HomeMy WebLinkAboutAgenda - 03-06-1996 - IX-A ' 1
T ORANGE COUNTY
BOARD OF COMMISSIONERS ACTION AGENDA
ACTION AGENDA ITEM ABSTRACT ITEM NO.XX-1r
MEETING DATE MARCH 6, 1996
SUBJECT: BID AWARD; LIBRARY AUTOMATION OF HYCONEECHEE REGIONAL LIBRARY SYSTEM
DEPARTMENT: PURCHASING AND PUBLIC HEARING: YES: NO:_X_
CENTRAL SERVICES BUDGET AMENDMENT REQD? YES NO_X_
ATTACHMENTS: INFORMATION CONTACTS: DAVID CANNELL X 2651
BRENDA STEPHENS X 2528
BID TABULATIONS)
PHONE NUMBERS: HILLSBOROUGH 732-8181
HILLSBOROUGH 732-9361
CHAPEL HILL 967-9251
MEBANE 227-2031
DURHAM 688-7331
PURPOSE: To consider awarding a bid for Automation of the Hyconeechee
Regional Library System.
BACKGROUND: The Hyconeechee Regional Library System is the largest library
system in the state of North Carolina that is not fully
automated. Funds were allotted in the 1995-96 CIP budget as
well as funding provided by the state for automation for
Orange County' s share of automating the Regional Library
System.
Specifications were developed by Orange County Staff, Person
County Staff, Caswell County Staff as well as the Hyconeechee
Regional Library System .Board of Trustees for a system that
best met the needs of the Regional System. Proposals were
solicited on behalf of the three Counties from seven (7)
firms. Proposals were received from four firms. A tabulation
of the proposals is attached.
Gaylord Information Systems of Knoxville, Tennessee submitted
the lowest responsible proposal. Orange County' s share of
the costs is $75,438.01. A summation sheet of each library' s
first year cost is also attached. The Boards of each of the
three library's must approve their respective part of this bid
award.
RECOMMENDATION: Award the bid to Gaylord Information Systems for Orange
County' s share at a cost of $75,438.01.
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Gaylord
Information
Systems
Richard A. Chapman
Box 2431
Knoxville TN
37901
800.477.0638
423.637.0376 Fax
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HYCHONEECHEE REGIONAL LIBRARY SYSTEM
FIRST YEAR COSTS PER LIBRARY
Orange County Person County Caswell County
Upfront Cost of $59,104.67 $59,104.67 $59,104.67
System
Acquisitions $ 6,000.00 $ 6,000.00
Serials Control $ 6,000.00 $ 6,000.00
Laptop Computer $ 4,333.34 $ 4,333.34 $ 4,333.34
ITOTALS $75,438.01 $75,438.01 $63,438.01
Information
1.800.962.9580
Customer Service
1.800.634.6304