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HomeMy WebLinkAboutAgenda - 10-15-1996 - 8l ' 1 Orange County Board of County Commissioners Action Agenda Item No g_ � Action Agenda Item Abstract Meeting Date: October 15, 1996 Subject: Budget Amendment# 5 Department Public Hearing Yes No_x_ Budget Office Budget Amendment Needed Yes No_x_ Attachment(s) Information Contact Proposed Budget Amendment Budget Office ext. 2150 Telephone and Extension Number Grant Project Ordinances Hillsborough 732-8181 Chapel Hill 968-4501 Capital Project Ordinance Durham 68$-7331 Mebane 227-2031 Purpose To consider proposed budget ordinance amendments and grant and capital project ordinances. Background Department of Social Services 1. Additional State day care funds, in the amount of $98,052, were recently reallocated to Orange County. This reallocation brings the total available funds to $669,110. Additional funds will be used to continue services for children currently enrolled in day care in Orange County. No County match is required for the receipt of these funds (see block#1,page 3.) Cooperative Extension Service 2. The Orange County Partnership for Young Children has awarded Smart Start funds to Cooperative Extension Service. These funds, totaling $17,522, will be used by the Immunization Coalition. These funds will allow the Coalition to publicize the importance of immunizing all children under the age of five and offer free clinics during evenings and weekends. No County funds are required as match for this grant. The attached Smart Start Grant Project Ordinance reflects the receipt of these monies. Housing and Community Development 3. At the August 5 meeting, the Board of Commissioners approved a Community Development Block Grant award of $145,750. These funds will be used to provide necessary infrastructure (water, sewer, roadway) in Phase II of the Efland Estates subdivision. This subdivision is being developed by Habitat for Humanity and will provide homeownership opportunities for five first time homebuyers. The attached Efland Estates Grant Project Ordinance provides for the receipt of these funds. Other 4. On June 30 of each year, certain designated appropriations are not fully expended. Many of these are related to outstanding purchase orders,where goods and services have been ordered but not yet received and/or paid. In accordance with the annual budget ordinance, funds for outstanding purchase orders are automatically reappropriated in the new budget. Other appropriations, such as the Cedar Grove Rural Historic District National Register, are not fully expended at the end of the fiscal year,and because there is no purchase order, are not authorized through the budget ordinance to be reappropriated. Funds for these planned but unencumbered expenditures are set aside as.a reserved portion of fund balance. In order to carry these funds forward and to authorized their expenditure in fiscal year 1996-97, it is necessary for the Board to approve the attached amendment. (see block#4, page 3) Recommendation The Manager recommends that the Board of Commissioners approve the attached budget ordinance amendments and grant and capital project ordinances. Orange County 3 Proposed 1996-97 Budget Amendment The 1996-97 Orange County Budget Ordinance is amended as follows: Before After Amendment Amendment Amendment 1. General Fund Source(s) Intergovernmental $9,063,040 $98,052 $9,161,092 Appropriation Human Services $16,736,065 $98,052 $16,834,117 To budget for additional State daycare funds for DSS. 2. See attached Smart Stan Grant Project Ordinance. 3. See attached Eland Estates Grant Project Ordinance. 4. General Fund Source(s) Intergovernmental $9,161,092 $4,092 $9,165,184 Charges for Services $3,388,055 $1,000 $3,389,055 Appropriated Fund Balance $969,158 $206,470 $1,175,628 Appropriation Community Maintenance $751,307 $7,000 $758,307 General Administration $2,827,641 $4,500 $2,832,141 Community Planning $1,486,594 $18,357 $1,504,951 Human Services $16,834,117 $22,000 $16,856,117 Public Safety $7,286,334 $31,075 $7,317,409 Public Works $2,871,690 $17,610 $2,889,300 Contributions to Outside Agencies $2,439,029 $18,750 $2,457,779 Miscellaneous(Appropriations) $712,396 $76,270 $788,666 Transfers to Other Funds $6,760,328 $16,000 $6,776,328 Also see attached Equipment and Vehicles Capital Project Ordinance. To budget prior year expenditure carry forwards. Budget Ordinance Amendment#S October 15, 1996 Smart Start Program 4 ' (Department of Social Services, Health Department, Library, and Cooperative Services) Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health , Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental(DSS)- 1994-95 $259,953 Intergovernmental(DSS)- 1995-96 $347,780 Intergovernmental(DSS)- 1996-97 $393,327 Intergovernmental(Health) - 1993-94 $43,777 Intergovernmental(Health)- 1994-95 $56,711 Intergovernmental(Health)- 1995-96 $51,219 Intergovernmental(Health)-1996-97 $51,199 Intergovernmental(Library)- 1993-94 $10,721 Intergovernmental(Cooperative Extension)- 1994-95 $6,000 Intergovernmental(Cooperative Extension)- 1995-96 $17,880 Intergovernmental(Cooperative Extension)- 1996-97 $17,522 Total Revenue- $1„333,208 Section 4. The following prior years' grant funds have lapsed: Intergovernmental (DSS)- 1993-94 $77,119 Intergovernmental(DSS)-1994-95 $259,953 Intergovernmental(Health) -1993-94 $43,777 Intergovernmental(Health)-1994-95 $56,711 Intergovernmental(Library)- 1993-94 $10,721 Intergovernmental(Cooperative Extension)- 1994-95 $6,000 Intergovernmental(Cooperative Extension)- 1995-96 $17.88 0 Total $472,161 Section 5. The following amounts remain appropriated for this project: Human Services - DSS $741,107 Human Services-Health $102,418 Human Services-Cooperative Extension $17,522 Total Appropriation $861047 S S Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.5 full time equivalent positions in the Department of Social Services as authorized by the Orange County Board of County Commissioners on February 15, 1994. .83 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Commissioners on July 1, 1995. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30, 1997. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Adopted this 15th day of October 1996. 6 r Efland Estates Community Development Block Grant Project Ordinance Project Number Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Development Block Grant which will provide funds for infrastructure (water, sewer, roadways) in Phase II of the Efland Estates subdivision. This subdivision is being developed by Habitat for Humanity and will provide opportunities for five first time homebuyers. This project will be funded with a block grant from the North Carolina Department of Commerce. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental $145,750 Section 4. The following amount is appropriated for this project: Human Services-Efland Estates (H) $145,750 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purposed of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. This ordinance shall be in effect from the date of adoption through June 30, 1997. Adopted this 15th day of October 1996. M.•WDGEn 969710RDSI GRANTSI eJland Equipment and Vehicles Project Capital Project Ordinance 7 Project Number 61-412 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized will provide for purchase of County-owned vehicles and major equipment. The project will be financed with proceeds from the County's portion of the one half cent sales taxes,appropriated fund balance from the County Capital Projects Fund,and grant funds from the North Carolina Department of Transportation. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from County Capital Reserve Fund(1992-93) $295,300 Transfer from General Fund(1993-94) 391,615 Transfer from General Fund(1994-95) 465,229 Transfer from General Fund(1995-96) 294,415 Transfer from EMS Base 2 Project(1995-96) 10,000 Transfer from General Fund(1996-97) 497,964 Total Transfers from Other Funds $1,954,523 Intergovernmental(1992-93) 32,935 Intergovernmental(1993-94) 4,688 Intergovernmental(1994-95) 131,129 Intergovernmental(1995-96) 123,750 Intergovernmental(1996-97) 88,595 Total Intergovernmental $381,097 County Capital Fund Balance(1994-95) 10.000 Total Revenue $2,345,620 Section 4. A portion of the funds available for this project have been expended. The following amendment is anticipated to close these amounts: Transfer from County Capital Reserve(1992-93) $239,583 Transfer from County Capital Reserve(1993-94) $348,384 Transfer from County Capital Reserve(1994-95) $351,954 Intergovernmental(1992-93) $32,935 Intergovernmental(1993-94) $4,688 Intergovernmental(1994-95) $91,530 Total $1,069,074 Section 5. The following amount remains appropriated for this project: Equipment and Vehicles $1,276,546 Section 6. This ordinance supersedes all previous Equipment and Vehicles Capital Project Ordinances. Section 7. This ordinance,originally adopted June 28, 1992 and subsequently amended, shall be in effect from July 1, 1992 until June 30, 1997. Adopted this 15th day of October 1996.