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HomeMy WebLinkAboutAgenda - 09-03-1996 - VIII-I R • 1 Orange County Board of County Commissioners Action Agenda Item No Action Agenda Item Abstract Meeting Date: September 3, 1996 Subject: Budget Amendment# 3 Department Public Hearing Yes No_x_ Budget Office Budget Amendment Needed Yes No_x_ Attachment(s) Information Contact Proposed Budget Amendment Budget Office ext. 2151 Telephone and Extension Number Grant Project Ordinance Hillsborough 732-8181 Chapel Hill 968-4501 Capital Project Ordinance Durham 688-7331 Mebane 227-2031 Purpose To consider proposed budget ordinance amendments and grant and capital project ordinances. Background Soil and Water 1. The State has awarded the Soil and Water Department an additional $2,000. These funds will be used to provide educational projects and small equipment. No additional County funds are required for this department to receive these funds. (see block#1, page 3.) Health Department 2. The Personal Health division has received a Community Nutrition Promotion grant in the amount of $24,800 from the State. These funds will be used to provide nutrition education focusing on cancer prevention to school children and adults who live in the northern communities of the County. Current authorized positions will implement this project; therefore, no additional full time equivalent positions are related to or authorized through this grant. The attached Community Nutrition Promotion Grant Project Ordinance reflects the receipt of this grant. 3. The Environmental Health division has received $1,500 in unanticipated funds from the State. These monies are reimbursement for staff time required to inspect 20 summer food service program sites for children located throughout the County. (see block#3,page 3.) Orange County Library 4. The Town of Hillsborough has awarded the Library a tourism grant of$1,600. These funds will be used to off-set costs associated with Native American Day sponsored by the Library. No County match is required for receipt of these funds. (see block#4,page 3). 2 Sheriff 5. The Board of Commissioners approved at their August 20 meeting, the acceptance of a three year grant from the Department of Justice, Office of Community Oriented Policing Services (COPSFAST). This is the second COPSFAST award received by the County. The terms of the grant require that Orange County provide an overall match of about 30 percent of the total funding. This budget amendment appropriates the first year match, $18,442, from the jail staff contingency account to this grant project (see block#5, page 4). 6. The Orange County Sheriff's Department recently received drug tax payments from the State totaling $12,000. According to State Statutes, these forfeitures must be used for drug law enforcement or additional equipment purchases. The Sheriff plans to use these funds to purchase an additional dog trained to detect drugs. (see block#6,page 5). Contributions to Outside Agencies 7. Rape Crisis of Orange County has received a Victims of Crime Act (VOCA) grant from the State. This grant, which totals $38;459, will be used to asiist victims of sexual assault. No additional County funds are required for this agency to receive these funds (see block#7,page 5). Housing and Community Development 8. At the August 20 meeting, the Board of Commissioners approved a request from Habitat for Humanity for reimbursement by the County for impact fees anticipated to be paid by this agency in 1996. Habitat is planning to construct five homes Culbreth Park. At $3,000 per unit, the total amount of impact fees that will be paid is $15,000. The balance of the reserve account that was set aside by the Board of Commissioners to reimburse Habitat for Humanity for impact fee is $5,296. This budget amendment transfers the remainder of the amount needed, $9,704, from the Board of Commissioners' contingency account to the Impact Fee Reimbursement account and appropriates these funds in the Affordable Housing Project Ordinance(see also block 8,page 5). Skills Development Capital Project Ordinance 9. The property at 501/503 West Franklin Street was recently purchased by Orange County with pay-as-you-go and private placement funding. On August 20, 1996, the Board of County Commissioners approved an agreement with ESM Associates for property management services. When the County's current Capital Improvement Plan was adopted, the logistics of the purchase and maintenance agreements were unclear. Since adoption, these issues have been resolved and a technical amendment is necessary to allocate funds accordingly. The attached Skills Development Capital Project Ordinance and the General Fund amendment in block #9 on page 5 incorporate the necessary changes. Recommendation The Manager recommends that the Board of Commissioners approve the attached budget ordinance amendments and grant and capital project ordinances. 3 Orange County Proposed 1996-97 Budget Amendment The 1996-97 Orange County Budget Ordinance is amended as follows: Before After Amendment Amendment Amendment 1. General Fund Source(s) Intergovernmental $9,007,481 $2,000 $9,009,481 Appropriation Community Maintenance $749,307 $2,000 $751,307 To budget for additional State funds for Soil and Water. 2. See attached Community Nutrition Promotion Grant Project Ordinance. 3. General Fund Sources) Intergovernmental $9,009,481 $1,500 $9,010,981 Appropriation Human Services $16,732,965 $1,500 $16,734,465 To budget for unanticipated State reimbursement for Environmental Health. 4. General Fund Sources) Intergovernmental $9,010,981 $1,600 $9,012,581 Appropriation Human Services $16,734,465 $1,600 $16,736,065 To bud et or tourism grant received by the Orange County Library, 5. General Fund Sources) Miscellaneous(Appropriations) $740,542 ($18,442) $722,100 Appropriation Transfers to Other Funds $6,612,942 $18,442 $6,631,384 Appropriation om jail Contingency Account or COPSFAST matcbin ands. 4 Before After Amendment Amendment Amendment 6. General Fund Source(s) Intergovernmental $9,012,581 $12,000 $9,024,581 Appropriation Public Safety $7,274,334 $12,000 $7,286,334 To budget for drug tax payments from the State for the Sheriffs Department. 7. General Fund Source(s) Intergovernmental $9,024,581 $38,459 $9,063,040 Appropriation Contributions to Outside Agencies $2,400,570 $38,459 $2,439,029 To budget VOCA pass thru grant for Rape Crisis. 8. General Fund Source(s) Miscellaneous (Appropriations) $722,100 ($9,704) $712,396 Appropriation Transfers to Other Funds $6,631,384 $9,704 $6,641,088 Also see attached Affordable Housing Grant Project Ordinance. Appropriation from Commissioners'Contingency for impact fee reimbursement to Habitat for Humanity. 9. General Fund Sources) Miscellaneous (Revenue) $189,054 $87,000 $276,054 Transfers from Other Funds $1,762,176 $119,240 Appropriation General Administration $2,827,641 $20,000 $2,847,641 Debt Service $9,214,006 $186,240 Also see attached Skills Development Center Capital Project Ordinance. Budget Ordinance Amendment#3 September 3, 1996 5 Community Nutrition Promotion Program Grant Project Ordinance Program Number 11-642 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Community Nutrition Promotion Program as awarded to the Orange County Health Department by the State of North Carolina. The purpose of this grant is to educate school children and adults regarding nutrition and cancer prevention. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document and the rules and regulations of the State of North Carolina Department of Environment, Health and Natural Resources. Section 3. The following revenue is anticipated to be available to complete this project: Community Nutrition (1996-97) $24,800 Section 4. The following amount is appropriated for this project: Human Services-Community Nutrition $24,800 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no permanent positions authorized through this grant project. Section 9. This ordinance, originally adopted September 3, 1996, is effective through June 30, 1997. Adopted this 3`d day of September, 1996. M.-I BUDGE7196971ORDSI GRANTSWutrit 6 Affordable Housing Community Development Project Ordinance Project Number 19-801 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Affordable Housing Project authorized to provide reimb cement of impact fees for affordable housing projects and to provide other assistance to Affordable Housa. orojects on a request basis. Sectiol The officers of the County are hereby dirocW to proceed with the proje- et within the budget conta herein. Sectf, . 3. The following revenue is anticipated to be available to complete this project: Miscellaneous Revenue- Sale of Real Property $14,080 Fund Balance Appropriated $13,966 Transfer from the General Fund(1996-97) $9,704 Total $37,750 Section 4. The following amount is appropriated for this project: Habitat for Humanity $13,000 Impact Fee Reimbursement $24,750 Total S37,750 Section 5. This ordinance supersedes all previous "Affordable Housing Grant Project Ordinances". Section 6. This ordinance, originally adopted on March 8, 1995, shall be in effect from the date of adoption through June 30, 1997. Adopted this 3rd day of September, 1996. M:\BUDGET\9697\ORDS\GRANTS\afford 7 Skills Development Center Project Capital Project Ordinance Project Number 61-419 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized will provide funds to purchase a facility and establish a Skills Development Center. This facility located 1501/503 West Franklin Street in Chapel Hill. This project will be financed with proceeds from the County's portion of the one-half cent sales taxes, a appropriation from the County Capital Fund Balance, and private placement. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from General Fund(1994-95) $25,000 Transfer from General Fund(1996-97) $99,240 Total Transfers $124,240 Appropriated Fund Balance (1996-97) $45,000 Proceeds from Private Placement Funding (1996-97) $1,200.000 Total Revenue $1,369,240 Section 4. A portion of the available funds for this project have been transferred to the General Fund for repayment of debt service associated with the private placement funding and for upkeep and maintenance for 501 West Franklin Street. Transfer to General Fund(1996-97) $119,240 Section 5. The following amount remains appropriated for this project: Skills Deve%pmxnt Center Project $1,250,000 Section 6. This ordinance supersedes all previous Skills Development Capital Project Ordinances. Section 7. This ordinance, originally adopted June 28, 1994, shall be in effect from July 1, 1994 until June 30, 1997. Adopted this 3rd day of September, 1996.