HomeMy WebLinkAboutNSN ORD-1996-022 Budget Amendment #1 - East Chapel Hill High School/New Elementary School Planning Capital Project Ordinances 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
ACTION AGENDA ITEM ABSTRACT Item No ,K-C
Meeting Date: August 5, 1996
SUBJECT: Budget Amendment #1 - East Chapel Hill High School/New
--Elementary ' -
Elementary School Planning Capital Project Ordinances
DEPARTMENT County Manager PUBLIC HEARING YES NO X
ATTACHMENT(S) INFORMATION CONTACT
7/30/96 CHCCS Letter Rod Visser, ext 2300
Project Ordinance Amendments TELEPHONE NUMBER
Hillsborough 732-8181
Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
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PURPOSE: To consider a request from the Chapel Hill-Carrboro City
Schools to amend the Capital Improvement Plan by appropriating $288, 000
in impact fees anticipated to be received during 1996-97 .
BACKGROUND: During the 1996-97 budget work sessions in June, the
Chapel Hill-Carrboro City Schools requested that the Board of
Commissioners consider appropriating an amount of impact fee revenue
expected to be received in 1996-97, beyond that already earmarked to
pay debt service for McDougle Elementary School . Staff estimated that
the Board could appropriate approximately $288, 000 more in impact fees
with reasonable assurance that such revenue would actually be realized
during the 1996-97 fiscal year.
The Chapel Hill-Carrboro Schools have formally requested that the Board
of Commissioners appropriate $250, 000 to enhance the level of
technology resources available to students and teachers at East Chapel
Hill High School, which will open later this month. The balance of
$38, 000 in additional impact fee revenue would be appropriated to
partially fund planning which must be undertaken for the design of the
next new elementary school in the Chapel Hill-Carrboro district . That
school is slated for construction in the Southern Village development
and is targeted for opening in Summer 1999 .
The balance of the elementary school planning funds alluded to in the
attached CHCCS letter will be included in a second project ordinance
amendment at a forthcoming meeting of the Orange County Commissioners .
County and school staffs are still developing a recommendation as to
the source of the additional planning funds .
RECOMMENDATION: The Manager recommends that the Board approve the
capital project ordinance amendments .
2
CHAPEL HILL-CARRBORO CITY SCHOOLS �P � �� 'cr
Lincoln Center, Merritt Mill Road AUG - 1 1996
Chapel Hill, North Carolina 27516
Telephone: (919) 967-8211 Ma ,ca;,e3 5 ;DTs
FAX: 919-933-4560 c -_
Noll G. Pedersen, Superintendent Ann Y. Hart, Assistant Superintendent
of Instructional Services
Chester F. Preyer, Assistant Superintendent
of Support Services
July 30, 1996
Mr. John Link
County Manager
200 S. Cameron St.
Hillsborough, NC 27278
Dear John:
This correspondence is to acquaint you with our need to move ahead
with planning for elementary school #8 and acquisition of funds for technology
at East Chapel Hill High School. Since these items are not currently provided
for in the 1996-2006 Capital Improvement Plan, the School Board approved an
amendment to the Capital Improvement Plan on July 25, 1996. The
amendment addresses the need to spend approximately $500,000 for the
elementary school and $250,000 for technology at East Chapel Hill High
School.
The amendment also directs us to request that $288,000 in impact fees
be made available and that $462,000 be advanced by Orange County. This
sum would be repaid when funds are borrowed for the construction project in
1997-98. Additionally, the amendment also allocates approximately $175,000
in sales tax rebates to the McDougle Elementary School project.
Approval of the amendment to the Capital Improvement Plan by the
County Commissioners will enable the school district to proceed with our efforts
to meet the facility needs of the district.
Copies of the approved Resolution and amended Capital Plan are
enclosed.
' 3
Thank you for your counsel and assistance in presenting our request to
the Commissioners.
Sincerely,
l
Chester F. Preyar
Assistant Superintendent of Support Services
cc: Neil Pedersen
Grace Holton
Rod Vissor
Sally Kost
New High School Project- East Chapel Hill High '4
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7112
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides for construction of a high school with a capacity of
approximately 1,000 students, including core facilities for 1,500 students, to be located on 74 acres of
land. This project will be financed with proceeds from the 1992 Bond Referendum, impact fees, and
proceeds from the Schools' portion of the one half cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
1992BoninProcee&(1992-93) $3,642000
1992 Board Phaceeds(1993-94) S738,000
1992 Bond Proceeds(1994-95) $17,620.000
Tonal Bond Prone & $22,000,000
Tr mferfim General Fiord(1995-96) $438,604
Tramferf mnGmeml Fiord(1996-9 $23,139
Transferf wnInpact Fee Fund(1996.9 $250,000
Total Tramfers froth OMff Fwuh $714743
PuNk School BidldiV Fm td $315,465
Total Revme $23,027,208
Section 4. The following amount is appropriated for this project:
New Kgh School $23,027,208
Section 5. This ordinance supersedes all previous New High School Capital Project Ordinances for
the Chapel Hill-Carrboro City Schools System.
Section 6. This ordinance, originally adopted April 5, 1993, shall be in effect until June 30, 1997.
Adopted this 5th day of August 1996.
M:\BUDGEn9697\ORDS\SCHCAP\NEWHS
Planning for Elementary School #8 5
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7116
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized provides for planning for the design and construction of a new
elementary school to be located at the new Southern Village development. This project will be financed
with proceeds from the impact fees.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
TMmferf uml"act Fee Fiord(1996-979 $38,000
Section 4. The following amount is appropriated for this project:
Planning for Elementary School#8 $38,000
Section 5. This ordinance shall be in effect until June 30, 1997.
Adopted this 5th day of August 1996.
M:\BUDGEn9697\0RDS\SCHCAP\ELEM8
Director of Housing and Community Development, Tara Fikes made this presentation.
No comments were received. A motion was made by Commissioner Gordon, seconded by
Commissioner Halkiotis to close the public hearing.
VOTE: UNANIMOUS
A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to
authorize the staff to proceed with an application based on needs expressed by citizens.
VOTE: UNANIMOUS
VIII. ITEMS FOR DECISION--CONSENT AGENDA
A motion was made by Commissioner Crowther, seconded by Commissioner Halkiotis to approve
those items on the Consent Agenda as stated below:
A. Appointments
The Board approved the following appointments:
Orange County Board of Adjustment- Janice Owen for a term ending June 30, 1998
Commission for Women - Martha Stodt Oxenfeldt for a term ending June 30, 1998
Human Services Transportation Board - Ed Siebert for an undefined term
Youth Services Advisory Commission - Mary Fanning Morrison and Elden Dwayne
White for terms ending June 30, 1999.
B. RFP Award -Computer Training Classes for Orange County Employees
The County Commissioners authorized the Manager to award the RFP to New Horizon
Computer Learning Center of Durham at a cost of$745.00 per class and authorized the Manager to sign a
contract pending staff and attorney approval. Two other bids were received: Solid Computer Decision, Inc.
for $1,089 per class and Corporate Software Training, Inc. for$1,200 per class.
C. Budget Amendment#1 - East Chapel Hill High School/New Elementary School Planning
Capital Project Ordinances
The Board approved a request from the Chapel Hill/Carrboro School system to amend the
Capital Improvement Plan by appropriating $288,000 in impact fees anticipated to be received during 1996-
97.
The following revenue is anticipated to complete this project:
1992 Bond Proceeds (1992-93) $ 3,642,000
1992 Bond Proceeds (1993-94) $ 738,000
1992 Bond Proceeds (1994-95) $17,620,000
Transfer from General Fund (1995-96) $ 438,604
Transfer from General Fund (1996-97) $ 23,139
Transfer from Impact Fee Fund (1996-97) $ 250,000
Public School Building Fund $ 315,465
The following amount is appropriated for this project:
New High School $23,027,208
D. Tax Collector's 1995-96 Annual Settlement
The County Commissioners accepted the Tax Collector's settlement as reported in the
agenda and as accepted by the Clerk as stated below:
RESOLUTION APPROVING THE
TAX COLLECTOR'S ANNUAL SETTLEMENT
FOR THE CURRENT YEAR 1995
AND PRIOR YEARS
BE IT RESOLVED by the Board of Commissioners of Orange County that the following documents
attached hereto are received and approved, consisting of the following:
(1) Tax Collector's Report of 1995 Unpaid Taxes on Real Property
(2) Tax Collector's Report of 1995 Unpaid Taxes on Personal Property
(Insolvent List)
(3) Tax Collector's Report of 1995 Unpaid Taxes on Motor Vehicle Taxes
(4) Settlement of 1995 Tax Accounts
(5) Settlement of Prior Years (1985-1994) Tax Accounts
(6) Report of Tax Bills Less Than$5.00
NOTE: The Tax Collector provided the Clerk with a diskette with all the information thereon. This will
become a part of the Permanent Agenda File in the Clerk's Office.
E. RFP Award -In-Home Aide Services
The County Commissioners authorized the Manager to award the RFP to Monarch
Healthcare Systems of Durham at an amount not to exceed $20,412.00 and authorized the Manager to sign
a contract with Monarch pending staff and attorney approval. Other bids were received from Community
Care, Inc. for$21,192.30 and Healthforce for$21,354.00.
F. Jail Inspection Report
The County Commissioners accepted the jail inspection report for July 11, 1996 from the
North Carolina Department of Human Resources.
G. Hyconeechee Regional Library Contract Agreement Renewal
The Board approved and authorized the Chair to sign a renewal contract between the
counties of Caswell, Orange and Person. The contract reflects no change in the content of the contract.
H Renewal Application for Elderly and Disabled Transportation Assistance Program
The Board approved and authorized the Chair to sign the Certified Statement of participation
in the North Carolina Elderly and Disabled Transportation Assistance Program. This application is for
$32,626 in state funds to provide medical transportation for senior citizens and disabled persons.
I. Memorandum Renewal with North State Legal Services
The Board approved and authorized the Chair to sign a Memorandum of Agreement with
North State Legal Services, Inc. for the provision of legal services for county residents sixty years and older.
J. 1996-97 Small Business and Technology Development Center(SBTDC)
The Board approved and authorized the Chair to sign a contract with The Small Business
and Technology Development Center to provide significant services to local businesses. The commitment
is for$10,000 to be paid in two installments of$5,000 each.
K. Animal Protection Society Contract Renewal
The Board approved and authorized the Chair to sign the updated contract with APS for the
1996-97 Fiscal Year.
L. Classification Plan Amendment - HVAC Mechanic
The Board amended the Orange County Classification and Pay Plan by adding the new class
of HVAC (Heating,Ventilating and Air Conditioning) Mechanic at Salary Grade 65.
M. Grand Oak Estates, Phase IV -Preliminary Plan
The Board approved the Preliminary Plan for Grand Oak Estates Phase IV per the resolution
of approval. The property is located just east of Grand Oak Estates Phases I and II, on the east side of St.
Mary's Road between Lipscomb Grove Church road and Terry Road. Fifteen lots are proposed out of 24.98
acres.
N. Z-2-96--Neal and Betty Tapp -Zoning Atlas Amendment
The County Commissioners approved a request for a Zoning Atlas amendment from
Neighborhood Commercial-2 to Rural Buffer per the Planning Board findings and recommendation. The
property is approximately 4.8 acres of a 28.46 acre tract. It is bounded by 1-40 to the west and Mill House
Road to the east and is located at the north intersection of these two roads.
O. CDBGIHOME Program Contract Awards
The Board awarded a Demolition Contract to Martin Landscape Service in the amount of