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HomeMy WebLinkAboutAgenda - 09-17-1996 - 9b 1 Orange County Board of County Commissioners Action Agenda Item No . 9� Action Agenda Item Abstract Meeting Date: September 17, 1996 Subject: Proposed Policy for Funding Requests Outside of the Budget Process Department: County Manager Public Hearing Yes No_x_ Budget Amendment Needed Yes No_x_ Attachment(s): Information Contact Proposed Policy John Link, ext. 2300 Sally Kost, ext. 2151 Telephone and Extension Number Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 Purpose: To consider a proposed policy for community organization funding requests outside of the budget process. Background: As part of Orange County's annual budget process, each Spring the County receives and reviews numerous requests for funding from community organizations. These requests are reviewed by the Manager's Office, by Budget staff, by the Department Heads responsible for associated services, and by the Human Services Advisory Committee. The County Manager considers information from all of these sources in developing a funding recommendation to the Board of Commissioners. Occasionally at other times throughout the year, the Board of Commissioners receives requests from community organizations for County funding. While most of these requests address real community concerns and needs, because of limited available funds, it is important that these requests be.considered at a time when the Board of Commissioners are weighing all funding requests and making priority decisions. The proposed source of funding is often the Board of Commissioners' contingency fund, which is the funding source for not only new items not anticipated during budget deliberations, but true emergencies as they may occur. Recommendation: The Manager recommends that the Board of Commissioners adopt the proposed policy to consider funding requests outside of the budget process for emergency situations only. 2 Orange County Board of Commissioners Proposed Procedure for Community Organization Funding Requests September 17, 1996 Effective immediately, the Board of Commissioners will consider only requests for emergency funding outside of the normal budget process. An emergency exists when: 1. The physical well-being of citizens is at immediate risk; or 2. Unanticipated events severely jeopardize the continued existence of a community agency/organization. Requests determined by the Chair of the Board of Commissioners not to be an emergency will be referred to the County Manager and considered during the County's normal budget process. The Manager presents his recommended budget in late May each year. If the request is not funded in the Manager's Recommended Budget, an agency/organization can appeal to the Board of Commissioners during the budget public hearings or budget work sessions. Funding requests can be considered as part of the Manager's Recommended Budget, if received by May 1.