HomeMy WebLinkAboutORD-2013-045 Ordinance approving Budget Amendment #3 for FY 2013-14 1
ORD-2013-045
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 19, 2013
Action Agenda
Item No. 6-e
SUBJECT: Fiscal Year 2013-14 Budget Amendment#3
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2013-
14.
BACKGROUND:
Department on Aging
1. The Department on Aging has received funding notification and deferred prior-year
revenue for the following programs:
• Class Fees — based on current year collections, the department anticipates $28,134
in additional class fees, which will fund contract instructors and related costs, at both
senior centers.
• Health Promotion and Disease Prevention funds — additional funds of $2,454 to
provide evidence-based classes and activities at both senior centers, from the
Triangle J Area Agency on Aging and North Carolina Division on Aging.
• Sponsorship Funds — advertising revenue totaling $6,000 for the spring 2013
edition of the Aging Transitions Community Resource Guide.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
2
2. Based on current year collections, the Department on Aging anticipates a revenue
increase of $45,406 in the Senior Citizen Health Promotion (Wellness) Program. The
department has received $7,750 to purchase breakfasts for the monthly Senior Striders
program at University Mall and Wal-Mart in Hillsborough. The department anticipates an
additional $30,000 in class fees, based on historical collections, which will pay Wellness
instructors and related class expenses. The department projects an additional $7,656
from the senior centers' "Fit Feet" service, which will procure medical supplies and
nursing support. This budget amendment provides for the receipt of these revenues and
amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows:
Senior Citizen Health Promotion Wellness Grant($45,406)-Project#294303
Revenues for this project:
Current FY 2013-14 FY 2013-14
FY 2013-14 Amendment Revised
Senior Citizen Wellness Funds $96,863 $45,406 $142,269
Total Project Funding $96,863 $45,406 $142,269
Appropriated for this project:
Current FY FY 2013-14 FY 2013-14
2013-14 Amendment Revised
Senior Citizen Wellness Grant $96,863 $45,406 $142,269
Total Costs $96,863 $45,406 $142,269
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Department of Environment, Agriculture and Parks and Recreation
3. The Soil and Water Division, within the Department of Environment, Agriculture and
Parks and Recreation (DEAPR), has received $2,166 from the NC Department of
Agriculture. The revenue is a Personnel Reimbursement that staff will use for training
expenses and equipment repairs. This budget amendment provides for the receipt of
these additional funds. (See Attachment 1, column 3)
Housing, Human Rights and Community Development
4. The Housing, Human Rights and Community Development Department received
donations totaling $5,489 for Project Connect, a day-long, one-stop center that connected
people currently or at-risk of homelessness, with critical community services. Funds will
be used for programming expenses, related to the event. This budget amendment
provides for the receipt of these additional funds, within in the Community Development
Fund. (See Attachment 1, column 4)
3
Department of Social Services
5. The Department of Social Services has received additional revenues for the following
programs:
• Child Day Care — receipt of a second quarter payment of $1,283,804 to
provide childcare services and subsidies to low-income families.
• Smart Start Enhancement Program — receipt of a second quarter payment
of $255,000 for Smart Start Subsidized Child Care program administration.
The department will pay program funds directly to childcare providers.
• Drug Treatment Court — notification of $10,000, in pass-through revenue,
from the Alcoholic Beverage Control Board to administer the Orange County
Drug Treatment Court. The department will provide court-appointed drug
screenings for offenders and be reimbursed, by the State.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 5)
6. The Department of Social Services, based on historical collections, anticipates donated
funds totaling $15,000 to help with the Annual Toy Chest Drive, in December. This
budget amendment provides for the receipt of these funds, and is budgeted in a special
Adoption Enhancement Fund outside of the General Fund.
Library Services
7. Library Services has received $4,752, via E-Rate discount funds, to provide patrons with
a NextReads electronic database. NextReads offers over 20 thematic reading
recommendation newsletters written by the library experts at NoveList. In accordance
with the Federal Telecommunications Act of 1996, the Orange County Library receives
discounts for telecommunication services offered by CenturyLink. There is no County
match required for the receipt of these funds. This budget amendment provides for the
receipt of these additional funds for the above stated purpose. (See Attachment 1,
column 6)
Health Department
8. The Health Department has received additional revenues for the following programs:
• Donation — receipt of $3,001 from Kidcycle, LLC to help supplement cost of care
management and program supplies/materials for the Care Coordination for
Children program.
• Project Lazarus — receipt of$7,500 from a partnership with Healthy Carolinians of
Orange County and Project Lazarus Community Coalition Grants Program to
provide educational opportunities and training that could save the lives of
prescription drug abusers.
• Community Transformation Grant — receipt of $8,000 from a partnership with
the Centers for Disease Control and Prevention to increase physical activity and
improve residents' access to active living spaces in northern Orange County.
4
This budget amendment provides for the receipt of these additional funds for the above
stated purposes. (See Attachment 1, column 7)
Sheriff's Department
9. The Sheriff's Department has been awarded funds from the U.S. Department of Justice
FY 2013 State Criminal Alien Assistance Program (SCAAP) in the amount of $16,633.
The FY 2013-14 Approved Budget included an anticipated award amount of $15,000, so
this budget amendment provides for the receipt of an additional $1,633. In June 2000,
the Sheriff's Department entered into an agreement with Justice Benefits, Inc. (JBI) to
secure appropriate Federal financial assistance in recovering federal funds that are due
to counties who house federal inmates. Based on the work, Orange will receive $16,333
from the U.S. Department of Justice for the current fiscal year. This budget amendment
provides for the receipt of the additional $1,633 that was not previously budgeted. (See
Attachment 1, column 8)
Solid Waste Department
10.The Solid Waste Department has received $3,000 from Carton Council of North America,
Inc. to conduct promotion activities for carton recycling. The Solid Waste Department will
hold promotional events at several locations (3 Weaver Street Market locations, Whole
Foods in Chapel Hill, and on campus at UNC-Chapel Hill) throughout Orange County to
promote and educate carton recycling. (See Attachment 1, column 9)
Board of County Commissioners
11.The Board of County Commissioners has contracted with Springsted, Inc. to provide
services related to an executive search for a County Manager. The contract consists of a
not to exceed cost of$19,900 for personnel expenses, and $5,450 in out-of-pocket costs,
for a total of $25,350. This budget amendment provides for the allocation of $25,350
from the Commissioner Contingency account to the Board of Commissioners contract
services account to cover the cost. With this allocation, $11,650 remains in
Commissioner Contingency for FY 2013-14. (See Attachment 1, column 10)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget and grant
project ordinance amendments for fiscal year 2013-14.
Attachment�. Orange County Proposed 2013-14 Budget Amendment
The 2013-14 02nge Counfy Budget OMinance is amended as Polbws: 5
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�IIAttachment 1. Orange County Proposed 2013-14 Budget Amendment
�, The 201344 Orange County Budget Ordinance is amended as PoNows: . 6
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Attachment 2 7
Year-To-Date Budget Summary
Fiscal Year 2013-14
General Fund Budget Summary
$42,000 to cover co-
Original General Fund Budget $187,733,499 location costs with 5 Fire
Additional Revenue Received Through Departments; $25,100 to
Budget Amendment#3 November 19, 2013 cover.50 FTE position
costs in Emergency
Grant Funds $125,004 Services;$148,439 to
Non Grant Funds $2,858,226 cover loss of Federal
General Fund - Fund Balance for Anticipated Sequestration funds in the
Appropriations i.e. Encumbrances Section 8 Housing and
General Fund- Fund Balance Appropriated to HOME Programs(BOA
Cover Anticipated and Unanticipated #2); $10,000 to provide
Expenditures $607,539 UNRBA funds for Best
Management Practices
Total Amended General Fund Budget $191,324,268 project(BOA#2-
Dollar Change in 2013-14 Approved General A);$382,000 to purchase 3
Fund Budget $3,590,769 properties adjacent to
Change in 2013-14 Approved General Fund Sportsplex(BOA#2-C)
Budget 1.91
includes Social Worker I
Authorized Full Time Equivalent Positions pose ion i time-limited Ain ( O
position in Aging(BOA#1-
Original Approved General Fund Full Time B);time-limited Human
Equivalent Positions 826.550 Services Coord I(1.0 FTE)
Original Approved Other Funds Full Time in Aging(BOA#1-C);two
Equivalent Positions 82.700 Appraiser I positions(2.0
�) in Revaluation Fund
Position Reductions during Mid-Year
(BOA#1-D); Public Health
Additional Positions Approved Mid-Year 4.800 Preparedness Coord(1.0
Total Approved FTE)shared in Health and
Positions for Fiscal Year 2013-14 914.050 ES(BOA#2)