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HomeMy WebLinkAbout2013-422 IT - David Mathias for Help Desk Support $5,000 [Departmental Use Only] TITLE Help Desk Suport FY 2014 NORTH CAROLINA TEMPORARY SERVICES AGREEMENT ORANGE COUNTY THIS AGREEMENT, is made and entered into this 23 day of September, 2013 by and between Orange County, North Carolina (the "County") party of the first part; and David M Mathias (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services to the County in accordance with the terms of this Agreement. 1. TERM Beginning 09/2312013 through such time as the County retains a full time Help Desk Analyst. In no event shall this Agreement extend more than 30 days beyond 06/0112014 unless a written agreement modifying this Agreement is signed by both Parties as an amendment to this Agreement. 2. MAXIMUM AMOUNT PAYABLE The contract amount shall not exceed 5,000.00. 3. SERVICES Provider agrees to provide the following services: 1. General Help Desk Phone Support 2. Computer Imaging and Repair. 4. PAYMENT Provider shall submit an invoice for services provided on or within a reasonable amount of time after the last business day of each month of service. The invoice shall contain Provider's name and federal tax identification number and shall be signed and dated by the Provider or an officer or agent of Provider. It shall detail all services provided in payment requests along with detailed timekeeping of time spent in furtherance of the provision of services set out in this Agreement. The County will endeavor to make payments to Provider within fifteen (15) days of receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 5. RELATIONSHIP OF PARTIES Provider is an independent contractor of the County. Provider represents that it has or will secure, at its own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the County. All Revised July 2010 a personnel engaged in work under this Agreement shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. It is further agreed that the Provider will obey all State and Federal statutes, rules and regulations which are applicable to provisions of the services called for herein. Neither Provider nor any employee of the Provider shall be deemed an officer, employee or agent of the County. 6. WORKER'S COMPENSATION AND INSURANCE Provider acknowledges that it is an independent contractor of the County and as such Provider will obtain, at its sole expense, all insurance needed to adequately insure itself during the performance of these services as required by the County's Risk Management Policy. 7. TRAVEL/VEHICLE INSURANCE Provider acknowledges that this position will require some travel and understands that Provider will be responsible for such travel costs and will furnish his own vehicle. Provider represents that he has or will secure at a minimum and at his own expense, automobile insurance for his private vehicle with limits of no less than $500,000 for bodily injury, each incident, $250,000 each person, and $100,000 for property damage. 8. EXPENSE REIMBURSEMENT Any expenses shall not be reimbursed. 9. TERMINATION This Agreement may be terminated by Provider upon thirty (30) days' written notice to the County, and the County may terminate this agreement upon thirty (30) days' written notice to Provider. 10. INDEMNITY Provider agrees to waive the right to file any claim, lien, action or suit of any kind against the County relating to or connected with any injury whether physical, mental or other, or any loss of or damages to the Provider's property regardless of whether such injury, loss or damage occurred at a time when Provider was carrying out duties or responsibilities in furtherance of the provision of services set out in this Agreement. The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider. 11. CONFIDENTIALITY Provider may, during the course of providing services hereunder or in relation to this Agreement have access to, and acquire knowledge regarding personnel, materials, data, systems, legal, economic development, tax, and/or other information which may not be accessible or known to the general public. Any such knowledge acquired by the Provider shall not be used, published or divulged by the Provider to any person, firm or other entity without prior written approval of the County unless such use, publication or divulgence is in the direct furtherance of the provision of services set out in this Agreement. Provider specifically agrees that the foregoing confidentiality obligation applies to the terms of this Agreement and any information disclosed to the Provider in Revised April 2010 2 [Departmental Use Only] TITLE. Help Desk Suport FY 2014 NORTH CAROLINA TEMPORARY SERVICES AGREEMENT ORANGE COUNTY THIS AGREEMENT, is made and entered into this 23 day of September, 2013 by and between Orange County, North Carolina (the "County") party of the first part; and David M Mathias (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services to the County in accordance with the terms of this Agreement. 1. TERM Beginning 09/23/2013 through such time as the County retains a full time Help Desk Analyst. In no event shall this Agreement extend more than 30 days beyond 06/01/2014 unless a written agreement modifying this Agreement is signed by both Parties as an amendment to this Agreement. 2. MAXIMUM AMOUNT PAYABLE The contract amount shall not exceed 5,000.00. 3. SERVICES Provider agrees to provide the following services: 1. General Help Desk Phone Support 2. Computer Imaging and Repair. 4. PAYMENT Provider shall submit an invoice for services provided on or within a reasonable amount of time after the last business day of each month of service. The invoice shall contain Provider's name and federal tax identification number and shall be signed and dated by the Provider or an officer or agent of Provider. It shall detail all services provided in payment requests along with detailed timekeeping of time spent in furtherance of the provision of services set out in this Agreement. The County will endeavor to make payments to Provider within fifteen (15) days of receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 5. RELATIONSHIP OF PARTIES Provider is an independent contractor of the County. Provider represents that it has or will secure, at its own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the County. All Revised July 2010 r ORA:KZ:7% 1, PROVIDER By DavkRf Mathias i Ckp2l 5,-rte 1q_1 Trweri M 238 Patriots P r. �r Hillsborough NC, 27278 (Mailing Address) y Approve s to chrjical content: E � Jim Nortf rup ge rtment Director i This instrument as been pre-audited in the manner required by the Local Government Budget and Fiscal Control A4. r Office of the Finance Director Approved a ;to form - gal sufficiency: Off#of the County Attorney Revised April 2010 4 GEICO GOVERNMENT EMPLOYEES INSURANCE COMPANY Washington DC VERIFICATION OF COVERAGE (SEE BELOW UNDER CAUTIONARY NOTE) INSURED Policy Number: 4324885757 Effective Date: 10-03-13 DAVID MICHAEL MATHIAS Expiration Date:04-03-14 238 PATRIOTS POINTE DR Registered State: NORTH CAROLINA APT 238 HILLSBOROUGH. NC 27278-9027 To whom it may concern: This letter is to verify that we have issued the policyholder coverage under the above policy number for the dates indicated in the effec- tive and expiration date fields for the vehicle listed. This should serve as proof that the below mentioned vehicle meets or exceeds the financial responsibility requirement for your state. This verification of coverage does not amend,extend or alter the coverage afforded by this policy. Vehicle Year: 1994 Make: BUICK Model: LESABRE CU VIN:IG4HP52L4RH497227 COVERAGES LIMITS DEDUCTIBLES BODILY INJURY LIABILITY $250,000/$500,000 PROPERTY DAMAGE LIABILITY $100,000 UNINSURED &UNDERINSURED MOTORISTS $50,000/$1001000 UNINSURED MOTORIST PROPERTY DAMAGE $25,000 COMPREHENSIVE ACV MINUS $250 EMERGENCY ROAD SERVICE NON-DED Lienholder _Additional Insured Interested Party Additional Information: Issued 10/02/2013 If you have any additional questions,please call 1-800-841-3000. CAUTIONARYNOTE:THE CURRENT COVERAGES,LIMITS,AND DEDUCTIBLES MAY DIFFER FROM THE COVERAGES,LEWTS,AND DEDUCTIBLES IN EFFECT AT OTHER TIMES DURING THE POLICYPERIOD.THIS VERIFICATION OF COVERAGE REFLECTS THE COVERAGES,LIMITS AND DEDUCTIBLES AS OF THE ISSUED DATE OF THIS DOCUMENT WHICH IS SHOWN UNDER"ADDITIONAL INFORMATION"OR IFAN ISSUED DATE IS NOT SHOWN,THE DATE OF THIS FACSUvULE. U-3310-07