HomeMy WebLinkAboutAgenda - 09-26-2013 - 8ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 26, 2013
Action Agenda
Item No. 8
SUBJECT: Whitted Building Permanent Meeting Room Update
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S):
1. Agenda Abstract, September 17,
2013 Board of County
Commissioner Meeting
INFORMATION CONTACT:
Jeff Thompson, 919- 245 -2658
PURPOSE: To provide an update of the Whitted Building Permanent Meeting Room
BACKGROUND: On September 17, 2013, the Board of County Commissioners approved the
schematic design of the Whitted permanent meeting room, and authorized the Manager to
proceed in the development of Construction Documents for the project. Attachment A is the
abstract outlining the background and key points of the Board's decision. Staff will present the
meeting room schematic design and the general project update to the Joint Boards meeting
participants.
The following timeline represents the delivery of the overall project:
TASK
PROPOSED
END BY
BEGINNING
DATE
DATE
BOCC Action: Approval of Schematic Design; authorization
9/17/13
9/17/13
to prepare bid documents; authorization to advertise for bid
Construction document prep, bid advertisement prep (2 month
9/18/13
11/5/13
duration
BOCC Action: Review and approval of technology design
10/15/13
10/15/13
elements related to the project design
BOCC Action: Approval of Final Design; authorization to
11/5/13
11/5/13
advertise for bid
BOCC Action: Bid Award
12/17/13
12/17/13
Construction (est. 4 month duration)
1/6/14
5/6/14
Grand Opening — first BOCC meeting estimated date
6/3/14
6/3/14
FINANCIAL IMPACT: The BOCC has approved $1,500,000 for this project as part of the
FY2013 -14 Capital Investment Plan.
RECOMMENDATION(S): The Manager recommends that the Joint Boards receive the project
status update for the Whitted permanent meeting room.
1
ORANGE COUNTY Attachment A
c opy BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 17, 2013
Action Agenda
Item No. 7 -b
SUBJECT: Whitted Meeting Room Schematic Design Review
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
Schematic Floor Plans Jeff Thompson, (919) 245 -2658
PURPOSE: To continue review and comment on the schematic design of the Whitted
Permanent meeting room initially presented during the September 12, 2013 work session, and
authorize staff and the consultant to move forward with construction document preparation.
BACKGROUND: On April 4, 2013, the BOCC authorized Orange County to move forward with
the design of permanent Board meeting facilities within the Whitted 2nd Floor "A" building in
Hillsborough, and included this capital project within the adopted Capital Investment Plan in FY
2013 -14.
On June 18, 2013, the BOCC authorized the Manager to move forward with the design, award a
bid, and complete the necessary site work for this project as "Phase 1" in order that the work be
completed this fall during optimal outdoor weather. This site work, which will include significant
paving, stormwater management, lighting, pedestrian access, handicapped access, and
landscaping improvements, is currently out to bid and should be complete no later than the end
of November 2013.
The County has engaged Corley, Redfoot Architects as the designer for the project. Ken
Redfoot and David Taylor with Corley, Redfoot Architects will continue presenting the schematic
designs as well as corresponding three dimensional space modeling for additional BOCC
review and comment introduced during the September 12, 2013 work session.
3
Should the BOCC approve the schematic design renderings and principles, the following
timeline represents the delivery of the overall project:
TASK
PROPOSED
END BY
BEGINNING
DATE
DATE
BOCC Action: Approval of Schematic Design; authorization
9/17/13
9/17/13
to prepare bid documents; authorization to advertise for bid
Construction document prep, bid advertisement prep (2 month
9/18/13
11/5/13
duration)
BOCC Action: Approval of Final Design; authorization to
11/5/13
11/5/13
advertise for bid
BOCC Action: Bid Award
12/17/13
12/17/13
Construction est. 4 month duration
1/6/14
5/6/14
Grand Opening — first BOCC meeting (estimated date)
6/3/14
6/3/14
FINANCIAL IMPACT: The BOCC has approved $1,500,000 for this project as part of the
FY2013 -14 Capital Investment Plan.
RECOMMENDATION(S): The Manager recommends that the Board continue review and
comment on the schematic design of the Whitted Permanent meeting room initially presented
during the September 12, 2013 work session; and authorize staff and the consultant to move
forward with construction document preparation.
Proposed BoCC Layout Whitted Building Renovations
ilia corley redfoot architects s lff Y COUNTY OF ORANGE
a�� I -a — I Pie -. F1 F--1 . August 30, 2013 HILLSBOROUGH, NORTH CAROLINA
BoCC Joint Meeting Layout Whitted Building Renovations
ilia corley redfoot architects s lff Y COUNTY OF ORANGE
a�� I -g — I Pie -. F1 L 1 1. August 30, 2013 HILLSBOROUGH, NORTH CAROLINA
Proposed Theater Layout Whitted Building Renovations
ilia corley redfoot architects s lff l COUNTY OF ORANGE
a� I -a — I Pie -. F1 F--1 . August 30, 2013 HILLSBOROUGH, NORTH CAROLINA