HomeMy WebLinkAboutAgenda - 09-26-2013 - 31
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 26, 2013
Action Agenda
Item No. 3
SUBJECT: Proposed County Jail and Chapel Hill — Carrboro City Schools Middle School #5
Discussions
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
A. Orange County Capital
Investment Plan Summary for
Proposed Jail Facility
B. CHCCS Proposed Capital
Investment Plan Summary for
Middle School #5
INFORMATION CONTACT:
Clarence G. Grier, 919 - 245 -2450
Todd LoFrese, 919 - 967 -8211
PURPOSE: To commence with preliminary discussions to construct a new Orange County Jail,
and Middle School #5 for Chapel Hill — Carrboro City Schools (CHCCS).
BACKGROUND: As part of the County's FY2013 — 18 Capital Investment Plan, funding was
approved for the construction of a new County Jail and Middle School #5 for CHCCS.
In October 2012, the NC Council of State authorized the issuance of a 50 -year land lease to
Orange County of approximately 6.8 acres for the construction of a jail facility. The estimated
total project cost of the proposed jail is currently projected to be $30,250,000. The new jail
facility will house a minimum of 250 prisoners. The project planning and construction is currently
scheduled to begin in FY 2015 -16, with a majority of the construction occurring in FY 2017 -18.
As part of the FY 2013 -14 budget process, the Board of County Commissioners approved the
construction of the Culbreth Middle School Science Wing to alleviate overcrowding in the district
and the need for Middle School #5 for CHCCS. As a result, the need for funding of Middle
School #5 is moved back two years from FY 2014 -15 to FY 2016 -17. A majority of the
construction for Middle School #5 would occur in fiscal years 2017 — 2020. The estimated total
project cost for Middle School #5 is currently projected to be $42,913,749.
At this work session, the respective Boards will begin preliminary discussions in regards to the
planning, funding, and construction of the two projects.
FINANCIAL IMPACT: There is not a financial impact with regards to the information being
provided. There will be a financial impact in future years as decisions are made to proceed with
funding and issuing debt for future County Jail and Middle School # 5 for CHCCS.
It is currently expected that both projects will be financed with the issuance of general obligation
or limited obligation bonds over a period not to exceed 20 years. At current municipal bond
interest rates, the total combined debt service is estimated to be $4.9 million annually. This
would represent 3.06 cents on the current property tax rate.
RECOMMENDATION(S): The Manager recommends that the Boards accept the information
and provide feedback and direction to staff.
M
Attachment A
County Capital Projects
Fiscal Years 2013 -18
Project Name
Proposed Jail
Project Status
Proposed
Functional Service Area
Governing and Management
Starting Date
71112013
Department
Asset Management Services
Completion Date
613012018
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
250,000
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Appropriation
Land /Building
-
Professional Services
250,000
500,000
500,000
1,250,000
Construction /Repairs /Renovations
29,000,000
29,000,000
Equipment/Furnishings
Total Project Budget
250,000 - 500,000 500,000 29,000,000 30,250,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
24,000
24,000
72,000
144,000
264,000
14,520,000
-
24,000
24,000
72,000
144,000
264,000
14,520,000
Total Operating Costs
Revenues /Funding Source
General Fund - Debt Service
24,000
24,000
72,000
144,000
264,000
14,520,000
Transfer from Projects
Debt Financing
250,000
500,000
500,000
29,000,000
30,250,000
Total
250,000
24,000
524,000
572,000
29,144,000
30,514,000
14,520,000
Project Description /Justification
In October, 2012, NC Council of State authorized issuance of a 50 year land lease to Orange County for approximately 6.8 acres for construction of this facility. A
consultant has been retained to evaluate the site and determine the best configuration of the potential site, along with whatever constraints (environmental /regulatory for
example) that might impact the development. Site related planning costs have been included at $250,000 for FY 2013 -14. Construction cost estimates from firms in the
business of building detention facilities range from $80,000 to $120,000 per bed. The new jail is intended to house a minimum of 250 prisoners and contain support
spaces needed for such a facility. While the estimate may be reduced at some point in the future as the project is more firmly developed, funding at the $120K per bed
level has been included in this request. Site Design costs are included in FY 15 -16, and Architectural /Engineering costs are included in FY 16 -17, with construction costs
in FY 17 -18.
It
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 -2023
UNFUNDED - New Schools and Facilities
UNFUNDED NEW SCHOOLS and FACILITIES oa 1 of 1 Attachment B
AMENDED 9 -19 -13
PROJECTS:
10 YEAR UNFUNDED NEW SCHOOLS and FACILITIES
TEN YEAR
TOTAL
Year
2013 -14
Year
2014 -15
Year
2015 -16
Year
2016 -17
Years
2017 -18
Year
2018 -19
Year
2019 -20
Year
2020 -21
Year
2021 -22
Year 10
2022 -23
OPENS:
Culbreth Middle School: Science Addition
Aug. 2015
600,000
3,854,042
517,634
4,971,676
McDougle Middle School: Auditorium
Aug. 2016
400,000
3,909,138
325,000
4,634,138
Middle School #5
2019 -20
1,261,951
7,221,167
29,008,663
5,421,968
42,913,749
Carrboro High School Additions
2020 -21
3,293,631
13,624,134
2,826,183
19,743,948
Elementary School #12
2021 -22
6,493,220
24,144,927
4,837,906
35,476,053
TOTAL UNFUNDED PROJECTS
600,000
4,254,042
4,426,772
1,586,951
7,221,167
32,302,294
25,539,322
26,971,110
4,837,906
-
107,139,564
Notes:
Elementary School #12, Middle School #5, and the Carrboro HS Addition opening dates are based on Nov. 15, 2012 enrollment SAPFO projections.
Middle School #5 need in 2019 -20 is based on completing the Culbreth MS Science Addition that increases student capacity by 104.