HomeMy WebLinkAboutAgenda - 12-02-2013 - 5a 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 2, 2013
Action Agenda
Item No. 5-a
SUBJECT: Community Development Block Grant (CDBG) Program — Economic Recovery
Program
DEPARTMENT: Housing, Human Rights, and PUBLIC HEARING: (Y/N) Yes
Community Development
ATTACHMENT(S): INFORMATION CONTACT:
Application Summary Tara L. Fikes, 245-2490
Certificate of Completion
PURPOSE: To conduct a public hearing to receive public comments prior to official close-out
of the County's FY 2010 Community Development Block Grant (CDBG) Economic Recovery
Program and authorize execution of the Certificate of Completion by the Chair of the Board of
County Commissioners.
BACKGROUND: In February 2011, Orange County was officially awarded a $500,000
Community Development Block Grant (CDBG) from the N.C. Department of Commerce for an
Economic Recovery Program. Funds from this grant were intended to be used to repair eight
(8) deteriorated housing units, reconstruct one (1) dwelling unit and provide urgent repair
assistance for an additional 15 dwelling units in the County.
All CDBG activities have now been completed and eight (8) homes were substantially
rehabilitated and 15 dwelling units received urgent repair assistance. The targeted home for
reconstruction activity was not completed due to the owner's reluctance to participate in the
program. A summary of the program beneficiaries is attached.
In order to complete the grant close-out process, the N.C. Department of Commerce requires
that a public hearing be held prior to the official closeout of the Economic Recovery Program to
assess the performance of the County in administering the grant program. In addition, the
County is required to execute the Certificate of Completion form that is attached.
FINANCIAL IMPACT: This grant provided $500,000 in the community for this grant program.
A total of $484,000 was expended for this program, leaving $16,000 that was associated with
clearance and relocation costs for the home that withdrew from the program. Thus, $16,000
from this program will be retained by the State Community Development Program.
RECOMMENDATION(S): The Manager recommends that the Board open the public hearing,
receive comments as information, close the public hearing and authorize execution of the
Certificate of Completion by the Chair of the Board of County Commissioners.
Orange County
FY 2010
Economic Recovery CDBG Program Summary
November 2013
Street Address
Ann. Hshld
HH
Occupant Income Category
Households with
Household Racial
Project
Dwelling Unit
Income
Size
Tenure
Special Needs
Composition
Costs ($)
$
Own
Rent
<30
< 50
< 60
< 80
Eld
Dsb
Hml
Lrg
Oth
An
Bk
As
Hs
Wt
Oth
1
1318 Ford Road; Chapel Hill. NC
31,320
2
x
x
x
x
$ 64,787.00
2
6728 Rocky Ridge Road; Hillsborough, NC
32,632
8
x
x
x
x
$ 48,695.00
3
2501 Mill Creek Road; Mebane, NC
25,044
2
x
x
x
$ 44,510.00
4
407 Terrell Road; Hillsborough, NC
37,310
2
x
x
x
x
$ 41,325.00
5
212 Mace Road; Mebane, NC
28,548
1
x
x
$ 21,285.00
6
528 Tulip Tree Rd.; Hillsborough, NC
13,200
1
x
x
x
$ 33,675.00
7
202 Prince Street; Carrboro, NC
32,948
2
x
x
x
x
$ 68,158.00
8
645 Latimer Street; Hillsborough, NC
41,496
5
x
x
x
x
$ 36,565.00
$ 359,000
November 2013
CERTIFICATE OF COMPLETION
1. Grantee: Orange County 2. Grant Number:
3. Project Name: Economic Recovery Program 4. Project Number:
10-C-2155
C-1
.............
Program Activity Categories
(a)
To Be Completed by Recipient
5
Paid Costs
(b)
Unpaid Costs
(C)
Total Costs
(Col. b + c)
(d)
Approved
Total Costs
(e)
a. Acquisition
b. Disposition
c. Public facilities and improvements
(1) Senior and handicapped centers
(2) Parks, playgrounds and recreation facilities
(3) Neighborhood facilities
(4) Solid waste disposal facilities
(5) Fire protection facilities and equipment
(6) Parking facilities
(7) Street improvements
(8) Flood and drainage improvements
(9) Pedestrian improvements
(10) Other public facilities
(11) Sewer improvements
(12) Water improvements
d. Clearance activities
e. Public services
f. Relocation assistance
g. Construction, rehab. and preservation activities
(1) Construction or rehab. of com. & indust. bldgs.
(2) Rehabilitation of privately owned buildings
(3) Rehabilitation of publicly owned buildings
(4) Code enforcement
(5) Historic preservation
It. Development financing
(1) Working capital
(2) Machinery and equipment
i. Removal of architectural barriers
I.. . Other activities
$0.00
$0.00
$0.001
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$359,000.00
$0.00
$0.00
$0.00
$359,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$100,000.00
$0.00
$0.00
$100,000.00
k. Subtotal
1. Planning
in. Administration
$459,000.00
$459,000.00
$0.00
$0.00
$25,000.00
$25,000.00
n. Total
lo. Less: Program Income Applied to Program Costs
$484,000.00
$484,000.00
$0.00
1p. Equal: Grant Amount Applied to Program Costs
$484,000.00
$484,000.001
Description
(a)
To Be
Completed By
Recipient
•
Amount
(b)
Approved Amount
(c)
(1) Grant Amount Applied To Program Costs (From Line p)
$484,000.00
(2) Estimated Amount For Unsettled Third - Party Claims
(3) Subtotal
$484,000.00
(4) Grant Amount Per Grant Agreement
$ 500,000.00
(5) Unutilized Grant To Be Canceled (Line 4 Minus Line 3)
$ 16,000.00
(6) Grant Funds Received
$ 484,000.00
1
(7) Balance of Grant Payable (Line 3 Minus Line 6)*
* If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to DOC by
check, unless DOC has previously approved use of these funds.
DOC Approval
Are there any unpaid costs or unsettled third party claims against the recipient's grant? Type "yes" or "no." No
If yes, in the box below describe the circumstances and amounts involved.
' DOC Use Only)
Please note that all financial records, supporting documents and other records pertinent to the
community development program must be retained for a minimum of five (5) years from the date of
this letter.
This grant is closed pending receipt and approval of your final audit by Community Investment and
Assistance (CI).
Town
Jt--I� City
H
Q County
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on
page 1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provisions
have been made by the Recipient for the payment of all unpaid costs and unsettled third party claims identified on page 1 hereof;
that the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in
excess of the amount identified on Line 7 hereof; and that every other statement and amount set forth in this instrument is, to the
best of my knowledge, true and correct as of this date.
Date
Typed Name and Title of Recipient's
Signature of Recipient's
Authorized Representative
Authorized Representative
Barry Jacobs
We)
Chair, Board of County Commissioners
Tit e
DOC Approval
This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of $ less $ previously authorized for cancellation
(from Section 6, line 6, page 1).
Date
Typed Name and Title of DOC
Signature of DOC's
Authorized Representative
Authorized Representative
Vickie L. Miller
Director