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Home My WebLink About2013-410 Housing - Best Rent All Inc Project Connect 2013 Booths $2,147.63 [Departmental Use Only] TITLE Project Connect 2013 FY 2013-14 ORANGE COUNTY CONTRACT UNDER $10,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 20th day of September, 2013, ("Effective Date") by and between Orange County,North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"),party of the first part; and Best Rent-All, Inc. (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Booth, table and chair rentals for Project Connect 2013 to be held on October 10, 2013 at Hargraves Center,216 N.Roberson Street, Chapel Hill,NC as detailed in Attachment A. Installation to be completed on October 9, 2013. The term of this agreement rendered shall be from October 9,2013 to October 10, 2013. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Two thousand, one hundred forty seven and 38/100 dollars,($2,147.38). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement,County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent Provider, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: The Provider shall obtain, at its sole expense, all insurance needed to adequately insure itself during the performance of these services as required by the County's Risk Management Policy. Revised July 2010 1 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. 7. Entire Agreement: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. 8. Governing Law-aw: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 9. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate.In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORAN C PROVID R By: By: U� kunty anager Title: 200 S. Cameron St. Best Rent-All,Inc. P.O.Box 8181 2410 Guess Road Hillsborough,NC 27278 Durham,NC 27705 This insVument has been ap ro d as to technical content. ara Fikes,Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Vet, _ CJs PAU_, Office of the Finance Director This i me been approved as to form and legal sufficiency. Offic of the C my Attofney Revised July 2010 2 09/20/2013 12:01 9192866701 BESTRENTAL PAGE 01/01 BALANCE DUE 2 WEEKS B4 EVENT* BEST RENT-ALL• INC. NO RENTAL FEE REFUND ISSUED IF '2410 GUESS; A6 CANCELLED W/IN 2 WKS OF EVENT DURHAM,NORTH CAROLINA 27705 sQTxaN>�►u,wC (919)266.3706!(919'1296,001 FAX MaWli►y-SAnmdAy •,�""' 71VO AN 5:30 pis '• 0ONTRACT .11010E* R-•RESERVE• BR325255 PG ll 015034 (919) 245-2450 DATE AND TIME IN • . ..OIL ORANGE COUNTY K FINANCE DEPT DATE AND• -- �gqq •HIL_LSBOROUGH NC x.72'78 a; k7HOUSINI3 TOT/11L^,�..W/I..c.RANGE C[tUNTY DEPARTMENT O BEiX 8181 ILL&BOROUGH NC 27278 MTTEN by CHECKEDINEY Ao Nr IoB NU BE JOHN P BEST SHERRI INGERSOLL HARGRAVE CENTER �L.OR 361 PHONE D V A_ P.O.NO,OR 81 ATE X45. 2.554. .. F644-3009/912-9451CL PO WILL BE RD.VISED �^ 'I�IJYt`,iF,1t L :a.L•.•'- ��t:t;GFi1P�1C'N... ' •:;. •bi"Ri '"'S�.•• """ea .,,,a, '.r•, '.i►iaQuxt„ DI5L- tVERY'a FRANKLIN ST RT ON 30/0 !La 1 100 1 COLUMBIA 5T LT. ON ROSEMARY ON RT B-4 t •CARR13OR0• SEE SHERRI i OR i SET UP I'NST'RUCTIONS r PICKUPS 10/1/13 L a31D 7 x$524000 101 - BACKDROP FRAME 12'5.00/ID 25. OO 75.00 225. OO 175.0e 6 5523000 89 UPRIGHT 1 1/2" iDI 111 � X00 8 5522000.BASE 15" X 15r' BACKDRP � iDI .00 21 5528000 DRAPE-PREMIER BLACK 110( •00 715521000 BACKDROP EXTENSIONS ! ID •00 19 15561111111 BOOTH PIPE PER FT' 5.00/iSl x.00 6.00 18.00 ' 1045.00 BOOTHS WILL BE 8XSX8 PRICE INCLUDES 1, 6FT TCRLE AND 2 BLACK. CHAIRS 25 192420001 69 LONG TABLE • � 8.001115- 8:00 24.eO -72-00 200.130 .60 8206000 BLACK -PLASTIC CHAIR : 1.00/11) 1-00 3.00 9.00 60.00 6 1556100e BOOTH PIRE&DRP PER FT 127. 50/!,E 2.m0 1 6. 00 16.a0 165.00 5 6467(0410 COAT RACK 9.00/iD 9.00 12?.00� 81.0�d 45.00 NO ELECTRIC POWER NEEDOD 6:00 PM SETUP OVERTIME ILABOR 2~310. 0 • t t RENTAL CHARGES 1690.,00 DELIVERY 75.X60 SEC DEPOSIT/LABOR 850.00 SALES TAX 132.38 - R=::; °' ;s- ESTIMATED TOTAL 2147.38 I the urrderaigned ren ter,apadticaty addrowledge That I have recoWd urd undel'btarld the Imtructlone RESERVATION FEE .041 ragarding Ina use and aparaWn of the rented equipment. Ranmf further&oW-,Iadpss fflat he has read and Tully undaratands the�rlq In squpmer*renal oontmd BALANCE DUE 2147. 38 aad anreee 10 bg bound byal)at d7a t rm0.�r±d4ttorRt p*wl> I?IJ'NaiedT.•Ftoriter agMn6Wled00a that'ho :. 1e t hAs.r ;abd�qr 'edrteFd'Qo uF't�t; aT:Trrr di utioir ",t,�0�.', . ` 1 aocapHdedine the dhmape wmvor as proNA an Mrs mmm+Ida IF DECLINED t and asmo W pay dre above dowsb d adts wW c wo"therefor PLEASE INRW , I OTHER HAN LESSEE E NT ER REFREBES HE I8 AGENT OF AND AUTROMEDTO SIM FOR LE98EE