HomeMy WebLinkAboutAgenda - 01-16-1996 - VIII-C 1
ORANGECOUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 16, 1996
Action Agenda
Item # u -C.
SUBJECT: Drug and Alcohol Testing Coverage Under Orange County's Triangle J Agreement
DEPARTMENT: Personnel PUBLIC HEARING: —Yes X No
ATTACHMENT(S): INFORMATION CONTACT:
Elaine Holmes, Extension 2550
Draft Memorandum of Agreement for Drug
and Alcohol Testing Services TELEPHONE NUMBERS:
Hillsborough - 732-8181
Durham - 688-7331
Mebane - 227-2031
Chapel Hill -967-9251/968-4501
PURPOSE: To consider inclusion of Cedar Grove Day Care Center, Cedar Grove Head Start
and OPC Mental Health in Orange County's Drug and Alcohol Testing Agreement
with the Triangle J Council of Governments.
BACKGROUND: Cedar Grove Day Care Center, Cedar Grove Head Start and OPC Mental Health
participate in a vehicle-lease agreement with Orange County and currently operate
Orange Public Transportation(OPT) vehicles to transport their clients to human
service locations. The employees of these agencies who drive the vehicles are
subject to drug and alcohol testing under the Federal Department of
Transportation's Drug and Alcohol Testing regulations and must be in compliance
with these regulations to operate the OPT vehicles.
These three agencies each have a small number of employees covered by the
federal drug and alcohol testing requirements. Cedar Grove Day Care has five
covered employees; Cedar Grove Head Start has one employee and OPC Mental
Health has five covered employees. Orange County's agreement with Triangle J
provides for participation in a Safety Services Consortium with other local
governments who are also subject to the federal drug and alcohol testing
regulations. The per-test cost for drug and alcohol testing is considerably lower
through Orange County's agreement with Triangle J than most agencies could
negotiate on their own.
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Triangle J Council of Governments has agreed to include Cedar Grove Day
Care, Cedar Grove Head Start and OPC Mental Health under the County's
agreement with Triangle J because these agencies are driving vehicles
owned by Orange County. The County will invoice and collect payment
from each agency on a quarterly basis for the number of tests performed on
the specific agency employees. The inclusion of these agencies under the
County's agreement with Triangle J has no adverse impact on the County's
cost for drug and alcohol testing.
RECOMMENDATION: The Manager recommends the Board authorize the inclusion of Cedar
Grove Day Care, Cedar Grove Head Start and OPC Mental Health under
Orange County's agreement of participation with the Triangle J Council of
Governments Safety Services Consortium For Local Governments.
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LJ uLI L� 1
January 2, 1996
MEMORANDUM
TO: (Cedar Grove Day Care, Cedar Grove Head Start and OPC Mental Health)
FROM: John M. Link, Jr., County Manager
SUBJECT: Memorandum of Agreement for Drug and Alcohol Testing Services
This memorandum outlines the approved agreement between(Cedar Grove Day Care,
Cedar Grove Head Start and OPC Mental Health) and Orange County to include the(Cedar
Grove Day Care, Cedar Grove Head Start and OPC Mental Health) as a subgroup under Orange
County's agreement with Triangle J Council of Governments for drug and alcohol testing services.
1. General
The (Cedar Grove Day Care, Cedar Grove Head Start and OPC Mental Health) accepts
and will abide by the terms and conditions of Orange County's agreement with Triangle J.
2. Coveraee
This Agreement covers only(Cedar Grove Day Care, Cedar Grove Head Start or OPC
Mental Health) employees subject to drug and alcohol testing under the Federal
Department of Transportation's regulations.
3. Period Covered
The coverage will extend through Orange County's agreement period with Triangle J until
June 19, 1998 unless Orange County should terminate its agreement with Triangle J prior
to this date.
4. Costs
The current cost for each alcohol test is $25. Positive re-tests for alcohol are $25. Each
drug test is $32 (including positive re-tests). The cost for tests required to be
administered outside of normal working hours will be at a higher rate.
As agreed, Orange County will bill (Cedar Grove Day Care, Cedar Grove Head Start or
OPC Mental Health) on a quarterly basis for the number of actual tests performed each
quarter.
5. Testing Administration
Orange County will provide (Cedar Grove Day Care, Cedar Grove Head Start or OPC
Mental Health) with a current listing of approved testing locations for drug and alcohol
testing and required Federal Drug Testing Custody and Control forms.
Orange County will notify the designated (Cedar Grove Day Care, Cedar Grove Head
Start or OPC Mental Health) representative when an employee has been identified for a
random drug or alcohol test. (Cedar Grove Day Care, Cedar Grove Head Start and OPC
Mental Health)will arrange for the employee to report to an approved testing location
within the period specified by Orange County.
(Cedar Grove Day Care, Cedar Grove Head Start or OPC Mental Health)will be
responsible for identifying when conditions for drug and alcohol testing exist and will
arrange for an necessary testing related to reasonable suspicion, pre-employment, post-
accident and return-to-duty and follow-up as required by the Federal Department of
Transportation.
(Cedar Grove Day Care, Cedar Grove Head Start or OPC Mental Health)will provide
Orange County Personnel Department with a Drug and Alcohol Testing Consortium Data
Change form each time there is a change in status for an employee subject to the federal
drug and alcohol testing requirements. (This includes notification of new hires and
terminations.)
6. Testiniz Results
Results of drug and alcohol tests will be released only to the designated agency
representative upon receipt of the testing results by Orange County.
7. Compliance with Federal Regulations
(Cedar Grove Day Care, Cedar Grove Head Start and OPC Mental Health) is responsible
for assuring compliance with the Federal government's drug and alcohol testing
regulations.
If the foregoing is acceptable, please sign the original of this letter and return it to me for
signature.
(Cedar Grove Day Care, Cedar Orange County
Grove Head Start, OPC Mental Health)
By: By:
Agency Representative John M. Link, Jr.
County Manager