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Home My WebLink AboutAgenda - 11-19-2013 - 6e 1 ORD-2013-045 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 2013 Action Agenda Item No. 6-e SUBJECT: Fiscal Year 2013-14 Budget Amendment#3 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2013- 14. BACKGROUND: Department on Aging 1. The Department on Aging has received funding notification and deferred prior-year revenue for the following programs: • Class Fees — based on current year collections, the department anticipates $28,134 in additional class fees, which will fund contract instructors and related costs, at both senior centers. • Health Promotion and Disease Prevention funds — additional funds of $2,454 to provide evidence-based classes and activities at both senior centers, from the Triangle J Area Agency on Aging and North Carolina Division on Aging. • Sponsorship Funds — advertising revenue totaling $6,000 for the spring 2013 edition of the Aging Transitions Community Resource Guide. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) 2 2. Based on current year collections, the Department on Aging anticipates a revenue increase of $45,406 in the Senior Citizen Health Promotion (Wellness) Program. The department has received $7,750 to purchase breakfasts for the monthly Senior Striders program at University Mall and Wal-Mart in Hillsborough. The department anticipates an additional $30,000 in class fees, based on historical collections, which will pay Wellness instructors and related class expenses. The department projects an additional $7,656 from the senior centers' "Fit Feet" service, which will procure medical supplies and nursing support. This budget amendment provides for the receipt of these revenues and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows. Senior Citizen Health Promotion Wellness Grant($45,406) - Project#294303 Revenues for this project: Current FY 2013-14 FY 2013-14 FY 2013-14 Amendment Revised Senior Citizen Wellness Funds $96,863 $45,406 $142,269 Total Project Funding $96,863 $45,406 $142,269 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Senior Citizen Wellness Grant $96,863 $45,406 $142,269 Total Costs $96,863 $45,406 $142,269 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Department of Environment, Agriculture and Parks and Recreation 3. The Soil and Water Division, within the Department of Environment, Agriculture and Parks and Recreation (DEAPR), has received $2,166 from the NC Department of Agriculture. The revenue is a Personnel Reimbursement that staff will use for training expenses and equipment repairs. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Housing, Human Rights and Community Development 4. The Housing, Human Rights and Community Development Department received donations totaling $5,489 for Project Connect, a day-long, one-stop center that connected people currently or at-risk of homelessness, with critical community services. Funds will be used for programming expenses, related to the event. This budget amendment provides for the receipt of these additional funds, within in the Community Development Fund. (See Attachment 1, column 4) 3 Department of Social Services 5. The Department of Social Services has received additional revenues for the following programs: • Child Day Care — receipt of a second quarter payment of $1,283,804 to provide childcare services and subsidies to low-income families. • Smart Start Enhancement Program — receipt of a second quarter payment of $255,000 for Smart Start Subsidized Child Care program administration. The department will pay program funds directly to childcare providers. • Drug Treatment Court — notification of $10,000, in pass-through revenue, from the Alcoholic Beverage Control Board to administer the Orange County Drug Treatment Court. The department will provide court-appointed drug screenings for offenders and be reimbursed, by the State. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 5) 6. The Department of Social Services, based on historical collections, anticipates donated funds totaling $15,000 to help with the Annual Toy Chest Drive, in December. This budget amendment provides for the receipt of these funds, and is budgeted in a special Adoption Enhancement Fund outside of the General Fund. Library Services 7. Library Services has received $4,752, via E-Rate discount funds, to provide patrons with a NextReads electronic database. NextReads offers over 20 thematic reading recommendation newsletters written by the library experts at Novelist. In accordance with the Federal Telecommunications Act of 1996, the Orange County Library receives discounts for telecommunication services offered by CenturyLink. There is no County match required for the receipt of these funds. This budget amendment provides for the receipt of these additional funds for the above stated purpose. (See Attachment 1, column 6) Health Department 8. The Health Department has received additional revenues for the following programs: • Donation — receipt of $3,001 from Kidcycle, LLC to help supplement cost of care management and program supplies/materials for the Care Coordination for Children program. • Project Lazarus — receipt of$7,500 from a partnership with Healthy Carolinians of Orange County and Project Lazarus Community Coalition Grants Program to provide educational opportunities and training that could save the lives of prescription drug abusers. • Community Transformation Grant — receipt of $8,000 from a partnership with the Centers for Disease Control and Prevention to increase physical activity and improve residents' access to active living spaces in northern Orange County. 4 This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 1, column 7) Sheriff's Department 9. The Sheriff's Department has been awarded funds from the U.S. Department of Justice FY 2013 State Criminal Alien Assistance Program (SCARP) in the amount of $16,633. The FY 2013-14 Approved Budget included an anticipated award amount of $15,000, so this budget amendment provides for the receipt of an additional $1,633. In June 2000, the Sheriff's Department entered into an agreement with Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on the work, Orange will receive $16,333 from the U.S. Department of Justice for the current fiscal year. This budget amendment provides for the receipt of the additional $1,633 that was not previously budgeted. (See Attachment 1, column 8) Solid Waste Department 10.The Solid Waste Department has received $3,000 from Carton Council of North America, Inc. to conduct promotion activities for carton recycling. The Solid Waste Department will hold promotional events at several locations (3 Weaver Street Market locations, Whole Foods in Chapel Hill, and on campus at UNC-Chapel Hill) throughout Orange County to promote and educate carton recycling. (See Attachment 1, column 9) Board of County Commissioners 11.The Board of County Commissioners has contracted with Springsted, Inc. to provide services related to an executive search for a County Manager. The contract consists of a not to exceed cost of $19,900 for personnel expenses, and $5,450 in out-of-pocket costs, for a total of $25,350. This budget amendment provides for the allocation of $25,350 from the Commissioner Contingency account to the Board of Commissioners contract services account to cover the cost. With this allocation, $11,650 remains in Commissioner Contingency for FY 2013-14. (See Attachment 1, column 10) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2013-14. Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as fo lbws: ($6 000) Mal the(AB B—d Sp,i,g.ed ----- - - - - -- � $ 139,733,522 $ 139,733,522 $ 139,733,522 License and Permits Intergovernmental Investment Earnings miscellaneous T sfers from Other Funds Fund Balance Governing & Management Miscellaneous Licenses & Permits Intere ton Investments From General Fund (Sanitation Fund Balanc Expenditures Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as fo lbws: Community Development Fund (Homelessness Partnership) Budget as #1.Ddld —wtoo Agingreeelpt of #2.Oepartmenton #3. Reeelpt of r=etsowel #a. HOOSmg, HOmao #5.soda)SdN ds re eelpt of mare re,eooe mt cmm oav care #s. ❑man, seNmes #7 Health Services #8 Sheriff Oepa —H #10 aocc App—ed all ocation of$25350 Intergovernmental Ene Budget Amended woesmt elassfees A mtdass gmg reowoes Relmborsemwt Rlgbaaod commomry �$13e8 eoe�aod smarc reeelpt of E -Rare celpto fdddH dl re fadmnooal eelpto #s song waste reeelpt `00th COmmi ssioner Budget Original Budge eCarry Carry 9 ($otd,a), health and disease fees related to the semoraozEO Heal ($z,l ss�forme son and oe�elopmwt reee�pt of stare ($255 000) d�scowtfwds �$e �52�, Veoo es (a,a,,, aroio-ht, FV2013 State criminal Auw(SCAR of carcoo cowed gram Contingency to cover , e,hcooae the o,ch das Amentletl Forwartls Amended Through BOA #2- prom0000 pre�w000 ($24587 and arom0000 welthess o��smo, to $548910 aroiect s,b,,d,e, and pass mrthelvenReads commway arogam (scAAa7 mods )H funds($3000) se arch a toothy to, a Through BOA #3 C spooso,sblp foods saoc DEAaR. c000ect dooa000s thoogb e,eooe from elemomc database. raosroma000l ($1,aaal nnaoage —age il ($8,000) A��ropriated Fund Balance me Aec eoam spring ted, Inc ($10,0Bod Community Development Fund (Homelessness Partnership) Revenues Intergovernmental Charges for Services Transfer from General Fund Than r from General Fund Transfer fro. Other Funds il A��ropriated Fund Balance Homelessness Partnership Program Grant Project Fund Revenues Charges for Services Transfer from General Fund Transfer fro. Other Funds A��ropriated Fund Balance Expend tures NCACC Employee Wellness Grant Electric Vehicle Charging Stations NPIDES Grant (Mufti-year) IN C Ton— CDBG (Mull Jordan Lake Watershed Nutrient Grant Gr—ing New Farmers Grant Corminumil and Environment Child Care H eafth - Smart Start Scattered Site Ho-ing Grant C:rrboro Growing Heathy Kids Grant Heath &VVellness Trust Grant D:ntal Health - Smart Start Intarl Home Visiting Human Rights & Relations HUD Grant Sell Citizen Heath Promotion (Mull Senio Net Program (Mufti-Year) Diabetes Education Program (Mull Specialty Crops Grant Local Food Initiatives Grant Reducing Health _ �— - -- - - - - - -® FY 2009 l HPRP Community Response Program - DSS Building Futures �— - -- - - - - - -® Human Services Haz Mitigation Generator Project ug�d B Zone Protection Program 800 MHz Communications Tharsition S cure Our Schools - OCS Grant Citizen Corps Council Grant COPS 2008 Technology Program COPS 2009 Technology Program EM Performance Grant 2010 Homeland Security Grant - ES 2011 Homeland Security Grant - ES Justice Asystance Act (JAG) Program FEMA Asystance to Firefighters Grant Attachment 2 7 Year-To-Date Budget Summary Fiscal Year 2013-14 General Fund Budget Summary $42,000 to cover co- Original General Fund Budget $187,733,499 location costs with 5 Fire Additional Revenue Received Through Departments; $25,100 to Budget Amendment#3 (November 19, 2013) cover .50 FTE position Grant Funds $125,004 costs in Emergency Services; $148,439 to Non Grant Funds $2,858,226 cover loss of Federal General Fund - Fund Balance for Anticipated Sequestration funds in the Appropriations (i.e. Encumbrances) Section 8 Housing and General Fund - Fund Balance Appropriated to HOME Programs (BOA Cover Anticipated and Unanticipated #2); $10,000 to provide Expenditures $607,539 UNRBA funds for Best Management Practices Total Amended General Fund Budget $191,324,268 project(BOA#2- Dollar Change in 2013-14 Approved General A);$382,000 to purchase 3 Fund Budget $3,590,769 Properties adjacent to Sportsplex(BOA #2-C) % Change in 2013-14 Approved General Fund Budget 1.91% includes Social Worker I Authorized Full Time Equivalent Positions (•80 FTE)time-limited position in Aging (BOA #1- Original Approved General Fund Full Time B);time-limited Human Equivalent Positions 826.550 Services Coord I (1.0 FTE) Original Approved Other Funds Full Time in Aging (BOA#1-C); two Equivalent Positions 82.700 Appraiser I positions (2.0 Position Reductions during Mid-Year (BO in Revaluation Fund (BOA#1-D); Public Health Additional Positions Approved Mid-Year 4.800 Preparedness Coord (1.0 Total Approved Full-Time-Equivalent FTE)shared in Health and Positions for Fiscal Year 2013-14 914.050 ES (BOA #2)