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HomeMy WebLinkAboutAgenda - 02-20-1996 - VIII-E Orange County 1 Board of County Commissioners Action Agenda Item No Vw E Action Agenda Item Abstract Meeting Date: February 20, 1996 Subject: Budget Amendment#4 Department Budget Office Public Hearing Yes No x Attachment(s) Information Contact Proposed Budget Ordinance Budget Office, ext. 2150 Amendment Telephone and Extension Number Hillsborough 732-8181 Capital Project Chapel Hill 968-4501 Ordinances Durham 688-7331 Mebane 227-2031 Grant Project Ordinances Purpose To approve proposed budget ordinance amendment, grant project ordinances, and capital project ordinances. Background Department of Social Services The Department of Social Services has received additional funds totalling $179,872 in the General Fund and $8,885 in the Grant Project Fund. The State daycare allocations total $178,757 and will be used to provide daycare services to those clients currently on waiting lists. A portion of these funds, $8,885, are awarded through the County's Smart Start grant project, and $169,872 are reallocations from the State to the Subsidy program in the General Fund. In addition, the department has received unanticipated pass-through funds from the State to assist the County in sending foster children to summer camp. These donated funds total $10,000. (See block#1, page 3 of this amendment and the Smart Start Grant Project Ordinance). Health Department The Orange County Health Department has received a mini grant, totaling $40,000, from the W. K. Kellogg Foundation. These funds will enable the Department to analyze community health problems in Orange County and educate the community about the mission and roles of the Health Department and its services. The attached Community Based Public Health Initiative Grant Project Ordinance appropriates these funds. Additional State funds in the amount of$19,514 have been awarded to the Department for the Immunization Action Plan grant project. These funds will be used to enhance immunization services available to patients and to purchase equipment necessary to provide these services. The attached Immunization Action Plan Grant Project Ordinance budgets these additional monies. t Budget Ordinance Amendment#4 2 February 20, 1996 Page 2 Cooperative Extension Orange County's Cooperative Extension 4-H and Youth Program has received funds to provide summer enrichment camps to middle school youths. These camps will provide supervised safe, affordable, and enriching environments for at least 100 youths (ages 10 to 14) to build interpersonal skills and experience positive growth experiences. One site will be located in the Chapel Hill Carrboro City Schools and two sites will be located in the Orange County Schools system. Financial support ($60,000) for this upcoming summer(1996) will come from a grant from North Carolina State University. Participant fees collected this summer, anticipated to be $47,000, will be carried forward to offset 1997 program costs. Additional grants are also anticipated to offset 1997 program costs. The attached Middle School Enrichment Camp Grant Project Ordinance appropriates funds for the 1996 summer program. Recreation and Parks The Orange County Recreation and Parks Department has received a grass roots grant from the State. This grant, which totals $19,514, will enable the department to provide mini grants to art-related agencies and individuals throughout Orange County. (See block#4, page 3 of this amendment.) Orange Public Transportation (OPn Orange County's Public Transportation program has received notification of a grant from the North Carolina Department of Transportation. Funds in the amount of$123,750 will be used to purchase vehicles and computer equipment. The County's required 10% match was approved in the fiscal year 1995-96 allocation to the Equipment and Vehicles Capital Project. The attached Equipment and Vehicles Capital Project Ordinance appropriates the anticipated grant. Orange County Public Library Additional State Aid has been awarded to the Orange County Public Library to purchase books. Block# 6 on page 3 of this amendment allocates the $12,486. Motor Pool Facility Capital Project Ordinance The Town of Hillsborough recently submitted their contribution to the County's new Motor Pool Facility's automated fueling station. The total cost of the fueling station is $247,121 with the Town's share of the cost being $43,540. This amendment budgets these funds from the Town in the Motor Pool Facility Capital Project. Recommendation The Manager recommends that the Board of County Commissioners adopt the proposed budget ordinance amendment, grant project ordinances, and capital project ordinances. 2 • 3 Orange County Proposed 1995-96 Budget Amendment The 1995-96 Orange County Budget Ordinance is amended as follows: Before After Amendment Amendment Amendment 1. General Fund Appropriation Human Services $16,542,422 $179,872 $16,722,294 Source(s) Intergovernmental $8,887,801 $169,872 $9,057,673 Miscellaneous(Revenue) $1,066,103 $10,000 $1,076,103 Also see attached"Smart Start Grant Project Ordinance". To budget additional Department of Social Services revenue. 2. See attached "Community Based Public Health Initiative Grant Project Ordinance"and "Immunization Action Plan Grant Project Ordinance To budget additional Health Department grant funds. 3. See attached "Middle School Enrichment Camp Grant Project Ordinance". To budget for Cooperative Extension's summer enrichment camps for middle school youths. 4. General Fund Appropriation Human Services $16,722,294 $19,514 $16,741,808 Source(s) Intergovernmental $9,057,673 $19,514 $9,077,187 To budget for State "Grass Roots"grant for Recreation and Parks. 4 5. General Fund Appropriation Human Services $16,741,808 $25,920 $16,767,728 Source(s) Charges for Services $2,857,089 $25,920 $2,883,009 Also see attached"Equipment and Vehicles Capital Project Ordinance". To budget additional Department on Aging funds. 6. General Fund Appropriation Human Services $16,767,728 $12,486 $16,780,214 Source(s) Intergovernmental $9,077,187 $12,486 $9,089,673 To budget additional State aid for Orange County Public Library. 7. See attached "Motor Pool Facility Capital Project Ordinance". To budget for Town of Hillsborough's share of cost of automated fueling station. Budget Amendment#4 20-Feb-96 2/15/96 8:57 AM 5 • Smart Start Program SMART.XLS SMART (Department of Social Services, Health Department, Library, and Cooperative Services) Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health,Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children(OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document,and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (DSS)-1993-94 $77,119 Intergovernmental(DSS)-199495 259,953 Intergovernmental(DSS)-1995-96 356,665 Intergovernmental(Health) -1993-94 43,777 Intergovernmental(Health)-1994-95 56,711 Intergovernmental(Health)-1995-96 51,219 Intergovernmental(Library)-1993-94 10,721 Intergovernmental(Cooperative Extension)- 199495 6,000 Intergovernmental(Cooperative Extension)- 1995-96 17.880 Total Revenue 880 045 Section 4. The following amount is appropriated for this project: Human Services - DSS $693,737 Human Services-Health 151,707 Human Services-Library 10,721 Human Services-Cooperative Extension 23.880 Total Appropriation $880.04 5 Section 5. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 8. Positions authorized through this grant project include 3.5 full time equivalent positions in the Department of Social Services as authorized by the Orange County Board of County Commissioners on February 15, 1994. Subsequent funding beyond June 30, 1996 is contingent upon the General Assembly's additional allocation of Smart Start funds. 6 2/15/96 8:57 AM SMART.XLS SMART Smart Start Program Grant Project Ordinance Page 2 Section 9. This project period begins January 18, 1994,and is valid through June 30, 1996. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 10. The officers of the County are hereby authorized to close the following components of this grant as of June 30, 1995: Human Services-DSS Child Care Subsidy(1993-94) $56,254 Child Care Subsidy(199495) $211,247 Child Care Safety(1993-94) $3,845 Tracking System(1993-94) $10,000 Visitation Intervention(1993-94) $7,020 Human Services-Health Dental Screening(1993-94) $29,575 Dental Screening(199495) $32,890 Home Visitation(1993-94) $9,526 Screening and Development(1993-94) $1,326 Teen Parents(1993-94) $3,350 Child Service Coordination(1994-95) $23,821 Human Services-Library Traveling Treasures(1993-94) $10j21 Total $399.57 5 Adopted this 20th day of February 1996. J 2/15/96 9:25 AM 7 � Community Based Public Health Initiative Program CBPHI.XLS Grant Project Ordinance Project Number 11-643 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Community Based Public Health Initiative as awarded to the Orange County Health Department by the W.K.Kellogg Foundation. The purpose of this grant is to enable the Health Department to deliver public health services in partnership with the community through community based public health. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, the rules and regulations of the W.K.Kellogg Foundation and the budget contained herein. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental-Community Based Public Health Initiative $40,000 Section 4. The following amount is appropriated for this project: Human Services-Community Based Public Health Initiative $40,000 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. There are no permanent positions associated with this grant. Section 9. This project period begins February 20, 1996 and goes through April 30, 1996. Adopted this 20th day of February 1996. l 2/12/96 7:04 AM 8 EQUIPREP.XLS EQUIPREP Equipment and Vehicles Project Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized will provide for purchase of County-owned vehicles and major equipment. The project will be financed with proceeds from the County's portion of the one half cent sales taxes and grant funds from the North Carolina Department of Transportation. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Transfer from County Capital Reserve Fund(1992-93) $295,300 Transfer from General Fund(1993-94) 391,615 Transfer from General Fund(1994-95) 465,229 Transfer from General Fund(1995-96) 299,415 Transfer from EMS Base 2 Project(1995-96) 10.000 Total Transfers from Other Funds $1,461,559 Intergovernmental(1992-93) $32,935 Intergovernmental(1993-94) 4,688 Intergovernmental(1994-95) 131,129 Intergovernmental(199495) 123.750 Total Intergovernmental $29Z50 County Capital Fund Balance(1994-95) 10.000 Total Revenue $1,764,061 Section 4. The following amount is appropriated for this project: Equipment and Vehicles $1,764,061 Section 5. This ordinance supersedes all previous Equipment Replacement Capital Project Ordinances. Section 6. This ordinance shall be in effect from the date of adoption until June 30, 1996. Adopted this 20th day of February 1996. 2/12/96 7:10 AM 9 Motor Pool Facility Project MOTPOOL.XLS MOTPOOL Capital Project Ordinance Project Number 61-840 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized is the construction of a centralized motor pool garage and new access road to the existing Public Works facility. This project will be financed with funds from the 1988 bond referendum , proceeds from the County's portion of the one half cent sales taxes, and an appropriation from the County Capital Project Fund Fund Balance. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: 1988 Bond Funds(1990-91) $100,000 1988 Bond Funds(1991-92) $1,000,000 Total 1988 Bond Funds $1,100,000 Transfer from County Capital Reserve Fund(1991-92) $60,000 Transfer from General Fund(1995-96) $124,492 Transfer from Fairview Clay Cap(1995-96) $20,00 0 Total Transfers $204,492 County Capital Projects Fund Appropriated Fund Balance(1995-96) $89,758 Intergovermental(Town of Hillsborough) $43,54 0 Total Revenues $1,437,790 Section 4. The following amount is appropriated for this project: Motor Pool Improvements Project $1,437,790 Section 5. The ordinance supersedes all previous Motor Pool Improvements Capital Projects Ordinances. Section 6. This ordinance shall be in effect from the date of adoption until June 30, 1996. Adopted this 20th day of February 1996.