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Home My WebLink AboutAgenda - 12-02-2013 - 6e 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 2, 2013 Action Agenda Item No. 6-e SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) —Approval of Membership and Capacity Numbers DEPARTMENT: Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Perdita Holtz, 919-245-2578 Carrboro City Schools: Schools APFO Ashley Moncado, 919-245-2589 Capacity Calculation and Change Request Craig Benedict, 919-245-2575 Form (includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 15, 2013 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2013 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2014. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2012 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2013 Membership numbers. 2 In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2013 Membership and Capacity numbers as submitted by each school district and authorize the Chair to sign the Membership/Capacity Forms. Attachment 1 3 School District: Orange County Schools SAPFO CAPS dear: November 15,2013 -November 14,2014 Capacity and Membership Submittal Date: November 15,2013 Ii/ 1 I I I 1 f 1 1 1 1 f t 1 1. - - - �raiue"o �ai�' 70,812'T - '`x•65. 565 - •ESL 565 .i?.enial= 52,492 ti? fi5; 55 =45 55 S5i ;.3,54 ,.�. ,Fi .fla, »x4^u.�l.. ^:ub:�'%�i.=�i4Y�� „c�:._.. KL_.• E#I';r' 64,316• ._!��' 97�_.;��: _.497 497;, :.:> - - - - 4_. - 4� G" '�Bro�vii` 74 016 °�� 4 544 i.=S4:4 544 �r<a!+4 _ h�X,+try_ :f ^F. w-ESL.L''r mss.. 1 - -�: �I.ill"s�orou h�� 51 06 n'4,71' 471 - �4•�-i. 47i - <c a - .R. �.b-'- ,'! 4. __ _ "�� t��'e• 0016 .S:SG 586 =:S 586 •f.:�Y�C- :�S'�~` _ __ ci'.:`_+f.'..a Mi_��'r.':•�.' - 'L"•i_'-a-�.i.. i Pa#ti `a s:•: 85 282 _57 576 =Y5 .6 576 1"4f•`-ry - Toiat:_ >:._._ `: 4 8188 x 694 -3,6941777379 _T,_69 4' :`=3 694' L•L r 9 ! s.:. '3j433 Special Note(s): 1.For the November 15,2002 baseyear the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical-Advisory Committee Report. These capacities will remain effective until changed by-(1)the School C1P or(2)an amended version of this form that is certified by the BOCC, Justification: Mlly Cert-fication: kia uperintende t Date BOCC Chair " Date Me ersbip Certification: Superintends t Date BOCC Chair Date 4 chop! District. Oratrge County Schools SAPFO CAPS Year: November 15,2013 -November 14,2014 Capacity and Membership Submittal Date- November 15,2013 1 A 1 1 AI 11 + A.Lranl>acic 136,000 740; 740 X40' „ 740 740 62 . J St�i ord` 1.07,620 726' 726 7 6 726 72 639 Crxai� t)y Htli 123,000 : °700 700 COQ 700 700 476 b W t'' S i Total 366,620 2,1661 2,16E 2,1b6' 2,166' .x166 1, 4 Special Note(s)' 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisor),Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this fours that is certified by the BOCC. Justification: Capa ity erti ication: rl �� l3 Superintendent Date BOCC Chair Date Membership C rtification., uperintende t D to BOCC Chair Date 5 RAN r 83, rx , 011001 Dlst.trect: Orange County Schools APO CAPS ''ear: November 15,2013-November 14,2014 Capacity grad Membership ubmiittal Date: November 15,2013 i l! 1 Oinge} 213,509:: 1;51$. 1,518 ; 1,518, u4 1,399 C+y'da� tde 206,900 ; 1,OpQ 1,000 X,1�f1 1,000 ? 3 t30t1 r130 1�artrterslrip 6,6001 D 40 40 40 �t{} t Y h 3 h; f t=" f k t f t y„ t. l.Cthl 427,009 2a 2, �8 . . 2a8 2,439 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative.Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School C1P or(2)an amended version of this form that is certified by the BOCC.2.The 2012-2013 capacity numbers for Orange High School(1,393)is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012. t ft 3 l Superintendent Gate B(?CC Chair Date Me bears 'p Certification: Superintends t Date BOCC Chair date 6 School APiFO Capacity, Membership pod Change Request School District: Chapel Hill-Carrboro City Schools SAPPQ CAPS Year: November 15,2013 -November 14,2014 Capacity and Membership Submittal Date: November 1.5,2013 60,832. 533 533" 66,952; 448 448 j 56,299 527 527 50,764 423 423 1 � 66,689 538' 538 98,00`0 564 564 �r h . 95,729 , ; 585 585 r 90,980 ; ,� 575 575 52.896 o,a 466 466 90',2,21 r� 585 99,500; �, 0 828,862 Special Note(s): I.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. 'These capacities will remain effective until. changed by(1)the School C1P or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certific ion: Superint6nd'ent Bate BOCC Chair Bate 7 Me rs Certif!cati�on: 1lp(t3 770erintendent Bate BOCC Chair Bate 7 School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 1.5,2013 -November 14,2014 Capacity and Membership Submittal date: November 15,2013 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Alembership INI iddle School s(I 11 111 IV Requested Requested Reqtiesled Requested Requested (rel I erenced 670 670 / r f y r , 1 i / 221 13G ! � l�r% ;!', r �'!; � � !� � �f, 732. 732 109,498 y, 706 � i 7 706��'�,,✓�%7+� �5 ��J/�� r / li✓r�yfl;��iii 128 764 rl��lr, 732 ' 'd„ !1 , f ,�, ✓Jr//,t7t�/ �Ii/,/;�r,i��,,,1 5 i, Gr:J "��r / Y(r 1 �h%irlllq 9 � 482 541 / ��, 2,840 ; /� 2,84011/ Spacial Note(s): 1. For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School ClP or(2)an amended version of this form that is certified by the BOCC. Justification: C pacify a ficatio Superintendent Date BQOC Chair Date =bers ert ification: Superintendent Date BQCC Chair Date 8 School district: Chapel Hill-Carrboro City Schools APFO CAPS Year: November 15,2013 -November 1.4,2014 Capacity and Membership Submittal Date: November I5,2013 Ilighsellooll �2009-2010 2010-2011 2011-2012 2012-2013 2013-20 14 Justification ikl C111 be I-S 11 i 1) J t 241,111 1 y � .11 f ' 1 520 �� ' P 1,520 r ;' �i�r r � 259,869 1,515 1,515 148,023 800 ,1 800��1�f 5,207 9 %, 40 V�P 40 ,� ',�C I✓�% ��i�G��/�%fii` �'� t��i, �,i�r ,"�l��il��rl(1�� ;� ,�%��F ,�r, �!l� � ��,,: e�i�ii,t�� lil r //�,��°l��1�� Y��,,, l��l l�,�✓�6�j�i,;, ��'/�,,r�'�Il�;,,,,lN,i�j'/�,/i/�At tai �,r/%l�//lr b ��fi. � i ��. : ;;i/�/ /�U.�D� � / y�i�r ll,��1✓�� ip��s: Io,�/r��"i/ �1!�/„li %1/ ,aJ'rf/�, �ii � �a�l�� /� ;�f�io��I�� It 654,210 , 3,875 3,875 6i%��fiil r r , Special Note(s): 1. For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Represental,ive TechnicA Advisory Committee Report. These capacities will remain e9f'ecl,ive until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: parity a ficati v' �l lac. Superintendent Date BOCC Chair Date M mbers Certlf ation: Superintendent Date BOCC Chair Date Attachment 2 School LOS, Capacity, Membership, and Membership Increases * - Class size ratio is 1:21 in grades K -3. 1 Increase in capacity of 585 due to opening of Northside Elementary Chapel HillUCarrboro School District Orange Coun School District Orange ounty School District Allowable Maximum LOS (per MOU) Actual 2013 -14 LOS Allowable Maximum LOS (per MOU) Actual 2013 -14 LOS Elementary 105% 95.3% 105% 93.0% Middle 107% 100.6% 107% 80.7% High 110% 97.1% 110% 99.3% * - Class size ratio is 1:21 in grades K -3. 1 Increase in capacity of 585 due to opening of Northside Elementary Chapel HilUCarrboro School District Orange ounty School District Capacity Increase Capacity Increase Capacity Nov. 15 Capacity Nov. 15 At MOU Prior Year from At MOU Prior Year from At 100% LOS 2013 Membership Prior At 100% LOS 2013 Membership Prior LOS * Membership LOS * Membership Maximum* Year Maximum* Year Elementary 58291 5506 5554 5543 11 3694 3879 3433 3403 30 Middle 2840 3039 2858 2785 73 2166 2318 1747 1684 63 High 3875 4219 3764 3796 (32) 2439 2683 2421 2315 106 * - Class size ratio is 1:21 in grades K -3. 1 Increase in capacity of 585 due to opening of Northside Elementary