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Home My WebLink AboutAgenda - 10-15-1996 - 9b ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: October 15, 1996 SUBJECT: Community School For People Under Six Funding Request DEPARTMENT: County Manager PUBLIC HEARING (Y/NS) NO BUDGET AMENDMENT: (Y/N): N� ATTACHMENT(S): INFORMATION CONTACT: Albert Kittrell Letter From Community School Ext. 2300 Architect's Cost Estimate TELEPHONE NUMBERS: Hillsborough -732-8181 Chapel Hill -968-4501 Durham -688-7331 Mebane -227-2031 PURPOSE: To consider a request from the Community School for People Under Six for funding. BACKGROUND: On April 1, 1996, the Board approved a request from the Community School to construct a 2, 150 square feet building addition to the Northside Multipurpose Center located on Caldwell Street in Chapel Hill. Since April,the cost of the expansion project has increased beyond the Community School's budget. The additional cost is the result of parking lot improvements required by the Town of Chapel Hill. On October 1, 1996, the Board requested staff to review the design and estimated cost of the building addition,paving the parking lot and other improvements required by the Town. The County engineer has met the project architect and Community School Director. The design and estimated cost are appropriate for this project. Also, the facility improvements will increase the number of daycare spaces and expand the parking lot used by county employees and citizens visiting the Northside Multipurpose Center. (Please refer to the architect's cost estimate attachment.) RECOMMENDATION(S): The Manager recommends that the Board appropriate $15,000 from the Commissioners' contingency to fund the facility improvements at the Community School for People Under Six and encourage the Town of Chapel to match the county contribution. We understand that this item will be on the Town Council's Agenda on October 16th. County appropriations to the Community School should be dispersed after parking improvements have been completed. 2 COMMUNITY SCHOOL VOR PEOPLE UNDER, SIX T the. Accredited by C " National Academy ; 4 of Early Childhood PrOFAMS 7,'_3r Mr. Carey: jeatt-ar is to r-eqi_,.ezt an to apzaar before ''.he r e Orange coun' V at Vou _' --mber Meeting r -1 Orange the n -_* -_ &_ Apr : 496 L r 'acJ1 4 ty on c-ounty pr,--,,L_-,erty at the Nc thls 11 �ie mu I t- C�-'Inp Ie_x iln ChapE,I H_- I i The expansion o the facillt--v t-0, iDe. "!(D 12057- __Ci 7-he al.'e --(D zoning comp-tialce requ41_r_-m.ants e tablishe,_'t for this pro-Ject, we feel we cannot burden the cost alone and are requesting support from Orange County. - � 4 - t1 :at Town --,f Cnap-e-1 H-J -11 is reau .3 L--.n,, at we 1 pave ex-isting parking lot v n Mcmazz-elv Street- Side ; 2 inr_4 i c a t-a )w tine paring ng lo-1 w-* be screened and shaded; 3 ) provide -i -bm pstar pad; ard !, provide e a five-f D t planting Strip p p'=Lj_,,C4-_ ! ,._)t. -his cos o e I Oetwee.n the build'Lng and .1 ___'= - L school wo,,il:i rangy from $15 , 000 to $210 , 000 . With the growing Qos-t of the expansion _, ro j eCt increasing to ,Z) - t- _L g $22.6 , 000 beyond our $1/5 ,000 boud,z a 1C We ca.--noiC afford the 4 a' dltiora'_ cost of tine Zoning recuirements . Because the area is currently being uti! Jzed by other county Zgencies outside of our prcgram, we feel that we shou-1 -d not av e o incur thlis cl.Dsz. project is very ta.,,.t towards improving the (quall li:V o" c4 ;are Jn our progara Eor oulr chllidren and families ; and increasing the number of available inf ant/toddler spaces in the community. attached is a copy of the final la-tter received from the "hape' Hi "' 1 planning :�wn 0 L' C s_ We eed the support o z the County and tie Commi.�n-;.ty as a whGle to meet the needs -Lk yc for your a33' Sta.qCe J" our young children. TI-ai u We fOrWal -- '-0 ear;ng om fr 7, u n! s cu,s-s L n g t h s ma-_ter at 1_-.he September meet--gy . Q PA Box 633 Chapel Hill, N.C. 27514 (919) 929-1543 3 TOWN OF CHAPEL HILL 306 NORTH COLUMBIA SrREET CHAPEL HX1_ NORTH CAROLINA 27516 z Tciq* a(919)468-2700 July 8, 1996 Ms. Anna Mercer-Mclean, Director Community School for People Under Six P.O. Box 633 Chapel Hill, N.C. 27514 RE: Community School for People Under Six Zoning Compliance Permit (File # 84.J.3) Dear Ms. Mercer-McLean Town Manager Cal Horton has asked me to respond to your letter of June 10, which requests waiver of zoning requirements. I am sorry to report that, after inspecting the site and discussing the request with the Town Manager and key Town staff, we cannot offer you the relief you are seeking. In your letter you refer to our approval of your application for a Zoning Compliance Permit. That approval contained conditions, including requirements to: Pave your existing parking lot; Indicate how the parking lot will be screened and shaded; - Provide a dumpster pad; and - Provide a five-foot planting strip between the building and parking lot. With this letter we are reiterating those requirements, along with the other conditions noted in a May 9 letter from our Development Coordinator, Ms. J.B. Culpepper, to your architect, Mr. Steven Triggiano. I understand that these site improvements cost money. However, they are basic improvements routinely required of development projects in Chapel Hill. Upon inspection of your site, I was reminded of the conditions which currently exist: gravel spilling out into the street, erosion of the bank on both sides of the driveway, an unshaded and unscreened parking area, a dumpster that rests on a combination of grass ' T and gravel, no landscaping. I'believe that we cannot approve an expansion to this facility without having these deficiencies corrected. Approval without these requirements for site improvements would worsen an existing problem. I am sorry that we cannot accommodate your request. Sincerely, Roger S. Waldon, Planning Director cc: Mr. Steven A. Triggiano, Tise-Kiester Architects W. Calvin Horton, Town Manager J.B. Culpepper, Development Coordinator � 5 T ZCP SITEWORK COST ESTIMATE October 7, 1996 Page 1 1 118 /z East Main Street Project: Community School for People Under Six Carrboro,NC 27510 400 Caldwell Street Chapel Hill, NC 27514 Architect's Project No: 9601 The following is an estimate of costs for construction work and services required to comply with the Town of Chapel Hill's conditions of approval for the Zoning Compliance Permit. Parking Lot: 6' stone base with 2' 1-2 asphalt paving 600 SY® S13.50/SY = $8,100 24" Curb & Gutter 400 LF® $14.00/LF = $5b00 Grading,striping & layout $ 1,700 Survey&Testing: $ 1,500 Dumpster.pad bollards&screenings $ 1,750 Landscaping: Parking lot screening and shading $2,750 Planting strip along building $ 1,000 Playground shading $ 1,500 Civil Engineer& Landscape Architect Design Fees: $ 1,750 Total Cost: 425,650 telephone 9199670158 fax/data 9199670159 6• •� le, BUILDING COST ANALYSIS October 7, 1996 Page 1 118'/2 East Maln Street Project: Community School for People Under Six Carrboro,NC 27510 400 Caldwell Street Chapel Hill, NC 27514 Architect's Project No: 9601 Summary of Building Cost(not including sitework) Current Building Design Resolute Building Co. $246,387 Pricing based on plans dated 6-20-96 Alexandra Building Co. $215,000 Pricing based on pions dated 8-15-96 Revised Building Design Alexandra Building Co. (estimate) $ 180,490 Changes associated with revised building desig: Reduce "Square Footage per Child' from 40 SF to 35 SF. (This change deletes approx. 160 SF from building.) Delete raised roof over Lobby and Playroom. (This change deletes approx. 110 SF from Playroom.) Simplify Entrance Gable. Incorporate Value Engineering Items of August 26, 1996. (Note: Item 7 will remain) Building Estimate based on the following: New revised building size of 2053 SF x S80/SF= $164,240 Renovated building area of 650 SF x$25/SF = $ 16,250 Total Cost(not including sitework) $ 180,490 Construction Start- Beginning of January 1997 telephone 919.967-0158 fax/data 919967-0159 7 T REVISED PROGRAM October 7, 1996 Page 1 P40, 1 18'/2 East Main Street Project: Community School for People Under Six Carrboro,NC 27510 400 Caldwell Street Chapel Hill, NC 27514 Architect's Project No: 9601 Summmy of Revised Building Size New Sgces: Actual Size: Infants A 210 SF (6 children x 35 SF=210 SF required) • Infant B 192 SF (4 children x 35 SF= 140 SF required) • Toddlers 358 SF 0 0 children x 35 SF = 350 SF required) • 4-5 Year Old Classroom (272 SF) (8 children x 35 SF= 280 SF required) • Playroom 573 SF (16 children x 35 SF= 560 SF required) • Office/Therapy Room 115 SF (unchanged) • Staff lounge 103 SF (unchanged) Administration Storage 43 SF (unchanged) telephone 9199674158 fax/data 919961-0159