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Home My WebLink About2013-400 SW - American Industrial Contractors Inc to Inspect and maintain HVAC system $2,400 4MERICAN INDUSTRIAL CONTRACTORS,INC. Serving the Triad since 1987 PO Box 16224 • Greensboro, NC 27416 • (336)855-3301 Customer: Orange County Solid Waste Agreement#: ORANGE 13 Payment Terms & Acceptance American Industrial Contractors, Inc. agrees to inspect and maintain the equipment listed and perform those procedures as described according to the terms of this agreement. As part of this agreement,American Industrial Contractors, Inc. agrees to give preferential service to the Customer over the non-contract customer. All labor not covered under this agreement will be provided at the preferred discount rate. Payment Terms: Payment terms are net 30 days. If Customer has not made a payment on time, American Industrial Contractors, Inc. may at its option, and upon written notice to customer, suspend or terminate service under this agreement until all overdue payments are made with no liability for any loss or damage, whether or not consequential or foreseeable, which results from said suspension or termination. Orange County Solid Waste agrees to pay$2,460.00,payable $615.00 per visit beginning on the effective date, as American Industrial Contractors' fee for the inspection, maintenance and repair services described in this Agreement. Payment shall be made within 10 days of an invoice properly submitted to the Customer. Should American Industrial Contractors fail to perform its duties under the terms of this Agreement, Customer may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. Failure by Customer at any time to require the performance by American Industrial Contractors of any provisions hereof shall in no way waive or affect the Customer's right hereunder to enforce the same, nor shall any waive by Customer of any breach be held to be a waiver of any succeeding breach or a waiver of this Non- Waiver clause. After the initial term this agreement shall be deemed automatically renewed on a year to year basis. The agreement may be terminated by either party upon thirty(30) days written notice. This agreement will be effective 10/1/13. CUSTO R E T CE AMERICAN INDUSTRIAL CONTRACTORS APPROVAL By: .� ��- Tommy W. .aver Title: Title: VP Customer Relations This instrument has been pre-audited in the \\`��tt►illrrrr�� ma ner required by the Local Government �� MCENNFp �, =Budget and isca� ontrol Act ``��G'• "" �'%�i Date: (((,,,((( �f W_ Date: August 23, 2013 v:' Ry State of NC,County of Guilford Clarence G. Grier,Assistant Co. Manager_& W CFO -m ? 1 certify that the following person personally appeared before me this day,acknowledging to me that he voluntar the for g document for the purpose stated herein and in the capacity indicated: Tommy W.Oliver. Date: September 5,2013 im erly C.Ken —Notary Public My commission expires: 9-18-201'3i,�'9rV/DSDN�GO``` AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Triad since 1987 PO Box 16224•Greensboro. NC 27416•(336) 855-3301 Preventive Maintenance Agreement ***RENEWAL*** AGREEMENT#: ORANGE13 CUSTOMER: Orange County Solid Waste PROJECT: Orange County Solid Waste LOCATION: 1207 Eubanks Road Chapel Hill,North Carolina EQUIPMENT COVERAGE: Condensing and Air Handling units AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Triad since 1987 PO Box 16224•Greensboro. NC 27416•(336) 855-3301 Customer: Orange County Solid Waste Agreement#: ORANGE 13 Equipment List Manufacturer Type of Equipment ID# Trane Condensing Unit #1 Trane Condensing Unit #2 Trane Condensing Unit #3A Trane Condensing Unit #3B Trane Condensing Unit #4A Trane Condensing Unit #4B Trane Air Handling Unit #1 Trane Air Handling Unit #2 Trane Air Handling Unit #3 Trane Air Handling Unit #4 Please Note: This maintenance agreement applies only to equipment as listed above unless specified otherwise. AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Triad since 1987 PO Box 16224•Greensboro, NC 27416• (336) 855-3301 Customer: Orange County Solid Waste Agreement#: ORANGE13 Condensing Units 1. Quarterly Maintenance Procedures a. Check unit for refrigerant leaks b. Check and calibrate safety controls and overloads C. Check main starter d. Check oil level(if applicable) e. Tighten motor and control panel terminals f. Check crankcase heater g. Check external interlocks h. Lubricate fan bearings i. Inspect and adjust belt alignment and tension(replace belt as needed) j. Check damper operation 2. Semi-Annual Maintenance Procedures a. Clean condenser coils; Spring&Fall 3. Written Documentation a. Record location of any leaks and type of repair b. Record compressor motor amp readings C. Record crankcase heater readings d. Record refrigerant pressures,temperatures, super heat and subcooling AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Triad since 198; PO Box 16224•Greensboro, NC 27416•(336) 855-3301 Customer: Orange County Solid Waste Agreement#: ORANGE 13 Air Handling Unit 1. Quarterly Maintenance Procedures a. Change filters b. Inspect coil& check for leaks C. Inspect drain pan& drain line for leaks; make sure drain line is completely open d. Treat drain pans e. Inspect fan wheels(clean as needed) f. Inspect drive shaft—check for wear& alignment g. Check belt alignment&tension(adjust or replace as required) h. Lubricate as required i. Check bearing&motor mounting j. Check motor operating voltage & amperages k. Check inlet vanes or dampers(adjust as necessary) 1. Check for excessive vibration 2. Written Documentation a. Record any leaks and notify owner AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Trod since 1987 PO Box 16224•Greensboro, NC 27416•(336) 855-330' Customer: Orange County Solid Waste Agreement#: ORANGE13 Additional Billing Rates Unless specifically included in this agreement emergency and repair calls will be billed as follows: Service Technician Labor $ 89.50/hour* (during normal working hours) $ 109.50/hour* (nights&weekends) Service Truck Trip Charge $ 47.50/trip Parts and Material Cost+ Standard mark-up— 10%discount • Represents our preferred discount rate. AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Triad since 1987 PO Box 16224•Greensboro. NC 27416• (336) 855 3301 Customer: Orange County Solid Waste Agreement#: ORANGE13 General Provisions The following provisions are attached to and are considered a part of the maintenance agreement between Orange County Solid Waste (the Customer)and American Industrial Contractors, Inc. 1. American Industrial Contractors, Inc. is responsible for and agrees to: a. Perform all procedures as outlined in this agreement b. Perform all obligations under this agreement in accordance with industry standards as accepted in our area. C. Strive to maintain reliable equipment operation in a cost effective manner. 2. The Customer shall be responsible for and agrees to: a. Properly operate the equipment in accordance with related operating and maintenance instructions and recommended procedures. b. Require that only qualified personnel are responsible for the operating and maintaining of specified equipment. C. Immediately report any unusual equipment operating conditions or problems to American Industrial Contractors, Inc. d. Provide professional cooling tower water treatment unless provided under the terms of this agreement. 3. Exclusions: a. The maintenance procedures afforded by this agreement in no way constitute a guarantee of room conditions or system performance outside the original design of the system. b. We do not include inspection,maintenance,repair or replacement of any parts, equipment, or non-maintainable system components (i.e., steel supports, castings,ductwork, coils, boiler or heat exchanger shells, cabinets,wiring, piping, storage tanks, etc.) not specifically delineated in this agreement. C. Repairs or replacement of parts made necessary as a result of electrical power failure, low voltage, burned out fuses, low water pressure,vandalism,misuse or abuse,alteration of equipment,acts of God,theft, sabotage, fire,water, accident, negligence of others,freezing weather,malicious acts or other damage beyond the control of American Industrial Contractors, Inc. d. We do not include inspection, maintenance,repair or replacement of motor starting equipment and interconnecting wiring unless provided for in this agreement. e. We do not include repairs or service required by insurance companies, government agencies or other authoritative bodies. f. We do not provide for performance of service outside of normal business hours. g. We do not accept any responsibility for the design of the system, obsolescence of the system, or any safety checks associated with the system. AMERICM INDUSTRIAL CONTRACTORS, INC. Serving the Triad since 1987 PO Box 16224•Greensboro; NC 27416• (1336) 855-3301 4. Any changes,adjustments,service or repairs made to the equipment by anyone other than personnel of American Industrial Contractors, Inc. will terminate our obligation to render further service under this agreement and serve to void this contract without a refund of any portion of fees paid to date. 5. American Industrial Contractors, Inc. will not in any event be liable for any consequential or incidental damages due to nor have any obligation to indemnify the Customer with regard to the operation,non- operation or failure of the equipment; nor shall American Industrial Contractors be held liable for the loss of use of Customer's facilities, its' loss of revenues, nor for any similar or dissimilar consequential damage related to the equipment. 6. Except as otherwise stated in this agreement,American Industrial Contractors, Inc. make no warranties whatsoever related to the equipment covered. 7. Customer may not assign this agreement without prior written consent of American Industrial Contractors,Inc. 8. The parties have read this Agreement and agree to be bound by all of its items, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless modified in writing and signed by the parties. 9. In addition to the service fee,the Customer will pay any taxes required in connection with the service or material provided under this agreement. 10. American Industrial Contractors shall operate as an independent contractor, and the Customer shall not be responsible for any of American Industrial Contractors' acts or omissions. American Industrial Contractors shall not be treated as an employee with respect to the services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. American Industrial Contractors understands that neither federal, state or payroll tax of any kind shall be withheld or paid by Customer on behalf of American Industrial Contractors or its employees. 11. American Industrial Contractors shall obtain, as its sole expense,all insurance needed to adequately insure itself during the performance of these services. 12. Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina.