HomeMy WebLinkAboutAgenda - 03-06-1996 - VIII-B ORANGE COUNTY 1
Board of Commissioners
Action Agenda
Item No. V TIT—8
Action Agenda Item Abstract
Meeting Date: March 6, 1996
Subject: Community-Based Public Health Initiative (CBPHI),Year Four Grant
Department: Health Public Hearing Yes_ No X
Budget Amendment Yes A No
Attachments(s) Information Contact
Health Director's Office X2411
Agreement between UNC-CH and
the Orange County Health Department Telephone Number
for Year Four Funding of the CBPHI
Project. Hillsborough 732-8181
Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
Purpose:
To approve the contract between the University of North Carolina-Chapel Hill(UNC-CH) and
the Orange County Health Department(OCHD)to fund year four of the Community-Based
Public Health Initiative(CBPHI). The aim of this program is to improve the health of African-
American members in the Efland-Cheeks and Cedar Grove communities; and to strengthen the
capacity of community-based groups to assess and address their own unique health related
problems.
Background:
The Orange County Board of Commissioners have approved year one, year two and year three
funding of this contract on May 18, 1993, December.6, 1993, and February 6, 1995. A full report
to the Board of Commissioners was presented on March 8, 1995, in Efland. The report addressed
the outcomes achieved, the degree of community involvement and the interagency collaboration.
Since the project began, the project has been governed by a coalition representing UNC-CH,
OCHD, the Joint Orange-Chatham Community Action Agency(JOCCA), Piedmont Health
Services, the Cooperative Extension Service and three grass-roots community based
organizations, namely, the Efland Development Association, the Cheeks Homeowners
Association and the Low Income Policy Advisory Council of JOCCA. The OCHD is the fiscal
agent for the coalition. The coalition has been staffed by a full-time project coordinator and a
half-time office assistant supplemented by a teen coordinator.
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Community representatives who have graduated from a ten week leadership development
program called, "Community Voices,"have become involved in other community projects such as
the Human Relations Council, Habitat for Humanity and the Family Resource Center in northern
Orange. Secondly, the"Teens In Power" project has organized a summer youth camp at UNC,
recreational and career development activities for youth in Efland. In Cedar Grove, successes
included the implementation of the Family Resource Center and the reorganization of the
Recreation Park Committee.
Objectives for project year four will include:
a. To improve the health status of minority communities by addressing
community identified health issues of chronic disease and basic child
health services.
b. Enhance the capacity and potential of residents in community-based
organizations by nurturing their leadership capacities in order to
address their own issues and concerns.
c. To institutionalize the CBPH concept and philosophy by strengthening
the collaborative efforts of communities, universities, health agencies and
other governmental organizations.
d. Increase participation in and pursuit of health related careers by young
people of color through introducing, encouraging and recruiting them to
health related fields.
The enclosed contract,in the amount of$44,820 will be supplemented with carryover from year
three in the amount of$20,689 for a total of$65,509. This amount assures funding of the
program through September 30, 1996, with no matching county funds required. Attached to the
contract is a program plan which outlines, further, the goals and objectives of the project for year
four.
Recommendation: The Manager recommends that the contracts be approved and the Chair
authorized to sign. He also recommends that an evaluation of the project
be done using the objectives and strategies in Exhibit A to the contract as
outcome measures.
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UNC Acct. No. 5-40966
Project Year 04
AGREEMENT
Between
THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
(hereinafter referred to as UNC-CH)
and
ORANGE COUNTY HEALTH DEPARTMENT
(hereinafter referred to as SUBGRANTEE)
WHEREAS, UNC-CH has been awarded a grant from the W. K. Kellogg
Foundation for the Development of Community Based Public Health in North Carolina
and WHEREAS the Foundation has given its approval for SUBGRANTEE'S participation
in this work;
NOW THEREFORE, the parties mutually agree as follows:
ARTICLE 1. STATEMENT OF WORK
The work performed under this agreement shall be in accordance with the
SUBGRANTEFs proposal attached herewith as Exhibit A.
ARTICLE 2. PERIOD OF PERFORMANCE
The work under this agreement shall be performed during the period October 1,
1995 through September 30, 1996. No costs shall be incurred under this
agreement prior to the start date nor subsequent to the termination date. The
period of performance may only be extended by mutual written agreement of the
parties.
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ARTICLE 3. COMPENSATION
In consideration of the SUBGRANTEE'S performance, UNC-CH shall
compensate the SUBGRANTEE in an amount not to exceed$44,820. It is agreed
between the parties that the above-referenced sum shall represent the total amount
of this Agreement, except that such amount may be amended in writing by mutual
written agreement of the parties. The amount set forth above will cover direct and
indirect costs of the work, as detailed in the attached budget which becomes a part
of this Agreement as Exhibit B. If it becomes necessary during the normal conduct
of project operations to transfer funds within and/or across budget categories in
order to pay for unanticipated project expenses other than equipment costing more
than$1,000, SUBGRANTEE may do so by providing written notification, within
30 days of the transfer, to the Principal Investigators:
Drs. Janice Dodds/Eugenia Eng
c/o Rick Neal, Project Coordinator
Department of Public Health Practice
University of North Carolina at Chapel Hill
CB#7400,Room 423,Rosenau Hall
Chapel Hill,NC 27599-7400
Any unexpended cash funds remaining from the UNC-CH payment at the close of
each project year will be deducted from the payment for each successive year,
unless a written request for carry-forward of such funds is submitted with the
annual financial report and approved by UNC-CH. If approved, SUBGRANTEE
will submit a revised successive year budget including the carry-forward funds
within 10 days of notification of approval. Approval of such requests by UNC-CH
is contingent upon approval by the Kellogg Foundation.
ARTICLE 4. PAYMENT
The SUBGRANTEE shall be awarded a payment of$44,820, less any
unexpended prior year funds, within 30 days of receipt and approval by UNC-CH
of the prior year final financial report as specified in Article 3 herein, and receipt
of the fully executed agreement for the current year. If any unexpended funds
remain from the prior year and carry-forward is requested and approved, this
agreement will be amended to reflect such approved amount. The additional
funds will be paid within 30 days of full execution of the amended agreement.
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ARTICLE 5. AUDIT AND RECORDS
Financial records, supporting documents and other records pertinent to this
agreement shall be retained by the SUBCONTRACTOR for a period of three
(3)years from the date of submission of the final expenditure report. Records
pertaining to audits, appeals, litigation or settlement of claims arising out of
performance of this subcontract shall be retained until such audits, appeals,
litigation or claims have been settled.
ARTICLE 6. KEY PERSONNEL
Drs. Janice Dodds and Eugenia Eng shall represent UNC-CH as Principal
Investigators and shall be responsible for overall technical matters relating to
this agreement.
Mr. Daniel Reimer shall represent SUBGRANTEE as Principal Investigator and
shall not be replaced without written notice to UNC-CH within 30 days of the
change.
S. Kent Walker, or his designee, shall represent UNC-CH as Contract
Administrator and shall be responsible for all matters relating to the
interpretation and administration of this agreement.
ARTICLE 7. REPORTS
SUBGRANTEE shall render all reasonable technical reports as described in
Exhibit C and required by the UNC-CH Principal Investigators. The
SUBGRANTEE also agrees to provide an annual report of expenditures no later
than 30 days after termination of the budget period.
Failure to submit reports described in this agreement in a timely manner constitutes
non-compliance and shall be grounds for termination of this agreement.
ARTICLE 8. LIABILITY
The SUBGRANTEE shall at all times be considered to be an independent
contractor and shall not hold himself/herself out as an employee of UNC-CH.
Each party shall be solely liable for any claims, actions, demands or damages
arising out of its performance of this Agreement.
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ARTICLE 9. SEVERABI I TY
If any provision of this Agreement or any provision of any document
incorporated by reference shall be held invalid, such invalidity shall not effect
the other provisions of this Agreement which can be given effect without the
invalid provision, and to this end the provisions of this Agreement are declared
to be severable.
ARTICLE 10. TERMINATION
This Agreement may be terminated by either party, with or without cause,by
giving thirty(30)days prior written notice. The thirty(30) day termination
period shall commence on the date of receipt of the notice by the affected party.
The SUBGRANTEE shall immediately stop all work under this Agreement on
the date and to the extent specified in the notice of termination.
ARTICLE 11. - SPECIAL PROVISIONS
UNIVERSITY NAME: The SUBGRANTEE may not use the name of The
University of North Carolina at Chapel Hill in news releases or advertising or in
other publications directed to the general public without the prior written approval
of an authorized signatory of UNC-CH.
PUBLICATIONS: All publications must cite the source of support (i.e., The W.
K. Kellogg Foundation through UNC-CH) and shall indicate that the findings,
opinions and recommendations expressed therein are those of the author and not
necessarily those of UNC-CH or The Kellogg Foundation. An advance copy of all
proposed publications shall be furnished to the University's Principal Investigator.
LIMITATIONS ON LOBBYING: Funds provided under this agreement shall not
be expended to carry on propaganda or otherwise attempt to influence legislation
or to influence the outcome of any specific public election or to carry on, directly
or indirectly, any voter registration drive.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
as of the date first written by their duly authorized representatives.
FOR THE UNIVERSITY OF NORTH FOR SUBGRANTEE:
CAROLINA AT CHAPEL HILL: MOM for
Robert P.Lowman
Robert P. Lo .D. SIGNATURE
Director, Office Re h Services (Typed Name and Title)
Moses Carey, Jr., Chairman
Orange County Board of Commissioners
February 20, 1996
DATE DATE
56-6000327
EMPLOYER I.D. NUMBER
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PROGRAM PLAN EXHIBIT A 8
ORANGE COUNTY COALITION
NC COMMUN TY-BASED PUBLIC HEALTH INITIATIVE
PROGRAM YEAR October, 1995 -September, 1996
GOAL:
The goal of the Orange County Coalition is to improve the health status of selected
communities.and to narrow the gap in health outcomes between majority and minority
populations in communities such as Efland, Perry Hills(Cheeks)and Cedar Grove. The
Coalition's primary focus will be: 1)to strengthen the capacity of the communities in
identifying, assessing and addressing their own unique health related problems; and 2) to
institutionalize the community-based public health concept and to strengthen the
collaborative efforts of communities, schools, and local governmental organizations and
agencies.
OBJECTIVES:
A. Improve the health status of minority communities in selected communities by
addressing community identified health issues of chronic diseases and basic child health services.
STRATEGIES:
♦ Work with a core group of community residents and leaders to develop a diabetes
coalition that would establish and implement a"Diabetes Today"program for the
Efland-CheeWCedar Grove community.
♦ Work with a core group of community residents and leaders to develop and
implement a community self-health diagnosis. Explore combining the
community health survey of the targeted communities with the community
diagnosis proposed by the Healthy Carolinians' Task Forte.
♦ Sponsor a community health forum to increase the community's awareness of its
health status according to information gathered through the survey.
♦ Enlist mind 4 in the targeted communities to participate in the CBPHI's
Ministry of Health Initiative '
B. Enhance the capacity and potential of residents and community-based organizations
by nurturing their leadership capabilities in order to address their own issues and concerns.
STRATEGIES:
♦ Work with the leaders and members of United Voices of Northern Orange County
to develop annual work plan for 1996-97.
♦ Continue work with United Voices to develop and implement plans of action for
the following: the Efland-Cheeks School and Community Park a Efland-Cheeks
orange County Coalition
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Program Plan`95-96
Page 2
area police sitb-station,an environmental beautification c=paign encompassing
all three communities.
♦ Work with the Cedar Grove Recreation Committee to develop a business plan for
the development of a community sports center and ball field.
♦ Develop and implement leadership development activities including week-end
retreats for graduates of the Community Voices training.
♦ Sponsor community-wide skill specific workshops.
♦ Provide more Community Voices training sessions facilitated by Community
Voices graduates.
C. To institutionalize the CBP14 concept and philosophy by strengthening the
collaborative efforts of communities, universities, and health agencies and other governmental
organizations and agencies.
STRATEGIES:
♦ Create a partnership between the community as represented by United Voices, the
Efland-Cheeks School Parent-Teacher Organization,the Orange County Board of
Education,and the Board of County Commissioners to create,plan and develop a
school and community park on the existing lands of the Efland-Chceks
Community Center and the Efland-Cheeks School.
♦ Work with local and state Iaw enforcement officials to find ways to increase
police presence in the Cheeks township which includes Efland and Perryhills.
D. Increase participation in and pursuit of health related careers by young peopie of color
through introducing, encouraging and recruiting them to health related fields.
STRATEGIES:
♦ To the extent possible, collaborate with Wake AHEC to further develop and
implement programs that introduce young people of color to health-related fields.
♦ Work with UNC and other institutions to expand health career opportunities for
students of color.
♦ Continue to develop the Teens in Power Program providing programs, training
and activities for enhancing self-esteem, skills in decision making, problem
solving,conflict resolution and communication.
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EXHIBIT B 10
N.C. CONSORTIUM COMMUNITY-BASED PUBLIC HEALTH INITIATIVE
BUDGET PROJECTIONS
Coalition: Orange County Coalition
Fiscal Agency: Orange County Health Department
Fiscal Year: October 1, 1995—September 30, 1996
PERSONNEL
Permanent Personnel 21 ,100
Fringe Benefits 6,225
SUBTOTAL 27,225
COMMUNITY PROJECT SUPPORT
Community Project Support 0
OPERATIONAL EXPENSES
Training 500
Travel 600
Telephone/Postage 250
Supplies/Duplicating 1 ,000
Equipment 0
SUBTOTAL 2,350
CONTRACTED SERVICES
JOCC-A 9,245
Piedmont Health Services 6,000
SUBTOTAL 15,245
44,.820
TOTAL
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