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HomeMy WebLinkAbout2013-428 AMS - OE Enterprises - Carolina Cleaning Associates for Cleaning Services at West Campus Library $6,920 a°'.3- ya5:, qMs [Departmental Use Only] TITLE Cleaning Services FY 2014 ORANGE COUNTY CONTRACT UNDER$10,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 14th day of October, 2013, ("Effective Date")by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Carolina Cleaning Associates (the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: as outlined in the attached proposal dated June 19, 2013: Monthly cleaning of West Campus Library - $$1140.00; Monthly cleaning of Eno River Parking Deck - $3180.00; and weekly cost of cleaning suite and breezeway at 501 W. Franklin Street- $$2600.00 for a total of$6,920. The term of this agreement rendered shall be from July 1, 2013 to June 30, 2013. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Six Thousand Nine Hundred and Twenty Dollars, ($6,920). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent Provider, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: The Provider shall obtain, at its sole expense, all insurance needed to adequately insure itself during the performance of these services as required by the County's Risk Management Policy. Revised July 2010 1 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. 7. Entire Agreement: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. 8. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 9. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate.In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORA GE PROVIDER By By: t C u Nf ar ger f Titl 2 0 S. Cameron St. Carolina Cleaning Associates P.O. Box 8181 348 Elizabeth Brady Road Hillsborough,NC 27278 Hillsborough,NC 27278 This instrument has been approved as to technical content. Jeffrey hompson, Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. r Office of the Finance Director This in ru ent s een proved as to form and legal sufficiency. ✓, f1'ce of the County Attorney "I Revised July 2010 2 14 q Carolina June 19,2013 RE: Bid for 501 W.Franklin St. Chapel Hill Attn: Freddy Brooks We are pleased to submit our quote for custodial services for the above referenced bid. Carolina Cleaning Associates (CCA)is a division of OE Enterprises, Inc., which is a community vocational non-profit program that has been providing supports and services to individuals with barriers to employment including developmental,mental,physical and other types of disabilities for over 37 years. OE provides job training,job development,job placement and support to ensure these individuals are successful in their jobs. The individuals OE and CCA serve suffer from an unemployment rate of over 50%and on an annual basis we place over 125 individuals into jobs in Alamance, Caswell,Durham and Orange counties. We expertly clean federal, state and local government buildings in both North and South Carolina and have been doing this for the last nine years. The Vice President of our division is a Registered Building Service Manger through BSCAI with over 16 years in the custodial industry. Our customers, as represented in our references, are extremely pleased with our quality driven, green based, cleaning system. fl" Per Visit Co�for wee kly cleaning for suite and breezeway: $50.00 :. Z Per Visit Cost for weekly cleaning upstairs office unfurnished: $15.00 Per Visit Cost for weekly cleaning upstairs office occupied: $30.00 Sincerely, Joe Bumgarner, Jr. 9 Business Manager Carolina Cleaning Associates Carolina June 19,2013 RE: Bid for 501 W.Franklin St. Chapel Hill Attn: Freddy Brooks We are pleased to submit our quote for custodial services for the above referenced bid. Carolina Cleaning Associates (CCA)is a division of OE Enterprises,Inc.,which is a community vocational non-profit program that has been providing supports and services to individuals with barriers to employment including developmental,mental,physical and other types of disabilities for over 37 years. OE provides job training,job development,job placement and support to ensure these individuals are successful in their jobs. The individuals OE and CCA serve suffer from an unemployment rate of over 50%and on an annual basis we place over 125 individuals into jobs in Alamance, Caswell,Durham and Orange counties. We expertly clean federal, state and local government buildings in both North and South Carolina and have been doing this for the last nine years. The Vice President of our division is a Registered Building Service Manger through BSCAI with over 16 years in the custodial industry. Our customers, as represented in our references, are extremely pleased with our quality driven, green based, cleaning system. �j lj0 Per Visit Cost for weekly cleaning for suite and breezeway: $50.00 Z L cc) Per Visit Cost for weekly cleaning upstairs office unfurnished: $15.00 Per Visit Cost for weekly cleaning upstairs office occupied: $30.00 Sincerely, Joe Bumgarner, Jr. 9 Business Manager Carolina Cleaning Associates OEENT-1 OP ID:CWC CERTIFICATE OF LIABILITY INSURANCE DATE 0 713 1 1201 YY) 07/31/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jennings Bryan-Chappell Ins. Phone:336-227-7458 NAME: Dee Ann Cobb,CIC,CISR P.0.Box 1118 Fax:336-343-1000 p ,.336-227-7458 AX,No):336-343-1000 Burlington,NC 27216 E-MAIL Jennings M. Bryan III ADDRESS:deeann@jbcins.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:United Heartland INSURED OE Enterprises,Inc. INSURERS:Philadel hia Insurance Co Mr.Roger Francis INSURER C: 348 Elizabeth Brady Road Hillsborough,NC 27278 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IITR TYPE OF INSURANCE ADDL SU POLICY NUMBER MMIDDIIYYYY MM/DD YWY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 B X COMMERCIAL GENERAL LIABILITY PHPK1039786 0613012013 06/30/2014 PREMISE Ea oNwrrence $ 100,000 CLAIMS-MADE F�OCCUR MED EXP(Any one person) $ 5,000 B X ProfE&O PHSD841592 06/30/2013 06/30/2014 PERSONAL&ADV INJURY $ 1,000,000 X Employee Benefits GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG $ 2,000,000 POLICY PRO- n LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident g 1,000,000 B X ANY AUTO PHPK1039786 06/30/2013 06/30/2014 BODILY INJURY(Per person) $ X ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ X HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS Per accident is $ X EXCESS LIAO X OCCUR EACH OCCURRENCE $ 4,000,000 B EXCESS LIAB CLAIMS-MADE PHUB425686 06/30/2013 06/30/2014 AGGREGATE $ 4,000,000 DED I X I RETENTION$ 10000 $ WORKERS COMPENSATION WCSTATU- OTH AND EMPLOYERS'LIABILITY X A ANY PROPRIETOR/PARTNERIEXECUTIVE YIN - 0400120327 07/01/2013 07/01/2014 E.L.EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEEJ$ 500,00 Oyes,describe under E.L.DISEASE-POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS below B Directors/Officers PHSD841592 06/3012013 06/30/2014 D&O 3,000,000 B E PHSD841692 06/30/2013 06/30/2014 E 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) CERTIFICATE HOLDER CANCELLATION ORANG-7 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. P.O.Box 8181 Hillsborough,NC 27278 AUTHORIZED REPRESENTATIVE Jennings M. Bryan III ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 26(2010105) The ACORD name and logo are registered marks of ACORD