HomeMy WebLinkAboutORD-1999-017 Budget Amendment #4 z'dq --7 >
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 3, 1999
Action Agenda
Item No. 8_q
SUBJECT: Budget Amendment#4
DEPARTMENT: Budget Office PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
1999-00 Budget As Amended Donna Dean, extension 2151
Capital Project Ordinances
Grant Project Ordinances TELEPHONE NUMBERS:
Letter of Request from Efland Volunteer Fire Hillsborough 732-8181
Department Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments and capital and grant project ordinances for fiscal
year 1999-00.
BACKGROUND:
Amendments for Items Approved by Prior Board Action
Health Department
1) On September 7, the Board of County Commissioners accepted a Smart Start grant for Orange County's
Community Awareness Project. The purpose of this project is to link families with young children to
community health services.At that time, the Board authorized one time-limited full-time equivalent
Bilingual Community Awareness Coordinator position. The Board established the position for the period
of October 1,.1999 through June 30, 2000. Continuation of the position is dependent on a second year
appropriation of Smart Start funds from Orange County's Partnership for Young Children. Anticipated first
year program costs total $57,515. The grant from the Partnership totals$47,887. The remaining cost of
$9,628 consists of in-kind contributions from the county including office space and equipment,
supervisory time and program supplies. (see Smart Start Grant Project Ordinance, page 6)
Emergency Telephone System
2) On October 5, the Board approved a contract for the purchase of a Digital Voice Logging System for the
E911 Center. The current system, installed in 1994, is outdated, failing and not Y2K compliant. The
Board approved an appropriation from the Fund's fund balance totaling $29,763, sufficient to cover the
cost of the new system. This budget amendment appropriates the fund balance and increases the capital
equipment budget for the Emergency Telephone Fund. (see column#2, page 5)
Amendments for Items Included in the 1999-09 Capital Investment Plan
Chapel Hill Carrboro City Schools Capital Project Ordinances
3) On June 21, the Board approved the County's ten-year Capital Investment Plan. At that time, the Board
decided to approve individual project ordinances for the County and both school systems during the fiscal
year as project scopes develop. On September 7,the Board approved five project ordinances for the
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Chapel Hill-Carrboro City Schools. Recently, the school system requested funding for several more
projects. The scope of work for these projects is relatively small. As shown in the chart below, requested
funding falls within the amounts included in the CIP and the attached capital project ordinances provide
for the funding outlined below:
Capital Project 1999-00 CIP 1999-00 Funding Source
Appropriation (as Request from
included in the CHCCS
approved 1999-09
CIP)
Americans Disabilities Act(ADA)
Requirements—bring facilities into
compliance with the Americans with
Disabilities Act including retrofitting $25,000 $25,000 %cent sales tax
doors, renovating bathrooms,
modifying parking lots, and installing
elevators
Energy Efficiency Improvements—
install new energy efficient light
fixtures to enable the district to realize $125,000 $125,000 %cent sales tax ;
utility savings
Mobile Classrooms—purchase two
middle school mobile classrooms to
help with overcrowding until Smith $125,000 $125,000 %cent sales tax
Middle School opens in 2001-02
Planning for Future Projects—
provides for preliminary planning for
major projects such as Culbreth
Middle School auditorium $50,000 $50,000 Savings from Scroggs
improvements, Transportation Center Elementary School
expansion, and Carrboro Elementary Capital Project
major renovations
Roofing Projects—repair and Savings from East
replace roofs throughout the District $230,000 $230,000 Chapel Hill High School
Addition Capital Project
Chapel Hill High School Cultural
Arts Center—purchase equipment $40,000 $40,000 '/cent sales tax
Chapel Hill High School Door
Replacement—replace exterior $75,000 $75,000 Y2 cent sales tax
doors and frames in the main building
Athletic Facilities—improve athletic Y2 cent sales tax
facilities at Chapel Hill High School ($715,000) and savings
including bleachers, press box, $785,000 $785,000 from Scroggs Elementary
stadium bathrooms, concession School Capital Project
stand, ticket booths and sound system ($70,000)
During prior CIP discussions with the Board, CHCCS staff has discussed redirecting savings from both
the Scroggs Elementary School capital project and the East Chapel Hill High School capital project to
other current projects. The attached ordinances reduce the budget for these two projects by$120,000
and $230,000 respectively.
3
Orange County Capital Project Ordinances
4) As explained in item#3 above, in June the Board decided to approve individual capital project ordinances
as project scopes develop. On October 19, the Board awarded bids for replacing roofs at two County
facilities—Whitted Human Services Center in Hillsborough and 503 West Franklin Street in Chapel Hill.
As shown in the chart below,bid awards fall within the amounts included in the CIP and the attached
County Facilities Roofing Capital Project Ordinance provides for the funding outlined below.
Appropriation Prior to Fiscal Year 1999-00 $473,000
1999-00 CIP Appropriation (as included in the
approved 1999-09 CIP) $110,000
Project Expenditures to Date ($8,905)
Bid Award for WHSC & 503 W. Franklin Roofs ($326,981)
Remaining Balance for County Facilities
Roofing Projects $247,114
The attached County Facilities Roofs Capital Project Ordinance appropriates$110,000, as approved by
the Board in the 1999-09 CIP.
Amendments for New Items Not Approved By Prior Board Action
Health Department
5) The Health Department has received an allocation from the Child Health division of the State. The
allocation totals $1,497. The funds will support outreach and education initiatives related to the State's
Health Check and Health Choice programs for children. (see page 5, column#5)
6) The Environmental Health Division of the Health Department has received additional State funds totaling
$1,282. The funds will offset costs of staff training related to childhood lead poisoning prevention and
indoor air quality. (see page 5, column#6)
Department on Aging
7) The Retired Senior Volunteer Program (RSVP)division of the Department on Aging recently received a
one-time funding allocation from the Corporation for National Services. The$1,100 grant will support
staff training costs of this division. (see column#7, page 5)
8) SeniorNet, a computer training program for seniors, is in its third year of operation. The program was
initially funded by IBM and Bell South. Student fees currently support the program. At the end of the first
quarter, actual fees exceeded budget by$1,700. This budget amendment increases the money available
to purchase PC monitors and storage cabinets. (see column#8, page 5)
Orange Public Transportation (OP7)
9) Orange County Coalition for Persons with Disabilities has received funding from United Cerebral Palsy of
North Carolina for non-medical transportation for disabled persons less than sixty years of age. The
Coalition wants to purchase these services through Orange Public Transportation. OPT will provide
services at the rate of$12.25 per one-way trip. Staff estimates that revenues from this initiative will
generate at least$5,000. This budget amendment provides for the receipt of these funds. (see column
#9, page 5).
Arts Commission
10)The Orange County Arts Commission received a grant from the Chapel Hill Parks and Recreation
Department totaling $2,000. The funds will cover printing costs associated with a directory of area artists
4
and arts organizations. This budget amendment provides for the receipt of the funds and offsets amounts
spent for printing for this department. (see column#10, page 5)
Sheriff
11) The Orange County Sheriffs Department received notification of a Troops to Cops grant award for this
fiscal year. The grant supports the employment of military veterans for law enforcement jobs. The grant
totals$26,870 and will off set training and equipment costs for five officers. (see column#11, page 5)
Efland Volunteer Fire Department
12)The Chair of the Efland Volunteer Fire Department Board of Directors recently submitted a request to use
the department's fund balance. The department plans to replace the chassis of an existing brush truck.
According to the attached letter from the Director,the current truck constantly needs maintenance and is
unreliable. Replacement of the brush truck is part of the district's five-year plan as outlined in their budget
request. This amendment appropriates the department's fund balance ($21,361)for the purchase. (See
page 20, column#12)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the
budget ordinance amendments and the grant and capital project ordinances.
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Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments
of Social Services,Health,Library and Cooperative Extension by the State of North
Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (DSS)- 1993-94 $77,119
Intergovernmental (DSS)- 1994-95 $259,953
Intergovernmental (DSS)- 1995-96 $347,780
Intergovernmental (DSS)-1996-97 $393,327
Intergovernmental (DSS)- 1997-98 $201,079
Intergovernmental (DSS)- 1998-99 $102,006
Intergovernmental(DSS)- 1998-99 $7,498
Intergovernmental (DSS)- 1999-00 $91,960
Intergovernmental (DSS)- 1999-00 $30,370
Intergovernmental (Health) - 1993-94 $43,777
Intergovernmental (Health)- 1994-95 $56,711
Intergovernmental (Health)- 1995-96 $51,219
Intergovernmental (Health)- 1996-97 $77,787
Intergovernmental (Health)- 1997-98 $48,532
Intergovernmental (Health)- 1998-99 $48,832
Intergovernmental (Health)- 1999-00 $133,791
Intergovernmental (Library)- 1993-94 $10,721
Intergovernmental (Cooperative Extension)- 1994-95 $6,000
Intergovernmental (Cooperative Extension)- 1995-96 $17,880
Intergovernmental(Cooperative Extension)- 1996-97 $17,522
Intergovernmental(Cooperative Extension)- 1997-98 $56,325
Total Revenue $2,080,189
Section 4. The following prior years'grant funds have lapsed:
Intergovernmental (DSS)-1993-94 $77,119
Intergovernmental(DSS)- 1994-95 $259,953
Intergovernmental (DSS)- 1995-96 $347,780
Intergovernmental (DSS)- 1996-97 $393,327
Intergovernmental (DSS)-1997-98 $201,079
Intergovernmental(Health) - 1993-94 $43,777
Intergovernmental (Health)- 1994-95 $56,711
Intergovernmental (Library)- 1993-94 $10,721
Intergovernmental (Cooperative Extension)- 1994-95 $6,000
Intergovernmental (Cooperative Extension)- 1995-96 $17,880
Intergovernmental (Cooperative Extension)- 1996-97 $17,522
Intergovernmental (Cooperative Extension)- 1996-97 $56,325
Total $1,488,194
7
Section 5. The following amounts remain appropriated for this project:
Human Services - DSS $231,834
Human Services-Health $360,161
Total Appropriation $591,995
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy
program as authorized by the Orange County Board of County Commissioners on January
18, 1994.
.85 full time equivalent positions in the Health Department as authorized by the Orange
County Board of County Commissioners on December 5, 1994.
1.0 full time equivalent positions in the Health Department Community Awareness Project as
authorized by the Orange County Board of County Commissioners on September 7, 1999.
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2000. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes all previous Smart Start Program Grant Project Ordinances.
Adopted this third day of November 1999.
ADA -Americans with Disabilities Act Compliance
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7113
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds bring the Chapel Hill Carrboro City Schools system
into compliance with the Americans with Disabilities Act(ADA) standards. Proceeds from
the Schools' portion of the one-half cent sales taxes finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $138,150 $25,000 $163,150
Impact Fees $0 $0 $0
PSBF $0 $0 $0
1992 Bond Funds $0 $0 $0
1997 Bond Funds $0 $0 $0
Other
Total Funding $138,150 $25,000 $163,150
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Plannin Arch/En in $0 $0 $0
Land/Assoc Fees $0 $0 $0
Construction $138,150 $25,000 $163,150
Equipment/Furnishings $0 $0 $0
Other $0 $0 $0
Contingency k K1 U
Total Costs $138,150 $25,000 $163,150
Section 5. This ordinance supersedes all previous Americans with Disabilities Act (ADA) Capital
Project Ordinances for the Chapel Hill Carrboro City Schools system.
Section 6. This ordinance remains in effect from July 1, 1993 until June 30, 2000.
Adopted this third day of November 1999.
Energy Efficiency Improvements
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized provides funds to install new energy efficient light fixtures, energy
management systems, motion detectors. This project will allow the District to realize energy
savings estimated by the EPA to be as high as fifty percent of present light usage. -
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $0 $125,000 $125,000
Impact Fees $0 $0 $0
PSBF $0 $0 $0
1997 Bond Funds $0 $0 $0
Savin s on Construction Contract K L01 I i.
Total Project Fundin $0 $125,000 $125,000
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Plannin /Arch/En in $0 $10,000 $10,000
Land/Assoc Fees $0 $0 $0
Construction $0 $0 $0
Equipment/Furnishings $0 1 $115,000 $115,000
Other $0 $0 $0
Contingency so I il 1 $0
Total $0 1 $125,000 1 $125,000
Section 5. This ordinance, originally adopted June 21st 1999, shall remain in effect from July 1, 1999
until June 30, 2000.
Adopted this third day of November 1999.
10
Renovations - Mobile Unit
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds for the purchase of mobile classroom units. Proceeds
from Schools' portion of the one-half cent sales tax finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 1999-00 Through FY
1998-99 Appropriation 1999-00
Sales Tax $78,480 $125,000 $203,480
Impact Fees $0 $0 $0
PSBF $0 $0 $0
1997 Bond Funds $0 I $0 1 $0
Other $0 $0 $0
Total Funding $78,480 $125,000 $203,480
Section 4. The following amount is appropriated for this project:
Through FY 1999-00 Through FY
1998-99 Appropriation 1999-00
Plannin Arch/En in $8,480 $15,000 $23,480
Land/Assoc Fees $0 1 $0 $0
Construction $70,000 $40,000 $110,000
E ui ment/Fumishin s $0 $70,000 $70,000
Other $0 $0 $0
Contingency U( U $0
Total Costs $78,480 $125,000 $203,480
Section 5. This ordinance, originally adopted June 22, 1998, shall remain in effect from July 1, 1998
until June 30,2000.
Adopted this third day of November 1999.
Renovations - Roofing Projects
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized provides funds to repair and replace roofs at many of the schools in
the district. Proceeds from the Schools' portion of the one-half cent sales taxes and savings
from the East Chapel Hill High School Addition Capital Project finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 1999-00 Through FY
1998-99 Appropriation 1999-00
Sales Tax 354,563 0 354,563
Impact Fees 0 0 0
PSBF 0 0 0
1992 Bond Funds 0 0 0
1997 Bond Funds 0 0 0
Savings on Construction Contra Q 230,000 230.000
Total Project Funding 354,563 230,000 584,563
Section 4. The following amount is appropriated for this project:
Through FY 1999-00 Through FY
1998-99 Appropriatio 1999-00
Plannin Arch/En in 0 25,000 25,000
Land/Assoc Fees 0 0 0
Construction 354,563 195,000 549,563
Equipment/Furnishings 0 0 0
Other 0 0 0
Contingency Q 10,000 10,000
Total 354,563 230,000 584,563
Section 5. This ordinance supersedes all previous Renovations — Roofing Capital Projects for the
Chapel Hill-Carrboro City Schools.
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30,2000.
Adopted this third day of November 1999.
12
Chapel Hill High School - Cultural Art Building Renovation
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds to renovate and upgrade the CHHS Cultural Arts
Building built in 1977. This project will be financed with proceeds from 1997 Local Bond
Issue funds and Sales Tax revenues.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $40,000 $40,000
hn act Fees $0
PSBF $0
1992 Bond Funds $0
1997 Bond Funds $0
Other $988.882 8 82
Total Project Funding, $988,882 $40,000 $1,028,882
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Plannin Arch/En in $60,000 $60,000
Land/Assoc Fees $0
Construction $768,882 $768,882
Equipment/Furnishings $160,000 $40,000 $200,000
Other-Technology $0
Contingency $0
Total $988,882 $40,000 $1,028882
Section 5. This ordinance supersedes all Chapel Hill High School Cultural Arts Center Capital Project
Ordinances.
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000.
Adopted this third day of November 1999.
�3
Chapel Hill High School—Door Replacements and Major Renovation
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
Adopted.
Section 1. The project authorized provides funds to replace the doors and frames of classroom and
exterior doors at Chapel Hill High School's main building. The school was constructed in
1966. The project is funded with proceeds from the school's portion of the one-half cent
sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $0 $75,000 $75,000
Impact Fees $0 $0 $0
PSBF $0 $0 $0
1997 Bond Funds $0 $0 $0
Savin s on Construction Contract so $2 U
Total Project Fundin $0 1 $75,000 $75,000
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Plannin /Arch/En in $0 $0 $0
Land/Assoc Fees $0 $0 $0
Construction $0 $75,000 $75,000
Equipment/Furnishings $0 $0 $0
Other $0 $0 $0
Contingency la U $0
Total $0 $75,000 $75,000
Section 5. This ordinance, originally adopted November 3, 1999, shall remain in effect from July 1,
1999 until June 30, 2000.
Adopted this third day of November 1999.
64-
Athletic Facilities
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7109
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds for upgrades to athletic facilities at Phillips Middle
School, Culbreth Middle School and Chapel Hill High School. Proceeds form the Schools'
portion of the one-half cent sales taxes and savings from Scroggs Elementary School
Construction Capital Project.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $334,000 $715,000 $1,049,000
Impact Fees $0 $0 $0
PSBF $0 $0 $0
1992 Bond Funds $0 $0 $0
1997 Bond Funds $0 $0 $0
Transfer from Scroggs Elementary
Ca ital Project 1 $Q $70.000 $70.000
Total Project Fundingl $334,000 1 $785,000 1 $1,119,000
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
PlanningWch/Engin $0 $45,000 $45,000
Land/Assoc Fees $0 $0 $0
Construction $0 $740,000 $740,000
Equipment/Furnishings $0 $0 $0
Other $0 $0 $0
Contingency 5-0 LO $0
$334,000 $Q $334,000
Total $0 $785,000 1 $1,119,000
Section 5. This ordinance supersedes all previous Athletic Facilities and Playgrounds Capital Project
Ordinances for the Chapel Hill Carrboro City Schools.
Section 6. This ordinance, originally adopted June 29, 1992, shall remain in effect until June 30,2000.
Adopted this third day of November 1999.
I5
Scroggs Elementary School Construction
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7716
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds to build Scroggs Elementary School. Proceeds
from a private placement loan obtained by Orange County and from Impact Fees
finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $0 $0 $0
Impact Fees $100,000 $0 $100,000
PSBF $0 $0 $0
1992 Bond Funds $0 $0 $0
1997 Bond Funds $0 $0 $0
Private Placement Financing $13.250.000 LLLZQ&UQ $13.080.000
Total Project Funding, $13,350,000 $170,000 $13,180,000
Section 4. A portion of the available funds for this project has been transferred to Phillips Middle
School Renovations Capital Project, Culbreth Middle School Renovations Capital Project,
Planning for Future Projects Capital Project, and Athletic Facilities Capital Project.
Section 5. The following amount remains appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Plannin /Arch/En in $950,000 $0 $950,000
Land/Assoc Fees $0 $0 $0
Construction $10,017,500 $170,000 $9,847,500
Equipment/Furnishings $850,000 $0 $850,000
Other-Technology $832,500 $0 $832,500
Contingency $700,000 $0 $700,000
Totall $13,350,000 $170,000 $13,180,000
'tP
Elementary School#8 at Southern Village
Capital Project Ordinance
Page 2
Section 6. A portion of the funds appropriated for this project are transferred to the following
proj ects.
Through FY Through FY
1998-99 FY 1999-00 1999-00
an r to F111111ps
Middle School
Renovations (Locker
Room and Major
Improvements $0 $25,000 $25,000
rans er io Culfireth
Middle School
Renovations (Labs, Gym,
Auditorium) $0 $25,000 $25,000
Transfer to Planning for
Future Projects $0 $50,000 $50,000
Transfer to Athletic .
Facilities $0 570.000 $70,000
Total $0 $170,000 $170,000
Section 7. The following amount remains appropriated to this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Scroggs Elementary
School Capital Project $13,350,000 $170,000 $13,180,000
Section 8. This ordinance supersedes all previous Scroggs Elementary School Construction
Capital Project Ordinances.
Section 9. This Ordinance, originally adopted June 30, 1997, shall remain in effect until June 30,
2000.
Adopted this third day of November 1999.
East Chapel Hill High School Additions
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7711
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds for the addition to East Chapel Hill High School
including an space to accommodate 500 additional students, Cultural Arts Building and
athletic fields. Financing for this project comes from proceeds from the 1996 State
Building Bond, 1997 Local Bond, and impact fees.
Section 2. The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $0 $0 $0
Impact Fees $804,160 $0 $804,160
PSBF $0 $0 $0
1997 Bond Funds $3,000,000 $230,000 $2,770,000
1996 State Bond Funds $10.995.840 $0_ $10.995.840
Total Project Funding $14,800,000 $230,000 $14,570,000
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Plannin /Arch/En in $875,000 $0 $875,000
Land/Assoc Fees $0 $0 $0
Construction $12,585,000 $230,000 $12,355,000
Equipment/Furnishings $940,000 $0 $940,000
Other $0 $0 $0
Contingency $400,000 S-0 $400,000
Total $14,800,000 $230,000 $14,570,000
Section 5. A portion of the funds appropriated for this project are transferred to the following
proj ects.
Through FY Through FY
1998-99 FY 1999-00 1999-00
Transfer to Roofing
Projects Capital Project $0 $230,000 $230,000
Total $0 $230,000 $230,000
East Chapel Hill High School Addition
l�
Capital Project Ordinance
Page 2
Section 6. The following amount remains appropriated to this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
East Chapel Hill High
Addition $14,800,000 $230,000 $14,570,000
Section 7. This ordinance supersedes all previous East Chapel Hill High School Addition Capital
Project Ordinances.
Section 8. This ordinance shall remain in effect from August 20, 1-997 until June 30, 2000.
Adopted this third day of November 1999.
lq
County Facilities Roofing Projects
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby
adopted.
Section 1. The project authorized provides funds to conduct a study on the maintenance and
replacement schedule including cost estimates on the roofs of all County Buildings.
The money appropriated will address high priority projects like Whiffed Human Services,
Animal Control Building, The Jail and the house located on the Southern Human Services
Campus. This project will be financed by proceeds from the County's portion of the one-half
cent sales taxes.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Sales Tax $473,000 $110,000 $583,000
Bond Funds $0 $0 $0
Private Placement $0 $0 $0
Fees $0 $0 $0
Other $0 $0 $0
Total Funding $473,000 1 $110,000 $583,000
Section 4. The following amount is appropriated for this project:
Through FY Through FY
1998-99 FY 1999-00 1999-00
Land/Building $0 $0 $0
Design $43,000 $10,000 $53,000.
Construction $0 $0 $0
Other 1 $430,000 $100,000 1 $530,000
Total Costs 1 $473,000 $110,000 1 $583,000
Section 5. This ordinance shall remain in effect from July 1, 1998 until June 30,2000.
Section 6. This ordinance supersedes all previous County Facilities Roofing Projects Capital Project
Ordinances.
Adopted this third day of November 1999.
Z0
EFLAND VOLLINMER FIRE CO., INC
PO 9OX 39
EFLAND, NC 27293
919-732--8991
Ms. Donna DeanKag
0zs
Budget Director �°
Orange County
PO Box 8181
Hillsborough, NC 27278
Dear Ms. Dean,
As Chairman of the Board of Directors of Efland Volunteer Fire Co., Inc., I
am requesting that the June 1999 fund balance of$21,361.00 be released to our
fire department as soon as possible. This money will be used to offset the cost
of a new brush truck chassis, which we have plans to order and could be
delivered as early as November of this year. Our goal is to take the old brush
truck box, refurbish it and return it to the new chassis. This should keep the total
cost down to approximately$40,000, whereas an entire new truck would cost
approximately$80,000.
Recently, we have had major problems with the mechanical workings of
the brush truck and it has been in the shop for repairs and overhauls more than it
has been in service. Our 5-year plan, as outlined in the budget request, included
the purchase of a new pumper, tanker and brush truck. With the brush truck
proving to be unreliable when out on a fire call, the Board of Directors felt that it
was time to move ahead on the brush truck upgrade for the safety of the firemen
and the citizens of the Efland fire district.
The fire department will be able to complete the purchase of the brush
truck because of the accumulated reserve that we have built into our operating
budget, plus the amount from the fund balance. Please notify the department as
soon as possible when the money can be expected. Thank you for your time and
consideration to this matter.
Sincre�rely,
A.D. Graham, Jr.
Board of Directors Chairman
Efland Volunteer Fire Co., Inc.
� 99 9 '7
This item was removed and placed at the end of the consent agenda.
L Benefits for County Commissioners
This item was removed and placed at the end of the consent agenda.
L Change in Board of Commissioners Regular Meeting Schedule
The Board amended its regular meeting schedule to add a joint meeting with the school boards
December 13, 1999, 7:30 p.m. at the Southern Human Services Center in Chapel Hill.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA
a. Budget Amendment#4
The Board considered budget ordinance amendments and capital and grant project ordinances
for fiscal year 1999-2000 included herein by reference.
Commissioner Jacobs asked about one of the Chapel Hill/Carrboro School Systems' capital
projects, specifically the one regarding athletic facilities. He was unclear as to where this matter was left
when it was discussed in the spring. He said that there were concerns about whether this project could be
coordinated with the development of the facilities of the Smith Middle School. He asked for some more
information.
Bill Mullin said that the Smith Middle School project specifications and plans are out for bid at
this time. He said that the project mentioned in budget amendment#4 is not as far along as the Smith
Middle School project. He said that the timing of the two projects is not on the same track, so they could
not be coordinated.
Commissioner Jacobs asked if more efficiency was achieved by combining anything for the two
sets of athletic facilities.
Bill Mullin said that the two projects were operating on independent tracks.
Commissioner Jacobs said that he would like to see what has changed in this project since the
adoption of the budget in June.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to approve
budget amendment#4.
VOTE: UNANIMOUS
f. Personnel Ordinance Revision - Multilingual Recruitment and Hiring
The Board considered adding a multilingual hiring policy to the Orange County Personnel
Ordinance.
Commissioner Jacobs made a correction to the Personnel Ordinance Revision. He said that it
is repetitious to say, "bilingual language skills." He referred to item 3.12 and said that"language" should
be deleted in the last sentence.
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to approve
the multilingual hiring policy in the Orange County Personnel Ordinance with the above change.
VOTE: UNANIMOUS
Commissioner Jacobs would like a report from Elaine Holmes on how many applied at the
booth at Fiesta del Pueblo.
h. Board of Commissioners Meeting Calendar for Year 2000
The Board considered adopting its calendar of meetings for the 2000 calendar year.
Commissioner Jacobs suggested postponing this item until Commissioner Carey is in
attendance. He has problems with February 15'h and March 1St
Commissioner Halkiotis has a problem with April 4 th
This item will be on the next agenda.
L Benefits for County Commissioners
The Board considered adopting a policy providing that the County will make the same
contributions for benefits for County Commissioners that it makes for permanent employees, effective July
1, 2000.
Commissioner Halkiotis asked for the Clerk to get information from other counties in North
Carolina on what they are doing for elected officials.
6