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Home My WebLink AboutAgenda - 11-05-2013 - 5hORD- 2013 -039 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 5, 2013 Action Agenda Item No. 5 -h SUBJECT: Bid Award — McGowan Creek Sewer Interceptor Project and Approve Budget Amendment #2 -D DEPARTMENT: County Manager, Planning, Finance, Asset Management Services (AMS) ATTACHMENT(S): 1) Certified Bid Tabulation 2) Award Recommendation Letter from McGill Associates 3) Map of Project Area 4) Resolution of Tentative Award PURPOSE: To consider: PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Michael Talbert, Manager's Office, (919) 245 -2300 John Roberts, Attorney, (919) 245 -2318 Craig Benedict, Planning, (919) 245- 2592 Clarence Grier, Manager's Office/ Finance, (919) 245 -2453 Kevin Lindley, Planning, (919) 245 -2583 Jeff Thompson, AMS, (919) 245 -2658 David Cannell, Finance, (919) 245 -2651 • Awarding the bid and approving a construction contract (pending State approval) to Park Construction of North Carolina, Inc. of Morrisville, NC in the amount of $597,813.13 for the construction of the McGowan Creek Sewer Interceptor; • Approve Budget Amendment #2 -D for $107,814 (bids received were in excess of the originally budgeted project construction cost) consisting of: o Authorizing staff to request an additional $50,000 in SRF loan funding from the State; o Approving funding of $57,814 from Article 46 Sales Tax proceeds; • Approve and authorize the Chair to sign the Resolution of Tentative Award for this project, as required by the State Revolving Fund Loan; • Approve and authorize the Chair to sign the contract on behalf of the Board of County Commissioners, subject to final review by the County Attorney and the State; and • Authorize the Manager to execute individual change orders within the limit of his authority ($250,000) up to the extent of the project budget. BACKGROUND: On March 13, 2012 the BOCC authorized staff to proceed with applying for a State Revolving Fund (SRF) Loan to provide funding for this project. Orange County had originally approached the State about paying for this project with proceeds from the SRF loan used to pay for the Central Efland /North Buckhorn Sewer Project. However, the State requested that the County apply for the McGowan project funding separately. Orange County applied for a separate SRF loan in March 2012 and the unused money from the Central Efland /North Buckhorn SRF loan that would have been used for this project was returned to the State. This project will allow the County to eliminate the McGowan Creek pump station by installing a gravity sewer line to replace it. The new gravity sewer line will convey the wastewater that previously flowed into the McGowan Creek pump station to the newly completed Brookhollow pump station, which was designed to handle this future flow. Eliminating the McGowan Creek pump station will lower the annual maintenance costs of the Efland Sewer System and take out of service a 25 year -old pump station that would otherwise need refurbishing at an estimated cost of over $450,000. BID INFORMATION The design, permitting, and bidding phase has been completed. The project was advertised for competitive bid in early September and bids were opened on October 15, 2013. There were six bids received and after a period of review by County staff and the County's engineering consultant, McGill Associates, Park Construction was determined to have the lowest responsible, responsive bid with a total bid of $597,813.13. (See Attachments 1 and 2.) As stated above, the funding for this project was intended to come from an SRF loan. The loan application was submitted in March 2012, along with an estimate of the cost for construction of the project. Though the projected construction cost was considered reasonable at the time, the low bid from Park Construction was approximately 22% higher than the estimated construction cost of $490,000. The economic recovery can also bring higher costs in a competitive bid market. The following timeline represents the project delivery and completion: TASK PROPOSED BEGINNING DATE END BY DATE BOCC Action: Approve bid award to Park Construction 11/5/13 11/5/13 BOCC Action: Approve Resolution of Tentative Award 11/5/13 11/5/13 Construction Period (est. 7 months) 1/15/14 8/15/14 System Commissioning, Completion of As -Built Drawings 8/15/14 10/30/14 RESOLUTION OF TENTATIVE AWARD The next milestone in the SRF loan process is for the State to issue the Authority to Award this project by December 2, 2013. The results of the competitive bid, along with other documents, must be presented to the State as soon as possible. One of the required documents is the Resolution of Tentative Award, which must be approved by the BOCC (see Attachment 5). Once the County receives the Authority to Award from the State, the construction contract must be signed and returned to the State for final review by January 2, 2014. FINANCIAL IMPACT: Funding of $755,450 is available as part of the FY2013 -14 Capital Improvement Project budget, which includes $94,200 in professional services funds for McGill Associates related to design, construction administration, bidding, and easement documentation. This project is being funded by a State Revolving Fund Loan, which will be K paid over a 20 year term from the General Fund. Existing funds for general contingency, property easement procurement and loan origination are $63,437. Due to the competitive bids received, staff estimates an additional $107,814 will need to be appropriated to cover the cost of the project. The amount of the loan can be increased up to 10% of the original value of the loan based on the competitive bids without going back to the Local Government Commission. The proposed budget amendment would take a portion of the increased costs from a loan increase and a portion from the Article 46 Sales Tax proceeds. The loan cannot be used to pay for the origination fee on the loan (2% of the loan amount) or the cost of the easements. Therefore, the budget amendment would assign a portion of the cost of the project from the use of Article 46 Sales Tax proceeds to cover these costs and other incidental costs that may be incurred as shown below. This will provide adequate funding for all known costs as well as a 10% construction contingency fund. Budget Amendment #2 -D below illustrates this in detail: Revenues for this project: Appropriated for this proiect: FY 2013 -14 Amendments Nov 5, 2013 Amendment FY 2013 -14 Revised SRF Loan $755,450 $50,000 $805,450 Article 46 Sales Tax Proceeds $0 $57,814 $57,814 Total Project Revenues $755,450 $107,814 $863,264 Appropriated for this proiect: RECOMMENDATION(S): The Interim Manager recommends that the Board: 1.) Award the bid and approve a construction contract to Park Construction of North Carolina, of Morrisville, NC, in the amount of $597,813.13 for the construction of the McGowan Creek Sewer Interceptor project, pending State approval; 2.) Approve Budget Amendment #2 -D for $107,814 consisting of: a. Authorizing staff to request an additional $50,000 in SRF loan funding from the State; b. Approving funding of $57,814 from Article 46 Sales Tax proceeds; 3.) Approve and authorize the Chair to sign the Resolution of Tentative Award required by the State as part of the SRF loan milestones; 4.) Approve and authorize the Chair to sign the contract on behalf of the Board of County Commissioners, subject to final review by the County Attorney and the State; and 5.) Authorize the Manager to execute individual change orders within the limit of his authority ($250,000) up to the extent of the project budget. FY 2013 -14 Amendments Nov 5, 2013 Amendment FY 2013 -14 Revised Professional Services $92,400 $0 $92,400 Construction $490,000 $107,814 $597,814 Contingency, Easements, Legal, Origination, Other $173,050 $0 $173,050 Total Project Appropriation $755,450 $107,814 $863,264 RECOMMENDATION(S): The Interim Manager recommends that the Board: 1.) Award the bid and approve a construction contract to Park Construction of North Carolina, of Morrisville, NC, in the amount of $597,813.13 for the construction of the McGowan Creek Sewer Interceptor project, pending State approval; 2.) Approve Budget Amendment #2 -D for $107,814 consisting of: a. Authorizing staff to request an additional $50,000 in SRF loan funding from the State; b. Approving funding of $57,814 from Article 46 Sales Tax proceeds; 3.) Approve and authorize the Chair to sign the Resolution of Tentative Award required by the State as part of the SRF loan milestones; 4.) Approve and authorize the Chair to sign the contract on behalf of the Board of County Commissioners, subject to final review by the County Attorney and the State; and 5.) Authorize the Manager to execute individual change orders within the limit of his authority ($250,000) up to the extent of the project budget. I Attachment 1 1 CERTIFIED BID TABULATION McGowan Interceptor orange County, North Carolina This is to certify that the bids tabulated herein were accompanied by a 5% bid bond or certified check and publicly opened and read aloud at 2:00 pro local time 011 the joLh day - 0-ber. Room 004, 131 West Margaret Lane, Hillsborough, North Carolina 27278. Apparent mathematical error does not affect award of contract. CENTURION HAREN JF WILKERSON MOFFAT PIPE PARK CONSTRUCTION SULLIVAN EASTERN CONSTRUCTION CONSTRUCTION CONTRACTING No Description Unit Qty Price Extension Price Extension Price Extension Price Extension Price Extension Price Extension Mobilization LS 1 $ 19,898.36 $ 19,898.36 $ 25,000.00 $ 25,000.00 - $ 15,000.00 $ 15,000.00 $ 25,000.00 $ 25,000,00 $ 17,000.00 $ 17,000.00 $ 28,500.00 $ 28,500.00 2 12" Class 350 DI Gravity Sewers 0-6 Ft. Depth LF 74 $ 64.32 $ 4,759.68 $ 80.00 $ 5,920.00 $ 90.20 $ 6,674-80 $ 62.00 $ 4,588.00 $ 23,00 $ 1,702.00 $ 85.00 $ 6,290.00 3 12" Class 350 DI Gravity Sewers 6-8 Ft. Depth LF 100 $ - 68.23 $ 6,823.00 $ 90.00 $ 9,000.00 $ 92.30 $ 9,230.00 $ 67.00 $ 6.700.00 $ 23.00 $ 2,300.00 $ 87.00 $ 8,700.00 4 12" Class 350 DI Gravity Sewers 8-10 Ft. Depth LF 36 $ 78.72 $ 2.833-92 $ 100.00 $ 3,600.00 $ 94.65 $ 3,407.40 $ 72.00 $ 2,59Z00 $ 23.00 $ 828.00 $ 89.00 P$ $ 3,204.00 5 12" Class 350 DI Gravity Sewers 10-12 Ft. Depth LF 108 $ 63.76 $ 6,886,08 105.00 11,340.00 -�-97.2o 10-497.60 77�00 $ 8,316.00 $ 23.00 $ 2,484.00 $ 92.00 $ 9,936.00 6 12" Class 350 DI Gravity Sewers 12-14 Ft. Depth LF 1 120 $ 71.20 $ 8,544.00 $ 110.00 $ 13,200,00 $ 100.20 $ 12,024.00 $ 82.00 $ 9,840.00 $ 23.00 $ 2,760.00 $ 95.00 $ 11,400.00 7 12" Class 350 DI Gravity Sewers 14-16 Ft. Depth LF 128 $ 72.13 $ 9,232.64 $ 150.00 $ 19,200.00 $ 103.55 $ 13,254.40 $ 87.00 $ 11,136.00 $ 34.0 0 $ 4,35Z00 500 1251.00 $ 16.000.00 8 12" Class 350 DI Gravity Sewers 16 -18 Ft. Depth - LF -Z- 67 -$- 7-4.04 -19,768.68 1-60.00 4-2,720,00 $ 116.90 $ 31,212.30 $ 97.00 $ 25,899.00 $ 44.00 $ 11,74800 $ 160.00 $ 40050.00 - 9 TFC[ass 350 DI Gravity S ewers 18-20 Ft. Depth LF 393 $ 74-09 29,117,37 $ 180-00 70,740,00 130.20 $ 51,168.60 $ 107.00 $ 42,051.00 $ 54,00 $ 21,222.00 $ 170,00 $ 66,810.00 1-0 - 12" Class 350 DI Gravity Sewers 20-22 Ft. Depth - LF -'�6- .5 -�- 73.78 -�- 26.929-70 =�- 215,00 -�- 78,47500 -�- 5 1 0.2 () 8 $ 5 4, 23.00 $ 127.00 $ 46,355.00 $ 64.00 $ 23,360.00 $ 180.00 $ 65,700-00 11 12" Class 350 DI Gravity Sewers 22-24 Ft. Depth LF $ 72.65 $ 46,496.00 $ 225.00 $ 144,000.00 $ 185.20 $ 118,528.00 160.00 $ 102,400,00 $ 68.00 $ 43,520,01) $ 200-00 $ 128,000.00 640 1-2 TFC[ass 350 DI Gravity Sewers 24-26 Ft. Depth LF 82 $ 113.33 $ 9,293.06 $ 240.00 $ 19,680.00 $ 275,00 $ 22,550.00 $ 250.00 $ 20,500.00 $ 90.00 $ 7,380.00 $ 220.00 $ 18,040.00 13 120" x 0,25" Wall Thickness Steel Encasement Pipe, Bore and Jacked Complete with 12" Class LF 200 $ 73816 47 ' 72 00 $ 147,752.00 $ 910,00 $ 182,000.00 $ 700.00 $ 140,000.00 $ 810�00 $ 1162,000.00 $ 725.00 $ 145,000.00 $ 1,000.00 $ 200,000.00 350 Ductile Iron Gravit Sewer Carrier Pi e 5,669.92 5 9.32 $ 3,300.00 $ 6,600m $ 3,000.00 $ 6,000.00 $ 6,000-00 $ 12,000.00 $ 3,000.00 $ 6,000.00 _9 $ 7,000.00 $ 14,000.00 14 14' Diameter Standard Manhole 12-14 Ft. Depth EA 2 $ 2,834.96 k$1 $ '66 $ 10,500-00 T 3�200.00 9-600,00 -� -6,250.00 -18,750.00 _j -3,200.00 --f 600,00 8,000.00 24,000.00 15 4' Diameter Standard Manhole 1-4-16 Ft. Depth EA 3 $ 3,535.59 $ 10,606.77 1 0 '606 77 $ g $ 3,500.00 $ 8,750,00 $ ---- 8,750.00 $ 3,800.00 $ 3.800.00 9 $ 9,000.00 16 4' Diameter Standard Manhole 16-18 Ft. Depth EA 1 -I $ 3,714.33 -T $ 3,714.33 $ 3,750.00 - $ 3,750.00 $ 3,500.00 $ 3,500.00 $ 13,500.00 $ 4,000.00 $ 4,000.00 -$- .000.00 $ 10,000,00 $ 10,00000 17 4'Diameter Standard Manhole 20-22 Ft. Depth EA 5,84-7,82 $ 58 8 $ 5,847.82 $ 4,000.00 $ 4,000.00 $ 6,000.00 $ 6,000.00 $ 13,500.00 $ 000 $ 4,100.00 $ 12,300.00 $ 11,500.00 $ 34,500.00 18 8 4' Diameter Standard Manhole 22-24 Ft. Depth EA 3 $ 6,139.28 $ 18,417.84 $ 4,500.00 $ 13,500.00 $ 6,800.00 $ 20,400.00 $ 2 '000.00 0 60,000-00 19 5' Diameter Standard Manhole 24-26 Ft. Depth EA 2 $ 7,529.04 $ 15,058.08 0 $ 11,600-00 $ 8,800.00 $ 17,600.00 $ 21,000,00 $ 42,000.00 $ 6,100-00 $ 12,200,00 $ 12,500-00 $ 25,000.00 20 0 Tie in to Existing Manhole w Booted Connection EA 1 -i- 4,527.53 - - � 4,527-53 T- 9,00000 _9 fioo.00 -j�- 15,000.00 $ 15,000.00 --j- $ 2,500�00 $ �5" " $ $ =$ 2,500.00 $ 3,750.00 $ 3,750.60 $ 10,000-00 - $ 10,000.00 21 Tie into Existing Sewer EA 1 4.�5-143 -!F -4,051 43 $ 11,000.00 11,00000 f10-00000 j� 10,0fl000 $ 0000, 5,00000 $ $ 5.000.00 '0 00 1,60713 1,607-13 5.000-00 $ 5,000.00 22 Abandon Existing Pump Station LS SYD 1 150 $ 14,626.75 $ 19.19 $ 14,626.75 $ 2,878.50 $ 10,00000 $ 10.00 $ 10,000-00 $ 1,500.00 $ 3,500,00 $ 30.00 $ 3,500.00 $ 4,500.00 $ 00000 $ 3,000.00 5.00 $ $ $ 3,000,00 750.00 $ $ 8,000.00 12.00 $ $ 8,000-00 1,800.00 $ 27,100.00 0 _ L 20.00 $ 27,100.00 $ 3,000.00 23 Gravel Drive and Parking Repair 24 Construction Entrance EA 3 $ 3,700.06 $ 11,100.18 $ 2,000.00 $ 6,000.00 $ 1,200-00 $ 3,600.00 1,50- $ �o7oo $ 4,500.00 $ 1,200.00 $ 3,600.00 $ 3,000 .00 L$ 000.00 9_ 25 Rock Excavation w Select Backfill as Necessary CY 2000 $ 120.001 , $ 240,000.00 1 $ 120.00 $ 240,000.00 $ :-120.00 $ 240,000.0 ::$:j::2::o�oo �$240�,00000 $ 120.00 1 $ 240,000.00 $ 120.00 1 $ 240,000.00 26 Silt Fence Installed per Details LF 2500 $ 2.36 1 $ 5,900.00 1 $ 2.50 $ 6.250.00 glar $ 3.00 $ 7,500.00 $ 2.00 1 $ 5,000.00 ::$::3�,00$ 7,500.00 ::$:� �30 0 $� 7,500.00 TOTAL $680,733.64 $9581,676A0 $836,670.10 $ $883,127.00 $597,813.13 -- $1,020,730.00 - - ---1 on- r--1 f fh n-n- r- iniv VVP..qt (2MDUS Office Buildina, This is to certify that the bids tabulated herein were accompanied by a 5% bid bond or certified check and publicly opened and read aloud at 2:00 pro local time 011 the joLh day - 0-ber. Room 004, 131 West Margaret Lane, Hillsborough, North Carolina 27278. Apparent mathematical error does not affect award of contract. Attachment 2 qJ(U m A S S O C I A T E S October 23, 2013 Mr. Kevin Lindley, PE Staff Engineer Planning & Inspections Department Orange County Post Office Box 8181 Hillsborough, North Carolina 27278 RE: Award Recommendation McGowan Interceptor Orange County, North Carolina Dear Mr. Lindley: A total of six (6) bids were received on October 15, 2013 for the McGowan Interceptor project. Park Construction of North Carolina, Inc. of Morrisville, North Carolina, submitted the lowest bid with a total bid amount of $597,813.13. Park Construction of North Carolina, Inc. is appropriately licensed with the North Carolina General Contractor Board, and is qualified to perform this project. Following final review and acceptance of all DBE outreach documentation, we recommend award of the McGowan Interceptor project to Park Construction of North Carolina Inc. in the amount of $597,813.13. The award should be made contingent upon approval by NC DENR Infrastructure Finance Section. Enclosed for your use are the certified bid tabulation and project cost summary. If you have any questions or comments, please do not hesitate to contact us at (828) 328 -2024. Sincerely, Me,GILL ASSOCIATM P.A. G. C IUMMAN, PE DC:mgp Enclosures Cc: Craig Benedict, Orange County David Cannell, Orange County E n g i n e e r i n g o P l a n n i n g F i n a n c e McGill Associates, P.A. • P.O. Box 1136, Hickory, NC 28603 • 1240 191h St. Lane NW. Hickory, NC 28601 828 - 328 -2024 • Fox. 828 - 328 -3870 5 McGowan Creek Sewer Interceptor - Easements Needed (8/15/2013) s ATTACHMENT 3 E15 PS o° M T ' Z v n ' M v v o ' E08 M v N ♦ E07 0 ♦ z� woo PS *# 5 B24 o', J PS Pump Station J = o' Proposed McGowan o Creek Sewer Interceptor m' Existing Sewer Water Bodies 1 in = 300 feet Streams 0 100 Feet - Easement Parcels Orange County Planning and Inspections Brian Carson (8/16/2013) No FES2013 -086 Attachment 4 WHEREASy Orange County, North Carolina has received bids, pursuant to duly advertised notice therefore, for construction of the McGowan Creek Interceptor, Project No. CS370884 -02, and WHEREASy the McGill Associates Consulting Engineers have reviewed the bids; and WHBWASy Park Construction of North Carolina, Inc. was the lowest bidder for the McGowan Creek Interceptor, in the total bid amount of $597,813.13, and WHEREAS the consulting Engineers recommend TENTAIIVEAWARDto the lowest bidder(s). NOW, THM ORE, BEITRESOLVED that TENTAIIVEAWARD is made to the lowest bidder(s) in the Total Bid Amount of $597,813.13. Name of Contractor 1. Park Construction of North Carolina, Inc. $597,813.13 BE IT RJRTHEZ RESOLVED that such TENTATIVE AWARD be contingent upon the approval of the North Carolina Department of Environment and Natural Fbsources. Upon motion of , seconded by the above RESOW110N was unanimously adopted. This the 5th day of November, 2013. Barry Jacobs, Chair, Orange County Board of County Commissioners (Seal) Attest- Donna Baker, Clerk to the Board 7