The bids exceed available funds, however, the architect and contractors, in collaboration with
County staff and a subgroup of the project planning committee (the "Finish Committee"), have
provided a list of items which can-be removed without functional degradation to the project. While
the modifications indicated in Attachment II bring the project closer to the budgeted amount,
approximately $189,000 of additional funds is required to fully fund the construction of the building.
The Manager recommends that the additional funds necessary for the completion of this project
be reallocated from prior years allocations in the Solid Waste Convenience Center Capital Project.
The Architect will be present at the meeting to provide additional information regarding the modified
. project and to answer any questions which the Board may have.
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RECOMMENDATION: The Manager recommends that the Board award a bid and approve a
contract, contingent upon Attorney, Staff and Finish Committee review, to the following
contractors for the construction of the Southern Human Services Center:
General Contractor: D.H. Griffin, Raleigh; $2,623,670
Electrical Contractor: Watson Electric, Graham; $311,810
Mechanical Contractor: Comfort Engineers, Durham; $453,170
Plumbing Contractor: Eakins Plumbing, Durham; $101,300
(Total contracts: $3,489,950)
and authorize the Manager to execute change orders incidental to the completion of the project ;
and authorize the Chair to sign on behalf of the Board.
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ORANGE COUNTY SOUTHERN HUMAN SERVICES CENTER
VALUE ENGINEERING OPTIONS
DESCRIPTION AMOUNT OF CREDIT
General Construction:
Eliminate screen walls and fencing at service court $72,800.00
Lower building and parking lot to reduce fill and use existing small $43,000.00
clearing as onsite borrow area
Change roof system to ballasted single ply $14,490.00
Modify entrance way $11,900.00
Delete curb and gutter at parking area $16,700.00
Reduce landscape by 20% $13,440.Q0
Hardware allowance duplicated in bid $15,000.00
Revise foundation drainage system $9,000.00
Delete onsite trailer for architect $3,350.00
Change to less expensive carpet backing (durability factor and $6,200.00
weight of carpet remain the same)
Revise canopy at south face of building $4,800.00
Revise reception desk in lobby $2,500.00
Delete moveable screenwalls in waiting area $2,100.00
Revise operable partition finishes $1,850.00
Floor plan revisions. Deletes one small meeting room and $43,200.00
modifies the configuration of the others, thereby allowing two long
corridors to be deleted. Net square footage reduction
approximately 1,600 s.f.
Defer purchase of furniture and signage $74,500.00
Defer construction of Homestead Road improvements $120,000.00
Delete screen walls and pads at chiller $5,500.00
Sub total general contract revisions: $460,330.00
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Mechanical and Plumbing Systems:
Modifications to HVAC system; includes such items as $62,000.00
elimination of chiller and installing direct expansion rooftop units;
install a single cast iron boiler in lieu of multiple packages; change
controls. (Note: The estimated increase in annual energy costs
associated with this change is $3,685, which represents a 20-year
payback. This is four times as long as the Department of Energy
standard.)
Reduction as a result of floor plan revision $3,680.00
Change brand of plumbing fixtures $2,300.00
Change to PVC plumbing waste and vent, from cast iron $6,400.00
Sub total HVAC/Plumbing contract revisions: $74,380.00
Electrical contract:
Reduction as a result of floor plan revision $2,490.00
Sub total Electrical contract revisions: $2,490.00
Total contract revisions: $637,200.00
Estimated sales tax amount which is reimbursed to the County by $71,500.00
the State (This amount is included in the bid amounts and will be
included in the contract amounts, but will be shown as an offset
expense item in the project account. The net effect of taxes paid is
$0 since they are completely reimbursable by the State.)
Total amount of credits against original bid amounts $608,700.00
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