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HomeMy WebLinkAboutAgenda - 11-04-1996 - 8h f 1 i ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 8• h ACTION AGENDA ITEM ABSTRACT Meeting Date: November 4, 1996 SUBJECT: CJPP Contract: Orange/Chatham Alternative Sentencing DEPARTMENT: County Manager PUBLIC HEARING: YES: NO: X BUDGET AMENDMENT: YES: X NO: ATTACHMENT(S): INFORMATION CONTACT: Sharron Siler ext. 2300 Contract TELEPHONE NUMBERS: Hillsborough -732-8181 Chapel Hill -968-4501 Durham -688-7331 Mebane -227-2031 PURPOSE: To continue contractual arrangements with Orange/Chatham Alternative Sentencing for the implementation of the Pre-Trial Release Program. BACKGROUND: In FY 1995-96, Orange County initiated a pre-trial release program funded by the NC Criminal Justice Partnership Program. The pre-trial release program is implemented through a contractual agreement with Orange/Chatham Alternative Sentencing. The purpose of the program is to expedite the pre-trial release of certain low-moderate risk offenders prior to trial; thereby relieving jail crowding and enhancing the management of that limited resource. During its first year of operation,the program facilitated 1899"release days" for defendant's awaiting trial; thereby saving Orange and Chatham Counties $94,950.00. (Release days are calculated as prescribed by the Criminal Justice Partnership Board. The totals for"releasable days" are figured from the day the defendant is released to the program until the day the court case is heard and a judgment on the matter is rendered. Release days are calculated at a cost of $50.00/day -the cost to house an inmate in jail.) 2 The following statistics also reflect FY 1995-96 program operations: • Total Number Inmates Interviewed: 1,404 • Total Number Released with Program Supervision: 29 • Total Number of Released Unsupervised: 26 • Return to Court Rate: 83% The Orange/Chatham CJPP Advisory Board has approved an increase in the program's budget of $15,000 to provide an evaluator for Chatham County as the need arises. Currently, staff includes 1.5 FTE's for program operations in both counties. The attached contract with Orange/Chatham Alternative Sentencing, in the amount of$70,000 provides for continuation of the pre-trial release program for this multi-county effort. RECOMMENDATION(S): The Manager recommends that the Board approve the contract and authorize the chair to sign. 3 NORTH CAROLINA AGREEMENT BETWEEN ORANGE COUNTY AND ORANGE-CHATHAM ALTERNATIVE ORANGE COUNTY SENTENCING THIS AGREEMENT made and entered into this the day of 1996 by and between Orange County, North Carolina, on behalf of the Orange-Chatham Criminal Justice Partnership Program, hereinafter referred to as the "County" and the Orange-Chatham Alternative Sentencing, hereinafter referred to as "OCAS"; WITNESSETH WHEREAS, the County acting as fiscal agent for the Orange- Chatham Criminal Justice Partnership Program has received a grant from the North Carolina Department of Correction Criminal Justice Partnership Program to provide pre-trial release services for individuals in the criminal justice =systems of Orange and Chatham Counties and which provides that these grant monies may be spent through contracting with private for-profit/private non-profit agencies to provide these services; and WHEREAS, OCAS is a non-profit agency which provides pre-trial release services within criminal justice systems; and WHEREAS, the County desires to contract with OCAS to develop and implement a pre-trial release program as a part of the Orange- Chatham community based corrections plan; and WHEREAS, OCAS desires to provide these services for the County. NOW THEREFORE in consideration of the premises and of the following mutual promises, covenants and conditions, the County and OCAS agree as follows: 1 4 A. OCAS agrees for a period beginning upon signature and ending June 30, 1997 to develop and implement a pre-trial release program. The activities during this period shall include: 1) personnel recruitment; 2) meeting with criminal justice officials to establish preliminary methods and schedules; 3) developing a fiscal accounting system for the operation of this project; 4) establishing an advisory board; 5) developing forms for intake and release; 6) establishing a schedule of interviewing inmates and beginning limited screenings of inmate interviews to determine suitability of the procedures developed. B. OCAS agrees to develop a monitoring and evaluation mechanism for this program to include necessary documentation and records including data collection on: 1) number of offenders confined in jails; 2) number of offenders screened; 3) number of offenders released pre-trial; 4) number of offenders supervised as a condition of release; 5) number of offenders who appear on scheduled court date. C. OCAS further agrees to maintain accurate records regarding the services provided pursuant to this contract. OCAS agrees to allow the County to inspect these records at any time necessary. OCAS agrees to assist the County by providing any 2 ' 5 information required pursuant to any audit conducted by the North Carolina Department of Correction Criminal Justice Partnership Program pursuant to the grant award contract between the County and the North Carolina Department of Correction Criminal Justice Partnership Program. D. OCAS agrees that the County will retain ultimate control and responsibility for the services performed under this agreement. It further agrees to be bound by the conditions set forth in the grant contract between North Carolina Department of Correction Criminal Justice Partnership Program and the County. E. Each party agrees to be responsible for its own liabilities and that of its officers, employees, agents or representatives arising out of this agreement. F. Any equipment purchased by County to be used by OCAS in fulfilling its obligations under this contract will remain the property of the County and will revert back to the control of the County at termination of this contract. G. This agreement may be terminated by either party with or without cause by giving thirty (30) days prior written notice. The thirty (30) day termination period shall commence on the date of receipt of the notice by the affected party. H. The County agrees to reimburse OCAS for the services performed pursuant to this contract as billed up to the amount of $70,000. 00 for services through June 30, 1997 . OCAS agrees that these monies to be paid by County pursuant to this paragraph are contingent upon receipt by County from the grant received from the North Carolina Department of Correction Criminal Justice 3 i 6 Partnership Program and if any monies are not received pursuant to that grant, County will have no further liability for payment. I. This agreement shall run until June 30, 1997 . It is not subject to renewal. J. OCAS and the County agree that each party will comply with such non-discrimination laws as may be applicable to them in the performance of this contract. K. This agreement contains the entire understanding of the parties and shall not be altered, amended or modified except by an agreement in writing executed by the duly authorized officials of both parties . L. The laws of North Carolina shall govern the validity and interpretation of the provisions, terms and conditions of the agreement. IN WITNESS WHEREOF the parties have hereunto signed this agreement in their official capacities on the day and year listed below. This the day of 1996. ORANGE COUNTY By: Moses Carey, Jr. , Chair, Orange County Board of ATTEST: Commissioners [SEAL] Beverly A. Blythe, Clerk to the Board of Commissioners 4 1 7 ORANGE-CHATHAM ALTERNATIVE SENTENCING By: ATTEST: lsg\home3\OCAS.con 5