HomeMy WebLinkAboutORD-2013-035 Ordinance approving Budget Amendment #2 for FY 2013-141
ORD- 2013 -035
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 15, 2013
Action Agenda
Item No. 5 -e
SUBJECT: Fiscal Year 2013 -14 Budget Amendment #2
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
PURPOSE: To approve budget amendments for fiscal year 2013 -14.
BACKGROUND:
Department on Aging
1. The Department on Aging has received funding notification and deferred prior -year
revenue for the following programs:
• Fundraising Gala — ticket sale revenue totaling $6,000 for a November event,
co- sponsored by the RSVP Advisory Council and the Friends of the Seymour
Center. Funds will be spent on department supplies to coordinate the event.
• Volunteer Income Tax Assistance (VITA) Program — receipt of $1,188 from the
United Way of the Greater Triangle, through the Compass Center, to provide free
tax services, for low -to- moderate income citizens. The revenue will permit an
existing permanent, part -time staff member to perform VITA administrative tasks,
from November 2013 through May 2014.
• Retired Senior Volunteer Program (RSVP) — receipt of $2,500 from program
donations and federal grant assistance. The Corporation for National and
Community Service provided a one -time grant increase of $1,500 for technical
and training assistance. The department will use the funds to purchase a laptop
and VITA program supplies. As of June 30, 2013, the department collected
$1,000 in RSVP program donations, which were earmarked as deferred
revenue /in- flows, for use in FY 2013 -14. The department will use the funds to
coordinate the annual RSVP Volunteer Recognition Event, held later this year.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 1)
2
Department of the Environment, Agriculture, Parks and Recreation (DEAPR)
2. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) has
received additional funds and deferred prior-year revenue for the following programs:
• Farm-to-Table Event — donations totaling $1,250 from the Soil and Water
Division's Farm-to-Table event, held in late September. Funds will cover
expenses for school children transportation and event supplies, including food
and ports jon rental.
• NC Matching Grant - As of June 30, 2013, the department collected $4,722 for
the Soil and Water division's NC Matching grant, which were earmarked as
deferred revenue/in-flows, for use in FY 2013-14. Matching funds are used for
office and educational supplies, staff training and certification costs and award
sponsorship. This budget amendment provides for the receipt of these additional
funds.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Library Services
3. The Library has received a $4,000 donation, from the Friends of the Library. The
donation will fund department supplies needs, NC conference attendance, UNC School
of Government consulting fees and programming supplies for Youth Services. This
budget amendment provides for the receipt of these donated funds. (See Attachment 1,
column #3)
Emergency Services
4. The Emergency Services Department has entered into co-location agreements with 5
Fire Departments (Orange Rural, Orange Grove, New Hope, Carrboro #1 and #2) with a
total additional expense of$42,000. These funds include both the monthly co-location fee
($500 per month per location, which will be phased in during the fiscal year) and one-time
start-up costs ($17,500) to ensure that these stations can adequately and safely house
the necessary equipment for Emergency Services. This budget amendment provides for
an appropriation of $42,000 from the General Fund's Unassigned Fund Balance to cover
these expenditures for FY 2013-14. (See Attachment 1, column 4)
5. At its October 1, 2013 meeting, the Board of Commissioners approved the creation of a
new Public Health Preparedness Coordinator position to be shared by Emergency
Services (.50 FTE) and the Health Department (.50 FTE). The Health Department's
portion of the position costs is covered by current budgeted funds within their contract
services account, but funds of $25,100 are needed to cover the remaining 50% costs
within Emergency Services. This budget amendment provides for an appropriation of
$25,100 from the General Fund's Unassigned Fund Balance to cover the necessary
position costs for FY 2013-14. (See Attachment 1, column 5)
3
Sheriff Department
6. The Sheriffs Department has received additional funds of $25,775 from the Orange
County Alcohol Beverage Control (ABC) Board for the purchase of a patrol vehicle.
These funds are in addition to the annual distribution amount received from the ABC
Board for FY 2013-14. This budget amendment provides for the receipt of these funds
for the above mentioned purpose. (See Attachment 1, column 6)
Housing, Human Rights and Community Development
7. During FY 2012-13, the Department of Housing and Urban Development (HUD)
sequestered approximately $399,641 of the County's FY 2013-14 appropriation. The
federal reduction significantly affected the budgets of the Section 8 Housing Choice
Voucher (HCV) and HOME Investment Partnership Programs.
The Section 8 HCV Program provides rent subsidies to low-income families and
individuals leasing standard housing, in the County. Federal revenues fund the program,
with the exception of 0.70 FTE of the Director's personnel costs ($97,194), funded by the
County's General Fund. The federal government reduced the program's anticipated FY
2013-14 allocation by $373,133, which funded both rental assistance payments and
program administration costs. Fortunately, the sequester would not significantly affect the
provision of rental assistance because most of the decrease for rental assistance
equaled 6% of the anticipated rental assistance budget. However, the sequestration
measure reduced the administration budget by 31.5%, which has a significant impact on
the budget. To adjust, the department eliminated its operations budget ($95,900), but a
funding gap of $141,110 still remains, thus the only other option would require reduction-
in-force (RIF) measures. A RIF would require the elimination of at least two staff positions
and, potentially, the federally funded portion of the Department Director's position (0.30
FTE).
The HOME Investment Partnership Program provides funding for such housing activity as
the housing rehabilitation program, new construction partnerships, first-time homebuyers
programs and property acquisition. Sequestration measures reduced this program budget
by 13% this year. On the program side, the presence of program income generated from
repayments to the program provided some additional funding for projects, however it did
not cover all budget needs caused by sequestration, particularly administrative expenses.
The outstanding balance of $7,329 remains, after a HUD budget revision, made in June
2013.
To avoid reductions in staff or program assistance payments, the department requests a
fund balance appropriation, from the General Fund, of $148,439 to fund the Section 8
Program ($141,110), in the Housing Fund, and the HOME Investment Partnership
Program ($7,329), in the Community Development Fund.
This budget amendment provides for the fund balance appropriation of $148,439 for the
above mentioned purposes. (See Attachment 1, column 7)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Interim Manager recommends the Board approve budget
amendments for fiscal year 2013-14.
p H Y 00 SNIV '^!ERE � W yQ M � m N W W
pO N N O AW M B OO t0 W b W N A W W Q Np OI W m �'+ ' Vt ' O m W
C M W N O S O W m W O r t�l W EWD W N M NW W
may. mQ A HMO W W O V M S��MNYN c N N a a N d) W
m L
a QJ1
m O
yW L
7 r
m
N NNMMMNNNM HNNNN» » MN N NNN » MM»M N
O O M W
»��aSa.§ � .a a a 1 a a a M Ary ry
56����2 �`� MNNMMM NN NNNMMM M N» H H M N HM M
Ax�aa
N NNN»N H N H N M M N N H N N
i N N N N
»N»N N N N N N N N»N M N M N M
�o 8
as a a
x �
6'a
�S
�� »»MNNMM M MNMNNM MN M H
xa � ^ C W . a
gqgo� a N ui vi
�9�5 M H M Q N Q H N H N NMMMM» M N N H
gE �g TiS Oct
of
r'Sul ag��8� W �nAmn�oNg M n M0 0 W W t
N
y Cl p M A A N M m ml N N I� Of r N A r
C S M ml W M O e Yl Ol
�S OD tm t+! O N b O N W M m N IAm m
Cm a A B M ml W�W O O W
�i Q CW,�h ♦W e-N Of N A A�N N 10 I(1 0 �? O O
VVq L OD CD
N P O
m »M N M M N N N N M M M N H M H M M M M N N N H H H H M H
EO
p
� c
� � o
a W WW pp W »_M MMNN
co W MN (Wp 0' _ N M h N n
O
M N pp M O
� M V M W W M W O N N
W Ol r 1M+1 N W N N A
'N A N M M W
PZ rz E
O
060 @
O d c
0 O a
w
G NNNM»NHHMH HNNNNM M NM »EMMM M
C13 MHNN N
0 $
O
O p
Cm 7E @ LL o
�s v � W
@ e c m a
w
t� > ac m mm SS m'm Q m
F O � > o� mp mgt > cE ar �' A L � a L° � y cja 0
Qti G7 moo.NJU-FELL o wt9 t7UiaU°wr igKSU ray°- w= K car@ o wOx
Attachment 2 5
Year-To-Date Budget Summary
Fiscal Year 2013-14
General Fund Budget Summary
Original General Fund Budget $187,733,499
Additional Revenue Received Through
Budget Amendment#2 October 15, 2013
Grant Funds $109,504 $42,000 to cover co-
Non Grant Funds $1,261,282 location costs with 5 Fire
General Fund - Fund Balance for Anticipated Departments; $25,100 to
A ro riations i.e. Encumbrances cover.50 FTE position
costs in Emergency
General Fund - Fund Balance Appropriated to Services; $148,439 to
Cover Anticipated and Unanticipated cover loss of Federal
Expenditures $215,539 Sequestration funds in the
Total Amended General Fund Budget $189,319,824 Section 8 Housing and
Dollar Change in 2013-14 Approved General HOME Programs(BOA#2)
Fund Budget $1,586,325
% Change in 2013-14 Approved General Fund
Budget 0.84%o includes Social worker[
(.80 FTE)time-limited
Authorized Full Time Equivalent Positions position in Aging (BOA#i-
Original Approved General Fund Full Time B); time-limited Human
Services Chord I (1.0 FTE)
Equivalent Positions 826.550 in Aging (BOA##i-C); two
Original Approved Other Funds Full Time Appraiser[ positions(2.0
Equivalent Positions 82.700 FTE)in Revaluation Fund
Position Reductions during Mid-Year (BOA#i-D); Public Health
Additional Positions Approved Mid-Year 4.800 Preparedness Coord(1.0
FTE)shared in Health and
Total Approved ES(BOA#2)
Positions for Fiscal Year 2013-14 914.050
The Board approved five (5) untimely applications for exemption/exclusion from ad valorem
taxation for five (5) bills for the 2013 tax year.
e. Fiscal Year 2013-14 Budget Amendment#2
The Board approved budget amendments for fiscal year 2013-14 for Department on Aging;
Department of the Environment, Agriculture, Parks and Recreation (DEAPR); Library Services;
Emergency Services; Sheriff Department; Housing, Human Rights and Community
Development.
f. Budget Amendment#2-A—Upper Neuse River Basin Association Funding
Request- Best Management Practices Credit Determination Project
The Board approved Budget Amendment#2-A to provide requested funds to the Upper Neuse
River Basin Association to complete a project to increase the number of Best Management
Practices available for affected parties to use in meeting nutrient reductions required by the
State.
g. Eno River Association Conservation Easements— Funding Assistance and
Approval of Budget Amendment#2-B
The Board approved making a contribution of$45,000 of County funds for the acquisition of
permanent conservation easements by the Eno River Association to protect significant natural
resource lands at Infinity Farm (Cedar Grove Township) and along Buckquarter Creek (Eno
Township); and to approve Budget Amendment#2-B.
h. Comprehensive Plan and Unified Development Ordinance Amendment Outlines
and Schedules for Two Upcoming Items
The Board approved process components and schedule for two upcoming government-initiated
amendments to the Comprehensive Plan, Unified Development Ordinance (UDO), and Zoning
Atlas.
I. Safe Routes to School Action Plan Update and Authorization of Next Steps
The Board considered an update on Safe Routes to School (SRTS) Action Plan pre-adoption
steps, and received authorization of next steps according to the Amendment form for the SRTS
Action Plan.
j. Preliminary Information and Approval to Finance Various Capital Investment Plan
Projects and County Equipment
The Board approved a resolution, which is incorporated by reference, moving forward with
financing for capital investment projects and equipment for the year.
k. Board of Commissioners Meeting Calendar for Year 2014
The Board approved the regular meeting schedule for the Board of County Commissioners for
calendar year 2014.
I. Change in BOCC R_ eaular Meeting Schedule for 2013
The Board considered three changes to the County Commissioners' regular meeting calendar
for 2013 as follows:
- Adding a joint meeting between BOCC and the City of Mebane for Thursday,
November 14, 2013 at 5:30pm at the West Campus Office building downstairs
meeting room, 131 W. Margaret Lane, Hillsborough, NC,
- Adding a closed session on Monday, October 28, 2013 at 7:00 pm at the Solid Waste
Administrative offices, 1207 Eubanks Road, Chapel Hill, NC for the purpose of"to
consider the qualifications, competence, performance, character, fitness, conditions of
appointment, or conditions of initial employment of an individual public officer or
employee or prospective public officer or employee," NCGS 143-318.11(a) (6).
6. Public Hearings
a. Economic Development Incentive for Morinaga America Foods, Inc.