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Home My WebLink AboutAgenda - 09-26-2013 - 2ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 26, 2013 Action Agenda Item No. 2 SUBJECT: Overview and Presentation by Davenport and Company, LLC on Orange County's Financial Status and Debt Capacity DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): A. Davenport & Company Presentation INFORMATION CONTACT: with Orange County Capital Clarence G. Grier, 919 - 245 -2450 Investment Plan — Provided Under Ted Cole, 804 - 697 -2907 Separate Cover at Meeting or Access Electronically on County's Website: http ://orangecountync.gov /OCCLERK S/agenmenu.asp. Choose September 26, 2013 agenda B. Orange County Debt Management Policy PURPOSE: To provide an overview of the Orange County's tax supported debt and related debt capacity for planning future debt issuances. BACKGROUND: Due to the increasing need to fund the capital needs of both the County and Boards of Education (Orange County Schools and Chapel Hill — Carrboro City Schools), and the continued need to prioritize and effectively plan for the funding of future capital improvements, and debt issuances, Orange County staff and the County's financial advisor for debt issuances, Davenport & Company LLC, provided an overview of the County's financial status and debt capacity to the County /School Collaboration Work Group. Currently the County's Bond Ratings are as follows: S &P Fitch Moody's AAA AAA Aaa The County's debt management policy states that the annual debt service will not exceed 15% of General Fund revenues. For FY 2013 -14, the General Fund debt service is $25.6 million or 14% of General Fund revenues. Davenport & Company, LLC will provide an overview and presentation of the County's tax supported debt, tax supported capital investment plan, and their observations and recommendations for future capital investment program decisions. 1 Davenport & Company, LLC is a full- service firm offering a complete range of investment services, including comprehensive stock and bond brokerage, investment management, research, financial planning, insurance, public finance, and corporate finance services. Davenport & Company, LLC's Public Finance Division has served as financial advisor on several of the County's recent debt issuances. FINANCIAL IMPACT: There is no financial impact in regards to information being provided. There will be a financial impact in future years as decisions are made to proceed with funding and issuing debt for future county and school capital projects. RECOMMENDATION(S): The Manager recommends that the Boards accept the information and provide feedback and direction to staff. Attachment A 3 Discussion Materials - Capital Funding Plan Orange County, NC rrh 7�� September 26, 2013 DAVENPORT &COMPANY Member NYSE I FIN RA I SIPC Contents /Agenda In Existing Tax Supported Debt Profile ImCapital Improvement Plan and Proposed Debt (FY 2014 -2018) ImPreliminary FY 2019 -2023 Debt Capacity ImObservations and Next Steps ImAppendix A: Existing Tax Supported Debt Detail sm Appendix B: Capital Improvement Plan DAVENPORT & COMPANY 13 September 26, 2013 Orange County, NC 1 Goals and Objectives 13 ■ Present a detailed analysis of the County's Existing Tax Supported Debt Profile. — Analyze a series of Key Financial Ratios so as to better understand the County's Existing Debt Profile and future Debt Capacity. — Provide an initial perspective on the "Affordability" of existing debt service and pay -go capital (i.e. Debt Affordability). — Examine a series of Peer Comparatives to understand how the County's Existing Debt Profile compares against national and North Carolina counties. ■ Review the County's Tax - Supported Capital Improvement Program and analyze the potential impacts on the County Tax Supported Debt Profile — Revisit the Key Financial Ratios. — Analyze the impact of proposed financings and pay -go capital funding on the County's Debt Affordability. ■ Provide a series of observations related to the County's Capital Funding Capacity and work towards developing a Comprehensive Plan of Finance that will: — Minimize rate impacts on the County's Citizens. — Maintain a healthy Debt Profile in line with the County's strong credit ratings and adopted Financial Policy Guidelines. ■ Provide an analytical framework for additional CIP decisions related to project prioritizations and approvals. DAVENPORT & COMPANY September 26, 2013 Orange County, NC 2 Peer Comparative Introduction Peer Comparative Introduction • The County currently has general obligation (issuer) credit ratings of Aa1 from Moody's Investors Service, AAA from Standard and Poor's and AAA from Fitch Ratings. • The following pages contain peer comparatives based on specific Moody's rating categories. — National Counties — Aaa 82 Credits — Aa 1 106 Credits — North Carolina Counties — Aaa (6 Credits): — Durham County — Mecklenburg County — Forsyth County — New Hanover County — Guilford County — Wake County — Aa1(7 Credits) — Buncombe County — Cumberland County — Cabarrus County — Orange County — Carteret County — Union County — Catawba County ■ The data shown in the peer comparatives is from Moody's Municipal Financial and Ratio Analysis database. The figures shown are derived from the most recent financial statement available as of August 27, 2013 (FY 2012 in most cases). DAVENPORT & COMPANY 13 Moody's Standard & Fitch Ratings Investors Poor's A Service A- A- Aaa AAA AAA Aa 1 AA+ AA+ Aa2 AA AA Aa3 AA- AA- Al A+ A+ A2 A A A3 A- A- Baal BBB+ BBB+ Baa2 BBB BBB Baa3 BBB- Non Investment Grade B.BB- u September 26, 2013 Orange County, NC 3 13 DAVENPORT & COMPANY September 26, 2013 Orange County, NC Existing Tax Supported Debt Tax Supported Debt Service N 30 c 0 25 — 20 - - - - - - 15 - - - - - - - - 10 - - - - - - - - -' -� 5 I It m (o rl- m m O -i N M Rt M (O rl- W M O c j N M -i -i -i -i -i -i N N N N N N N N N N M M M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N JSchool Component NJ General County Component Par Outstanding - Estimated as of 6/30/2013 Type General Obligation Par Amount 85,325,184 IPs / COPS / LOBS 104,486,743 Other Obligations 1 VLQ1 1,146, 233 190,958,159 ,e Tax Supported Debt Service FY Principal Interest Total 10 -yr Payout Total 190,958,159 52,089,613 243,047,772 2014 17,003,191 8,086,453 25,089,644 83.5% 2015 16,839,256 7,361,748 24,201,003 87.0% 2016 16,480,342 6,264,153 22,744,495 89.6% 2017 16,000,194 5,655,372 21,655,566 91.2% 2018 16,686,470 5,002,162 21,688,632 94.9% 2019 16,075,631 4,343,344 20,418,975 95.3% 2020 16,072,599 3,729,784 19,802,383 95.6% 2021 16,038,906 3,120,818 19,159,723 96.1% 2022 15,927,736 2,490,438 18,418,174 96.9% 2023 12,298,868 1,806,003 14,104,871 98.2% 2024 8,936,802 1,288,646 10,225,448 100.0% 2025 6,188,671 901,871 7,090,542 100.0% 2026 4,075,605 677,444 4,753,048 100.0% 2027 5,942,961 443,208 6,386,169 100.0% 2028 1,290,056 278,072 1,568,129 100.0% 2029 1,078,056 230,435 1,308,491 100.0% 2030 1,078,056 179,227 1,257,283 100.0% 2031 1,078,056 128,019 1,206,075 100.0% 2032 1,078,056 76,812 1,154,868 100.0% 2033 788,649 25,604 814,253 100.0% Note: Estimated as of 6/30/2013 based on the LGC Bond Ledger and County Staff guidance. The balances shown above as Tax Supported Debt do not include the estimated debt allocated to the Sportsplex Fund, Solid Waste Fund, Water & Sewer Fund or Article 46 Sales Tax Fund. DAVENPORT & COMPANY Source: LGC Bond Ledger and County Staff September 26, 2013 Orange County, NC 5 9 m Key Debt Ratio: Tax Supported Payout Ratio 10 -Year Payout Ratio 10 -year Payout Ratio Peer Comparative 100.0% 90.0% 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% 't M (O rl- 00 M O -1 N M m (O rl- 00 m O ci N M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N ■ 10 -yr Payout ■ Existing 10 -year Payout Ratio — FY 2014: 83.5% ■ The 10 -Year Payout Ratio measures the amount of principal to be retired in the next 10 years. Orange (2014) National'Aaa' National'Aa1' NC'Aaa' NC'Aa1' 65 70 75 80 Percent ■ Aaa North Carolina Counties — Minimum: 65.6% — Median: 76.5% — Max: 82.9% ■ Aa1 North Carolina Counties ■ This ratio is an important metric in that it indicates whether or not a — Minimum: 62.7% locality is back - loading its debt. — Median: 80.6% — Max: 97.9% 85 DAVENPORT & COMPANY Source: LGC Bond Ledger, County Staff and Moody's Investors Service September 26, 2013 Orange County, NC 6 Key Debt Ratio: Debt Per Capita Debt Per Capita 1,600 1,400 1,200 1,000 800 ° in 600 400 200 I'',■__ -- tib ti� �� 0� �� 0� `L� 2� 31 31 3Ib 3� �p �� 'O 'O '-p nO 'O '-p 'P '-p 'P '-p 'p J Existing ■ Existing Debt Per Capita — FY 2014: $1,399 ■ Historical Population Growth Rates — 5 -Year Compound Annual Growth Rate: 2.13% — 10 -Year Compound Annual Growth Rate: 1.59% ■ Assumed Future Growth Rates — 2013 & Beyond: 1.50% Debt Per Capita Peer Comparative Orange (2014) National'Aaa' National'Aa1' NC'Aaa' N C'Aa 1' 0 500 1,000 1,500 2,000 Dollars ($) ■ Aaa North Carolina Counties — Minimum: $1,653 — Median: $1,879 — Max: $2,180 ■ Aa1 North Carolina Counties — Minimum: $555 — Median: $973 — Max: $2,488 1 E� DAVENPORT & COMPANY Source: LGC Bond Ledger, County Staff, 2012 CAFR and Moody's Investors Service September 26, 2013 Orange County, NC 7 Key Debt Ratio: Debt to Assessed Value Debt to Assessed Value 3.50% - 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% ti.�3�`�tit.�°�`b3 °3�3°`303� o° 0 i f 1 1 1 O 1 O 1 to to to to �O �o l-P Existing — Policy ■ Existing Debt to Assessed Value — FY 2013: 1.17% • Historical AV Growth Rates — 5-Year Compound Annual Growth Rate: 1.15% — 10 Year Compound Annual Growth Rate: 5.46% • Assumed Future Growth Rates — 2015 & Beyond: 1.15% • The County has an adopted financial policy establishing a maximum Tax Supported Debt to Assessed Value at 3.0 %. Debt to Assessed Value Peer Comparative Orange (2014) National'Aaa' National'Aa1' NC'Aaa' NC'Aa1' 0.0 0.5 1.0 1.5 Percent ■ Aaa North Carolina Counties — Minimum: 1.1% — Median: 1.7% — Max: 1.8% ■ Aa1 North Carolina Counties — Minimum: 0.4% — Median: 0.9% — Max: 2.2% 2.0 13 Note: The Assessed Value assumptions above do not include potential impacts associated with the upcoming revaluation. DAVENPORT n. COMPANY Source: LGC Bond Ledger, County Staff 2014 Budget, 2012 CAFR and Moody's Investors Service September 26, 2013 Orange County, NC 8 Key Debt Ratio: Debt Service vs. Expenditures Debt Service vs. Governmental Expenditures 16% 14% 12% 10% 8% 6% 4% 2% 0% �Oy00 Existing Policy ( %of Budget) • Existing Debt Service vs. Expenditures — FY 2014: 14.13% • Historical Expenditure Growth — 5-Year Compound Annual Growth Rate: 0.69% — 10 Year Compound Annual Growth Rate: 3.67% • Assumed Future Growth Rates — 2015 & Beyond: 1.0% • The County has an adopted financial policy establishing a maximum Tax Supported Debt Service vs. Budget at 15.0 %. Note: Governmental Expenditures represent the ongoing operating expenditures of the County. For purposes of this analysis, capital outlay and debt service expenditures are excluded. DAVENPORT & COMPANY Debt Service vs. Expenditures Peer Comparative Orange (2014) National'Aaa' National'Aa1' NC'Aaa' NC'Aa1' 0 5 10 15 20 Percent ■ Aaa North Carolina Counties — Minimum: 13.6% — Median: 19.6% — Max: 25.4% ■ Aa1 North Carolina Counties — Minimum: 6.5% — Median: 15.2% — Max: 27.1% 25 13 Source: LGC Bond Ledger, County Staff, 2012 CAFR, Budget Documents and Moody's Investors Service September 26, 2013 Orange County, NC 9 Decline in Tax Supported Debt Service Existing Tax Supported Debt Service Decline Existing Tax Supported Debt Service Decline 0 30.0 c FY Existing Cumulative 25.0 - - - - - - - - "'' Debt Service Decline 20.0 - - - - - - - -I- - - - - - - - - - - - - 15.0 �- - - - - - - - - - - 10.0 - - - - - - - - - - - - 5.0 - - - - ' ILI- - - - rl ri rl ri rl ri N N N N N N N N N N M M M M M O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N Existing Debt Service JCumulative Decline Total 243,047,772 2014 25,089,644 - 2015 24,201,003 888,640 2016 22,744,495 2,345,148 2017 21,655,566 3,434,077 2018 21,688,632 3,401,011 2019 20,418,975 4,670,669 2020 19,802,383 5,287,260 2021 19,159,723 5,929,920 2022 18,418,174 6,671,470 2023 14,104,871 10,984,773 2024 10,225,448 14,864,196 2025 7,090,542 17,999,102 2026 4,753,048 20,336,595 2027 6,386,169 18,703,475 2028 1,568,129 23,521,515 2029 1,308,491 23,781,153 2030 1,257,283 23,832,361 2031 1,206,075 23,883,568 2032 1,154,868 23,934,776 2033 814,253 24,275,391 2034 - 25,089,644 DAVENPORT & COMPANY Source: LGC Bond Ledger, County Staff, 2012 CAFR and Budget Documents September 26, 2013 Orange County, NC 10 Debt Affordability Analysis A B C D E F G H I J FY Existing Debt Service • • CIP CIP Debt Operating Service CIP Pay Go Cash Impact General Fund ; Budgeted Debt Total Service Available General Fund Other Budgeted for Dedicated Pay Go Cash Revenue Total Revenues Available 2014 25,089,644 4,344,849 29,434,493 25,089,644 4,344,849 29,434,493 2015 24,201,003 - 24,201,003 ; 25,089,644 4,344,849 29,434,493 2016 22,744,495 22,744,495 25,089,644 4,344,849 29,434,493 2017 21,655,566 21,655,566: 25,089,644 4,344,849 29,434,493 2018 21,688,632 21,688,632 ; 25,089,644 4,344,849 29,434,493 2019 20,418,975 20,418,975 25,089,644 4,344,849 29,434,493 2020 19,802,383 19,802,383 ; 25,089,644 4,344,849 29,434,493 2021 19,159,723 19,159,723 ; 25,089,644 4,344,849 29,434,493 2022 18,418,174 18,418,174: 25,089,644 4,344,849 29,434,493 2023 14,104,871 14,104,871: 25,089,644 4,344,849 29,434,493 2024 10,225,448 10,225,448: 25,089,644 4,344,849 29,434,493 2025 7,090,542 7,090,542 25,089,644 4,344,849 29,434,493 2026 4,753,048 4,753,048 25,089,644 4,344,849 29,434,493 2027 6,386,169 6,386,169 25,089,644 4,344,849 29,434,493 2028 1,568,129 1,568,129 25,089,644 4,344,849 29,434,493 2029 1,308,491 1,308,491 ; 25,089,644 4,344,849 29,434,493 2030 1,257,283 1,257,283 25,089,644 4,344,849 29,434,493 2031 1,206,075 1,206,075 25,089,644 4,344,849 29,434,493 2032 1,154,868 1,154,868 25,089,644 4,344,849 29,434,493 2033 814,253 814,253 ; 25,089,644 4,344,849 29,434,493 2034 - - 25,089,644 4,344,849 29,434,493 2035 25,089,644 4,344,849 29,434,493 2036 25,089,644 4,344,849 29,434,493 2037 25,089,644 4,344,849 29,434,493 2038 25,089,644 4,344,849 29,434,493 2039 25,089,644 4,344,849 29,434,493 2040 25,089,644 4,344,849 29,434,493 2041 25,089,644 4,344,849 29,434,493 2042 25,089,644 4,344,849 29,434,493 2043 - - 25,089,644 4,344,849 29,434,493 Total 243,047,772 4,344,849 247,392,621 • Value of 1¢ in FY 2014 = $1,606,829 • Assumed Growth Rate= 1.15% DAVENPORT & COMPANY September 26, 2013 13 Orange County, NC 11 13 FY 2014 - 2018 Plan of Finance DAVENPORT & COMPANY September 26, 2013 Orange County, NC 12 Capital Improvement Program (Years 1 -5) 1 2 2014 2015 2016 2017 2018 Tota 3 4 Uses of Funds 5 County Capital Projects 6,036,242 6,978,510 14,709,569 9,768,500 38,091,308 75,584,129 6 Chapil Hill Carrboro City Schools 3,730,742 7,019,146 3,717,615 4,403,855 9,957,579 28,828,937 7 Orange County Schools 5,276,668 1,969,429 14,274,223 2,013,424 2,035,917 25,569,661 8 Total Uses of Funds 15,043,652 15,967,085 32,701,407 16,185,779 50,084,804 129,982,727 9 10 Sources of Funds 11 12 Debt Financing 13 County 4,754,242 5,422,000 10,300,069 8,539,000 36,748,508 65,763,819 14 Schools 3,928,750 3,854,042 12,800,594 1,168,474 6,686,266 28,438,126 15 Total Debt Financing 8,682,992 9,276,042 23,100,663 9,707,474 43,434,774 94,201,945 16 17 School Pay -Go 18 Transferfrom General Fund - Schools 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,417 19 Lottery Proceeds 1,353,811 1,353,811 1,353,811 1,353,811 1,353,811 6,769,055 20 Total 5,078,660 5,134,533 5,191,244 5,248,805 5,307,230 25,960,472 21 22 County Pay -Go 23 Transferfrom General Fund County 620,000 1,176,510 887,000 907,000 712,800 4,303,310 24 Available Project Balances 164,000 - - - - 164,000 25 Register of Deeds Fees 75,000 80,000 80,000 80,000 80,000 395,000 26 9 -1 -1 Funds 198,000 - 30,000 - - 228,000 27 Grants & Contributions 225,000 300,000 3,412,500 242,500 125,000 4,305,000 28 Transfer from other Capital Projects - - - - 425,000 425,000 29 Available Project Balances - - - - - - 3o Total 1,282,000 1,556,510 4,409,500 1,229,500 1,342,800 9,820,310 31 32 Total Sources of • 15,043,652 15,967,085 32,701,407 0,0:4:04 129,982,727 DAVENPORT & COMPANY • �u, t� Sourcesof Funds September 26, 2013 Orange County, NC 13 17 ,nee Existing and Proposed Tax Supported Debt Proposed FY 2014 -2018 CIP Existing and Proposed Debt Service w 35 c 0 30 25 20 - - - -I -I -I -� I 15 10 I ■ -, 5 --------- �I��I1111111�■ tit- tib tilb ��3 3b 3l ��3 J Existing Tax Supported J Proposed General County J Proposed School Existing and Proaosed Princiaal 0 25 — 0 20 15 10 -= :1111■ I ■1 11111' ■ -- 1 O "� �� O 3� � �O �O A Existing Tax Supported A Proposed General County J Proposed School DAVENPORT & COMPANY Proposed Debt Assumptions ■ Borrowing Assumptions — Amortization: Level Principal — Term: 20 -years — Interest Rate: 5.0% — First Interest: FY after issuance — First Principal: FY after Issuance ■ Total Proposed Principal — General County: $65,763,819 — Schools: $28,438,126 ■ Total Proposed Debt Service — General County: $100,289,824 — Schools: $43,368,142 September 26, 2013 Orange County, NC 14 Key Debt Ratios Proposed FY 2014 -2018 CIP Debt Per Cabita 1,600 1,400 1,200 Z 1,000 Cc 800 0 600 400 200 El Existing NJ Proposed County Debt El Proposed School Debt ■ Existing and Proposed Debt Per Capita — FY 2014: $1,399 — FY 2018: $1,422 DAVENPORT & COMPANY Debt to Assessed Value 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% - -'; -■ 0.50% _ — 0.00% 1 ■ ■i jxiAA: - - - -- ° d Existing — ProposedCounty Debt Proposed School Debt — Policy ■ Existing and Proposed Debt to Assessed Value — FY 2013: 1.17% — FY 2018: 1.26% t� ■ The County has an adopted financial policy establishing a maximum Tax Supported Debt to Assessed Value at 3.0 %. Note: The Assessed Value assumptions above do not include potential impacts associated with the upcoming revaluation. September 26, 2013 Orange County, NC 15 1� In 1 El Existing NJ Proposed County Debt El Proposed School Debt ■ Existing and Proposed Debt Per Capita — FY 2014: $1,399 — FY 2018: $1,422 DAVENPORT & COMPANY Debt to Assessed Value 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% - -'; -■ 0.50% _ — 0.00% 1 ■ ■i jxiAA: - - - -- ° d Existing — ProposedCounty Debt Proposed School Debt — Policy ■ Existing and Proposed Debt to Assessed Value — FY 2013: 1.17% — FY 2018: 1.26% t� ■ The County has an adopted financial policy establishing a maximum Tax Supported Debt to Assessed Value at 3.0 %. Note: The Assessed Value assumptions above do not include potential impacts associated with the upcoming revaluation. September 26, 2013 Orange County, NC 15 Key Debt Ratios Proposed FY 2014 -2018 CIP Debt Service vs 18% 16% 14% 12% 10% 8% 6% 4% 2% 0% nditures 10 -Year Payout Ratio ,§!;p` tib ti� �0 �� " �b �� 30 3� 3t 3b 3� �0 0 " 'O 'O 1 1 1 1 1 IO 'O IO IO IP lO Ip Existing — Proposed County Debt Proposed School Debt — Policy (% of Budget) ■ Existing and Proposed Debt Service vs. Expenditures — FY 2013: 14.13% — FY 2019: 15.56% ■ The County has an adopted financial policy establishing a maximum Tax Supported Debt Service vs. Budget at 15.0°/x. DAVENPORT & COMPANY September 26, 2013 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 13 tib tiIb �� 3� 3� 3� 31 3I 13 A 10 -Year Payout Ratio (Total) ■ Existing and Proposed 10 Year Payout Ratio — FY 2014: 83.5% — FY 2018: 75.7% Orange County, NC 16 Debt Affordability Analysis Proposed FY 2014 -2018 CIP A B C D F F G H I J K L M rr N O P ■ Value of 1¢ in FY 2014 = $1,606,829 ■ Assumed Growth Rate= 1.15% DAVENPORT & COMPANY September 26, 2013 Note: The Analysis above does not include potential operating impacts associated with new capital projects, nor does it address potential changes in the County's existing operating budget. Orange County, NC 17 Debt Service Requirements Revenue Available for DS Debt Service Cash Flow Surplus (Deficit) FY Existing Debt Service CIP Debt Service CIP Operating CIP Pay -Go Cash Impact : General Fund ; Budgeted Debt Total Service General Fund Other Budgeted for Dedicated Pay -Go Cash Revenue Total Revenues Available Surplus/ (Deficit) Revenue from Prior Tax Equiv. (Column 0) Capital Reserve Adjusted Surplus/ Utilized (Deficit) Estimated Incremental Tax Equivalent Capital Reserve Fund Balance 2014 25,089,644 - 4,344,849 29,434,493: 25,089,644 4,344,849 29,434,493 2015 24,201,003 868,299 4,957,232 30,026,534: 25,089,644 4,344,849 29,434,493 (592,042) - (592,042) 0.364 2016 22,744,495 1,774,196 4,724,433 29,243,124 ; 25,089,644 4,344,849 29,434,493 191,368 598,830 790,198 - 790,198 2017 21,655,566 4,039,365 4,801,994 30,496,925 ; 25,089,644 4,344,849 29,434,493 (1,062,432) 605,696 (456,737) - - 333,462 2018 21,688,632 4,907,463 4,666,219 31,262,314: 25,089,644 4,344,849 29,434,493 (1,827,822) 612,640 (333,462) (881,720) 0.521 - 2019 20,418,975 9,124,022 4,666,219 34,209,216: 25,089,644 4,344,849 29,434,493 (4,774,724) 1,511,493 (3,263,230) 1.921 - 2020 19,802,383 8,888,517 4,666,219 - 33,357,120 ; 25,089,644 4,344,849 - 29,434,493 (3,922,627) 4,829,468 - 906,841 - 906,841 2021 19,159,723 8,653,013 4,666,219 32,478,955: 25,089,644 4,344,849 29,434,493 (3,044,462) 4,884,840 1,840,377 2,747,218 2022 18,418,174 8,417,508 4,666,219 31,501,901: 25,089,644 4,344,849 29,434,493 (2,067,408) 4,940,846 2,873,438 5,620,657 2023 14,104,871 8,182,003 4,666,219 26,953,093 ; 25,089,644 4,344,849 29,434,493 2,481,400 4,997,495 7,478,895 13,099,552 2024 10,225,448 7,946,498 4,666,219 22,838,165: 25,089,644 4,344,849 29,434,493 6,596,328 5,054,794 11,651,121 24,750,673 2025 7,090,542 7,710,993 4,666,219 19,467,754: 25,089,644 4,344,849 29,434,493 9,966,739 5,112,749 15,079,488 39,830,161 2026 4,753,048 7,475,488 4,666,219 16,894,756 ; 25,089,644 4,344,849 29,434,493 12,539,737 5,171,369 17,711,106 57,541,267 2027 6,386,169 7,239,983 4,666,219 18,292,371: 25,089,644 4,344,849 29,434,493 11,142,121 5,230,661 16,372,782 73,914,049 2028 1,568,129 7,004,479 4,666,219 13,238,826; 25,089,644 4,344,849 29,434,493 16,195,667 5,290,632 21,486,299 95,400,348 2029 1,308,491 6,768,974 4,666,219 12,743,683 ; 25,089,644 4,344,849 29,434,493 16,690,809 5,351,292 22,042,101 117,442,449 2030 1,257,283 6,533,469 4,666,219 12,456,971: 25,089,644 4,344,849 29,434,493 16,977,522 5,412,647 22,390,168 139,832,617 2031 1,206,075 6,297,964 4,666,219 12,170,258; 4,344,849 29,434,493 17,264,234 5,474,705 22,738,939 162,571,556 2032 1,154,868 6,062,459 4,666,219 11,883,546: 25,089,644 4,344,849 29,434,493 17,550,947 5,537,475 23,088,422 185,659,978 2033 814,253 5,826,954 4,666,219 - 11,307,426 ; 25,089,644 4,344,849 - 29,434,493 18,127,067 5,600,964 - 23,728,031 - 209,388,009 2034 - 5,591,449 4,666,219 10,257,668: 25,089,644 4,344,849 29,434,493 19,176,824 5,665,182 24,842,006 234,230,015 2035 4,921,795 4,666,219 9,588,014: 25,089,644 4,344,849 29,434,493 19,846,479 5,730,135 25,576,614 259,806,629 2036 4,244,195 4,666,219 8,910,414 ; 25,089,644 4,344,849 29,434,493 20,524,078 5,795,834 26,319,912 286,126,540 2037 2,898,555 4,666,219 7,564,774: 25,089,644 4,344,849 29,434,493 21,869,719 5,862,285 27,732,004 313,858,544 2038 2,280,326 4,666,219 6,946,545 25,089,644 4,344,849 29,434,493 22,487,948 5,929,499 28,417,447 342,275,991 2039 - 4,666,219 4,666,219 25,089,644 4,344,849 29,434,493 24,768,274 5,997,483 30,765,757 373,041,747 2040 4,666,219 4,666,219: 25,089,644 4,344,849 29,434,493 24,768,274 6,066,247 30,834,520 403,876,268 2041 4,666,219 4,666,219 25,089,644 4,344,849 29,434,493 24,768,274 6,135,799 30,904,072 434,780,340 2042 4,666,219 4,666,219 ; 25,089,644 4,344,849 29,434,493 24,768,274 6,206,148 30,974,422 465,754,762 2043 4,666,219 4,666,219: 25,089,644 4,344,849 29,434,493 24,768,274 6,277,304 31,045,578 496,800,340 Total 243,047,772 143,657,966 191,478,611 578,184,349 ; Total (790,198) Total Tax Effect 2.811 ■ Value of 1¢ in FY 2014 = $1,606,829 ■ Assumed Growth Rate= 1.15% DAVENPORT & COMPANY September 26, 2013 Note: The Analysis above does not include potential operating impacts associated with new capital projects, nor does it address potential changes in the County's existing operating budget. Orange County, NC 17 93 DAVENPORT & COMPANY September 26, 2013 Orange County, NC 18 Future Debt Capacity Proposed FY 2014-2018 CTP and FY 2019 -2023 Debt Capacity Existing and Proposed Debt Service Cn 35 C 0 30 i ,, ■, 25 = __■ ■ ■I ■� 20 F 15 - -I -� 10 - - - - - - - - -I 3I)- 3I 3b alb A Existing Tax Supported J Proposed General County J Proposed School J Future Capacity Existing and Proaosed Princibal N 25 — — c o _�■ 20 _ ■•111' ■I 15 ■ 10 5 -- !1IIl�l��p- nr, ti(b ti�b �(3 �11, rLt- � r� 3� 2� 3� rb 0 �� ro ro ro 'o ro ro 'o 'o ro 'o r§1 r§1 P' 'o '-p JExistingTax Supported J Proposed General County JProposed School J Future Capacity DAVENPORT & COMPANY September 26, 2013 22 ,nee Proposed Debt Assumptions ■ Borrowing Assumptions — Amortization: Level Principal — Term: 20 -years — Interest Rate: 5.0% — First Interest: FY after issuance — First Principal: FY after Issuance ■ Future Debt Capacity: — FY 2019: $ 9,068,407 — FY 2020: 9,562,078 — FY 2021: 10,796,372 — FY 2022: 46,790,237 — FY 2023: 43,627,691 — Total Capacity: $119,844,785 ■ Total Proposed FY19 -23 DS: $182,763,297 ■ Key Debt Ratios (worst shown) — Debt Per Capita: — Debt to AV: — Debt Service vs. Expenditures: — 10 Year Payout Ratio: $1,422 (FY 2018) 1.27% (FY 2023) 15.56% (FY 2019) 64.2% (FY 2023) Orange County, NC 19 Future Debt Affordability Proposed FY 2014 -2018 CIP and FY 2019 -2023 Debt Capacity A B C D E F G H I J K L M rt , N O P • Value of 1¢ in FY 2014 = $1,606,829 • Assumed Growth Rate= 1.15% DAVENPORT & COMPANY September 26, 2013 Note: The Analysis above does not include potential operating impacts associated with new capital projects, nor does it address potential changes in the County's existing operating budget. Orange County, NC 20 Debt Service Requirements Revenue Available for DS Debt Service Cash Flow Surplus (Deficit) FY Existing Debt Service CIP Debt Service CIP Operating CIP Pay-Go Cash Impact ; General Fund ; Budgeted Debt Total Service General Fund Other Budgeted for Dedicated Pay-Go Cash Revenue Total Revenues Available Surplus/ (Deficit) Revenue from Prior Tax Equiv. Capital Reserve Adjusted Surplus/ (Column 0) Utilized (Deficit) Estimated Incremental Tax Equivalent Capital Reserve Fund Balance 2014 25,089,644 - 4,344,849 29,434,493 : 25,089,644 4,344,849 29,434,493 2015 24,201,003 868,299 4,957,232 30,026,534: 25,089,644 4,344,849 29,434,493 (592,042) - (592,042) 0.361 2016 22,744,495 1,774,196 4,724,433 29,243,124: 25,089,644 4,344,849 29,434,493 191,368 598,830 790,198 - 790,198 2017 21,655,566 4,039,365 4,801,994 30,496,925: 25,089,644 4,344,849 29,434,493 (1,062,432) 605,696 (456,737) - - 333,462 2018 21,688,632 4,907,463 4,666,219 31,262,314 25,089,644 4,344,849 29,434,493 (1,827,822) 612,640 (333,462) (881,720) 0.52 - 2019 20,418,975 9,124,022 4,666,219 34,209,216: 25,089,644 4,344,849 29,434,493 (4,774,724) 1,511,493 (3,263,230) 1.92G 2020 19,802,383 9,795,358 4,666,219 - 34,263,960 ; 25,089,644 4,344,849 - 29,434,493 (4,829,468) 4,829,468 - - - - 2021 19,159,723 10,493,390 4,666,219 34,319,332: 25,089,644 4,344,849 29,434,493 (4,884,840) 4,884,840 0 0 2022 18,418,174 11,290,946 4,666,219 - 34,375,339 � 25,089,644 4,344,849 - 29,434,493 (4,940,846) 4,940,846 - - - 0 2023 14,104,871 15,660,898 4,666,219 34,431,988: 25,089,644 4,344,849 29,434,493 (4,997,495) 4,997,495 (0) - 2024 10,225,448 19,597,619 4,666,219 - 34,489,286 � 25,089,644 4,344,849 - 29,434,493 (5,054,794) 5,054,794 - - - - 2025 7,090,542 19,062,503 4,666,219 30,819,263: 25,089,644 4,344,849 29,434,493 (1,384,771) 5,112,749 3,727,978 3,727,978 2026 4,753,048 18,527,386 4,666,219 27,946,653;1 25,089,644 4,344,849 29,434,493 1,487,839 5,171,369 6,659,208 10,387,187 2027 6,386,169 17,992,269 4,666,219 29,044,657: 25,089,644 4,344,849 29,434,493 389,836 5,230,661 5,620,497 16,007,683 2028 1,568,129 17,457,152 4,666,219 23,691,500: 25,089,644 4,344,849 29,434,493 5,742,993 5,290,632 11,033,626 27,041,309 2029 1,308,491 16,922,035 4,666,219 22,896,745: 25,089,644 4,344,849 29,434,493 6,537,748 5,351,292 11,889,039 38,930,348 2030 1,257,283 16,386,918 4,666,219 22,310,420: 25,089,644 4,344,849 29,434,493 7,124,072 5,412,647 12,536,719 51,467,067 2031 1,206,075 15,851,802 4,666,219 21,724,096 ; 25,089,644 4,344,849 29,434,493 7,710,397 5,474,705 13,185,102 64,652,169 2032 1,154,868 15,316,685 4,666,219 21,137,771: 25,089,644 4,344,849 29,434,493 8,296,721 5,537,475 13,834,196 78,486,364 2033 814,253 14,781,568 4,666,219 20,262,040: 25,089,644 4,344,849 29,434,493 9,172,453 5,600,964 14,773,417 93,259,782 2034 - 14,246,451 4,666,219 18,912,670:1 25,089,644 4,344,849 29,434,493 10,521,822 5,665,182 16,187,004 109,446,786 2035 13,277,185 4,666,219 17,943,404: 25,089,644 4,344,849 29,434,493 11,491,089 5,730,135 17,221,224 126,668,010 2036 12,299,973 4,666,219 16,966,192: 25,089,644 4,344,849 29,434,493 12,468,300 5,795,834 18,264,134 144,932,144 2037 10,654,721 4,666,219 15,320,940: 25,089,644 4,344,849 29,434,493 14,113,553 5,862,285 19,975,838 164,907,982 2038 9,736,880 4,666,219 14,403,099: 25,089,644 4,344,849 29,434,493 15,031,394 5,929,499 20,960,893 185,868,874 2039 7,156,942 4,666,219 11,823,161 ; 25,089,644 4,344,849 29,434,493 17,611,332 5,997,483 23,608,815 209,477,689 2040 6,403,910 4,666,219 11,070,129: 25,089,644 4,344,849 29,434,493 18,364,364 6,066,247 24,430,611 233,908,300 2041 5,648,865 4,666,219 10,315,084: 25,089,644 4,344,849 29,434,493 1 19,119,409 6,135,799 25,255,207 259,163,507 2042 4,856,010 4,666,219 9,522,229 ; 25,089,644 4,344,849 29,434,493 1 19,912,263 6,206,148 26,118,411 285,281,919 2043 2,290,454 4,666,219 6,956,673 25,089,644 4,344,849 29,434,493 22,477,820 6,277,304 28,755,124 314,037,043 Total 243,047,772 326,421,263 191,478,611 760,947,646 Total (790,198) Total Tax Effect 2.811 • Value of 1¢ in FY 2014 = $1,606,829 • Assumed Growth Rate= 1.15% DAVENPORT & COMPANY September 26, 2013 Note: The Analysis above does not include potential operating impacts associated with new capital projects, nor does it address potential changes in the County's existing operating budget. Orange County, NC 20 Potential Impacts on Future Debt Capacity ■ There are a number of factors that could impact the County's future borrowing capacity, some of which are outside of the County's control. Some of these factors include: — Results of upcoming property revaluation. — Future treatment of Other Post Employment Benefit Liabilities ( "OPEB "). — Decisions related to the allocation of County resources. — Ability to maintain / enhance the County's credit ratings. ■ The County's credit rating has a direct impact on the cost of borrowing, which in turn effects the County's debt capacity. — The credit spread is the premium an issuer pays to the purchaser of their bonds (i.e. higher interest rate) as compensation for increased credit risk. — Since the financial downturn in September 2008, credit quality of issuers has taken on a renewed importance to investors. — The average spread for an A rated borrower has increased from 0.41% from Sep 2004 - Oct 2009 to 0.75% since Nov 2009. DAVENPORT & COMPANY 8 7.5 7 6.5 6 5.5 c 5 a 4.5 4 3.5 3 2.5 p� eQ a Credit Spreads: 30 Year M MD Q4' p0 y0 titi ti`L 5eQ �0 �eQ �e� 5e� �y 1l; rl ry rL Q; AAA -AA -A -BBB Credit Spreads ( %) vs the 30 -yr AAA M M D Sep 2004 - Oct 2009 Rating Min Max Avera e AA 0.04 0.23 0.11 A 0.15 1.26 0.41 BBB 0.30 2.58 0.84 Nov 2009 - Present Rating Min Max Avera e AA 0.14 0.56 0.23 A 0.27 1.01 0.75 BBB 0.69 1.89 1.50 Note: credit spreads compared to the AAA' equivalent September 26, 2013 Orange County, NC 21 93 DAVENPORT & COMPANY September 26, 2013 Orange County, NC 22 26 .nee Observations ■ The County has a well managed capital structure with a historically balanced funding approach. — History of pay -go capital funding. — Rapid amortization of debt financing with an above average 10 -year payout ratio. ■ The County compares favorably in most key debt ratios to North Carolina and national credit rating medians. — Debt capacity exists under these key debt ratios and adopted financial policy guidelines. — The County's Debt Service vs. Budget Ratio could be a limiting factor as it relates to future debt capacity. ■ The County has identified near -term and long -term capital needs through a formalized ten year Capital Improvement Plan. — Identified balanced funding approach utilizing both pay -go capital and debt financing. ■ Evaluating debt capacity and debt affordability in conjunction with the annual CIP process will be critical as the County undertakes the planned capital investments. — Maintaining strong credit ratings and compliance with financial policies. — Ensuring debt affordability under identified revenue sources. DAVENPORT & COMPANY September 26, 2013 Orange County, NC 23 27 .nee Next Steps ■ Capital Funding Analysis refined based on feedback from County Board, School Board and County /School staff. — Capital Improvement Plan for years 1 -5 is revisited as needed to confirm prioritizations, potential operating impacts and timing considerations. — Details refined for Capital Improvement Plan Years 6 -10. ■ Short -term and long -term Plan of Finance developed taking into consideration: — Impact on County citizens. — Impact on County Financial Policies and Credit Ratings. — Essentiality and timing of Capital Projects. ■ Implement Plan of Finance for FY 2014 capital needs. DAVENPORT & COMPANY September 26, 2013 Orange County, NC 24 93 Existing Tax Supported Debt DAVENPORT & COMPANY September 26, 2013 Orange County, NC 25 Existing Tax Supported Debt Summary 10 GO Bonds IPCs / LOBs / COPs Other Obligations FY Principal Interest Total FY Principal Interest Total FY Principal Interest Total Total 85,325,184 18,187,175 103,512,359 Total 104,486,743 33,864,914 138,351,657 Total 1,146,233 37,523 1,183,756 2014 9,007,244 3,872,479 12,879,723 2014 7,545,528 4,190,890 11,736,418 2014 450,418 23,084 473,502 2015 8,892,219 3,362,160 12,254,379 2015 7,485,894 3,987,227 11,473,121 2015 461,143 12,360 473,503 2016 8,772,357 2,497,860 11,270,217 2016 7,473,314 3,764,214 11,237,528 2016 234,672 2,079 236,751 2017 8,713,074 2,147,263 10,860,337 2017 7,287,120 3,508,110 10,795,230 2017 - - - 2018 8,650,473 1,778,451 10,428,924 2018 8,035,997 3,223,711 11,259,709 2018 2019 8,454,047 1,452,987 9,907,034 2019 7,621,584 2,890,357 10,511,941 2019 2020 8,432,132 1,175,517 9,607,649 2020 7,640,467 2,554,267 10,194,734 2020 2021 8,394,065 891,953 9,286,018 2021 7,644,840 2,228,865 9,873,705 2021 2022 8,259,639 609,681 8,869,320 2022 7,668,097 1,880,757 9,548,854 2022 2023 5,197,974 296,746 5,494,720 2023 7,100,894 1,509,258 8,610,151 2023 2024 2,551,960 102,078 2,654,038 2024 6,384,842 1,186,567 7,571,409 2024 2025 - - 2025 6,188,671 901,871 7,090,542 2025 2026 2026 4,075,605 677,444 4,753,048 2026 2027 2027 5,942,961 443,208 6,386,169 2027 2028 2028 1,290,056 278,072 1,568,129 2028 2029 2029 1,078,056 230,435 1,308,491 2029 2030 2030 1,078,056 179,227 1,257,283 2030 2031 2031 1,078,056 128,019 1,206,075 2031 2032 2032 1,078,056 76,812 1,154,868 2032 2033 2033 788,649 25,604 814,253 2033 DAVENPORT & COMPANY September 26, 2013 Orange County, NC 26 Existing Tax Supported Debt Summary School Component General County Component FY Principal .. l FY Principal Interest Total Total 115,041,699 30,087,795 145,129,494 Total 75,916,460 22,001,818 97,918,278 2014 11,130,389 5,072,584 16,202,973 2014 5,872,802 3,013,869 8,886,671 2015 11,188,004 4,562,464 15,750,468 2015 5,651,251 2,799,284 8,450,535 2016 10,735,086 3,707,571 14,442,657 2016 5,745,257 2,556,582 8,301,838 2017 10,680,798 3,292,475 13,973,273 2017 5,319,396 2,362,898 7,682,294 2018 10,388,841 2,846,591 13,235,432 2018 6,297,629 2,155,571 8,453,200 2019 9,709,097 2,431,455 12,140,552 2019 6,366,534 1,911,889 8,278,423 2020 9,693,358 2,068,952 11,762,310 2020 6,379,241 1,660,833 8,040,073 2021 8,843,164 1,703,884 10,547,048 2021 7,195,741 1,416,934 8,612,675 2022 8,505,936 1,355,080 9,861,016 2022 7,421,800 1,135,358 8,557,157 2023 7,352,164 996,289 8,348,453 2023 4,946,703 809,714 5,756,418 2024 5,503,526 684,928 6,188,455 2024 3,433,276 603,718 4,036,993 2025 3,269,911 454,114 3,724,025 2025 2,918,760 447,756 3,366,516 2026 2,241,362 334,176 2,575,538 2026 1,834,243 343,268 2,177,510 2027 3,256,539 201,131 3,457,670 2027 2,686,421 242,077 2,928,498 2028 443,776 112,608 556,384 2028 846,280 165,464 1,011,744 2029 443,776 94,857 538,633 2029 634,280 135,577 769,858 2030 443,776 73,778 517,554 2030 634,280 105,449 739,729 2031 443,776 52,698 496,474 2031 634,280 75,321 709,601 2032 443,776 31,619 475,395 2032 634,280 45,192 679,473 2033 324,643 10,540 335,183 2033 464,006 15,064 479,070 DAVENPORT & COMPANY I �u, 4 '- � � September 26, 2013 Orange County, NC 27 General Obligation Bonds I� ffri � $20,595,000 Schools 100.00% $20,940,000 Schools 38.32% $4,200,000 Schools 0.00% 2001 GO Refunding IFY Coupon General Principal Interest 0.00% Total 20046 GO General 61.68% Total 2004A GO FY Coupon General Principal Interest 100.00% Total Total 1,435,000 75,338 1,510,338 • • Total 707,020 56,562 810,000 Total 150,000 12,750 162,750 2014 5.250% 1,435,000 75,338 1,510,338 2014 4.000% 707,020 56,562 810,000 2014 4.250% 150,000 12,750 162,750 2015 - - - 2015 - 2015 - 2016 2016 2016 2017 2017 2017 2018 2018 2018 2019 2019 2019 2020 2020 2020 2021 2021 2021 2022 2022 2022 2023 2023 2023 2024 2024 2024 2025 2025 2025 2026 2026 2026 2027 2027 2027 2028 2028 2028 2029 2029 2029 2030 2030 2030 2031 2031 2031 2032 2032 2032 2033 2033 2033 Dated Date: 8/1/2001 Next Call: n/a Purpose: Refunding Insurance: Coupon Dates: Feb 1 /Aug1 Maturity Date: Feb1 DAVENPORT & COMPANY Dated Date: 8/1/2004 Next Call: 2/1/2014 Dated Date: 8/1/2004 Purpose: Refunding Insurance: Purpose: New Money Coupon Dates: Feb 1 / Aug 1 Maturity Date: Feb 1 Coupon Dates: Feb 1 / Aug 1 Note: Does not include Sprotsplex / Water & Sewer Component. Next Call: 2/1/2014 Insurance: M atu rity Date: Feb1 September 26, 2013 Orange County, INC 28 General Obligation Bonds I� ffri � $29,365,000 Schools 86.28% $29,185,000 Schools 88.01% $22,455,000 Schools 71.64% 2005B GO Refunding IFY Coupon Principal General Interest 13.72% Total 2005A GO IFY Coupon General Princlpal Interest 11.99% Total 2010 GO Refunding IFY Coupon Principal General Interest 28.36% Total Total 23,875,000 3,433,250 27,308,250 Total 2,000,000 1,179,513 3,179,513 Total 20,395,000 4,140,100 24,535,100 2014 4.000% 3,995,000 1,074,500 5,069,500 2014 4.000% 1,000,000 609,756 1,609,756 2014 3.500% 1,570,000 770,700 2,340,700 2015 4.000% 4,845,000 914,700 5,759,700 2015 4.000% 1,000,000 569,756 1,569,756 2015 4.000% 1,990,000 715,750 2,705,750 2016 5.250% 4,780,000 720,900 5,500,900 2016 - 2016 3.000% 1,980,000 636,150 2,616,150 2017 5.250% 4,780,000 469,950 5,249,950 2017 2017 4.000% 1,960,000 576,750 2,536,750 2018 4.000% 4,620,000 219,000 4,839,000 2018 2018 4.000% 1,975,000 498,350 2,473,350 2019 4.000% 855,000 34,200 889,200 2019 2019 4.000% 3,070,000 419,350 3,489,350 2020 - 2020 2020 4.000% 3,060,000 296,550 3,356,550 2021 2021 2021 4.000% 3,045,000 174,150 3,219,150 2022 2022 2022 3.000% 1,745,000 52,350 1,797,350 2023 2023 2023 - - - 2024 2024 2024 2025 2025 2025 2026 s 2026 2026 2027 2027 2027 2028 2028 2028 2029 2029 2029 2030 2030 2030 2031 2031 2031 2032 2032 2032 2033 2033 2033 Dated Date: 9/1/2005 Next Call: 4/1/2015 Dated Date: 9/1/2005 Next Call: 4/1/2015 Dated Date: 3/16/2010 Next Call: 2/1/2019 Purpose: Refunding Insurance: Purpose: New Money Insurance: Purpose: Refunding Insurance: Coupon Dates: Apr 1 / Oct 1 DAVENPORT & COMPANY Maturity Date: Apr 1 September 26, 2013 Coupon Dates: Apr 1 / Oct 1 Maturity Date: Apr 1 Note: Excludes Sportsplex Component. Coupon Dates: Feb I/ Aug 1 Maturity Date: Feb 1 Note: Excludes Sportsplex / Solid Waste Component. Orange County, INC 29 General Obligation Bonds $24,440,000 Schools 49.93% $13,300,000 Schools 84.46% 2011 GO Refunding Princlpal General Interest 50.07% Total 2012 GO Refunding . • Principal General Interest 15.54% Total Total 23,504,934 5,645,440 30,136,400 Total 13,258,230 3,644,223 16,955,705 2014 2.000% 140,256 747,225 917,500 2014 2.000% 9,969 525,649 537,305 2015 2.000% 145,092 744,420 919,600 2015 2.000% 912,126 417,535 1,333,850 2016 2.000% 1,020,482 741,518 1,821,600 2016 2.000% 991,875 399,292 1,395,550 2017 2.000% 1,001,136 721,108 1,780,500 2017 2.000% 971,938 379,455 1,355,650 2018 3.000% 2,055,473 701,085 2,849,800 2018 - 360,016 361,150 2019 3.000% 2,988,899 639,421 3,751,050 2019 2.000% 1,540,148 360,016 1,906,150 2020 3.000% 2,964,717 549,754 3,633,350 2020 3.000% 2,407,415 329,213 2,745,250 2021 3.000% 5,349,065 460,813 6,006,400 2021 - 256,990 257,800 2022 4.000% 6,514,639 300,341 7,045,500 2022 - 256,990 257,800 2023 3.000% 1,325,175 39,755 1,411,100 2023 4.000% 3,872,799 256,990 4,142,800 2024 - - - 2024 4.000% 2,551,960 102,078 2,662,400 2025 2025 - - - 2026 2026 2027 2027 2028 2028 2029 2029 2030 2030 2031 2031 2032 2032 2033 2033 Dated Date: 11/15/2011 Next Call: 2/1/2022 Dated Date: 12/28/2012 Next Call: n/a Purpose: Refunding Insurance: Purpose: Refunding Insurance: Coupon Dates: Feb 1 / Aug 1 Maturity Date: Feb 1 Coupon Dates: Apr 1 / Oct 1 Maturity Date: Apr 1 Note: Excludes Water and Sewer Component. Note: Excludes Water and Sewer Component. DAVENPORT & COMPANY I� ffri � September 26, 2013 Orange County, INC 30 IPCs / LOBs / COPs I� ffri � $1,685,000 Schools 0.00% $22,000,000 Schools 81.22% $9,000,000 Schools 100.00% 2006 Building (Shactman LLC) IFY Coupon Principal General Interest 100.00% Total 2006A COPS General 18.78% Total 2006 PC (BB &T) IFY Coupon Principal General Interest 0.00% Total Total 505,500 41,073 546,573 Total • • 3,841,834 1,267,836 5,109,671 Total 5,400,000 807,300 6,207,300 2014 5.000% 168,500 22,116 190,616 2014 4.000% 548,833 178,118 726,951 2014 2.990% 600,000 161,460 761,460 2015 5.000% 168,500 13,691 182,191 2015 4.000% 548,833 166,325 715,158 2015 2.990% 600,000 143,520 743,520 2016 5.000% 168,500 5,266 173,766 2016 4.000% 548,833 154,532 703,366 2016 2.990% 600,000 125,580 725,580 2017 - - - 2017 5.000% 548,833 142,739 691,573 2017 2.990% 600,000 107,640 707,640 2018 2018 5.000% - 127,999 127,999 2018 2.990% 600,000 89,700 689,700 2019 2019 5.000% 113,258 113,258 2019 2.990% 600,000 71,760 671,760 2020 2020 5.000% 98,517 98,517 2020 2.990% 600,000 53,820 653,820 2021 2021 5.000% 83,776 83,776 2021 2.990% 600,000 35,880 635,880 2022 2022 5.000% 69,035 69,035 2022 2.990% 600,000 17,940 617,940 2023 2023 5.000% 54,295 54,295 2023 - - - 2024 2024 4.500% 548,833 39,621 588,454 2024 2025 2025 4.500% 548,833 26,414 575,247 2025 2026 2026 4.500% 548,833 13,207 562,040 2026 2027 2027 - - - 2027 2028 2028 2028 2029 2029 2029 2030 2030 2030 2031 2031 2031 2032 2032 2032 2033 2033 2033 Dated Date: 4/24/2006 Purpose: New Money Coupon Dates: Quarterly DAVENPORT & COMPANY Next Call: 7/24/2006 Dated Date: 4/12/2012 Next Call: Insurance: Maturity Date: Quarterly September 26, 2013 Purpose: New Money Insurance: Coupon Dates: M atu rity Date: Note: Does not include Sprotsplex / Water & Sewer Component. Dated Date: 12/21/2006 Purpose: New Money Coupon Dates: Dec 21 Next Call: current Insurance: n/a M atu rity Date: Dec 21 Orange County, NC 31 IPCs / LOBs / COPs $4,136,434 32,792,652 Schools 100.00% 2010 QSCB (BB &T) IFY Coupon General 0.00% Total Total 2014 p. 3,309,147 350,604 3,659,751 2014 1.630% 275,762 53,939 329,701 2015 1.630% 275,762 49,444 325,206 2016 1.630% 275,762 44,949 320,712 2017 1.630% 275,762 40,454 316,217 2018 1.630% 275,762 35,959 311,722 2019 1.630% 275,762 31,464 307,227 2020 1.630% 275,762 26,970 302,732 2021 1.630% 275,762 22,475 298,237 2022 1.630% 275,762 17,980 293,742 2023 1.630% 275,762 13,485 289,247 2024 1.630% 275,762 8,990 284,752 2025 1.630% 275,762 4,495 280,257 2026 2020 - - - 2027 2021 5.000% 2,157,991 836,907 2028 2021 5.000% 4,398,088 1,213,553 2029 2022 5.000% 2,171,707 728,665 2030 2022 5.000% 4,407,628 1,015,400 2031 2023 5.000% 2,185,423 619,737 2032 2023 5.000% 4,426,708 794,542 2033 2024 5.000% 2,203,711 510,008 Dated Date: 4/15/2010 5.000% Next Call: Current Purpose: New M oney 5.000% Insurance: n/a Coupon Dates: Mar 15 3.250% Maturity Date: Mar 15 DAVENPORT & COMPANY $38,305,000 2011 LOBs Schools 60.46% $58,980,000 General 39.54% 2012 LOBs 13 Schools 41.16% General 58.84% Total 32,792,652 11,819,080 44,611,731 Total 52,893,610 18,933,153 71,826,762 2014 2.000% 2,176,279 1,383,011 3,559,290 2014 2.000% 3,053,154 2,298,953 5,352,107 2015 2.500% 2,121,415 1,334,731 3,456,146 2015 5.000% 3,048,384 2,185,421 5,233,805 2016 3.000% 2,075,694 1,277,078 3,352,772 2016 5.000% 3,081,523 2,074,900 5,156,424 2017 3.500% 2,043,690 1,210,178 3,253,868 2017 5.000% 3,095,834 1,937,377 5,033,210 2018 4.000% 2,258,575 1,129,242 3,387,817 2018 5.000% 4,178,660 1,783,277 5,961,937 2019 4.000% 2,144,275 1,041,185 3,185,459 2019 5.000% 4,388,547 1,587,342 5,975,889 2020 5.000% 2,148,847 944,578 3,093,425 2020 4.000% 4,402,858 1,389,571 5,792,429 2021 5.000% 2,157,991 836,907 2,994,898 2021 5.000% 4,398,088 1,213,553 5,611,640 2022 5.000% 2,171,707 728,665 2,900,371 2022 5.000% 4,407,628 1,015,400 5,423,028 2023 5.000% 2,185,423 619,737 2,805,159 2023 5.000% 4,426,708 794,542 5,221,250 2024 5.000% 2,203,711 510,008 2,713,719 2024 5.000% 3,143,535 605,286 3,748,821 2025 5.000% 2,217,427 399,480 2,616,907 2025 3.250% 2,933,648 453,356 3,387,004 2026 5.000% 2,235,715 288,151 2,523,866 2026 3.250% 1,078,056 362,496 1,440,553 2027 5.000% 4,651,904 116,129 4,768,034 2027 5.000% 1,078,056 318,027 1,396,083 2028 - - - 2028 3.250% 1,078,056 273,557 1,351,613 2029 2029 4.750% 1,078,056 230,435 1,308,491 2030 2030 4.750% 1,078,056 179,227 1,257,283 2031 2031 4.750% 1,078,056 128,019 1,206,075 2032 2032 4.750% 1,078,056 76,812 1,154,868 2033 - 2033 4.750% 788,649 25,604 814,253 Dated Date: 9/29/2011 Next Call: 10/1/2021 Dated Date: 4/12/2012 Next Call: 10/1/2022 Purpose: Refunding Insurance: Purpose: New Money/ Insurance: Refunding Coupon Dates: Apr 1 / Oct 1 Maturity Date: Oct 1 Coupon Dates: Apr 1 / Oct 1 Maturity Date: Oct 1 Note: Excludes Sportsplex / Water & Sewer Component. Note: Excludes Sportsplex / Solid Waste Component. September 26, 2013 Orange County, INC 32 IPCs / LOBs / COPs $3,194,000 Schools 0.00% 2013 IPC A (SunTrust) IFY Coupon Princlpal General Interest 100.00% Total Total 3,194,000 535,793 3,729,793 2014 2.130% 213,000 59,717 272,717 2015 2.130% 213,000 63,495 276,495 2016 2.130% 213,000 58,958 271,958 2017 2.130% 213,000 54,422 267,422 2018 2.130% 213,000 49,885 262,885 2019 2.130% 213,000 45,348 258,348 2020 2.130% 213,000 40,811 253,811 2021 2.130% 213,000 36,274 249,274 2022 2.130% 213,000 31,737 244,737 2023 2.130% 213,000 27,200 240,200 2024 2.130% 213,000 22,663 235,663 2025 2.130% 213,000 18,126 231,126 2026 2.130% 213,000 13,589 226,589 2027 2.130% 213,000 9,053 222,053 2028 2.130% 212,000 4,516 216,516 2029 - - - 2030 2031 2032 2033 Dated Date: 7/15/2013 Next Call: Purpose: New Money Insurance: Coupon Dates: Jun 1 / Dec 1 Maturity Date: Jun 1 DAVENPORT & COMPANY I� ffri � $2,550,000 Schools 0.00% 2013 IPC C (SunTrust) IFY Coupon Princlpal General Interest 100.00% Total Total 2,550,000 110,075 2,660,075 2014 1.500% 510,000 33,575 543,575 2015 1.500% 510,000 30,600 540,600 2016 1.500% 510,000 22,950 532,950 2017 1.500% 510,000 15,300 525,300 2018 1.500% 510,000 7,650 517,650 2019 - - - 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Dated Date: 7/15/2013 Next Call: Purpose: New Money Insurance: Coupon Dates: Jun 1 / Dec 1 Maturity Date: Jun 1 September 26, 2013 Orange County, INC 33 Other Obligations DAVENPORT & COMPANY 13 $2,000,000 Schools 0.00% Capital Lease (BB &T) General 100.00% FY Coupon Principal Total Total 1,146,233 37,523 1,183,756 2014 2.360% 450,418 23,084 473,502 2015 2.360% 461,143 12,360 473,503 2016 2.360% 234,672 2,079 236,751 2017 - - - 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Dated Date: 12/20/2010 Next Call: Current Purpose: New Money Insurance: Coupon Dates: Quarterly Maturity Date: Quarterly Note: CAFR Shows a final maturity of 7/24/2014; Bond Ledger shows a final maturity of 10/20/2015. Bond Ledger data used in this analysis. September 26, 2013 Orange County, NC 34 93 Capital Improvement Plan DAVENPORT & COMPANY September 26, 2013 Orange County, NC 35 39 VIEW, "Am r FY 2013 -18 Capital Investment Plan Commissioner Approved Orange County North Carolina Board of County Commissioners Earl McKee, Vice -Chair Barry Jacobs, Chair M Mark Dorosin Alice M. Gordon Bernadette Pelissier Renee Price Penny Rich 41 Table of Contents Capital Investment Plan Summaries Overview........................................................ ............................... 1 Special Revenue Fund — Article 46 Sales Tax .............................. 5 Proprietary Funds Capital Projects ........... ..............................6 Schools Capital Projects .............................. ............................... 10 County Capital Projects Summary — County Capital Projects ............ ............................... 11 Summary — County Capital Operating Impact ............................. 13 Emergency Services Meadowlands ............. ............................... 15 Northern Human Services Center ................ ............................... 16 Robert & Pearl Seymour Senior Center ....... ............................... 18 Southern Orange Campus (Future Planning) ............................. 19 Southern Human Services Center Expansion ............................. 20 Southwest Branch Library ............................ ............................... 21 Up fit of Link Government Services Center .. ............................... 22 HVACProjects ............................................. ............................... 23 RoofingProjects ........................................... ............................... 24 Affordable Housing ...................................... ............................... 25 Information Technology ................................ ............................... 26 Register of Deeds Automation ..................... ............................... 27 Animal Services Facility ............................... ............................... 28 ProposedJail ...................................... .............................29 Whitted Building .................................. .............................30 EnergyBank ....................................... .............................31 Environment and Agriculture Center change of use ................... 32 Government Services Annex ...................... ............................... 33 Historic Rogers Road Neighborhood Community Center........... 34 Emergency Services Substations (3 locations TBD) .................. 35 Viper Radio System ............................. .............................36 Communication System Improvements ........ ............................... 37 Blackwood Farm Park ................................. ............................... 39 Bingham District Park ................................... ............................... 40 Cedar Grove Park, Phase II ......................... ............................... 41 Conservation Easements (Part of Lands Legacy) ...................... 42 Upper Eno Nature Preserve /Mountains -to -Sea Trail .................. 43 Eurosport Soccer Center, Phase II .............. ............................... 44 Lands Legacy Program ................................ ............................... 45 Millhouse Road Park .................................... ............................... 46 Mountains to Sea Trail ................................. ............................... 47 New Hope Preserve /Hollow Rock Public Access Area ............... 48 Northeast District Park ................................. ............................... 49 RiverPark, Phase II ...................................... ............................... 50 Twin Creeks Park and Educational Campus Phase 11 ................. 51 42 Joint Artificial Turf Soccer Fields .................. ............................... 52 Little River Park, Phase II ............................ ............................... 53 Special Revenue Fund Capital Projects Summary — Article 46 Sales Tax Fund ... ............................... 55 Article 46 Sales Tax Fund Summary - Detail ...........................56 Proprietary Funds Capital Projects Water & Sewer Utilities ................................ ............................... 59 SolidWaste .................................................. ............................... 72 Sportsplex.................................................... ............................... 78 Schools Capital Projects Summary — Schools Capital Projects ........... ............................... 87 Chapel Hill - Carrboro City Schools ............... ............................... 90 Orange County Schools ............................... ............................... 96 Appendices County Debt Service and Debt Capacity .. ............................101 Active County Capital Projects ................... ............................... 104 Capital Funding Policy .......................... ............................106 Debt Management Policy ....................... ............................109 Fund Balance Management Policy ............... ............................114 County Capital Projects Special Revenue Fund (Article 46 Sales Tax) Economic Development Chapel Hill Carrboro City Schools Orange County Schools Proprietary Capital Projects Water & Sewer Utilities Solid Waste Sportsplex Schools Capital Projects Chapel Hill Carrboro City Schools Orange County Schools Total Revenues /Funding Source Available Project Balances Transfer from Capital Reserve Transfer from General Fund - County Transfer from General Fund - W & S Utilities Transfer from General Fund - Schools Transfer from other Capital Projects County Capital Fund Balance Visitors Bureau Fund Balance Solid Waste Fund Balance Sportsplex Fund Balance Recycling - 3R Fee Lottery Proceeds QSCBs Register of Deeds Fees 9 -1 -1 Funds Grants & Contributions User Fees /Donations Article 46 Sales Tax Proceeds Article 46 Sales Tax Reserve Funds State Revolving Loan Funds APPROVED - Orange County Capital Investment Plan- Plan Summary Fiscal Years 2013 -18 ,- urren' rear 7 rear z rear 3 rear 4 rear o rive rear o Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 7,708,351 6,036,242 6,978,510 14,709,569 9,768,500 38,091,308 75,584,129 54,729,760 1,300,000 1,319,500 1,339,293 1,359,382 1,379,773 1,400,469 6,798,417 7,323,828 799,500 811,492 823,664 836,020 848,560 861,288 4,181,024 4,504,154 500,500 508,008 515,628 523,362 531,212 539,181 2,617,391 2,819,674 4,811,146 896,250 5,536,000 2,500,000 185,000 150,000 9,267,250 1,000,000 931,208 3,316,846 2,623,992 1,796,554 2,225,730 1,308,072 11,271,194 9,263,952 660,000 710,000 1,175,000 2,150,000 1,210,000 375,000 5,620,000 4,221,038 24,605,782 3,730,742 7,019,146 3,717,615 4,403,855 9,957,579 28,828,937 104,130,625 1,940,417 5,276,668 1,969,429 14,274,223 2,013,424 2,035,917 25,569,661 32,007,177 450,000 164,000 164,000 50,000 1,254,397 620,000 1,176,510 887,000 907,000 712,800 4,303,310 5,207,500 420,900 - 350,000 150,000 500,000 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,417 20,674,606 623,000 425,000 425,000 585,387 3,316,846 722,069 754,119 1,124,726 785,756 6,703,516 4,221,038 660,000 710,000 225,000 250,000 310,000 375,000 1,870,000 345,821 214,055 753,918 1,101,004 522,316 2,591,293 5,042,914 1,321,350 1,353,811 1,353,811 1,353,811 1,353,811 1,353,811 6,769,055 6,769,055 75,000 75,000 80,000 80,000 80,000 80,000 395,000 400,000 716,504 198,000 30,000 228,000 10,000 225,000 300,000 3,412,500 242,500 125,000 4,305,000 3,082,500 - 125,000 2,600,000 2,639,000 2,678,585 2,718,764 2,759,545 2,800,938 13,596,832 14,647,656 185,000 185,000 134,200 621,250 621,250 43 1 Financing: Debt Financing - County Capital Debt Financing - W & S Utilities Debt Financing - Solid Waste Debt Financing - Sportsplex Debt Financing - E -9 -1 -1 Debt Financing - Schools Capital Total Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 4,529,450 3,751,000 5,422,000 10,300,069 8,539,000 36,748,508 64,760,577 45,914,760 4,256,046 275,000 5,186,000 2,500,000 7,961,000 1,000,000 - 1,687,868 288,517 1,976,385 950,000 1,900,000 900,000 3,750,000 1,003,242 1,003,242 21,500,000 3,928,750 3,854,042 12,800,594 1,168,474 6,686,266 28,438,126 108,694,141 43.256.904 1 22.605.748 27.980.662 41.866.725 22.566.054 54.718.814 169.738.003 215.779.170 (1) Orange County has established three Proprietary Funds used to account for services provided to customers. All three Funds are established as enterprise funds and fees are imposed on customers to pay for the full cost of providing the services. The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service. The Solid Waste Fund accounts for the revenues and expenses related to the provision of solid waste disposal and recycling activities. The Sportsplex Fund accounts for the revenues and expenses related to the services provided at the Triangle Sportsplex. I I K FY 2013 -18 Orange County Capital Investment Plan Projects County -Wide Summary - Appropriations Year 1: FY 2013 -14 Years 1 -5: 2013 -2018 $2236053748 $16937383003 45 Article 46 Sales Tax 8% 3 FY 2013 -18 Orange County Capital Investment Plan Projects County -Wide Summary - Revenues Year 1: FY 2013 -14 $22,605J48 748 Other Funding Snurrac Proceeds 6% Years 1 -5: 2013 -2018 $169,738,003 Other Funding Sources 3% M prietary =unds _7% Lottery 3roceeds 4% Notes: Other Funding Sources includes Available Project Balances, Register of Deeds Fees, E -9 -1 -1 Funds, Grants /Contributions, User Fees /Donations, State Revolving Loan Funds, Transfers from Capital Reserve and Transfers from Other Capital Projects. Transfers from General Fund includes transfers to County Projects, Water and Sewer Utilities, and Schools. Proprietary Fund includes Recycling -3R Fees, Solid Waste Fund Balance and Sportsplex Fund Balance. Debt - Other includes debt for E- 9 -1 -1, Solid Waste, Sportsplex and Water and Sewer Utilities projects. 4 Project Name Functional Service Area Department Project Budget Appropriation Economic Development Chapel Hill- Carrboro City Schools Orange County Schools Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax 47 APPROVED - Article 46 Sales Tax Fund Summary Fiscal Years 2013 -18 Article 46 Sales Tax Project Status Approved Special Revenue Fund Starting Date 41112012 Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 312,500 1,300,000 1,319,500 1,339,293 1,359,382 1,379,773 1,400,469 6,798,416 7,323,828 190,625 799,500 811,492 823,664 836,020 848,560 861,288 4,181,024 4,504,154 121,875 500,500 508,008 515,628 523,362 531,212 539,181 2,617,391 2,819,674 625,000 2,600,000 1 2,639,000 2,678,585 2,718,764 2,759,545 2,800,938 13,596,831 1 14,647,656 Total 625,000 2,600,000 1 2,639,000 2,678,585 2,718,764 2,759,545 2,800,938 13,596,831 1 14,647,656 Project Description /Justification The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in FY 2012 -13 is $2,600,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects FY 2011 -12, when proceeds for the April -June 2012 quarter were estimated at $625,000. 5 APPROVED - Water & Sewer Utilities Capital Projects Summary Fiscal Years 2013 -18 M [01 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriations Efland /North Buckhorn Sewer Expansion - - McGowan Creek Outfall 134,200 621,250 621,250 Lake Orange Capital Maintenance 69,300 - Buckhorn- Mebane EDD Phase 2 4,256,046 - Buckhorn- Mebane EDD Phase 3 & 4 350,000 2,500,000 2,850,000 Efland Sewer Flow to Mebane 151,600 160,000 3,436,000 3,596,000 Richmond Hills Pump Station Rehab 185,000 185,000 Hillsborough EDD 150,000 150,000 1,000,000 Eno EDD 200,000 115,000 1,750,000 1,865,000 Total 4,811,146 896,250 5,536,000 2,500,000 185,000 150,000 9,267,250 1,000,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 489,282 556,714 971,594 1,171, 594 1,171, 594 4,360,778 5,857,970 489,282 556,714 971,594 1,171,594 1,171,594 4,360,778 5,857,970 Total Operating Costs Revenues /Funding Source Transfer from General Fund 420,900 - 350,000 150,000 500,000 Transfer from Other Projects - General Fund- Debt Service Payments 148,798 194,230 194,230 194,230 194,230 925,718 971,150 Article 46 Sales Tax - Debt Service 340,484 362,484 777,364 977,364 977,364 3,435,060 4,886,820 Reserve Funds - Article 46 Sales Tax 185,000 185,000 County Capital Fund Balance - - EPA Special Appropriations Grant - State Revolving Loan Funds 134,200 621,250 621,250 Debt Financing - Article 46 Sales Tax 4,256,046 275,000 5,186,000 2,500,000 7,961,000 1,000,000 1,385,532 6,092,714 3,471,594 1,356,594 1,321,594 13,628,028 6,857,970 Total 4,811,146 The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service. M [01 Environmental Support Sanitation Recycling Operation Landfill - MSW* Landfill - C & D Total Revenues /Funding Source Sold Waste Fund Balance 3R Fee Debt Financing Grant Total APPROVED - Solid Waste Capital Projects Summary Fiscal Years 2013 -18 Current Year 1 Year 2 Year 3 Year 4 Year 5 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total 100,592 100,592 278,895 150,000 1,894,812 505,808 522,865 156,139 3,229,624 345,821 214,055 753,918 1,101,004 522,316 2,591,293 3,166, 846 3,166, 846 306,492 414,533 536,828 601,861 629,617 2,182,839 M to Year 10 1,631,799 5,042,914 2,589,239 931,208 3,316,846 936,124 1,508,037 2,225,730 1,308,072 9,294,809 4,221,038 - 5,042,914 - 1,687,868 288,517 1,976,385 931.208 3.316.846 2.623.992 1.796.554 2.225.730 1.308.072 11.271.194 9.263.952 Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the provision of solid waste disposal and recycling activities for the citizens of Orange County. *$3,120,815 was originally budgeted in FY 2012 -13, but costs will be realized in FY 2013 -14 due to a delay by the State in approval of the closure plan. The Landfill closed on June 30, 2013, and closure construction costs of $3,166,846 will be incurred in FY 2013 -14. 7 APPROVED - Sportsplex Capital Projects Summary Fiscal Years 2013 -18 50 14 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriations Land /Building Design 30,000 30,000 Construction /Repairs /Renovations New Facilities Projects: Major Expansion Phase 1 (1) 950,000 950,000 Major Expansion Phase 2 (1) 1,900,000 1,900,000 Major Expansion Phase 3 (1) 900,000 900,000 Renovation Projects: Lobby - Renovations (floor, walls, lighting) (8a) 165,000 - Lobby- Renovations (program space expansion) 110,000 110,000 Girls/Women's Locker -room (5) 30,000 30,000 Men's and Women's Bathrooms (7) 40,000 40,000 Facility Maintenace /Replacement Items: Parking Lot Repair /Repave 150,000 150,000 Pool Roof repair 180,000 - Pool wall reglaze 125,000 125,000 Tilt up Panel (exterior wall system) 100,000 100,000 Rotating Fitness Equipment Upgrade /Replacement (9) 100,000 100,000 100,000 300,000 Kidsplex Equipment Upgrade (10) 50,000 50,000 New UV System for Pool 100,000 - Bleachers (2) 20,000 20,000 Pool pump /boiler #2 50,000 50,000 Cooling Tower Replacement 100,000 - Major upgrade of Servers, Telephones (8) 35,000 - Rink concrete ice floor repair (3) 75,000 75,000 150,000 Rink de- humidification /Ice Rink Munters 125,000 125,000 Zamboni 100,000 100,000 Major rebuild - compressors /chiller barrel 100,000 100,000 Lobby - HVAC Replacement 80,000 - Climbing Wall ( outside- fee based) 100,000 100,000 HVAC Contingency (12) 50,000 50,000 100,000 IT Contingency (12) 50,000 50,000 Ice Rink /Fitness Wall Repair Paint Project 40,000 40,000 Pool Lane Timer /Scoreboard (4) 15,000 15,000 Rink Scoreboard 20,000 20,000 Outside Pavilion /Play Area (6) 45,000 45,000 Inflatables (13) 20,000 20,000 Total 660,000 710,000 1,175,000 2,150,000 1,210,000 375,000 5,620,000 Revenues /Funding Source Sportsplex Fund Balance 660,000 710,000 225,000 250,000 310,000 375,000 1,870,000 Transfer from General Fund Debt Financing 950,000 1,900,000 900,000 3,750,000 Total 660,000 710,000 1,175,000 2,150,000 1,210,000 375,000 5,620,000 50 14 1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible. However project has been re- scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle three years: a. Phase 1 is the originally contemplated pool mezzanine of 5,400 sq. ft. featuring new member lockers; dedicated spin /row / "KranK" room and 1,800 sq. ft. senior/ adult cardio/ strength center. b. Phase 2 is anew building addition of 95x165 that will house a turfed field to be used for soccer, lacrosse, senior walking, running, kidsplex, kickball and programs proprietary to RFP such as Lil Kickers that will be brought to Orange County. NOTE: this is anew CIP project proposed by the operator of the Sportsplex, and the projected annual revenues related to this project is anticipated to cover the annual debt service required for this project. c. Phase 3 is a new regulation sized high school /college basketball court (50x84) housed in a building footprint of 75x100 to include bleacher seating. NOTE: this is a new CIP project proposed by the operator of the Sportsplex, and the projected annual revenues related to this project is anticipated to cover the annual debt service required for this project. d. There has been positive dialogue with the Town of Hillsborough on parking approval 2. Bleachers to add seating for rink based venues such as Nutcracker; Skating competitions; Collegiate hockey; Youth hockey ( portable to pool) 3. Rink floor reapr split into two projects 4. Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing. Repairs are costly and increasingly less feasible. Required for revenue generating swim meets and lane training 5. Increasingly, youth and adult teams are co -ed. Proposal to convert referee room into girls /women's change room and build replacement ref room and storage in part of Zamboni room 6. Outside pavilion to be built tin flat grassy area to the west of pond. To be used for Kidsplex outdoor activities; rented for parties. Orange County Charter School has expressed interest in partnering. There may also be grants available. 7. Men's and Women's main lobby bathrooms are very worn. Replace flooring; stall dividers; paint; replace eiling tiles. Efficient lighting (motion sensor) and low flow plumbing fixtures. Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies. ( all of this has been noted by the Health Inspector) 8. Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required 8(a) Facilitates 1,834 additional GroupX space for programs. Results in $312,000 incremental annual revenue. 9. Major cardio equipment typically has an estimated useful life of 3 years with the heavy usage being experienced by the increasing Sportsplex membership. While rigorous regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry replacement standards. Aftermarket for used equipment is not known. 10. Similar to above. With growth in Kidsplex program we expect more capital needs for this program 11. Pumps and boilers have the least useful life of all mechanical classes of equipment. Contingency for replacement. 12. Contingency for HVAC equipment and major IT equipment such as server. 13. Inflatables. This is one of the lowest cost ways to generate revenue. Can be used for Kidsplex; Parties and for fee admission using renovated lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each. Payback is less than one year. 51 9 Projects by School System Chapel Hill Carrboro City Schools Long Range Capital Pay -As- You -Go Funds(') Lottery Proceeds (2) Culbreth MS Science Wing Addition Middle School #5 Carrboro HS Additions Elementary # 12 QSCBs Elementary # 11 Total Orange County Schools Long Range Capital Pay -As- You -Go Funds Lottery Proceeds (2) OSCBs Elementary #8 Cedar Ridge HS Auxilliary Gym Cedar Ridge HS Classroom Wing Total Total all Schools Revenues /Funding Source General Fund (Pay -As- You -Go) Lottery Proceeds Debt Financing QSCBs APPROVED - Schools Capital Projects Summary Fiscal Years 2013 -18 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,884 815,000 839,960 839,960 839,960 839,960 839,960 4,199,800 4,199,800 600,000 3,854,042 517,634 4,971,676 1,168,474 6,686,266 7,854,740 31,995,940 19, 743, 948 35,476,053 21, 500, 000 24,605,782 3,730,742 7,019,146 3,717,615 4,403,855 9,957,579 28,828,936 104,130,625 1,434,067 1,434,067 1,455,578 1,477,412 1,499,573 1,522,066 7,388,696 7,959,722 506,350 513,851 513,851 513,851 513,851 513,851 2,569,255 2,569,255 21,478,200 3,328,750 - 3,328,750 12,282,960 12,282,960 1,940,417 1 5,276,668 1,969,429 14,274,223 2,013,424 2,035,917 25,569,661 32,007,177 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,416 20,674,606 1,321,350 1,353,811 1,353,811 1,353,811 1,353,811 1,353,811 6,769,055 6,769,055 21,500,000 3,928,750 3,854,042 12,800,594 1,168,474 6,686,266 28,438,126 108,694,141 Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP. Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need. (') Pay -As- You -Go funds reflect same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period. NOTE: additional PAYG funding was approved in FY 2012 -13 to reflect savings in debt service in FY 2012 -13. (z) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be distributed on the basis of each school system's Average Daily Membership (ADM). 52 `K APPROVED - County Capital Projects Summary Fiscal Years 2013 -18 53 11 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriations Emergency Services 510 Meadowlands 37,500 100,000 100,000 Northern Human Services Center 250,000 2,000,000 2,000,000 Seymour Senior Center 70,000 - Southern Orange Campus (Future Planning) 300,000 400,000 3,600,000 4,000,000 Southern Human Services (Expansion) 6,650,000 6,650,000 Southern Branch Library 50,000 600,000 525,000 3,500,000 4,625,000 3,500,000 Upfit of Link Gov Services Center 25,000 - HVAC Projects - Geothermal 1,759,200 130,000 52,500 - 182,500 1,610,760 Roofing Projects 165,000 115,000 179,010 390,569 389,500 87,800 1,161,879 Affordable Housing 170,000 170,000 170,000 Information Technology 950,000 800,000 500,000 500,000 500,000 500,000 2,800,000 2,500,000 Register of Deeds Automation 75,000 75,000 80,000 80,000 80,000 80,000 395,000 400,000 Animal Services Facility 100,000 100,000 Proposed Jail 250,000 500,000 500,000 29,000,000 30,250,000 Whitted Building 295,000 1,500,000 1,500,000 Energy Bank 50,000 50,000 50,000 100,000 Environment and Agriculture Center 1,353,508 1,353,508 Government Services Center Annex 350,000 350,000 Historic Rogers Road Community Center 650,000 Viper Radio System 543,750 500,000 500,000 500,000 500,000 2,000,000 1,000,000 Communication System Improvements 984,901 1,371,242 122,000 307,000 39,000 920,000 2,759,242 EMS Substations 50,000 - 875,000 875,000 1,750,000 875,000 Blackwood Farm Park 50,000 - - - - - - 8,000,000 Bingham District Park 7,000,000 Cedar Grove Park Phase 11 1,600,000 Conservation Easements 250,000 250,000 250,000 250,000 250,000 1,250,000 1,250,000 Upper Eno Nature Preserve- Public Access Area 440,000 440,000 440,000 Eurosport Soccer Center Phase ll 145,000 942,000 675,000 1,762,000 4,639,000 Lands Legacy 2,400,000 2,400,000 2,000,000 Millhouse Road Park 100,000 6,400,000 6,500,000 3,000,000 Mountains to Sea Trail - 500,000 New Hope Preserve /Hollow Rock Public Access 10,000 125,000 200,000 235,000 560,000 165,000 Northeast District Park - 8,000,000 River Park Phase 11 250,000 250,000 Twin Creeks Park Campus Phase 11 600,000 - 8,000,000 Joint Artificial Turf Soccer Fields - Town of CH 623,000 Little River Park Phase 11 175,000 175,000 250,000 Total 7,708,351 6,036,242 6,978,510 14,709,569 9,768,500 38,091,308 75,584,129 1 54,729,760 53 11 Revenues /Funding Source Available Project Balances Transfer from Capital Reserve Transfer from General Fund Transfer from Other Projects Register of Deeds Fees User Fees /Donations County Capital Fund Balance Visitors Bureau Fund Balance 9 -1 -1 Funds Grant Funding from State /Fed for Parks Contributions from Other Infrastructure Partners Debt Financing - E -9 -1 -1 Debt Financing Totai Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 450,000 164,000 50,000 1,254,397 620,000 1,176,510 887,000 623,000 75,000 75,000 80,000 80,000 716,504 198,000 30,000 200,000 250,000 125,000 10,000 25,000 50,000 3,287,500 1,003,242 529,450 3,751,000 5,422,000 10,300,069 164,000 907,000 712,800 4,303,310 5,207,500 425,000 425,000 80,000 80,000 395,000 400,000 125,000 228,000 125,000 125,000 825,000 1,375,000 117,500 3,480,000 1,707,500 1,003,242 539,000 36,748,508 64,760,577 45,914,760 54 `M APPROVED - County Capital Operating Impact Summary Fiscal Years 2013 -18 55 1191 Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Related Operating Costs 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Personnel Services Blackwood Farm Park 12,000 12,000 12,000 12,000 12,000 60,000 325,000 Bingham District Park - 81,000 Cedar Grove Park Phase 11 20,000 Upper Eno Nature Preserve 80,000 80,000 160,000 400,000 Millhouse Road Park - 240,000 Twin Creeks Park - 160,000 Operations Blackwood Farm Park 5,000 5,000 5,000 5,000 5,000 25,000 275,000 Bingham District Park 165,000 Upper Eno Nature Preserve 10,000 10,000 20,000 80,000 Eurosport Soccer Center Phase ll 5,000 5,000 10,000 61,000 Millhouse Road Park - 300,000 New Hope Preserve - Northeast District Park 10,000 10,000 Twin Creeks Park - 200,000 Debt Service Northern Human Services Center 192,000 192,000 192,000 576,000 960,000 Southern Human Services Center Future Planning 28,800 28,800 67,200 412,800 412,800 950,400 2,064,000 Southern Human Services Center Expansion 17,280 17,280 17,280 17,280 655,680 724,800 3,278,400 Southern Branch Library 41,856 41,856 41,856 92,256 217,824 3,485,280 Upfit of Link Gov Services Center - HVAC Projects - Geothermal 168,883 170,131 170,131 170,131 170,131 849,407 1,623, 820 Roofing Projects 15,840 15,840 15,840 50,215 50,215 147,950 251,075 Information Technology 260,892 423,612 423,612 423,612 423,612 1,955,340 423,612 Proposed Jail 24,000 24,000 72,000 144,000 264,000 14,520,000 Whitted Building 28,320 162,720 162,720 162,720 162,720 679,200 813,600 Environment and Agriculture Center - 649,685 Government Services Center Annex 168,000 Viper Radio System 118,701 227,853 337,005 337,005 446,157 1,466,721 1,309,824 Communication System Improvements 35,801 291,921 318,554 379,023 387,537 1,412,836 1,528,769 EMS Substations - - 84,000 84,000 168,000 1,260,000 Blackwood Farm Park - - - - 1,670,400 Upper Eno Nature Preserve 42,240 42,240 84,480 211,200 Eurosport Soccer Center Phase ll 76,800 76,800 153,600 504,000 Lands Legacy 230,400 230,400 230,400 691,200 1,152,000 Millhouse Road Park 307,200 307,200 614,400 1,536,000 55 1191 Related Operating Costs Northeast District Park River Park, Phase 11 Twin Creeks Park Central Efland /North Buckhorn Sewer McGowan Creek Outfall Buckhorn EDD Phase 2 Buckhorn EDD Phase 3 & 4 Efland Sewer Flow to Mebane Hillsborough EDD Eno EDD Total Revenues /Funding Source General Fund - Operations General Fund - Debt Service E -9 -1 -1 Fund - Debt Service Article 46 Sales Tax - Debt Service Operations /funding from other sources User Fees Total Year 1 Fiscal Year 2013 -14 Year 2 Fiscal Year 2014 -15 Year 3 Fiscal Year 2015 -16 Year 4 Fiscal Year 2016 -17 Year 5 Fiscal Year 2017 -18 Five Year Total Year 6 to Year 10 876,915 1,382,395 1,978,980 24,000 24,000 48,000 120,000 57,600 57,600 57,600 57,600 57,600 288,000 288,000 148,798 148,798 148,798 148,798 148,798 743,990 743,990 45,432 45,432 45,432 45,432 181,728 227,160 340,484 340,484 340,484 340,484 340,484 1,702,418 1,702,418 200,000 200,000 400,000 1,000,000 12,800 287,680 287,680 287,680 875,840 1,438,400 9,200 149,200 149,200 149,200 456,800 746,000 17,000 17,000 27,000 215,000 215,000 491,000 2,307,000 876,915 1,382,395 1,978,980 2,898,664 3,777,130 10,914,084 37,959,367 269,448 269,448 269,448 269,448 1,077,792 269,448 340,484 362,484 777,364 977,364 977,364 3,435,060 4,886,818 540,000 4,000 4,000 4,000 4,000 4,000 20,000 20,000 56 Ell 57 County Capital Projects Fiscal Years 2013 -18 Project Name Emergency Services Meadowlands Project Status Approved Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 3,531,714 Rear area impervious surface installation Additional site /dock work (create exterior dock @ pallet width) Equipment/Furnishings MIRV upfit Other building (sound insulation, awning, rollup door openers) Facility build out (ramp) Total Project Budget 3,531,714 100,000 100,000 25,000 12,500 37,500 1 1 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - Revenues /Funding Source Transfer from General Fund 1,362,991 37,500 100,000 100,000 Transfer from Projects 283,723 Debt Financing 1,885,000 Total 3.531.714 37.500 100.000 100.000 Project Description /Justification Funding for this project would allow approximately 11,000 square feet of area to the rear of the Emergency Services facility at 510 Meadowlands to be developed as a gravel, multi- function area, in order to allow full utilization of the site during emergencies. The current grassy area would not support vehicular traffic, heavy staging of materials /supplies, set up of emergency services tents, etc. Current regulations require any area which exceeds 2,500 square feet to be engineered and constructed with site drainage and subsurface drainage pursuant to impervious surface requirements. Included for FY 2012 -13: 1) installation of sound deadening materials above the call center to reduce overhead noise; 2) installation of a canopy at exterior access door to provide protection from elements; 3) supply & installation of automatic openers for roll -up doors (safety /worker comp issue), and 4) improvements to multi- incident response vehicle (MIRV). 01/2012 UPDATE: 5) to include construction of a loading dock /apron to allow unloading of pallets onto an exterior surface. 15 County Capital Projects Fiscal Years 2013 -18 Project Name Northern Human Services Center Project Status Approved Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012015 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building - Construction /Repairs /Renovations 714,545 250,000 2,000,000 2,000,000 Equipment/Furnishings - Total Project Budget 714,545 250,000 - 2,000,000 - - - 2,000,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 192,000 192,000 192,000 576,000 960,000 - - 192,000 192,000 192,000 576,000 960,000 Total Operating Costs Revenues /Funding Source General Fund - Debt Service 396,545 192,000 192,000 192,000 576,000 960,000 Available Project Balance 250,000 - Debt Financing 318,000 2,000,000 2,000,000 Total 714,545 250,000 - 2,000,000 192,000 192,000 192,000 2,576,000 960,000 Project Description /Justification In 2011 the Board expressed interest in removing the Northern Center building, or parts thereof, and replacing it with a functionally superior and environmentally sustainable facility. Consideration was given to both 1) complete removal of the existing facility, and replacement with a new, standalone community building, and 2) removal of portions of the existing building (north and south classroom wings, including main restrooms), with adaptive reuse of remaining portions of the building. Staff met with community representatives on several occasions, and discussed conceptual ideas for site development. The Board received information during their January 24, 2012 meeting which allowed for increased specificity in the project development description and consequently, a cost estimate for construction. An additional community meeting was held by County staff at the Northern Center on September 25, 2012 to review the two options, and receive input regarding the preferred option for the community. An update was provided to the Board at their October 25, 2012 work session, including identification of the community preference for option 2 - partial deconstruction , with adaptive reuse of remaining portions of the building. At the November 8, 2012 Board meeting, the Board approved option 2, and authorizd the Manager to engage a professional design firm through a request for qualifications (RFQ) process. Cedar Grove Day Care and Head Start staff vacated the building prior to January 31, 2013. It is anticipated that an agreement for design services will be brought to the Board prior to the end of FY 12 -13, with design work to begin in FY 13 -14. `11 59 The funds identified here would support the removal of portions of the Northern Human Services Center, and adpative reuse, consistent with presentations to County Commissioners during the Fall of 2012. A deconstruction /demolition combination process will be followed, whereby a salvage operation will be conducted to remove items of value or with re -use potential from the portions of the building to be removed, with the remaining items that cannot be salvaged, removed using traditional demolition techniques. Most masonry products that cannot be reclaimed for direct reuse can be processed for use as an aggregate substitute. Costs for this operation include abatement of asbestos that is present in the building as well. A portion of current year (FY 12 -13) appropriation will be applied to design costs. The remainder will be applied to the overall project to include abatement, deconstruction and general construction. 17 W County Capital Projects Fiscal Years 2013 -18 Project Name Robert & Pearl Seymour Senior Center Project Status Approved Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations Generator 70,000 Equipment/Furnishings Total Project Budget 70,000 - - - - - - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund 70,000 Debt Financing Total Project Description /Justification The Seymour Center was originally designed to be "generator ready ", which means in the event of an emergency, a generator would be brought on site to provide power to the Center. Availability of equipment the size and type that would be needed has become increasingly difficult to access on an "on -call' basis. Availability, delivery, and set up within the timeframe needed to set up sheltering operations at this site cannot be guaranteed. In order to ensure the facility is prepared in the event it is called into service as a sheltering option, the purchase and installation of a permanent generator is recommended. Cost has been increased from prior estimates to account for inflation. It is anticipated that this generator will be sourced in conjunction with the unit identified for the Whitted Center in order to obtain economies of scale for purchasing. Opportunities for grant funding will also be explored in conjunction with Emergency Services staff. Facility expansion needs identified by Dept on Aging staff will be identified as part of the Southern Orange Campus use planning process and will be incorporated in future CIP requests. `R] 61 County Capital Projects Fiscal Years 2013 -18 Project Name Southern Orange Campus future planning Project Status Approved Functional Service Area Governing and Management Starting Date 71112011 Department Asset Management Services Completion Date 7/1/2017 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Professional Services - Design work Construction /Repairs /Renovations Site Master Plan Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source General Fund - Debt Service Transfer from Other Projects Debt Financing Total Project Description /Justification 100,000 300,000 100,000 300,000 400,000 400,000 3,600,000 3,600, 000 67,200 412,800 41 28,800 28,800 67,200 412,800 412,800 950,400 1 2,064,000 400,000 3,600,000 4,000,000 This project includes site development infrastructure (utilities, access roads, curb & gutter, building pads, etc.) In February 2007, the Board approved a master plan concept for the Southern Human Services Center site and in November 2010, authorized the preparation of a formal Master Plan for the campus. The proposed Master Plan will include requirements associated with the needed SUP modification for separate site preparation activities that might be necessary to preserve the County's long -term development options at this location. This project would support master plan preparation costs as well as preliminary site development activities not associated with specific existing buildings on the campus. Expansion of existing buildings as reflected in the Master Plan will be presented as a separate CIP request specific to those facilities. December 2012 update: Board of County Commissioners approved a master plan and associated development guidelines, October 2012. Orange County is currently working with the Town of Chapel Hill to reach a mutually beneficial Special Use Permit modification ( "SUP -M ") that will guide use of this site . Staff is currently in the process of applying for this SUP -M and took the first step by presenting the plan and its guidelines to the Town of Chapel Hill Community Design Commission on November 28, 2012. Concept plan review with Chapel Hill Town Council occurred on February 11, 2013. With adequate response from the Town Council, County staff will pursue the SUP process throughout the rest of calendar year 2013, with approval of SUP -M anticipated in late 2013 or early 2014. Funding included in FY 14 -15 is for design services and regulatory processes. Funding included in FY 15 -16 is for site development infrastructure. `L01 62 County Capital Projects Fiscal Years 2013 -18 Project Name Southern Human Services Center Expansion Project Status Approved Functional Service Area Governing and Management Starting Date 71112011 Department Asset Management Services Completion Date 71112017 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations Health Clinic & DSS Renovations Site Master Plan Building Expansion Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source General Fund - Debt Service Transfer from Other Projects Debt Financing rrMY1 Project Description /Justification :1 111 17,280 17,280 17 6,650,000 6,650,000 17,280 655,680 724,8001 3,278,400 17,280 17,280 17,280 17,280 655,680 724,800 3,278,400 180,000 6,650,000 6,650,000 180.000 - 17.280 17.280 17.280 6.667.280 655.680 7.374.800 3.278.400 This project includes expansion of the existing Southern Human Services Center, contingent upon approval of the SUP -M identified in the separate South Orange Campus Site Development project. In February 2007, the Board approved a master plan concept for the Southern Human Services Center site and in November 2010, authorized the preparation of a formal Master Plan for the campus, which included a Dental Clinic. The proposed Master Plan would include requirements associated with the needed SUP modification for separate site preparation activities that might be necessary to preserve the County's long -term development options at this location. Expansion of the existing building to accommodate future Human Services program needs is projected later in the plan to allow for the logical and timely development of master plan recommendations. A separate CIP request reflects preparation and preliminary development activities associated with the Orange County Southern Campus Master Plan. 411 Project Name Functional Service Area Department Project Budget Appropriation Land /Building Professional Services Construction /Repairs /Renovations Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source General Fund - Debt Service Available Project Balances Debt Financing 63 County Capital Projects Fiscal Years 2013 -18 Southern Branch Library OVV,VVV - - .7L.7,VVV J,.7VV,VVV 4,OL.7,VVV Project Status Approved Governing and Management Starting Date 1 3,485,280 71112011 Asset Management Services 3,485,280 3,500,000 Completion Date 71112018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 50,000 50,000 600,000 600,000 525,000 525,000 3,500,000 3,500,000 3,500,000 .7V,VVV .7V,VVV OVV,VVV - - .7L.7,VVV J,.7VV,VVV 4,OL.7,VVV J,.7VV,VVV 41,856 41,856 41,856 92,256 217,824 3,485,280 - 41,856 41,856 41,856 92,256 217,824 1 3,485,280 50,000 50,000 41,856 41,856 41,856 92,256 217,824 164,000 164,000 436,000 - 525,000 3,500,000 4,461,000 3,485,280 3,500,000 Total 50,000 50,000 600,000 41,856 41,856 566,856 3,592,256 4,842,824 1 6,985,280 Project Description /Justification Funding is provided for purchase of land should the County Commissioners choose to move forward with the development of a Southern Branch Library. Additional resources in FY 2012 -13 were approved to replenish funds spent during the unsuccessful property acquisiton in 2011. Design and construction costs are projected within a timeframe commensurate with debt capacity; and the timeliness of design prior to construction commencement. 11/14/2012 update: three sites were presented to the Board of County Commissioners by the Town of Carrboro. If site selection criteria ID a clear "best' site, the date could move up. For FY 2013 -14, the $600,000 includes possible land purchase and design costs. 21 Z County Capital Projects Fiscal Years 2013 -18 Project Name Up fit of Link Government Services Center Project Status Approved Functional Service Area Governing and Management Starting Date 71112000 Department Asset Management Services Completion Date Ongoing 25,000 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations 1,727,662 25,000 - Equipment /Furnishings Total Project Budget 1,727,662 25,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service - Total Operating Costs Revenues /Funding Source Transfer from General Fund 1,116, 962 25,000 - - - Debt Financing 425,000 - Federal EECBG funds 185,700 Total 1,727,662 25,000 Project Description /Justification Link Phase 2 was an ongoing project to develop a permanent public meeting room for County Commissioners. Results of preliminary on -going discussions regarding meeting room development at the Whitted Building, or at another location, will reduce the amount of funding required for the Link Center project. $25,000 is required to complete needed ADA and building security work in the Link Center, so if the balance for the meeting room funding is moved to Whitted, $25K should remain with this project to complete that work. ADA work will include replacement of portions of the walkway leading to the first floor entrance as well as power assisted door openers for both first and second floor entrances, and will be completed in FY 12 -13. Some funding will be required to modify the space for an alternative future use, but has not been included here at this time. 11/14/2012 update: status uncertain, due to potential use of Whitted or 208 S. Cameron for BOCC meeting room. Pia Project Name Functional Service Area Department County Capital Projects Fiscal Years 2013 -18 HVAC Projects Governing and Management Asset Manaaement Services 65 Project Status Approved Starting Date 71112000 Completion Date Onaoina Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total I Year 10 Construction /Repairs /Renovations 617,223 752,400 Community Geothermal (DA Bld, Jail (wells only), Historic Courthouse, CSA) 1,709,200 Jail (distribution equipment /system only) 858,360 Efland CC HVAC Replacement Battle Courtroom geo- thermal HVAC 50,000 SHSC - proposed for geo - thermal replacement Hillsborough Commons - equipment replacement 1,610,760 503 W Franklin (SDC) - equipment replacement WCOB - backup for cooling system for IT room, c/w notification system Total Project Budget Geothermal 617,223 1,759,200 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund 617,223 General Fund - Debt Service Available Funds Within the Project Grant Funding ECCBG Debt Financing 1,759,200 - 752,400 20,000 20,000 - 858,360 45,000 30,000 75,000 30,000 22,500 52,500 35,000 35,000 130,000 52,500 182,500 1,610,760 168.883 170.131 170.131 170.131 170.131 - 52,500 - 52,500 1 168,883 170,131 170,131 170,131 170,131 849,408 1 1,623,820 130.000 130,000 1 1,610,760 Total 617,223 1,759,2001 298,883 222,631 170,131 170,131 170,131 1,031,9081 3,234,580 Project Description /Justification In the absence of compelling reasons to the contrary, geothermal is projected for all HVAC replacement projects recommended in this Plan. While initial costs come at a slight premium over conventional systems, the on -going operational cost savings (30 -35% annually) and the speed at which the premium capital cost is recovered, outweigh the initially more expensive installation. For example, the Justice Facility, whose system has been in use since 2008, is on track to recoup the premium cost by 2016 and is experiencing a 30% savings in annual heating and cooling costs. The Link Government Services Center geothermal project was completed in 2012 and is realizing energy reductions similar to the Justice Center. The Link Center project was partially funded by ARRA grant funds. The system was sized in a manner that will accommodate any future development of the north end of the first floor. The remaining components of the Community Geothermal Project, approved for funding in 2012/13, and currently in the design phase, will serve the remaining facilities on the "East Campus ", including the Jail, District Attorney's office, Historic Courthouse, and the Court Street Annex. Staff will continue to investigate opportunities for grant funding for geo- thermal projects. If grant funds become available, project timelines may move up. UPDATE: The timing of work for remaining east campus buildings has been revised as follows: 1) the well field required to serve the Historic Courthouse, Jail, Court Street Annex and DA Building will be constructed in its entirety; 2) interior work will be completed for all facilities excluding the Jail, for which interior work will be completed following occupancy of the proposed new Jail (2016/17). This will allow interior work at the Jail to be completed at lower occupancy levels, All pricing has been updated to reflect actual costs from Link Center construction. 11/14/2012 update: Geo- thermal to serve the Southern Human Services Center may be included as part of the Southern Campus development project. 091 County Capital Projects Fiscal Years 2013 -18 Project Name Roofing Projects Project Status Approved Functional Service Area Governing and Management Starting Date 71112000 Department Asset Management Services Completion Date Ongoing SHSC (three sectors, incl. mechanical building) Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year 1 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Hppropnauon 142,000 Construction/Repairs/Renovations 1,433,100 Court Street Annex 75,000 325,000 Jail (1997 Addition) 3 sectors 16,000 Justice Facility (New Courthouse) - Two flat roofs 35,000 503 W. Franklin (Skills Development Center- 9 sectors) 91,069 SHSC (three sectors, incl. mechanical building) 2,500 AMS North Administrative Bldg 14,000 AMS North Operations Warehouse 4,400 so AMS North Operations Small storage (1,600 sl) AMS North Motorpool Facility 52,500 EAC (no major expenditures to be made due to future use of facility. 12,000 EMS Station - Revere Road 125,000 EMS Communication tower (Eno Mtn) 30,000 Blackwood Farm House Cate Farm House (Twin Creeks) Efland Community Center (main building) Link Center (metal roof) DA Building (sector 2) Central Recreation Northern Human Services (roof work to be included in NHSC project account) New Courthouse (courtroom EPDM, 4,800 sf, 4 other sectors) Battle Courtroom (2 sectors) 100,000 Total Project Budget 1,508,100 165,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues/Funding Source Transfer from General Fund 1,508,100 - General Fund - Debt Service Debt Financing 165,000 15.840 15.840 15.840 50.215 - 179,010 32,500 64,500 15,840 15,840 15,840 50,215 115,000 358,069 325,000 18,000 160,000 69,800 154,800 325,000 35,200 12,800 91,069 2,500 16,225 20,625 30,000 52,500 12,000 125,000 124,160 50,215 147,949 1 251,075 50,215 147,949 251,075 87,800 363,810 50,215 147,949 251,075 798,069 Total 1,508,100 165,000 1 130,840 194,850 406,409 439,715 138,015 1,309,828 1 251,075 Proiect DescrintionlJustification Roofing replacement priorities are determined by a Roof Replacement Schedule prepared in 1998 and updated in 2003 and 2006. The Schedule was updated in 2011 -12 to reflect additions and divestitures since 2006. Individual projects and their anticipated funding period are itemized above. If a deconstruction /demolition combination process is not completed and the County keeps the Northern Human Services facility in service a new roof will be needed by 2013. 0112012 UPDATE: Based on discussions to date, it has been assumed that at least a portion of the NHSC will be removed and will not require reroofing. As such, $100,000 has been reallocated for reroofing of the Battle Courtroom. 1111 4/2 01 2 UPDATE: The portion of the NHSC building to be retained will require a new roof; this cost is included in the NHSC project cost, not in the Roofing Project. •• Pz! 142,000 85,000 325,000 35,200 12,800 91,069 2,500 16,225 20,625 30,000 52,500 12,000 125,000 94,160 30,000 15.840 15.840 15.840 50.215 - 179,010 32,500 64,500 15,840 15,840 15,840 50,215 115,000 358,069 325,000 18,000 160,000 69,800 154,800 325,000 35,200 12,800 91,069 2,500 16,225 20,625 30,000 52,500 12,000 125,000 124,160 50,215 147,949 1 251,075 50,215 147,949 251,075 87,800 363,810 50,215 147,949 251,075 798,069 Total 1,508,100 165,000 1 130,840 194,850 406,409 439,715 138,015 1,309,828 1 251,075 Proiect DescrintionlJustification Roofing replacement priorities are determined by a Roof Replacement Schedule prepared in 1998 and updated in 2003 and 2006. The Schedule was updated in 2011 -12 to reflect additions and divestitures since 2006. Individual projects and their anticipated funding period are itemized above. If a deconstruction /demolition combination process is not completed and the County keeps the Northern Human Services facility in service a new roof will be needed by 2013. 0112012 UPDATE: Based on discussions to date, it has been assumed that at least a portion of the NHSC will be removed and will not require reroofing. As such, $100,000 has been reallocated for reroofing of the Battle Courtroom. 1111 4/2 01 2 UPDATE: The portion of the NHSC building to be retained will require a new roof; this cost is included in the NHSC project cost, not in the Roofing Project. •• Pz! 67 County Capital Projects Fiscal Years 2013 -18 Project Name Affordable Housing Project Status Approved Functional Service Area Community and Environment Starting Date 71111997 Department Housing, Human Rights and Community Development Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Professional Services Construction /Repairs /Renovations 6,285,000 170,000 170,000 170,000 Equipment/Furnishings Total Project Budget 6,285,000 170,000 170,000 - - - - 170,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - Revenues /Funding Source Transfer from General Fund 485,000 170,000 170,000 170,000 Debt Financing 5,800,000 Total 6,285,000 170,000 170,000 - - - - 170,000 - Project Description /Justification The Affordable Housing project has been primarily funded with two General Obligation Bond Referendums, in 1997 and 2001. The purpose of the project is to fund low and moderate income housing in Orange County. The Board has awarded bond funds to local non - profit organizations to construct new homes, rehabilitate existing substandard properties and acquire land for future housing development. Local non - profit organizations pay impact fees at the time a new home is permitted. Once the home is constructed and occupied by low and moderate income residents the non - profit can request a reimbursement of paid impact fees per the County's policy. On November 1, 1995, the BOCC approved a policy for impact fee reimbursement to local non - profit organizations that met the established eligibility criteria. There are several potentially large refunds expected in the next few years, therefore in FY 2013/14, $170,000 is approved to pay future impact fee reimbursements. 25 W County Capital Projects Fiscal Years 2013 -18 Project Name Information Technology Project Status Approved Functional Service Area General Services Starting Date 71111990 Department Information Technologies Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Services Equipment/Furnishings - Infrastructure 3,371,613 650,000 750,000 450,000 450,000 450,000 450,000 2,550,000 2,250,000 Library Management Systems Software 250,000 - BOCC Initiatives 50,000 50,000 50,000 50,000 50,000 50,000 250,000 250,000 800,000 500,000 500,000 500,000 500,000 2,800,000 2,500,000 Total Project Budget 3,371,613 950,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 108,480 260,892 423,612 423,612 423,612 423,612 1,955,340 423,612 260,892 423,612 423,612 423,612 423,612 1,955,340 423,612 Total Operating Costs 108,480 Revenues /Funding Source Transfer from General Fund 3,371,613 155,980 50,000 500,000 500,000 500,000 500,000 2,050,000 2,500,000 General Fund - Debt Service 260,892 423,612 423,612 423,612 423,612 1,955,340 423,612 Available Project Balance 200,000 - Debt Financing 702,500 750,000 750,000 1,060,892 923,612 923,612 923,612 923,612 4,755,340 1 2,923,612 Total 3,371,613 1,058,480 Project Description /Justification The Information Technology project incorporates a number of technology improvement efforts the County plans to accomplish in the next five years. The improvements include, but are not limited to: server replacements and upgrades, desktop and laptop replacements, PC software upgrades, GIS software and hardware upgrades. $50,000 has been included each year for Board of Commissioners technology initiatives. FY 2012 -13 included an additional $200,000 to bring all County computers into Win7 /Office2010 compliance (paid with available funds within the project), and $250,000 for Library Management Systems software. FY 2013 -14 initiatives include $650,000 for backup data system replacement, SAN expansion, network replacements (replace aging switches, routers, and hubs), server replacements, desktop /laptop replacements, and $100,000 in Audio Visual upgrades to the Battle Courtroom. We M County Capital Projects Fiscal Years 2013 -18 Project Name Register of Deeds Automation Project Status Approved Functional Service Area General Services Starting Date 71111990 Department Register of Deeds Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Services Construction /Repairs /Renovations Equipment/Furnishings 865,514 75,000 75,000 80,000 80,000 80,000 80,000 395,000 400,000 Total Project Budget 865,514 75,000 75,000 80,000 80,000 80,000 80,000 395,000 1 400,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - Revenues /Funding Source Transfer from General Fund Register of Deeds Fees 865,514 75,000 75,000 80,000 80,000 80,000 80,000 395,000 400,000 Debt Financing Total 865,514 75,000 75,000 80,000 80,000 80,000 80,000 395,000 400,000 Project Description /Justification The Register of Deeds Automation project is funded with fees collected by the Register of Deeds. The funding is mandated by NC General Statute 161 -11.3 which requires all Counties to reserve ten percent of revenues collected and retained by the County in a nonreverting Automation Enhancement and Preservation Fund. The proceeds shall be expended on computers or imaging technology and needs associated with the preservation and storage of public records in the Register of Deeds Office. 27 70 County Capital Projects Fiscal Years 2013 -18 Project Name Animal Services Facility Project Status Approved Functional Service Area Governing and Management Starting Date 71112016 Department Asset Management Services Completion Date 613012017 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building 180,364 Construction /Repairs /Renovations 8,313,500 Equipment /Furnishings 675,000 Emergency power generator 1 100,000 100,000 Total Project Budget: 9,168,864 - - - - 100,000 - 100,000 1 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - I - Revenues /Funding Source Transfer from General Fund 123,864 - 100,000 100,000 Sales Tax Reimbursement 150,000 Debt Financing 8,870,000 Transfer from Other Projects /Funds 25,000 - - - 100,000 - 100,000 1 - Total 9,168,864 Project Description /Justification An emergency power generator and automatic transfer switch would be installed. The facility is "generator ready ", however, generators may be difficult to obtain in the event of a major disaster when this facility is needed for sheltering displaced pets, so a permanent solution is recommended. Opportunities for grant funding will also be explored in conjunction with Emergency Services staff. PS] 71 County Capital Projects Fiscal Years 2013 -18 Project Name Proposed Jail Project Status Proposed Functional Service Area Governing and Management Starting Date 71112013 Department Asset Management Services Completion Date 613012018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 250,000 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building - Professional Services 250,000 500,000 500,000 1,250,000 Construction /Repairs /Renovations 29,000,000 29,000,000 Equipment/Furnishings Total Project Budget 250,000 - 500,000 500,000 29,000,000 30,250,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 24,000 24,000 72,000 144,000 264,000 14,520,000 - 24,000 24,000 72,000 144,000 264,000 14,520,000 Total Operating Costs Revenues /Funding Source General Fund - Debt Service 24,000 24,000 72,000 144,000 264,000 14,520,000 Transfer from Projects Debt Financing 250,000 500,000 500,000 29,000,000 30,250,000 250,000 24,000 524,000 572,000 29,144,000 30,514,000 14,520,000 Total Project Description /Justification In October, 2012, NC Council of State authorized issuance of a 50 year land lease to Orange County for approximately 6.8 acres for construction of this facility. A consultant has been retained to evaluate the site and determine the best configuration of the potential site, along with whatever constraints (environmental /regulatory for example) that might impact the development. Site related planning costs have been included at $250,000 for FY 2013 -14. Construction cost estimates from firms in the business of building detention facilities range from $80,000 to $120,000 per bed. The new jail is intended to house a minimum of 250 prisoners and contain support spaces needed for such a facility. While the estimate may be reduced at some point in the future as the project is more firmly developed, funding at the $120K per bed level has been included in this request. Site Design costs are included in FY 15 -16, and Architectural /Engineering costs are included in FY 16 -17, with construction costs in FY 17 -18. Wel 72 County Capital Projects Fiscal Years 2013 -18 Project Name Whitted Building Project Status Approved Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Professional Services - Design work 100,000 100,000 Construction /Repairs /Renovations 1,400,000 1,400,000 Generator upgrade /replacement 200,000 - Replacement of exterior doors /storefronts 70,000 Additional controlled access doors 25,000 - 1,500,000 - - - - 1,500,000 - Total Project Budget 295,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 28,320 162,720 162,720 162,720 162,720 679,200 813,600 28,320 162,720 162,720 162,720 162,720 679,200 1 813,600 Total Operating Costs Revenues /Funding Source Transfer from General Fund - 100,000 100,000 General Fund - Debt Service 28,320 162,720 162,720 162,720 162,720 679,200 813,600 Debt Financing 295,000 1,400,000 1,400,000 1,528,320 162,720 162,720 162,720 162,720 2,179,200 813,600 Total 295,000 Project Description /Justification Funding for FY 2012 -13 included: 1) 600 kW emergency power generator w/ 1000A ATS would be supplied and installed to meet the electrical needs of this facility during power outages. A smaller emergency generator at the site currently powers only refrigeration equipment for drug storage and very limited other critical areas. Opportunities for grant funding will also be explored in conjunction with Emergency Services staff. Since the Health Department will occupy the facility for the foreseeable future, emergency power sufficient to keep the clinics in operation during times of disaster is recommended. 2) Exterior door /storefront replacement is required to meet security, safety and accessibility needs for seven individual entrances at the Whitted Complex. 3) Card controlled access door installations would provide additional safety and security for this complex. 4) Funding approved for FY 2013 -14 provides for renovation of the former Library space for a shared use facility that would accomodate a permanent meeting location for the Board of County Commisioners and potentially other uses, should this option be selected by the Board. Funding also includes an allowance for associated parking improvements /modifications that may be required. This is one of several facilities that was discussed with the Board at their work session on February 12, 2013. 011 73 County Capital Projects Fiscal Years 2013 -18 Project Name Energy Bank Project Status Approved Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012015 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 50,000 50,000 50,000 100,000 Total Project Budget 50,0001 50,000 50,000 - - - 100,000 1 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - Revenues /Funding Source Transfer from General Fund 50,000 50,000 50,000 100,000 Total 50,000 50,000 50,000 - - - 100,000 - Project Description /Justification Initially funded at $50,000 for FY 12/13, the energy /utility "bank" provides funding for projects that reduce energy /water demand at County facilities. "Borrowed" funds will be repaid through annual savings /avoided costs from reduced energy /water use. Savings /avoided costs from utility line items in the AMS Facilities operating budget would be used for these repayments. Projects to be completed by the end of FY 12/13 include replacement of high energy use lighting fixtures in the Eno River Parking Deck, acquired by the County in July, 2012, and installation of solar film on windows at select buildings to reduce heat transmission, resulting in lower costs for cooling interior spaces. Potential projects for FY 13 -14 and FY 14 -15 include additional solar film installations, weatherization improvements for older buildings, HVAC controls improvements, solar thermal for water heating and lighting replacements. Projects are continually evaluated as new technologies evolve. Asset Management Services has requested availability of a student intern during calendar year 2013 to research and evaluate energy reduction and cost payback comparisons for various projects. 31 74 County Capital Projects Fiscal Years 2013 -18 Project Name Environment and Agriculture Center change of use Project Status New /Proposed Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012018 481,000 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 210,000 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Protect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations - HVAC Replacement 662,508 662,508 Construction /Repairs /Renovations - Roof Replacement 481,000 481,000 Parking Repair /Improvements (complete site) 210,000 210,000 Total Project Budget: 1,353,508 1,353,508 General Fund Related Operating Costs Personnel Services Operations New Debt Service 649,685 Total Operating Costs - 649,685 Revenues /Funding Source General Fund - Debt Service 649,685 Debt Financing 1,353,508 1,353,508 Total 1,353,508 1,353,508 649,685 Project Description /Justification Current occupants of the EAC building may be relocated to an alternative facility, with this building renovated or removed for an alternative use. The building was a former grocery store that was acquired by the County and renovated in 1985 for office use. The age and condition of the facility would require significant investment for on -going use, including replacement of the roof and HVAC equipment and asphalt repair. This is one of several facilities that was discussed with the Board at their work session on February 12, 2013. NOTE: A Space Needs Analysis will be performed on all County facilities, including the space needs /requirements for Agriculture center related needs that may involve facilities such as the Environment and Agriculture Center and at Blackwood Farm Park. Estimated cost to be no more than $25,000, and will be budgeted in Asset Management Services operations in FY 2013 -14. M County Capital Projects Fiscal Years 2013 -18 Project Name Government Services Annex Project Status New /Proposed Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012018 Current I Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations HVAC Replacement 350,000 350,000 Total Project Budget: 350,000 350,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 168,000 Total Operating Costs - 168,000 Revenues /Funding Source General Fund - Debt Service 168,000 Debt Financing 350,000 350,000 Total - 350,000 350,000 168,000 Project Description /Justification Placeholder for modifications to building to address flood plain issues and possible modifications for alternative uses. Includes $350,000 for HVAC replacement in FY 2017 -18 (Year 5). This is one of several facilities that was discussed with the Board at their work session on February 12, 2013. 75 K91 76 County Capital Projects Fiscal Years 2013 -18 Project Name Historic Rogers Road Neighborhood Community Center Project Status New Functional Service Area Governing and Management Starting Date Department Asset Management Services Completion Date Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building 650,000 Construction /Repairs /Renovations HVAC Replacement Total Project Budget 650,000 - - - - - - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - Revenues /Funding Source From General Fund 650,000 General Fund - Debt Service Debt Financing - - - - - - Total 650,000 Project Description /Justification During FY 2012 -13, the County established a capital project for the construction of a Historic Rogers Road Neighborhood Community Center with funds of $650,000. The project is contingent on both an Interlocal Agreement with the Towns of Chapel Hill and Carrboro, and the approval of a contract with Habitat for Humanity for the construction and operation of the Community Center on the two lots in the Phoenix Place subdivision provided by Habitat. Eck! 77 County Capital Projects Fiscal Years 2013 -18 Project Name Emergency Services Substations (3 locations TBD) - 875,000 - Project Status Proposed Functional Service Area Governing and Management Starting Date 71112012 Department Asset Management Services Completion Date 613012020 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation 1,260,000 Total Operating Costs - - - 84,000 84,000 Land /Building 1,260,000 - Construction /Repairs /Renovations 50,000 875,000 875,000 1,750,000 875,000 Total Project Budget 50,000 1 - - 875,000 - 875,000 1,750,000 1 875,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 84,000 84,000 168,000 1,260,000 Total Operating Costs - - - 84,000 84,000 168,000 1 1,260,000 Revenues /Funding Source Transfer from General Fund 50,000 - General Fund- Debt Service - 84,000 84,000 168,000 1,260,000 Debt Financing 875,000 875,000 1,750,000 875,000 Total 50,000 - - 875,000 84,000 959,000 1,918,000 2,135,000 Project Description /Justification Funding for this project would allow construction of three (3) stand -alone new substations for Emergency Services, in response to identified service needs. Cost is for facility and infrastructure and assumes construction on County -owned property. Design will allow for fully enclosing ambulances within conditioned space to increase the longevity of vehicles and on -board equipment and supplies. One facility would be constructed every two years through FY 19 -20, beginning with FY 2015 -16. Locations will be identified as part of the process for facility siting, and may include co- location with cell towers or other County operations in some instances, which could reduce the costs. Funding amounts could change on a site -by -site basis. 35 County Capital Projects Fiscal Years 2013 -18 Project Name Viper Radio System Project Status Approved Functional Service Area Public Safety Starting Date 71112012 Department Emergency Services Completion Date 613012020 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Additional Channels on Existing Towers 543,750 - Towers 500,000 500,000 500,000 500,000 2,000,000 1,000,000 Total Project Budget - 543,750 500,000 500,000 - 500,000 500,000 2,000,000 1,000,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 118,701 227,853 337,005 337,005 446,157 1,466,721 1,309,824 118,701 227,853 337,005 337,005 446,157 1,466,721 1,309,824 Total Operating Costs Revenues /Funding Source General Fund - Debt Service 118,701 227,853 337,005 337,005 446,157 1,466,721 1,309,824 Capital Projects Fund Balance Debt Financing 543,750 500,000 500,000 500,000 500,000 2,000,000 1,000,000 618,701 727,853 337,005 837,005 946,157 3,466,721 2,309,824 Total - 543,750 Project Description /Justification Additonal Channels: Equipment and hardware on the existing towers in Orange County as well as the surrounding areas will be upgraded to allow for increased system capacity which will reduce busy signals received by field units during times of high demand. If the upgrades are not funded, the system will not be able to alleviate the current service /coverage issues. Channels and additional equipment will be added to the following locations based on the most current information from the state. Chatham Site: 3 channels /1 combiner; Hillsborough Site: 2 channels /1 combiner /1 antenna package. The tower is currently full and may require additonal work to allow channels to be added; Laws Site: 3 channels; UNC Site: 2 channels. Site is maintained by UNC and may require additonal work to add channels; Altamahaw Site: 1 channel; Mebane Site: 2 channels. Towers: The addition of two towers over the next five years (costs for each tower are spread over a two year period) will expand coverage which in turn will increase capacity allowing better access for field units increasing safety and more stable interoperability. A third tower is planned in Years 6 -10. Can not be funded by 9 -1 -1 funds Note: This Viper Radio System project was reviewed as part of the charge to the Emergency Services Work Group. 016 County Capital Projects Fiscal Years 2013 -18 Project Name Communication System Improvements Project Status Approved Functional Service Area Public Safety 193,474 Starting Date 71112012 Department Emergency Services 35,801 72,912 99,545 160,014 Completion Date 613012018 1,309,760 From 9 -1 -1 Funds - Debt Service Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 From 9 -1 -1 Funds Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 OSSI -CAD Replacement 589,875 1,003,242 Debt Financing - 170,000 800 Mhz Radios 277,000 253,077 20,000 122,000 127,000 39,000 920,000 1,228,000 413,921 NextGen Phone System 418,023 1,307,537 402,000 1 1,528,769 Project Description /Justification 402,000 9 -1 -1 Call Taker and Dispatch Software: `Emergency Police Dispatch 99,000 99,000 `Emergency Fire Dispatch 99,000 99,000 `Smart9 -1 -1 30,000 30,000 Paging Hardware 150,000 150,000 P25 Compliant Radio System Consoles (E- 9 -1 -1) 231,026 601,242 601,242 P25 Compliant Radios (Rural Fire Districts) 1 150,000 150,000 Total Project Budget - 1,073,978 1 1,371,242 122,000 307,000 39,000 920,000 2,759,242 1 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs 1 35,801 291,921 318,554 379,023 387,537 1,412,836 1 1,528,769 35.801 291.921 318.554 379.023 387.537 1.412.836 1 1.528.769 Revenues /Funding Source Transfer from General Fund 193,474 General Fund - Debt Service 35,801 72,912 99,545 160,014 168,528 536,800 1,309,760 From 9 -1 -1 Funds - Debt Service 219,009 219,009 219,009 219,009 876,036 219,009 From 9 -1 -1 Funds 716,504 198,000 30,000 228,000 Capital Projects Fund Balance Debt Financing - E -9 -1 -1 1,003,242 1,003,242 Debt Financing 164,000 1 170,000 122,000 277,000 39,000 920,000 1,528,000 Total - 1,073,978 1 1,407,043 413,921 625,554 418,023 1,307,537 4,172,078 1 1,528,769 Project Description /Justification Note: This Communications System Improvements project was reviewed as part of the charge to the Emergency Services Work Group. 79 37 OSSI: Project funded in FY 12 -13 800 MHz Radios: Portable and mobile 800 MHz radios for all Public Safety Departments County -Wide have or will be reaching seven -years of age. Replacement is necessary to ensure reliability for emergency responders. Only the Emergency Services and Sheriff's departments are included in the CIP. It will be up to each individual municipal or rural department to fund their replacement radios. It is important to establish standard features and specifications for 800 MHz radios (portables and mobiles) to ensure system reliability, optimal integration with new platforms (P25) which will be placed in service by NCSHP/VIPER starting in 2013. Regardless of funding source or user, it is critical that units purchased be standardized to ensure integration, reliability and reduce potential for field failure. The replacement of radios for Emergency Services will be phased over the next five years. The County started purchasing new 800 MHz radios in 2004 and replaced some in FY 2012 -13. Year 1 (FY 2013 -14) includes funding to replace a repeater, and funding in subsequent years for these original radios plus sufficient radios for new staff and begin to replenish disaster radio cache. Year 5 (FY 2017 -18) includes funding of $920,000 for replacement of Sheriff radios. NextGen Phone System: Replacement of the main 9 -1 -1 switch, which is necessary to gain access to Internet (Next Generation) based services. The current switch will have reached the end of its useful life and will no longer be supported by the vendor. If the switch is not replaced, the cost of repairs /maintenance /parts will become very expensive. There is a risk that parts for this equipment will not be available in the coming years. Based on the most current vendor consultation, replacement is approved in FY 2013 -2014. Pricing reflects updated quote and purchase is eligible from 9 -1 -1 funds if approved by 9 -1 -1 Board. 9 -1 -1 Call Taker and Dispatch Software: EPD: ProQA Dispatch Software integrates the National Academy Protocols with today's critical computer technologies and assists telecommunicators in quickly determining the appropriate response specifically configured by local agency authorities. ProQA guides dispatchers in providing relevant Post - Dispatch and Pre - Arrival instructions prior to units arriving on scene. Pricing reflects updated quote and OSSI interface. EFD: Fire Priority Dispatch system will allow all the benefits and safety features of a unified fire protocol system based on fire department approved parameters to combine with the latest in caller integration and response prioritization. Pricing reflects updated quote and OSSI interface. Smart 9 -1 -1: Allows citizens to enter information through a secure website that would be available in the event they need to call 9 -1 -1. When the citizen calls 9 -1 -1 the data automatically displays on the 9 -1 -1 operators work station. The same information is also available via the web to police, fire and EMS units in the field which helps them respond more quickly and effectively. It works seamlessly in today's infrastructure as well as future Next Generation solutions. Paging Hardware: Will provide a reliable station notification system for all County Fire and EMS stations. Can not be funded through 9 -1 -1 funds. P25 Compliant Radio System Consoles: The Project 25 New Technology Standards Project (known as Project 25 or P25) is a multi - phase, multi -year project jointly conducted by the public safety communications community and industry to establish a suite of open standards (known as the Project 25 Standard) that enable the manufacture, procurement, and operation of interoperable digital wireless communications equipment and systems to satisfy the service, feature, and capability requirements of public safety practitioners and other users. Replacement of the current radio systems in the 911 center to continue to integrate with the state -wide VIPER radio network. This upgrade will outfit eleven (11) 911 console positions and furniture for two workstations. Becoming compliant will allow for the capability to provide and maintain a communciations infrastructure supported by the State. PURCHASE MAY BE ELIGIBLE FROM 9 -1 -1 FUND IF APPROVED BY 9 -1 -1 BOARD. P25 Compliant Radios (Rural Fire Districts): Provides for P25 compliant upgrades and programming to existing portable radios for all rural fire districts W 0*1 RE County Capital Projects Fiscal Years 2013 -18 Project Name Blackwood Farm Park Project Status Approved /Proposed Functional Service Area Community and Environment Starting Date 71112012 Department DEAPR Completion Date 71112018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs/Renovations 50,000 - - - - - - 7,500,000 Equipment /Furnishings - - - 500,000 - - - - - - 8,000,000 Total Project Budget - 50,000 General Fund Related Operating Costs Personnel Services 12,000 12,000 12,000 12,000 12,000 12,000 60,000 325,000 Operations - 5,000 5,000 5,000 5,000 5,000 25,000 275,000 New Debt Service - - - - - 1,670,400 1 17,000 17,000 17,000 17,000 17,000 85,000 1 232703400 Total Operating Costs 12,000 Revenues/Funding Source Transfer from General Fund 62,000 13,000 13,000 13,000 13,000 13,000 65,000 580,000 General Fund - Debt Service - - - - - 1,670,400 Grants (PARTF), User Fees - 4,000 4,000 4,000 4,000 4,000 20,000 20,000 Future Debt Issuance I - - - - - - 1 8,000,000 Total 62,000 1 17,000 17,000 17,000 17,000 17,000 85,000 1 10,270,400 Project Description /Justification The Blackwood Farm Park is a 152 -acre site located midway between Chapel Hill and Hillsborough on NC 86 and New Hope Church Road. The adopted master plan includes a multi- faceted park that retains components of the farm's agricultural past, including community gardens and agricultural demonstration areas and exhibits. It also includes an amphitheatre, fishing, trails and open fields - as well as the planned Agriculture, Environment and Parks Center (including the permanent parks operations base). Funds approved in 2012 -13 will provide for limited access opening later in 2013, perhaps including a community garden. Center construction and Park construction are planned in Years 6 -10. NOTE: A Space Needs Analysis will be performed on all County facility needs, including the space needs /requirements for Agriculture center related needs that may involve facilties such as the Environment and Agriculture Center and at Blackwood Farm Park. Estimated cost to be no more than $25,000, and will be budgeted in Asset Management Services operations in FY 2013 -14. 061 County Capital Projects Fiscal Years 2013 -18 Project Name Bingham District Park Project Status Approved Functional Service Area Community and Environment Starting Date unknown Department DEAPR Completion Date 71112021 Total Project Budget - Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 7,000,000 Equipment /Furnishings Total Project Budget - - - - - - 7,000,000 General Fund Related Operating Costs Personnel Services 81,000 Operations 165,000 New Debt Service Total Operating Costs - - - - - - - 246,000 Revenues /Funding Source Transfer from General Fund 246,000 Future Debt Issuance 7,000,000 Total - - - - - - - - 7,246,000 Project Description /Justification Bingham District Park, on a site tentatively to be acquired in 2013, would be a park with both active and low- impact recreation facilities in Bingham Township, as per the Parks Plan. Funds for land acquisition in 2013 are included in the Lands Legacy project. As with previous projects, this future park site would be land- banked for the future construction of park facilities tentatively projected for year 7. E, W County Capital Projects Fiscal Years 2013 -18 Project Name Cedar Grove Park, Phase 11 Project Status Approved Functional Service Area Community and Environment Starting Date unknown Department DEAPR Completion Date 71112021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 - - Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building - Construction /Repairs /Renovations 1,848,000 - 1,600,000 Equipment /Furnishings Total Project Budget 1,848,000 - - - - - 1,600,000 General Fund Related Operating Costs Personnel Services 20,000 Operations New Debt Service Total Operating Costs - - - - - 20,000 Revenues /Funding Source Transfer from Other Funds 148,000 - 20,000 Grant Funding 500,000 500,000 Debt Financing 1,200,000 1,100,000 Total 1,848,000 - - - - - 1,620,000 Project Description /Justification Phase I of Cedar Grove Park, opened in 2008, include an additional baseball /softball field, trails, and other amenities. The second phase of this facility is slated for year 8 E, 11 M County Capital Projects Fiscal Years 2013 -18 Project Name Conservation Easements (part of Lands Legacy) Project Status Approved Functional Service Area Community and Environment Starting Date 71112002 Department DEAPR Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building 5,878,181 250,000 250,000 250,000 250,000 250,000 1,250,000 1,250,000 Con struction/Repairs/Reno vation s Equipment /Furnishings 250,000 250,000 250,000 250,000 250,000 1,250,000 1,250,000 Total Project Budget 5,878,181 - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - - Revenues/Funding Source Transfer from General Fund 350,000 125,000 125,000 125,000 125,000 125,000 625,000 625,000 Transfer from Other Projects 143,000 Grant Funding 2,385,181 125,000 125,000 125,000 125,000 125,000 625,000 625,000 Debt Financing 3,000,000 - Total 5.878.181 - 250.000 250.000 250.000 250.000 250.000 1.250.000 1 1.250.000 Project Description /Justification The Conservation Easement component of the Lands Legacy program was initially funded in July 2002, and provides matching funds for State and federal grants to acquire conservation easements to conserve prime or threatened farmland or sensitive natural areas, in keeping with Board goals and Lands Legacy priorities. Generally, these lands have conservation values or agricultural operations to be enhanced and protected, and the land stays in private ownership and is not publicly - accessible except upon landowner consent. Just over 2,000 acres of prime farmland and natural areas have been conserved to date, with over $5 million in state /federal grants leveraged. It is anticipated that additional matching funds of approximately 50% would again be leveraged for these projects, as reflected in the grant funds above. Funds for the conservation easement program were exhausted in 2012. This project would provide $250,000 each year for conservation easements, including $125,000 in County funds and an expected match amount of $125,000 from state /federal grants. E, K County Capital Projects Fiscal Years 2013 -18 Project Name Upper Eno Nature Preserve - Public Access Area Project Status Approved Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 71112019 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 440,000 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund General Fund - Debt Service Future Debt Issuance Total Project Description /Justification The Upper Eno Nature Preserve encompasses several hundred acres of sensitive natural heritage lands, wildlife habitat and prime forests. Public Access Areas are envisioned at two locations - the Seven Mile Creek Preserve (at Moorefields) and the McGowan Creek Preserve (US 70 East). The Seven Mile Creek Preserve would also include a segment of the NC Mountains -to -Sea Trail as it runs northeast to Hillsborough and Occoneechee Mountain State Natural Area. Initial work using existing staff resources is occurring in FY 2012 -13 to rough out an initial loop trail. The project is anticipated to begin in earnest in Year 3 with the Seven Mile Creek access areas and trail segments, as well as wildlife viewing areas and primitive camping. The McGowan Creek Preserve component construction would be envisioned for Year 7. Grant funding would be pursued for some of this project. C191 400,000 400,000 400,000 40,000 40,000 40,000 - - 440,000 - - 440,000 440,000 80,000 80,000 160,000 400,000 10,000 10,000 20,000 80,000 42,240 42,240 84,480 211,200 - - - 132,240 132,240 264,480 691,200 90,000 90,000 180,000 480,000 42,240 42,240 84,480 211,200 440,000 440,000 440,000 ddn nnn 139 9dn 139 9dn Ind dRn 1 131 9nn The Upper Eno Nature Preserve encompasses several hundred acres of sensitive natural heritage lands, wildlife habitat and prime forests. Public Access Areas are envisioned at two locations - the Seven Mile Creek Preserve (at Moorefields) and the McGowan Creek Preserve (US 70 East). The Seven Mile Creek Preserve would also include a segment of the NC Mountains -to -Sea Trail as it runs northeast to Hillsborough and Occoneechee Mountain State Natural Area. Initial work using existing staff resources is occurring in FY 2012 -13 to rough out an initial loop trail. The project is anticipated to begin in earnest in Year 3 with the Seven Mile Creek access areas and trail segments, as well as wildlife viewing areas and primitive camping. The McGowan Creek Preserve component construction would be envisioned for Year 7. Grant funding would be pursued for some of this project. C191 M County Capital Projects Fiscal Years 2013 -18 Project Name Eurosport Soccer Center, Phase 11 Project Status Approved /Proposed Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 71112021 1,175,000 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building 425,000 425,000 Construction /Repairs /Renovations 125,000 800,000 250,000 1,175,000 4,550,000 Equipment /Furnishings 20,000 142,000 162,000 89,000 - 145,000 942,000 - 675,000 1,762,000 4,639,000 Total Project Budget - General Fund Related Operating Costs Personnel Services - - - 160,000 Operations 5,000 5,000 10,000 61,000 New Debt Service 76,800 76,800 153,600 504,000 Total Operating Costs - - - 81,800 81,800 163,600 1 725,000 Revenues /Funding Source Transfer from General Fund 145,000 142,000 5,000 5,000 297,000 221,000 General Fund - Debt Service 76,800 76,800 153,600 504,000 Future Debt Issuance 800,000 250,000 1,050,000 4,639,000 Transfer from Lands Legacy 425,000 425,000 - 145.000 942.000 81.800 756.800 1.925.600 5.364.000 Total - Project Description /Justification This project represents an investment in the current facility, as well as conversion of one field to artificial turf (Year 3). Ultimately, expansion of the existing facility including purchase of adjoining land and construction of new artificial turf fields and associated parking, irrigation and restrooms /equipment building is planned. Land acquisition and design is projected for year 5, with the expansion proposed for Years 6 -7. The original Phase II (now III) would add tennis courts to the northern (back) portion of the site and would be included in this expansion. CIL'! County Capital Projects Fiscal Years 2013 -18 Project Name Lands Legacy Program Project Status Approved Functional Service Area Community and Environment Starting Date 41112000 Department DEAPR Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building 6,010,452 2,400,000 2,400,000 2,000,000 Con struction /Re pairs/Ren ovations Equipmen t/Furnishin gs - 2,400,000 - - 2,400,000 2,000,000 Total Project Budget 6,010,452 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 230,400 230,400 230,400 691,200 1,152,000 Total Operating Costs - - 230,400 230,400 230,400 691,200 1,152,000 Revenues /Funding Source Transfer from General fund 1,110,452 General Fund - Debt Service 230,400 230,400 230,400 691,200 1,152,000 Debt Financing 4,900,000 2,400,000 2,400,000 - Pay- as- you -go funding beginning Year 7 2,000,000 Projected Grant Funding - 2,400,000 230,400 230,400 230,400 3,091,200 3,152,000 Total 6,010,452 - Project Description /Justification The Lands Legacy Program, established in April 2000, is a comprehensive program to conserve and protect the County's most critical natural and cultural resources, including future parklands; natural areas, wildlife habitat and prime forests; watershed stream buffers; and historic and archaeological sites. Farmland preservation and some components of natural areas conservation also occurs through the related "Conservation Easements" project. Acquisition of the Bingham Township Park site, continued acquisition of property for the Seven Mile Creek Preserve (Upper Eno Preserve), the Jordan Lake Macrosite natural area and possible expansion of Eurosport Soccer Center are among several top anticipated priorities for these current and planned funds. Currently, $1,549,882 is available in this project for those purposes. The County has and will continue to aggressively seek to leverage these funds through grants ($5 million to date) and partnership funding. Although planned for continued funding, prior bond authorization for this amount of $2.4 million lapsed in 2010, so new financing is needed in FY 2014 -15 (Year 2). E,9 MM County Capital Projects Fiscal Years 2013 -18 Project Name Millhouse Road Park General Fund - Debt Service 307,200 307,200 614,400 Project Status Transfer from Other Projects 188,712 Approved Functional Service Area Community and Environment 3,200,000 3,200,000 1,500,000 Possible Town of Chapel Hill funding Starting Date 1,500,000 711212014 Department DEAPR Total 264,802 - - 100,000 6,400,000 307,200 307,200 7,114,400 1 5,076,000 Completion Date 71112019 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building 188,712 Construction /Repairs /Renovations 76,090 100,000 6,400,000 6,500,000 3,000,000 Equipment /Furnishings - 100,000 6,400,000 - - 6,500,000 3,000,000 Total Project Budget 264,802 General Fund Related Operating Costs Personnel Services 240,000 Operations 300,000 New Debt Service 307,200 307,200 614,400 1,536,000 - - - 307,200 307,200 614,400 2,076,000 Total Operating Costs Revenues /Funding Source Transfer from General Fund 76,090 50,000 50,000 General Fund - Debt Service 307,200 307,200 614,400 1,536,000 Transfer from Other Projects 188,712 Future Debt Issuance 3,200,000 3,200,000 1,500,000 Possible Town of Chapel Hill funding 50,000 3,200,000 3,250,000 1,500,000 Operations /funding from other sources? 1 540,000 Total 264,802 - - 100,000 6,400,000 307,200 307,200 7,114,400 1 5,076,000 Project Description /Justification Millhouse Road Park, a 79 -acre site just north of Chapel Hill was acquired in 2004 (additional portion in 2007) as a future park site. Discussion to date has focused on a soccer field complex, walking trails and other amenities. Staff -level discussions have been held with the Town of Chapel Hill (adjoining landowner) about a joint project between the County and Town, a concept also discussed in a October 2010 BOCC worksession. This concept is also reflected in the Town's new draft Master Plan. A possible Phase II would add a gymnasium structure, identified as a mutual facility need by both jurisdictions, in Year 7. The budget reflects a possible Town /County partnership split concept. This concept is pending further discussion and a formal agreement with the Town of Chapel Hill with an anticipated 50 -50 funding arrangement E, lei W County Capital Projects Fiscal Years 2013 -18 Project Name Mountains to Sea Trail Project Status Approved Functional Service Area Community and Environment Starting Date 71112013 Department DEAPR Completion Date ongoing Total Project Budget - Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 500,000 Equipment /Furnishings Total Project Budget - - - - - - 500,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - - - Revenues /Funding Source Transfer from General Fund Grant Funding from State Parks 250,000 Future Debt Issuance 250,000 Total - - - - - 500,000 Project Description /Justification Construction of segments of the Mountains -to -Sea Trail during 2018 and beyond, as lands are acquired and segments connected. A master plan process would be initiated in 2014, prior to this trail construction, to specifically identify the trail location and develop a plan for implementation and operation. Lands would be acquired (voluntarily) using the Lands Legacy Program Funds. (Note: The Seven Mile Creek Preserve portion includes a segment of the MST, and that trail segment is part of the Upper Eno Nature Preserve project). E, H ME County Capital Projects Fiscal Years 2013 -18 Project Name New Hope Preserve /Hollow Rock Public Access Area Project Status Approved /Proposed Functional Service Area Community and Environment Starting Date 711212013 Department DEAPR Completion Date Beyond 2018 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building 75,000 75,000 Construction /Repairs/Renovations 27,500 10,000 125,000 125,000 - 225,000 - 475,000 165,000 Equipment/Furnishings - 10,000 10,000 Total Project Budget 27,500 10,000 125,000 200,000 - 235,000 - 560,000 165,000 General Fund Related Operating Costs Personnel Services Operations - - - - New Debt Service - - - - Total Operating Costs - - - Revenues /Funding Source - Transfer from General Fund 12,500 25,000 75,000 - 117,500 - 217,500 82,500 Funding from Durham County - 10,000 25,000 - - 117,500 - 142,500 82,500 Future Debt Issuance - - - - Grant Funding 15,000 75,000 125,000 200,000 - 125,000 200,000 235,000 - 560,000 165,000 Total 27,500 10,000 Project Description /Justification The New Hope Preserve, including Hollow Rock Public Access Area, will feature hiking trails and environmental education signage throughout a 72 -acre site owned by Orange County, Durham County and the Town of Chapel Hill. These costs are for planned site facilities (parking, driveway, trails and bridges, kiosks and other low- impact amenities) that would be built in three phases. Durham County may contribute 50% of the cost of these facilities and amenities (pending an interlocal agreement to this effect). Archaeological survey work is underway (via a $15,000 grant and Orange County $10,000 match), and additional grant funding of $200,000 for the first phase of facilities is anticipated via Durham County in late 2013 (with a local match of $25,000 from Durham and Orange). Phase I Facilities to be designed and constructed over Years 2 and 3, along with a potential land purchase. Phase II facilities would be constructed in Year 4, and Phase III (if Pickett Road is closed) would be beyond Year 5. Note: Once a formal agreement is reached with both Durham County and Chapel Hill, this project will proceed as scheduled. E, R] 91 County Capital Projects Fiscal Years 2013 -18 Project Name Northeast District Park Project Status Approved Functional Service Area Community and Environment Starting Date unknown Department DEAPR Completion Date 71112021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Personnel Services Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 8,000,000 Equipment /Furnishings - - - - - 8,000,000 Total Project Budget General Fund Related Operating Costs Personnel Services Operations 10,000 10,000 New Debt Service Total Operating Costs - - 10,000 - - 10,000 1 - Revenues /Funding Source Transfer from General Fund 10,000 10,000 Future Debt Issuance 8,000,000 Funding from other infrastructure partner Total - - 10,000 - - 10,000 1 8,000,000 Project Description /Justification Northeast District Park is a 142 -acre site acquired in late -2007 as the future district park for northern Orange County. The site was acquired with the potential for appropriate co- located facilities in mind. A Preliminary Concept Plan was prepared by staff that identifies the most likely locations for different types of park activities, including a potential solid waste convenience center and possible emergency services substation and cellular tower within the park. No master plan has yet been developed. The property is currently land- banked and leased to a local farmer for cattle grazing pending future construction. Some small -scale site management duties are projected for Year 3. E, Loll 92 County Capital Projects Fiscal Years 2013 -18 Project Name RiverPark, Phase 11 Project Status Approved Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 71112016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Revenues /Funding Source Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 50,000 250,000 250,000 Equipment /Furnishings Total Project Budget 50,000 - - 250,000 - - 250,000 - General Fund Related Operating Costs Personnel Services Operations New Debt Service 24,000 24,000 48,000 120,000 Total Operating Costs - - - - 24,000 24,000 48,000 120,000 Revenues /Funding Source Transfer from General Fund 50,000 - General Fund - Debt Service 24,000 24,000 48,000 120,000 Future Debt Issuance 250,000 250,000 Total 50,000 - - 250,000 24,000 24,000 298,000 120,000 Project Description /Justification Phase II of RiverPark, located behind the Courthouse and County East Campus, would include a performance shell for events, benches, and a small exhibit on the Occonneechee tribe. Note: The County could seek a partnership with the Town of Hillsborough since it would support use by Town residents. all 93 County Capital Projects Fiscal Years 2013 -18 Project Name Twin Creeks Park and Educational Campus Phase 11 Project Status Approved Functional Service Area Community and Environment Starting Date 71112009 Department DEAPR Completion Date beyond 2021 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund General Fund - Debt Service Future Debt Issuance Funding from other infrastructure partner Grant Funding NCDOT Total Project Description /Justification 50,814 1,928,643 600,000 2 :rrr rrr 160,000 200,000 57,600 57,600 57,600 57,600 57,600 288,000 288,000 - 57.600 57.600 57.600 57.600 57.600 288.000 648.000 900,000 650,000 600,000 429,457 360,000 57,600 57,600 57,600 57,600 57,600 288,000 288,000 - 8,000,000 Twin Creeks (Moniese Nomp) Park is located along Old NC 86 north of Carrboro. Phase I of the park (Jones Creek Greenway) was completed in 2011. Funding for this Phase II of this park is projected to be in years 6 -10. However, an opportunity to construct the main entry road may exist in 2013 in conjunction with shared roadway owner MI Homes (Ballentine subdivision). Potential participation in the road construction cost is reflected here, if the County chooses to participate. (If it does not participate, a longer, more costly segment of the road may be required in the future at the time of park construction.) A Phase III of the park would likely exist and be beyond the scope of Year 10. 51 U] County Capital Projects Fiscal Years 2013 -18 Project Name Joint Artificial Turf Soccer Fields - Town of Chapel Hill Project Status Approved Functional Service Area Community and Environment Starting Date 71112012 Department DEAPR Completion Date 71112014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations 623,000 Equipment/Furnishings - - - - - - Total Project Budget - 623,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs - - - - Revenues /Funding Source Transfer from General Fund Transfer from Other Projects 623,000 Future Debt Issuance Funding from other infrastructure partner Total - 623,000 - - - - - - Project Description /Justification In December 2010, the County approved a joint project to construct artificial turf soccer fields in partnership with the Town of Chapel Hill at the Town's Cedar Falls Park. County Funds of $623,000 were transferred in FY 2012 -13 from available funds within the Twin Creeks Park project for use in this project. The Town of Chapel Hill's share of the project is $311,500, and the Town is currently putting the project out for bid, with construction projected for FY 2013 -14. 52 95 County Capital Projects Fiscal Years 2013 -18 Project Name Little River Park, Phase 11 Project Status Proposed Functional Service Area Community and Environment Starting Date 71112015 Department DEAPR Completion Date 7/1/2017 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Services 25,000 25,000 Construction /Repairs /Renovations 1,521,720 150,000 150,000 250,000 Equipment/Furnishings - - - 175,000 - - 175,000 250,000 Total Project Budget 1,521,720 General Fund Related Operating Costs Personnel Services - Operations New Debt Service Total Operating Costs - - - - - - - Revenues /Funding Source From General Fund 4,750 87,500 87,500 125,000 Contribution from Durham County 338,662 87,500 87,500 125,000 Grant Funding 724,000 Transfer from Payment -In -Lieu 84,514 Bonds 369,794 - - - 175,000 - - 175,000 250,000 Total 1,521,720 Project Description /Justification Based on the Little River Park master plan, and infrastructure improvements needed, this project would pave the road and expand parking, repave the ADA loop trail, and add a new maintenance shed. In Years 6 -7, other improvements including a new playground will be needed. 53 • i • w O Y GUESS \Ro w a K 0 MINNIS 0 ir • o z t m o i o P P !o M-ftm%, CARRBORO RO p 85 K m 2 2 US � U [ OLD NC i ¢ w x t_ RD I � 3 z O o I CHAPEL HILL reu-ii-,110, ■ ffRIM Rp MONYC RD Ro SI MPRVs RD p0 3 PPER CLUB RD LEBANON RD O y , O Z LEBANON RD �� 0 G7 A O O m m �v Q m Z o j y�0 US 70 m S70W US�O S) OF O EST TEN RD • U Z m C s I ILLSBOROUGH S, 0.Ae o� z• _� R o. ti 2� as 10 4�r \Ro w a K 0 MINNIS 0 ir • o z t m o i o P P !o M-ftm%, CARRBORO RO p 85 K m 2 2 US � U [ OLD NC i ¢ w x t_ RD I � 3 z O o I CHAPEL HILL reu-ii-,110, ■ ffRIM Project Name Functional Service Area Department Project Budget Appropriation Economic Development Chapel Hill- Carrboro City Schools Orange County Schools Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax 97 APPROVED - Article 46 Sales Tax Fund Summary Fiscal Years 2013 -18 Article 46 Sales Tax Project Status Approved Special Revenue Fund Starting Date 41112012 Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 312,500 1,300,000 1,319,500 1,339,293 1,359,382 1,379,773 1,400,469 6,798,416 7,323,828 190,625 799,500 811,492 823,664 836,020 848,560 861,288 4,181,024 4,504,154 121,875 500,500 508,008 515,628 523,362 531,212 539,181 2,617,391 2,819,674 625,000 2,600,000 1 2,639,000 2,678,585 2,718,764 2,759,545 2,800,938 13,596,831 1 14,647,656 Total 625,000 2,600,000 1 2,639,000 2,678,585 2,718,764 2,759,545 2,800,938 13,596,831 1 14,647,656 Project Description /Justification The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in FY 2012 -13 is $2,600,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects FY 2011 -12, when proceeds for the April -June 2012 quarter were estimated at $625,000. 55 W APPROVED - Article 46 Sales Tax Fund Summary - Detail Fiscal Years 2013 -18 Project Name Article 46 Sales Tax Project Status New Functional Service Area Special Revenue Fund Starting Date 41112012 Department 20,000 Completion Date Ongoing 20,000 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 200,000 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Economic Development: Debt Service on Infrastructure • Buckhorn EDD Phase 2 • Buckhorn- Mebane EDD Phase 3 & 4 *Efland Sewer Flow to Mebane *Eno EDD Infrastructure (Utility Service Agreement w/ Mebane*) Collaborative Outreach Small Business Loan Pool Collateral Materials Innovation Centers "Launch Chapel Hill" Incubator Agricultural Economic Development Business Investment Grants Total Economic Development - Article 46 Sales Tax Chapel Hill - Carrboro City Schools: Sidewalk Replacements (3 Schools) Technology - Student Access Computing Devices Property Repairs Identified in Facilities Assessment Kitchen Equipment Replacements Sidewalks, Walkways, Canopies Replace HVAC System - Lincoln Center Facility Improvements at Older Schools Total Chapel Hill- Carrboro City Schools Orange County Schools: Technology - 1:1 Initiative (District -wide) Total Orange County Schools Total Project Budget 750,000 1 769,500 789,293 809,382 829,773 850,469 4,048,416 1 4,623,828 50,000 50,000 50,000 50,000 50,000 50,000 250,000 200,000 20,000 20,000 20,000 20,000 20,000 20,000 100,000 100,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 1,000,000 20,000 20,000 20,000 20,000 20,000 20,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 500,000 60,000 60,000 60,000 60,000 60,000 60,000 300,000 300,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 500,000 312,500 1,300,000 1,319,500 1,339,293 1,359,382 1,379,773 1,400,469 6,798,416 7,323,828 399,750 399,750 405,746 411,832 418,010 424,280 430,644 2,090,512 2,252,077 405,746 405,746 411,832 411,832 418,010 418,010 424,280 430,644 854,924 2,252,077 190,625 799,500 811,492 823,664 836,020 848,560 861,288 4,181,024 4,504,154 500,500 508,008 515,628 523,362 531,212 539,181 2,617,391 2,819,674 121,875 500,500 508,008 515,628 523,362 531,212 539,181 2,617,391 2,819,674 6101 W Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Article 46 Sales Tax - Economic Development 312,500 1,300,000 1,319,500 1,339,293 1,359,382 1,379,773 1,400,469 6,798,416 7,323,828 Article 46 Sales Tax- CHCCS 190,625 799,500 811,492 823,664 836,020 848,560 861,288 4,181,024 4,504,154 Article 46 Sales Tax - OCS 121,875 500,500 508,008 515,628 523,362 531,212 539,181 2,617,391 2,819,674 Total 625,000 2,600,000 1 2,639,000 2,678,585 2,718,764 2,759,545 2,800,938 13,596,831 1 14,647,656 Project Description /Justification The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated is $2,600,000 for FY 2012 -13, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for Education (allocated by the ADM count of the two school districts). In FY 2011 -12, proceeds of $625,000 were estimated for the April -June 2012 quarter. Note: Specific initiative allocations need to be looked at every two years to reassess project allocation schedule. *Note: The Board of County Commissioners approved a Water and Sewer Agreement with the City of Mebane at its June 19, 2012 meeting, whereby the City of Mebane reserves 250,000 gallons per day of capacity in the Mebane water and sewer system at a cost of $50,000 per year for a period of 10 years. At such time as the County makes the tenth and final payment of $50,000, the City shall assume responsibility for determing capacity in the service area. The annual cost would be reduced as the reserved capacity in the Mebane system is allocated to new customers in the areas served. 57 FY 2013 -18 Orange County Capital Investment Plan Projects Article 46 Sales Tax - Appropriations Year 1: FY 2013 -14 Years 1 -5: 2013 -2018 $236393000 $1335963831 100 APPROVED - Water & Sewer Utilities Capital Projects Summary Fiscal Years 2013 -18 101 Me] Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Projects 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriations Efland /North Buckhorn Sewer Expansion - - McGowan Creek Outfall 134,200 621,250 621,250 Lake Orange Capital Maintenance 69,300 - Buckhorn- Mebane EDD Phase 2 4,256,046 - Buckhorn- Mebane EDD Phase 3 & 4 350,000 2,500,000 2,850,000 Efland Sewer Flow to Mebane 151,600 160,000 3,436,000 3,596,000 Richmond Hills Pump Station Rehab 185,000 185,000 Hillsborough EDD 150,000 150,000 1,000,000 Eno EDD 200,000 115,000 1,750,000 1,865,000 Total 4,811,146 896,250 5,536,000 2,500,000 185,000 150,000 9,267,250 1,000,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 489,282 556,714 971,594 1,171, 594 1,171, 594 4,360,778 5,857,970 489,282 556,714 971,594 1,171,594 1,171,594 4,360,778 5,857,970 Total Operating Costs Revenues /Funding Source Transfer from General Fund 420,900 - 350,000 150,000 500,000 Transfer from Other Projects - General Fund- Debt Service Payments 148,798 194,230 194,230 194,230 194,230 925,718 971,150 Article 46 Sales Tax - Debt Service 340,484 362,484 777,364 977,364 977,364 3,435,060 4,886,820 Reserve Funds - Article 46 Sales Tax 185,000 185,000 County Capital Fund Balance - - EPA Special Appropriations Grant - State Revolving Loan Funds 134,200 621,250 621,250 Debt Financing - Article 46 Sales Tax 4,256,046 275,000 5,186,000 2,500,000 7,961,000 1,000,000 1,385,532 6,092,714 3,471,594 1,356,594 1,321,594 13,628,028 6,857,970 Total 4,811,146 The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service. 101 Me] 102 Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Central Efland /North Buckhorn Sewer Expansion Project Status Approved Functional Service Area Community and Environment Starting Date 71112010 Department Planning Completion Date 6/30/2013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year I Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Professional Services Land /Building Construction /Repairs /Renovations Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfers from General Fund General Fund - Debt Service Payments EPA Special Appropriations Grant State Revolving Loan Funds Debt Financing Total Project Description /Justification 34,000 59,900 3,700,000 1 148,798 148,798 148,798 148,798 148,798 743,990 1 743,990 148,798 148,798 148,798 148,798 148,798 743,990 1 743,990 93,601 - - 148,798 148,798 148,798 148,798 148,798 743,990 743,990 1,348,400 - 2,351,899 3,793,900 - 148,798 148,798 148,798 148,798 148,798 743,990 743,990 In the mid- 1980s, the decision was made to construct public sewer service in the Efland Community. The County's funding ran out before the entire community could be served, but there were approximately 80 residents remaining who had signed up to receive sewer and never did. The Central Efland portion of this project will provide sewer service availability to the majority of those properties that requested service 25 years ago, in addition to providing sewer availability to most of the rest of the Efland Community. The Northern Buckhorn project will be an extension of the City of Mebane's sewer system and will serve residents in the area along Buckhorn Road between the Interstate and the railroad tracks. This portion of the project is made possible by EPA Special Appropriations Grants that were earmarked by Congressman David Price and applied for by the County. The vast majority of the Central Efland project will be paid for by the remainder of the EPA grant and by a DENR State Revolving Loan Fund. An estimate of the debt service is shown above, based on an estimated loan amount of $2,351,899 an interest rate of 2.445% and the maximum term of 20 years. The full loan amount of $3,500,000 is a maximum line of credit and was based on the original project cost estimates, but based on the project bids and current costs, the loan is expected to be less than $2,400,000, as shown above. The debt service payments will be based on the actual amount borrowed. Some project expenses are not reimbursable by the State Loan program or the EPA grant. These have been paid from Capital Project 30017 from proceeds of the 1997 bond issued to pay for the Central Efland Sewer Extension Doft 103 Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name McGowan Creek Outfall Project Status Approved Functional Service Area Community and Environment Starting Date 81112012 Department Planning Completion Date 81112014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Design Services 94,200 - Land /Building 40,000 - Construction /Repairs /Renovations 621,250 621,250 Equipment /Furnishings 621,250 621,250 Total Project Budget - 134,200 General Fund Related Operating Costs Personnel Services - Operations - New Debt Service 45,432 45,432 45,432 45,432 181,728 227,160 45,432 45,432 45,432 45,432 181,728 227,160 Total Operating Costs Revenues /Funding Source General Fund - Debt Service Payments 45,432 45,432 45,432 45,432 181,728 227,160 Debt Financing (SRF funds) 134,200 621,250 621,250 Total 134,200 621,250 45,432 45,432 45,432 45,432 802,978 227,160 Project Description /Justification The McGowan Creek Pump Station (MCPS) is the main pump station of the Efland Sewer System. The pumps, generator and electrical controls were installed and put into operation in 1988, so they are now roughly 24 years old. According to Orange Water and Sewer Authority (OWASA), who perform our routine maintenance, all of these components of the system have been in service longer than OWASA's standard duty schedule of 10 years for pumps and controls and 20 years for generators. The construction -phase engineering consultant for the ongoing Central Efland -2 /North Buckhorn sewer expansion has determined that the existing MCPS can be taken out of service by installing a new gravity outfall between the MCPS and the proposed, but upsized, Brookhollow sewer lift station located on Brookhollow Road. The work to prepare the Brookhollow lift station to receive this outfall is expected to be completed in March 2013. The County has received approval from NCDENR for Clean Water State Revolving Fund (SRF) Loan funds in the amount of $755,450 for this project. The SRF loan is a reimbursable line of credit which will not be available until the bids are received for project construction and approved by the State. Until State funds are available for reimbursement, this project will have to be funded from the General Fund or through debt service. This project will also facilitate the eventual transfer of the Efland Sewer system to the City of Mebane by removing an antiquated lift station, and its associated maintenance and upkeep, from the system. [.'ail 104 Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Lake Orange Capital Maintenance Project Status Approved Functional Service Area Community and Environment Starting Date 71112009 Department Planning Completion Date 913012013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Professional Design Services Land /Building Construction /Repairs /Renovations Equipment/Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfers from General Fund County Capital Fund Balance Total Project Description /Justification 70,310 206,690 69,300 - 277.000 69.300 - - - - - - - 165,000 69,300 - 112,000 277.000 69.300 - - - - - - - Lake Orange has been in operation since the late 1960s. Besides minor repairs and mowing of the dam, there has been no routine maintenance performed on the dam or spillway over the last 40 years. In 2009, engineering staff initiated an inspection of the dam by a qualified engineer to identify and quantify some suspected deficiencies in the dam and spillway. The result of this inspection was a report that prioritized several necessary repairs and suggested other ongoing maintenance items. The most urgent of these repairs are going to be completed this fiscal year and are part of the capital project listed above. Also included in the capital project listed is a project to modernize the gate technology at the Lake by installing a new gate that will be controlled electronically and can be monitored and adjusted remotely After that, the routine maintenance suggested will not be part of a capital project, but will become part of the annual operation and maintenance budget for Lake Orange 1:64 105 Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Buckhorn EDD Phase 2 Water and Sewer Project Status Approved Functional Service Area Community and Environment Starting Date 121112010 Department Planning Completion Date 413012014 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior YearE Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Services 300,000 139,500 Land /Building 35,500 Construction /Repairs /Renovations 4,016,546 - Contingency 100,000 Total Project Budget 335,500 4,256,046 1 - - General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Article 46 Sales Tax - Debt Service Debt Financing - Article 46 Sales Tax Total Project Description /Justification 340,484 340,484 340,484 340,484 340,484 1,702,418 1 1,702,418 200,000 - 340,484 340,484 340,484 340,484 340,484 1,702,418 1,702,418 135,500 4,256,046 - 335.500 4.256.046 340.484 340.484 340.484 340.484 340.484 1.702.418 1.702.418 This 400± acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. The Phase 2 portion is generally the land that is bounded by Buckhorn Road to the west, Gravelly Hill Middle School to the east, the Interstates 40/85 to the north and West Ten Road to the south. The project will also make gravity sewer available to an additional 400 acres of land located west of the Phase 2 area and just north of Bowman Road. Bids were received in early October 2012, with construction anticipated to begin in early 2013 and be complete in early 2014. This project includes approximately 2,100 If of 8" gravity sewer line, 5,000 If of 12" gravity sewer line, 9,000 If of 18" gravity sewer line, and 12,500 linear feet of 16" water main. M] Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Buckhorn- Mebane EDD Phase 3 & 4 Wafer and Sewer Project Status Approved Functional Service Area Engineering Starting Date 81112014 Department Planning Completion Date 1213112016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year 1 Fiscal Year Fiscal Year Year to I Proiect Budqet Fundinq 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Design Services Land /Building Construction /Repairs /Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Article 46 Sales Tax - Debt Service Debt Financing - Article 46 Sales Tax Total Project Description /Justification 200,000 120,000 320,000 150,000 150,000 2,380,000 2,380,000 200,000 200,000 400,000 1 1,000,000 - 200,000 200,000 400,000 1 1,000,000 350,000 350,000 200,000 200,000 400,000 1,000,000 2,500,000 2,500,000 This 350 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve the Phase 3 & 4 will have to await the construction of Phase 2 portion of the Buckhorn- Mebane EDD with anticipated construction in earlier year CIP's. The Phase 2 portion is generally the land that is bounded by Buckhorn Road to the west, the Interstates 40/85 to the south and the railroad or Hwy 70 to the north. This project estimated cost is based on approximately 10,000 feet of gravity sewer which branches off from the Phase 2 infrastructure to serve area D3 and D4 (as shown in the Hobbs Upchurch utilities analysis dated November 2011), two highway bores, and one new sewer pump station to replace the existing Gravelly Hill pump station. 106 [.'I Project Name Functional Service Area Department Project Budget Appropriation Professional Design Services Land /Building Construction /Repairs /Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Article 46 Sales Tax - Debt Service Debt Financing - Article 46 Sales Tax Total Project Description /Justification Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Buckhorn EDD Phase 2 Extension (Efland Sewer to Mebane) Project Status Approved Community and Environment Starting Date 71112012 Planninq Completion Date 613012015 GUrren' Year 9 Year L Years Year 4 Year b rive Year b Prior YearE Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Funding 2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total I Year 10 151,600 I 120,000 120,000 40,000 40,000 3,436,000 3,436,000 151.600 12,800 287,680 287,680 287,680 12,800 287,680 287,680 287,680 875,8401 1,438,400 160,000 3,436,000 3,596,000 Currently, the wastewater collected by the Efland sewer system is pumped 3 112 miles east to the Town of Hillsborough via a 10" force main. This project would construct the infrastructure necessary to send the wastewater collected by the existing system (circa 1988 +), the proposed system extension and any future system extensions the opposite direction to the City of Mebane along West Ten Road. This fits into a long range strategy to ultimately turn over operation of the Efland sewer system to the City of Mebane based on an interlocal agreement signed in 2012. This project would also construct the force main between the existing Gravelly Hill Pump station and Rock Quarry road which will eventually allow the Gravelly Hill PS ( Buckhorn EDD) to be upgraded. When completed, the roughly $100,000 annual General Fund contribution necessary to cover the expenses of operating the Efland Sewer System would be eliminated. Cost estimates have been revised based on preliminary design data and recent bid prices on related projects. The original Professional Design Services estimate for 2012 -2013 has been revised to reflect the actual cost of the design contract approved by the BOCC on 9/6/2012. Note: Design and permits to go under the Interstate and Railroad will more than likely take all of FY 2013 -14 to complete. Some parts of this project, when completed, may shift to the General Fund as the engineering design and scope of the project are defined. 107 We 1: Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Richmond Hills Pump Station Rehabilitation Project Status Approved Functional Service Area Community and Environment Starting Date 71112016 Department Planning Completion Date 1213112016 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year 1 Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Professional Design Services Land /Building Construction/Repairs/Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Reserve Funds - Article 46 Sales Tax Total Project Description /Justification 31,000 31,000 154,000 154,000 185,000 - 185,000 - 185,000 185,000 The Richmond Hills Pump Station was installed in 2001 to serve the Richmond Hills Subdivision built by Habitat for Humanity. According to Orange Water and Sewer Authority (OWASA), who perform our routine maintenance, the standard duty schedule is 10 years for pumps and controls and 20 years for generators. Because our current customer rates do not generate enough revenue to provide for a capital reserve, we are proposing to replace the pumps and controls at the 15 -year mark. As a matter of policy, sewer lift stations should be limited if possible and /or operating rates or developer payment in lieu of capital reserve should also be considered. This project will include replacement of the pumps and electrical controls, addition of SCADA remote monitoring equipment and wet well rehabilitation, if necessary. NOTE: When the connection between Efland Sewer and the City of Mebane sewer system is complete, Mebane will be responsible for all utilities, including this pump station. 116T:O 109 Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Hillsborough EDD Project Status Approved Functional Service Area Engineering Starting Date 71112014 Department Planning Completion Date 613012019 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Professional Design Services Land /Building Construction /Repairs /Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Debt Financing - Article 46 Sales Tax Total Project Description /Justification - 100,000 100,000 - 50,000 50,000 - - 1,000,000 150.000 150.000 1.000.000 - 150,000 150,000 - - 1,000,000 150,000 150,000 1,000,000 This 400 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve this area would be done in conjunction with the City of Hillsborough who is the utility service provider in the area. This area is generally located around the northwest, southwest, southeast quadrants of 1 -40 and Old NC 86 as well as the southeast quadrant of 1 -85 and new NC 86. Note: This project could move up or back depending on future economic activity in the Hillsborough EDD. Ime 110 Water & Sewer Utilities Capital Projects Fiscal Years 2013 -18 Project Name Eno EDD Project Status Approved Functional Service Area Engineering Starting Date 121112012 Department Planning Completion Date 613012016 456,800 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 149,200 Prior Years Fiscal Year 1 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Professional Design Services Land /Building Construction/Repairs/Renovations Equipment /Furnishings Total Project Budget General Fund Related Operating Costs Personnel Services Operations New Debt Service Total Operating Costs Revenues /Funding Source Transfer from General Fund Article 46 Sales Tax - Debt Service Debt Financing - Article 46 Sales Tax Total Project Description /Justification 200,000 65,000 65,000 50,000 50,000 - 1,750,000 1,750,000 200.0001 115.000 1.750.000 - - - 1.865.0001 - This 800 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. This area is generally the land that is bounded by Mt. Herman Church Road to the west, the Interstates 40/85 to the north and old Hwy 10 to the south along the US 70 corridor. Orange County has recently entered into an agreement with the City of Durham wherein Durham will provide water and sewer service to this area and supervise the design and construction of the utility infrastructure necessary to provide service. Orange County will provide the financing for the construction and will have input into selection of the design engineer and contractor as well as the extent of the design. 110:3 9,200 149,200 149,200 149,200 456,800 746,000 - 9,200 149,200 149,200 149,200 456,800 746,000 200,000 - - 9,200 115,000 1,750,000 149,200 149,200 149,200 - 456,800 1,865,000 - 746,000 200,000 1 115,000 1,759,200 149,200 149,200 149,200 2,321,800 1 746,000 This 800 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. This area is generally the land that is bounded by Mt. Herman Church Road to the west, the Interstates 40/85 to the north and old Hwy 10 to the south along the US 70 corridor. Orange County has recently entered into an agreement with the City of Durham wherein Durham will provide water and sewer service to this area and supervise the design and construction of the utility infrastructure necessary to provide service. Orange County will provide the financing for the construction and will have input into selection of the design engineer and contractor as well as the extent of the design. 110:3 Efland /Buckhorn /Mebane Capital Projects D3 Q G Area A 1:3 Area D2 Central Efland Phase 1 M City Limits Area B ID Area D3 Central Efland Phase 2 M ETJ Area C [::]Area D4 � E1 Purple = Commercial Industrial Transition Future Land Use Lavender = Economic Development Transition Area D1 ID Area D5 M E2 Future Land Use D2 E1 111 N 1 inch = 3,000 feet 0 3,000 Feet Orange County Planning and Insp6E)ns Department GIS Map Prepared by Brian Carson. 3/1/2012 Hillsborough EDD CI P Project Area 112 I Eno EDD CIP Project Area A r 4 Streams Land Use Element Base Data S Agricultural Residential - Water Bodies - 10 Year Transition Of City Limits Water Supply Watersheds Rural Residential Activity Nodes MOC /CH /CA Joint Planning Area Rural Buffer Economic Development Transition 61 113 N 1 inch= 2,00 feet 1 0 1,000 MENEM== Feet Orange County Planning and In74tions Department GIS Map Prepared by Brian Carson. 3/1/2013 Environmental Support Sanitation Recycling Operation Landfill - MSW* Landfill - C & D Total Revenues /Funding Source Sold Waste Fund Balance 3R Fee Debt Financing Grant Total APPROVED - Solid Waste Capital Projects Summary Fiscal Years 2013 -18 Current Year 1 Year 2 Year 3 Year 4 Year 5 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total 100,592 100,592 278,895 150,000 1,894,812 505,808 522,865 156,139 3,229,624 345,821 214,055 753,918 1,101,004 522,316 2,591,293 3,166, 846 3,166, 846 306,492 414,533 536,828 601,861 629,617 2,182,839 114 to Year 10 1,631,799 5,042,914 2,589,239 931,208 3,316,846 936,124 1,508,037 2,225,730 1,308,072 9,294,809 4,221,038 - 5,042,914 - 1,687,868 288,517 1,976,385 931.208 3.316.846 2.623.992 1.796.554 2.225.730 1.308.072 11.271.194 9.263.952 Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the provision of solid waste disposal and recycling activities for the citizens of Orange County. *$3,120,815 was originally budgeted in FY 2012 -13, but costs will be realized in FY 2013 -14 due to a delay by the State in approval of the closure plan. The Landfill closed on June 30, 2013, and closure construction costs of $3,166,846 will be incurred in FY 2013 -14. 72 115 Solid Waste - Environmental Support Fiscal Years 2013 -18 Project Name Functional Service Area Department Environmental Support - Equipment Replacement Environmental Support Solid Waste Management Project Status Starting Date Completion Date Active 71112014 613012015 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations Equipment/Furnishings 100,592 100,592 Total Project Budget - 100,592 - - - 100,592 Revenues /Funding Source Solid Waste Fund Balance 100,592 100,592 Debt Financing Total - 100,592 - - - 100,592 - Project Description /Justification Year 2 FY 2014 -15 Replacement of large service vehicle with crane $100,592 73 116 Solid Waste - Sanitation Projects Fiscal Years 2013 -18 Project Name Vehicle /Equipment Replacement Year 1 FY 2013 -14 SWCC Improvements (Eubanks Road - Planning & Engineering Costs only) Project Status FY 2013 -14 Replacement of Hook Lift Truck # 680 (2009 Freightliner) Active Functional Service Area Sanitation FY 2014 -15 SWCC Improvements (High Rock Road delayed from FY 2012 -13) 452,441 FY 2014 -15 SWCC Improvements (Eubanks Road) 1,235,427 FY 2014 -15 Replacement of Hook Lift Truck # 768 (2009 Freightliner) Starting Date Year 3 71112012 Department Solid Waste Management FY 2015 -16 Replacement of Front End Loader # 780 (2009 Peterbilt) with a Hook Lift Truck 217,291 Year 4 Completion Date 212,028 Ongoing 310,837 Year 5 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 277,595 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations 1,250,000 - 150,000 1,687,868 288,517 212,028 2,338,413 Equipment/Furnishings 193,729 278,895 - 206,944 217,291 310,837 156,139 891,211 1,631,799 150,000 1,894,812 505,808 522,865 156,139 3,229,624 1,631,799 Total Project Budget 1,443,729 278,895 Revenues /Funding Source Solid Waste Fund Balance 193,729 278,895 150,000 206,944 217,291 522,865 156,139 1,253,239 1,631,799 Debt Financing 1,250,000 - - 1,687,868 288,517 1,976,385 Total 1,443,729 278,895 150,000 1,894,812 505,808 522,865 156,139 3,229,624 1,631,799 Project Description /Justification Current Year FY 2012 -13 FY 2012 -13 SWCC Improvements (High Rock Road) FY 2012 -13 Replacement of Front End Loader # 678 278,895 Year 1 FY 2013 -14 SWCC Improvements (Eubanks Road - Planning & Engineering Costs only) 150,000 FY 2013 -14 Replacement of Hook Lift Truck # 680 (2009 Freightliner) - Year 2 FY 2014 -15 SWCC Improvements (High Rock Road delayed from FY 2012 -13) 452,441 FY 2014 -15 SWCC Improvements (Eubanks Road) 1,235,427 FY 2014 -15 Replacement of Hook Lift Truck # 768 (2009 Freightliner) 206,944 Year 3 FY 2015 -16 SWCC Improvements (FergusonRoad) 288,517 FY 2015 -16 Replacement of Front End Loader # 780 (2009 Peterbilt) with a Hook Lift Truck 217,291 Year 4 FY 2016- 17SWCC Improvements (Bradshaw Quarry) 212,028 FY 2016 -17 Replacement of Front End Loader #775 310,837 Year 5 FY 2017 -18 Replacement of Tandem Dump truck #679 156,139 Years 6 -10 FY 2018 -19 Replacement of Hook Lift Truck 251,788 FY 2019 -20 Replacement of Hook Lift Truck 277,595 FY 2019 -20 Replacement of Front End Loader 392,433 FY 2020 -21 Replacement of Hook Lift Truck 277,325 FY 2021 -22 Replacement of Front End Loader 432,658 74 117 Solid Waste - Recycling Projects Fiscal Years 2013 -18 Project Name Vehicle and Equipment Replacement Cart Purchase/ Pad Relocation Project Status Active Functional Service Area Recycling Operations Starting Date 71112012 Department Solid Waste Management Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 1 Fiscal Year Year to Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Land /Building Construction /Repairs /Renovations 982,813 Equipment /Furnishings 125,000 345,821 214,055 753,918 1,101,004 522,316 2,591,293 4,060,101 Total Project Budget 125,000 345,821 214,055 753,918 1,101,004 522,316 2,591,293 5,042,914 Revenues /Funding Source 3R Fee/ Solid Waste Fund 125,000 345,821 214,055 753,918 1,101,004 522,316 2,591,293 5,042,914 Debt Financing - - Grant - Total 125,000 345,821 214,055 753,918 1,101,004 522,316 2,591,293 5,042,914 Project Description /Justification Current Year FY 2012 -13 Year 2 $ 225,648 Replace Commercial Route Truck (1574) $ 214,055 Replace Roll off Truck (1779) $ 120,173 Replace Sterling Road Tractor Year 3 $ 229,665 Replace Roll -off Truck (1681) $ 286,453 Replace Peterbilt FEL (1776) $ 237,800 Replace CAT 315 Excavator Year 4 $ 982,808 Replace Horizontal Grinder $ 118,196 Replace Cat 906H Rubber tire loader Year 5 $ 181,212 Replace Cat Wheel Loader 924GZ $ 341,104 Replace Peterbilt FEL (1781) 75 118 Solid Waste - Landfill /Municipal Solid Waste Fiscal Years 2013 -18 Project Name Closure /Equipment Replacement Project Status Active Functional Service Area Landfill /Municipal Solid Waste Starting Date 71112012 Department Solid Waste Management Completion Date 613012013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations 105,089 3,166,846 3,166,846 Equipment/Furnishings 140,844 - Total Project Budget 245,933 3,166,846 3,166,846 Revenues /Funding Source Solid Waste Fund Balance 245,933 3,166,846 3,166,846 Debt Financing Total 245,933 3,166,846 3,166,846 Project Description /Justification Current Fiscal Year 2012 -13 FY 12 -13 Anticipated Closure Cost of $3,120,815 for MSW Landfill (Included 10% Contingency) NOTE: Due to State delay of Closure Plan approval, this expenditure is now budgeted in FY 2013 -14. Year 1 FY 2013 -14 Due to delay by State on approval of Closure Plan, delay closure construction costs of Municipal Solid Waste Landfill $3,166,846 (Includes 10% Contingency). The Landfill closed on June 30, 2013, but closure construction costs will be incurred in FY 2013 -14 We 119 Solid Waste - Landfill /Construction and Demolition Fiscal Years 2013 -18 Project Name Equipment Replacement Project Status Active Functional Service Area Landfill /Construction and Demolition Landfill /Ancillary Facilities Starting Date 71112012 Department Solid Waste Management Landfill Division Completion Date Ongoing Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriation Land /Building Construction /Repairs /Renovations - 412,582 Equipment/Furnishings 306,492 414,533 536,828 601,861 629,617 2,182,839 2,176,657 Total Project Budget 306,492 414,533 536,828 601,861 629,617 2,182,839 2,589,239 Revenues /Funding Source Solid Waste Fund Balance 306,492 414,533 536,828 601,861 629,617 2,182,839 2,589,239 Debt Financing Total 306,492 414,533 536,828 601,861 629,617 2,182,839 2,589,239 Project Description /Justification Current Year FY 2012 -13 FY Replacement of Track Loader at $306,492 Year 2 FY 2014 -15 Replace Hydraulic Excavator $414,533 Year 3 FY 2015 -16 Replace Articulating Off Road Truck $536,828 Year 4 FY 2016 -17 Replace Construction and Demolition CMI 3 -75 Trash Compactor $601,861 Year 5 FY 2017 -18 Replacement of D -6 Dozer $629,617 77 APPROVED - Sportsplex Capital Projects Summary Fiscal Years 2013 -18 120 aij Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 Appropriations Land /Building Design 30,000 30,000 Construction /Repairs /Renovations New Facilities Projects: Major Expansion Phase 1 (1) 950,000 950,000 Major Expansion Phase 2 (1) 1,900,000 1,900,000 Major Expansion Phase 3 (1) 900,000 900,000 Renovation Projects: Lobby - Renovations (floor, walls, lighting) (8a) 165,000 - Lobby- Renovations (program space expansion) 110,000 110,000 Girls/Women's Locker -room (5) 30,000 30,000 Men's and Women's Bathrooms (7) 40,000 40,000 Facility Maintenace /Replacement Items: Parking Lot Repair /Repave 150,000 150,000 Pool Roof repair 180,000 - Pool wall reglaze 125,000 125,000 Tilt up Panel (exterior wall system) 100,000 100,000 Rotating Fitness Equipment Upgrade /Replacement (9) 100,000 100,000 100,000 300,000 Kidsplex Equipment Upgrade (10) 50,000 50,000 New UV System for Pool 100,000 - Bleachers (2) 20,000 20,000 Pool pump /boiler #2 50,000 50,000 Cooling Tower Replacement 100,000 - Major upgrade of Servers, Telephones (8) 35,000 - Rink concrete ice floor repair (3) 75,000 75,000 150,000 Rink de- humidification /Ice Rink Munters 125,000 125,000 Zamboni 100,000 100,000 Major rebuild - compressors /chiller barrel 100,000 100,000 Lobby - HVAC Replacement 80,000 - Climbing Wall ( outside- fee based) 100,000 100,000 HVAC Contingency (12) 50,000 50,000 100,000 IT Contingency (12) 50,000 50,000 Ice Rink /Fitness Wall Repair Paint Project 40,000 40,000 Pool Lane Timer /Scoreboard (4) 15,000 15,000 Rink Scoreboard 20,000 20,000 Outside Pavilion /Play Area (6) 45,000 45,000 Inflatables (13) 20,000 20,000 Total 660,000 710,000 1,175,000 2,150,000 1,210,000 375,000 5,620,000 Revenues /Funding Source Sportsplex Fund Balance 660,000 710,000 225,000 250,000 310,000 375,000 1,870,000 Transfer from General Fund Debt Financing 950,000 1,900,000 900,000 3,750,000 Total 660,000 710,000 1,175,000 2,150,000 1,210,000 375,000 5,620,000 120 aij 1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible. However project has been re- scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle three years: a. Phase 1 is the originally contemplated pool mezzanine of 5,400 sq. ft. featuring new member lockers; dedicated spin /row / "KranK" room and 1,800 sq. ft. senior/ adult cardio/ strength center. b. Phase 2 is anew building addition of 95x165 that will house a turfed field to be used for soccer, lacrosse, senior walking, running, kidsplex, kickball and programs proprietary to RFP such as Lil Kickers that will be brought to Orange County. NOTE: this is anew CIP project proposed by the operator of the Sportsplex, and the projected annual revenues related to this project is anticipated to cover the annual debt service required for this project. c. Phase 3 is a new regulation sized high school /college basketball court (50x84) housed in a building footprint of 75x100 to include bleacher seating. NOTE: this is a new CIP project proposed by the operator of the Sportsplex, and the projected annual revenues related to this project is anticipated to cover the annual debt service required for this project. d. There has been positive dialogue with the Town of Hillsborough on parking approval 2. Bleachers to add seating for rink based venues such as Nutcracker; Skating competitions; Collegiate hockey; Youth hockey ( portable to pool) 3. Rink floor reapr split into two projects 4. Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing. Repairs are costly and increasingly less feasible. Required for revenue generating swim meets and lane training 5. Increasingly, youth and adult teams are co -ed. Proposal to convert referee room into girls /women's change room and build replacement ref room and storage in part of Zamboni room 6. Outside pavilion to be built tin flat grassy area to the west of pond. To be used for Kidsplex outdoor activities; rented for parties. Orange County Charter School has expressed interest in partnering. There may also be grants available. 7. Men's and Women's main lobby bathrooms are very worn. Replace flooring; stall dividers; paint; replace eiling tiles. Efficient lighting (motion sensor) and low flow plumbing fixtures. Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies. ( all of this has been noted by the Health Inspector) 8. Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required 8(a) Facilitates 1,834 additional GroupX space for programs. Results in $312,000 incremental annual revenue. 9. Major cardio equipment typically has an estimated useful life of 3 years with the heavy usage being experienced by the increasing Sportsplex membership. While rigorous regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry replacement standards. Aftermarket for used equipment is not known. 10. Similar to above. With growth in Kidsplex program we expect more capital needs for this program 11. Pumps and boilers have the least useful life of all mechanical classes of equipment. Contingency for replacement. 12. Contingency for HVAC equipment and major IT equipment such as server. 13. Inflatables. This is one of the lowest cost ways to generate revenue. Can be used for Kidsplex; Parties and for fee admission using renovated lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each. Payback is less than one year. 121 79 122 Orange County Sportsplex Maior Capital Investment Opportunities FY 12/13 Lobby Protect: The Sportsplex CIP proposes an expanded Lobby Renovation project in FY12/13 starting near the end of the fiscal year, which will provide significantly increased capacity for Group Exercise based programming such as Zumba; cardio, strength, martial arts and other dedicated training room based programs. The trend in the industry is to "small group" training and we currently have little space to accommodate that need. The additional space would also be utilized for Kidsplex after school, pre - school and camp programs. Currently there is a waiting list of at least five children at each age level. Last year, $125,000 was approved in the FY12/13 CIP for purely cosmetic upgrades to Lobby flooring, walls and lighting. This is proposed to increase to $165,000 by transferring $40,000 of funds from the significantly under budget server upgrade to cover the escalated cost of the specialty rubberized flooring. It is now proposed that during the same time as this disruption that physical renovations are made to expand the major Group X room and add second specialty strength and cross fit space. By piggybacking the already approved cosmetic work, incremental costs will be only $110,000 while adding 1,834 sq. ft. of revenue generating space. The unique design of the proposed expanded Group X room facilitates dividing it into up to five fully autonomous rooms. This in turn facilitates significant programming flexibility, as well after school and camp expansion. The anticipated first year revenue impact is $220,000 from 400 new members (10% growth). Kidsplex and other program growth is an additional $92,000 annually, which more than recovers the cost of the project within 12months. FY 14/15 Pool Mezzanine: Consulting engineers determined that the pool mezzanine addition proposed in last year's CIP was structurally practical and efficient. The pool mezzanine is therefore proposed to proceed as planned and budgeted ($ 950,000) providing 5,400 additional sq. ft. This additional space will be used for member change areas (2,700 sq. ft.) that are essential for a fitness club projected to grow to 6,700 members from its current base of 4,000. Additionally, it will provide a dedicated Spin, Row, Krank and Massage room (900 sq. ft.) plus 1,800 sq. ft. dedicated to adult and senior cardio equipment. The total cost of $950,000 is inclusive of all equipment. Incremental revenue over the planning horizon from the Pool Mezzanine is projected to be $1,325,500 FY 15/16 Turf Addition: The consulting engineers further determined that the previously contemplated expansion of the Ice rink mezzanine was not structural practical. We had proposed $1,000,000 for that project in the prior year CIP. However there is a more compelling option from both use and revenue generating perspectives. Indoor turf can be used for a broad range of member programs plus year round walking, running, indoor soccer, lacrosse, flag football leagues for youth and adults. Programs proprietary to RFP at its other locations that could be brought to Orange County, including the full range of early childhood based Lil Kickers, Lil Sluggers and Lil Cheer programs. Kidsplex after school, pre - school and summer camps would see significant benefit from the turf addition. The cost of this addition is higher at $1,900,000 but results in $2,119,750 additional revenue in just the FY15/16 to FY17/18 three year planning horizon alone. FY 16/17 Court Addition: Completing the major expansion vision would be the addition of a regulation high school /college basketball court along with retractable bleachers. Additional programming would include youth and adult basketball leagues; Lil Dunkers; court based fitness programs; volleyball, and Kidsplex activities. The incremental revenue from additional members and programs would be $682,500 for just FY16/17 and FY 17/18. Financial Impact: The net result of all four phases of this expansion would add $6,089,750 in additional revenues over the five year CIP planning horizon. The net contribution to the Fund Balance would be $3,130,170 over the same period. These strong financial returns are made possible by the significant leverage opportunities from utilizing Recreation Factory Partners and its existing Sportsplex management, staff and resources. * 123 By the fifth year annual incremental contributions to the fund Balance will be $1,000,000 and the combined costs of this four phase expansion ($3,860,000) would be fully paid back over a full five year period. Logistics: Parking issues have been discussed with the Town of Hillsborough with a favorable response. There are still site issues to be determined for the turf and court building addition(s). These may both be entirely contained on the existing land footprint however, if not, the potential is there to acquire the four lots along Business 70. The owner of the two lots immediately adjacent has recently made an unsolicited offer to sell and we understand from him the owners of the other lots may also be motivated to sell. All four lots offer an additional 2.8 to 3.0 usable acres which would provide the further potential for outdoor Sportsplex revenue generating programming not contemplated under this proposal. Economic Impact: The Sportsplex tracks visitors to the facility on a "turnstile" basis. The current pace is 480,000 annual visitors, making The Sportsplex one of the most visited facilities in Orange County. The fact that this exceptional facility resides within the County encourages residents to stay for their fitness, recreation and entertainment needs. This in turn results in significant dollars staying within the County both in monies spent at the Sportsplex as well as local restaurants, food and convenience stores, shopping, etc. The above noted expansion would add another 20,000 visitors per month for a combined annual visitor base of 720,000. Major events at the Sportsplex such as swim meets, skating competitions, hockey tournaments, triathlons, average 750 participants and twice that number of spectators for each event. These events attract regional and state wide visitors. While they are not as hotel /meal intensive as say major national soccer showcases, our almost weekly regional events bolster the local economy, and The Visitor Bureau has estimated the impact on the local economy to be at least $2,112,000. Not contemplated by these numbers is the impact of dollars that remain in the County by participants not leaving to go to facilitates outside of Orange County for their daily fitness and recreation needs. This is estimated to be at least $8,448,000 annually. The addition of indoor turf and courts to the Sportsplex will double the number of events for a further $10,560,000 annual injection /retention. Fund Balance Update: As of January 31St, the Sportsplex has a Fund balance of $1,100,000. Remaining FY12/13 CIP will deplete that to $600,000. However over the remainder of the current fiscal year the net funds generated will be $150,000 for a year end fund balance that will pay for all of FY13/14 CIP items. Conclusion: The Orange County Sportsplex is already one of the premier recreation and wellness facilities in the State. With the proposed expansion, the Sportsplex would feature the extraordinary combination of ice, pools, fitness, turf, and court amenities combined with outstanding programming for all ages, including seniors. RFP are specialists in "Lil" programs which feature equal parts early childhood development and fitness for children resulting in orientation to an active lifestyle that can help combat childhood obesity. The Sportsplex would truly become a nationally recognized recreation facility. It would become an even more compelling community meeting center for healthy lifestyle activities. Incremental annual contributions to the Fund Balance from this expansion would completely liquidate the capital investment in approximately over the planning horizon and the economic impact to the County is significant. 124 Appendix Beyond the financial considerations why is this a priority and a significant benefit to Orange County? • Adds much needed recreational services to central and northern Orange County. • There is a significant economic benefit to the County. • Stimulates employment (12 quality full time positions and 30 part time positions). • Promotes an active and healthy lifestyle for Orange County residents of all ages. • Recreation Factory Partners (RFP) is a proven leader in revenue based quality programming. • RFP has high quality proprietary programs ready to roll out. • There is a need for additional regulation sized court space in Orange County. • There is no other publically accessible indoor turf in Orange or immediate neighboring counties. • Indoor turf is complementary to outdoor natural and turfed fields (allows for maintenance down times on grass and turf fields. Provides an alternative venue during bad weather and heat). • RFP will bring programs such as Lil Kickers, Lil Dunkers, Lil Sluggers, Futsol, and Indoor Turf league play not currently available anywhere in the County. • Through family, fun and fitness based play, the Sportsplex makes a highly positive impact in tackling family wellness and childhood obesity. • Provides a wholesome, safe gathering place for youth and adolescents, as well as adults and seniors. • Enhances the image of Orange County as a leader in providing state of the art multi - generational services to its residents. M Sportsplex CIP Analysis Major Capital Investment Project Assumptions (i) Programmable Lobby Space 110,000 In addition to cosmetic upgrade in alreadyFY12 /13 CIP (II� Fitness Mezzanine 950,000 Conservative estimate, including all equipment (III Turf Addition 1,900,000 Based on updated costs of construction and site work (iv) Court Addition 900,000 Based on updated costs of construction and site work Combined Cost $ 3,860,000 Incremental Revenues A. Lobby Impact of Lobby Renovations on Memberships 220,000 10% growth on current membership of 4,000 Incremental Impact on Kidsplex 50,000 Flexibility from new Group X room expansion Incremental Impact on Other revenue based programs 42,000 Birthday Parties and Inflatables Total Year One Revenue 312,000 FY 13/14 to FY 18/19 (5 years of CIP) 1,962,000 Over five years with program growth B. Fitness Mezzanine FY14/15 220,000 400 new members @ $550 per member FY15/16 368,500 plus 270 for 670 members @ $550 FY16/17 368,500 670 members @ $550 FY18/19 368,500 670 members @ $550 FY14/15 to FY18/19 ( 4 years of CIP) 1,325,500 C. Turf Addition Membership Growth FY15/16 184,250 335 members @550 /member FY16/17 184,250 335 members @ $550 FY17/18 184,250 335members @ $550 League /Academies /Prog. /Rental Revenues over 3 years 1,567,000 FY15/16 to FY17/18 ( 3 years of CIP) 2,119,750 D. Court Addition Membership Growth FY16/17 184,250 FY17/18 184,250 League /Academies /Prog. /Rental Revenues over 2 years 314,000 FY16/17 to FY17/18 682,500 Five Year Total Incremental Revenue Generation $ 6,089,750.00 Five Year Total Incremental Operating Expenses $ 2,959,580.00 Net Operating Return $ 3,130,170.00 Summary Comments: a. Total CIP costs of three renovations is approximately $3.86mil spread over four years. b .Net Contribution to operating fund over five year period CIP timeframe is approximately $3.1mil. c. Each phase of this expansion generates revenue flow greater than capital investment within Five Year CIP d. Through the considerable leverage on RFP resources and extrapolating net contribution in FY18/19, approximately five years the total contribution to the Fund Balance is $4.1million ($3,130,00 +$980,000 = $4,110,000) which pays back for all phases of the CIP 125 [.3Q Notes: 126 Conservative expansion assumptions have membership growth of 43.5% fro, 4,000 to 5,740( 400 Lobby + 670 Mezzanine + 670 Turf /Court ) By year 5 that represent an annual incremental, sustainable net contribution to the Fund Balance of approximately $1,000,000 IMAI Revenue Lobby Incremental Memberships Incremental Kidsplex Birthday Parties Inflatables Mezzanine Incremental Memberships Indoor Turf Field Incremental Memberships Sport Specific Camps Tournaments Open Soccer Soccer Leagues Soccer Academy Lil' Kickers /Sluggers,etc. Rentals: Soccer /Bball/ /Other Court Incremental Memberships Basketball Leagues Lil Court Porgrams Other Court Progrmas Total Revenue Cost of Goods Sold Leagues Lil' Programs Total COGS Gross Profit Expense Camp /Parties Bank and CC Charges Incremental Insurance Lic /Training/ Permits Repair and Maintenance Marketing Misc. /Contingency Payroll Expenses Operating Supplies IT /Telephone Utilities Total Expense Enterprise Surplus Lobby Mezzanine Turf FY13/14 FY14/15 FY15/16 127 Court FY16/17 FY17/18 220,000.00 220,000.00 220,000.00 220,000.00 220,000.00 50, 000.00 100, 000.00 100, 000.00 100, 000.00 100, 000.00 12,000.00 30,000.00 40,000.00 40,000.00 40,000.00 30,000.00 40,000.00 55,000.00 60,000.00 65,000.00 220, 000.00 312,000.00 610,000.00 368, 500.00 184, 250.00 40, 000.00 20, 000.00 20, 000.00 175, 000.00 30, 000.00 100, 000.00 60, 000.00 1,412, 750.00 24, 000.00 35, 000.00 368,500.00 184,250.00 45,000.00 25,000.00 24,000.00 200,000.00 45,000.00 120,000.00 70,000.00 184,250.00 70,000.00 40,000.00 30,000.00 36,000.00 60,000.00 368, 500.00 184, 250.00 50, 000.00 30, 000.00 28, 000.00 210, 000.00 55, 000.00 150, 000.00 70, 000.00 184, 250.00 84, 000.00 50, 000.00 40, 000.00 40, 000.00 85, 000.00 :i11,000.UU (i1U,000.U0 1,j!)J, /SU.UU 1,1jU,000.UU 1,bU4,000.UU 1,000.00 2,000.00 2,700.00 4,880.00 3,000.00 3,200.00 1,000.00 2,000.00 5,000.00 10, 000.00 5,000.00 6,000.00 2,500.00 10, 000.00 40,000.00 70,000.00 7,500.00 12,500.00 8,600.00 14,000.00 36,000.00 100,000.00 112,300.00 234,580.00 199,700.00 375,420.00 14,500.00 14,200.00 14,000.00 20, 500.00 35, 000.00 25, 000.00 50, 000.00 265,000.00 70,000.00 34,000.00 175, 000.00 717, 200.00 636, 550.00 17,000.00 16,500.00 15,000.00 22,000.00 45,000.00 20,000.00 50, 000.00 300, 000.00 80, 000.00 36, 000.00 190,000.00 791,500.00 938,500.00 18, 000.00 18, 000.00 16, 000.00 22, 000.00 50, 000.00 20, 000.00 50,000.00 310,000.00 82,000.00 38,000.00 200, 000.00 824, 000.00 980, 000.00 128 FY 2013 -18 Orange County Capital Investment Plan Projects Proprietary Fund - Appropriations Year 1: FY 2013 -14 Years 1 -5: 2013 -2018 $4,923,096 $2631583444 M.I. Projects by School System Chapel Hill Carrboro City Schools Long Range Capital Pay -As- You -Go Funds(') Lottery Proceeds (2) Culbreth MS Science Wing Addition Middle School #5 Carrboro HS Additions Elementary # 12 QSCBs Elementary # 11 Total Orange County Schools Long Range Capital Pay -As- You -Go Funds Lottery Proceeds (2) OSCBs Elementary #8 Cedar Ridge HS Auxilliary Gym Cedar Ridge HS Classroom Wing Total Total all Schools Revenues /Funding Source General Fund (Pay -As- You -Go) Lottery Proceeds Debt Financing QSCBs 129 APPROVED - Schools Capital Projects Summary Fiscal Years 2013 -18 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10 2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,884 815,000 839,960 839,960 839,960 839,960 839,960 4,199,800 4,199,800 600,000 3,854,042 517,634 4,971,676 1,168,474 6,686,266 7,854,740 31,995,940 19, 743, 948 35,476,053 21, 500, 000 24,605,782 3,730,742 7,019,146 3,717,615 4,403,855 9,957,579 28,828,936 104,130,625 1,434,067 1,434,067 1,455,578 1,477,412 1,499,573 1,522,066 7,388,696 7,959,722 506,350 513,851 513,851 513,851 513,851 513,851 2,569,255 2,569,255 21,478,200 3,328,750 - 3,328,750 12,282,960 12,282,960 1,940,417 1 5,276,668 1,969,429 14,274,223 2,013,424 2,035,917 25,569,661 32,007,177 3,724,849 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,416 20,674,606 1,321,350 1,353,811 1,353,811 1,353,811 1,353,811 1,353,811 6,769,055 6,769,055 21,500,000 3,928,750 3,854,042 12,800,594 1,168,474 6,686,266 28,438,126 108,694,141 Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP. Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need. (') Pay -As- You -Go funds reflect same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period. NOTE: additional PAYG funding was approved in FY 2012 -13 to reflect savings in debt service in FY 2012 -13. (z) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be distributed on the basis of each school system's Average Daily Membership (ADM). IM 130 FY 2013 -18 Orange County Capital Investment Plan Projects School Summary - Appropriations Year 1: FY 2013 -14 Years 1 -5: 2013 -2018 $9,007,410 $5433983597 .. FY 2013 -18 Orange County Capital Investment Plan Projects School Summary - Revenues Year 1: FY 2013 -14 Years 1 -5: 2013 -2018 $%007,410 $54,398,597 131 Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP. Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need. (1) PAYGO (Pay -As- You -Go) funds reflect same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period. NOTE: additional PAYGO funding was approved in FY 2012 -13 to reflect savings in debt service in FY 2012 -13. (2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be distributed on the basis of each school system's Average Daily Membership (ADM). F -Wel 132 CHAPEL HILL - CARRBORO CITY SCHOOLS CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS - page 1 of 3 PROJECT TITLE PENDING 2012 -13 Budgeted Lottery Funded Projects Year 1 2013 -14 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Total Years 6 to 10 2018 -23 ADA Requirements 75,000 35,000 45,000 35,000 35,000 225,000 345,000 Abatement Projects District Abatement Projects 34,504 35,000 35,000 35,000 50,000 189,504 341,315 Phillips: Remove Asbestos Floor Tile 125,000 CHHS: Remove Asbestos Floor Tile 140,000 60,000 200,000 Athletic Facilities 392,119 Phillips: Gym Bleachers 95,000 95,000 CHHS: Athletic Track and Field 200,000 200,000 ECHHS: Athletic Fields/Track 150,000 150,000 Classroom /Building Improvements 250,000 250,000 250,000 Carrboro Elementary: Casework 37,703 145,000 145,000 Estes Hills: Casework 175,000 85,000 260,000 Estes Hills: Media Center Improvements 65,000 65,000 Ephesus: Classroom Casework 175,000 175,000 Glenwood: Bathroom Improvements 40,000 FG Graham: Intermediate Bid Casework 115,000 115,000 180,554 Seawell: PODS Bathrooms /Casework 47,297 44,681 44,681 150,000 Culbreth: Locker Room Bathrooms 35,000 McDougle: Stage Curtins 40,000 40,000 Philips: Auditorium Seating 75,000 Doors /Hardware /Canopies District Hardware and Door Replacements 45,000 75,000 120,000 50,000 MCDElm: Canopy at Kiss and Go - 125,000 Seawell: Expand Canopies 115,000 115,000 FPG: Canopy at Kiss n Go and Bus Circle 75,000 75,000 Ephesus: Canopy at Kiss and Go 75,000 Electrical Systems All Schools: Increase Electrical Distribution 150,000 165,000 165,000 175,000 175,000 830,000 955,000 Energy Efficiency /Lighting Improvemnets Estes Hills: Multi Purpose Bid Upgrades 25,000 Glenwood: Multi Purpose Bid Upgrades 25,000 FPG: Lighting Upgrades/Efficiency 155,000 Ephesus: Lighting Upgrades /Efficiency 125,000 125,000 Culbreth: Lighting Upgrades /Efficiency 150,000 150,000 Phillips: Auditorium /Gym Lighting Upgrades 75,000 121,609 121,609 Fire /Safety /Security Systems General Upgrades and Expansions 50,000 175,000 93,620 100,000 75,000 443,620 257,894 Indoor Air Quality Improvements District IAQ Projects 25,000 50,000 50,000 125,000 200,00 CHAPEL HILL - CARRBORO CITY SCHOOLS rc 133 CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS - page 2 of 3 PROJECT TITLE PENDING 2012 -13 Budgeted Lottery Funded Projects Year 1 2013 -14 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Total Years 6 to 10 2018 -23 Mechanical Systems 95,000 150,000 100,000 262,274 607,274 1,853,617 Carrboro Elm: 1978 Electric Boiler /Cooling Tower 85,000 85,000 Ephesus: 1991 Addition -HVAC Improvements 115,000 Ephesus: 1990 Boiler Replacement 60,000 Estes Hills: Cooling Tower Replacement 40,000 40,000 Estes Hills: 1978 Electric Boiler Replacement 60,000 Estes Hills: Multi Purpose 1978 Building Boiler 60,000 Glenwood: Cooling Tower Replacement 40,000 40,000 Glenwood: Multi Purpose 1978 Building Boiler 60,000 Glenwood: Multi Purpose Bld - 2 air handlers 75,000 75,000 FPG: Primary Building Boiler Replacement 57,602 FPG: Upgrade Handicap Lifts 150,000 150,000 McDougle Complex: Cooling Tower Replacement 75,000 McDougle Complex: EMS Controls 71,398 75,000 Scroggs: Cooling Tower 75,000 Seawell: Lawlor Building Boiler 50,000 50,000 40,000 Culbreth: Digital HVAC Controls 150,000 150,000 Phillips: Expand Digital HVAC Controls 75,000 ECHHS: Variable Speed Drives 145,000 145,000 ECHHS: 1996 Cooling Towers 120,000 85,000 205,000 Mobile Classrooms /Rental Space 133,000 135,001 138,000 138,000 140,000 684,001 743,500 Paving:Parking Lots /Driveways /Walkways 369,206 CHHS: Driveway and Parking Lot 131,360 100,000 231,360 401,798 Estes Hills: Front Parking Lot /Driveway 75,000 75,000 Roofing /Building Waterproofing Projects 172,402 172,402 ECHHS: Brick pointing /window seals 200,000 200,000 350,000 Window Replacements Ephesus: replace Windows in Origional Bld 150,000 Seawell: Replace Classroom /Bld Windows 200,000 Culbreth: Replace Classroom /Bld Windows 100,000 155,211 255,211 Phillips: Replace Classroom /Bld Windows 100,000 150,000 250,000 CHHS: Window Replacements 120,000 170,000 290,000 370,000 Technology: Total of Listed Categories 1,582,600 1,600,000 1,617,700 1,635,700 1,653,900 8,089,900 8,552,800 Network Infrastructure 750,572 758,824 767,219 775,755 784,387 3,836,757 4,056,295 Instructional Computers & Technology 791,768 800,473 809,328 818,334 827,439 4,047,342 4,278,929 Administrative Computers 40,260 40,703 41,153 41,611 42,074 205,801 217,577 TOTAL EXPENDITURES - 10 YEAR CIP 596,398 3,165,104 3,199,981 3,235,381 3,271,313 3,307,783 16,179,562 17,105,405 CHAPEL HILL - CARRBORO CITY SCHOOLS 91 CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS - page 3 of 3 134 -JON 2012 -13 Budget Year 1 2013 -14 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Total Years 6 to 10 2018 -23 CIP FUNDING SOURCES: Long Range Pay -As- You -Go Funds- Projects 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 2,467,823 11,979,761 12,905,605 Lottery Funds - Budgeted 815,000 839,960 839,960 839,960 839,960 839,960 4,199,800 4,199,800 TOTAL CIP FUNDING 3,105,782 3,165,104 3,199,981 3,235,381 3,271,313 3,307,783 16,179,561 17,105,405 OTHER FUNDING: Northside Elementary School -opens Aug. '13 4,300,000 4,300,000 Article 46 Sales Tax - 1/4 Cent - Technology: Student Access Computing Devices 380,000 380,000 380,000 380,000 380,000 1,900,000 1,900,000 - Improvements at Older Schools: 1,900,000 Priority Repairs Identified in Facilities Assessment 380,000 380,000 Kitchen Equipment Replacements 380,000 380,000 Sidwalks, Walkways, Canopies 380,000 380,000 Lincoln Center. HVAC System 380,000 380,000 760,000 -JON CHAPEL HILL - CARRBORO CITY SCHOOLS CAPITAL INVESTMENTS PLAN 2013 - 2023 UNFUNDED - New Schools and Facilities UNFUNDED NEW SCHOOLS and FACILITIES pa 1 of 1 135 PROJECTS: 10 YEAR UNFUNDED NEW SCHOOLS and FACILITIES TEN YEAR TOTAL Year 2013 -14 Year 2014 -15 Year 2015 -16 Year4 2016 -17 Year 2017 -18 Year 2018 -19 Year 2019 -20 Year 2020 -21 Year 2021 -22 Year 10 2022 -23 OPENS: Culbreth Middle School: Science Addition Aug. 2015 600,000 3,854,042 517,634 4,971,676 McDougle Middle School: Auditorium Aug. 2016 400,000 3,909,138 325,000 4,634,138 Middle School #5 2017 -18 1,168,474 6,686,266 27,027,452 4,968,488 39,850,680 Carrboro High School Additions 2020 -21 3,293,631 13,624,134 2,826,183 19,743,948 Elementary School #12 2021 -22 6,493,220 24,144,927 4,837,906 35,476,053 TOTAL UNFUNDED PROJECTS 600,000 5,422,516 11,113,038 27,352,452 4,968,488 1 3,293,631 20,117,354 26,971,110 1 4,837,906 104,076,495 Notes: Elementary School #12, Middle School #5, and the Carrboro HS Addition opening dates are based on Nov. 15, 2012 enrollment SAPFO projections. 93 136 CHAPEL HILL - CARRBORO CITY SCHOOLS UNFUNDED MAJOR PROJECTS pg 1 of 2 CAPITAL INVESTMENTS PLAN 2013 -2023 UNFUNDED - Major Projects 10 YEAR UNFUNDED CAPITAL PROJECTS Year 1 Year 1 Year 1 Year 1 Years 1 Year 1 Year? 1 Year 1 Year 1 Year 10 TEN YEAR PRO.IFCTS- 9013 -14 9014 -15 9015 -1R 901R -17 9017 -1R 9018-19 9019 -90 9090 -91 9091 -77 7099 -93 TnTAI Abatement Projects District Projects: Removal of Asbestos Floor Tile 75,000 75000 150,000 Athletic Facilities: CarrboroHS: Stadium Visitor Bleachers 450,000 450,000 CHHS: Stadium Visitor Bleachers 250,000 CHHS: Stadium Synthetic Field 950,000 950,000 CHHS: Soccer Field Improvements 250,000 250,000 CHHS: Athletic Fields 150,000 150,000 CHHS: Baseball Field Bathroom /Concession Bid 750,000 750,000 ECHHS: Stadium Synthetic Field 950,000 950,000 CHHS /ECHHS: Major Athletic Field Repairs 250,000 250,000 ECHHS: Stadium Visitor Bleachers 250,000 250,000 Carrboro Elementary: Multi purpose field 125,000 125,000 Scroggs: Athletic Field 150,000 150,000 McDougle Mdl: Tennis Courts 300,000 300,000 Playfields(10): Provide Potable Water 150,000 150,000 Cafeterias: Kitchen Renovations 150,000 150,000 150,000 450,000 Classroom /Building Improvements: Estes Hills: Lobby /Entrance Improvements 25,000 25,000 Estes Hills: Media Center Renovation 100,000 100,000 Seawell: Admin Building improvements 50,000 50,000 McDougle: Gymnasium Audio System 50,000 50,000 McDougle: Library carpet 30,000 30,000 Phillips: Science Classrooms Casework 75,000 75,000 Smith: Cafeteria Sound Panels 50,000 50,000 CHHS: Library Refurbishment 150,000 150,000 Doors /Hardware /Canopies 100,000 100,000 100,000 100,000 400,000 Scroggs: Canopies - Mobile Units, other areas 175,000 175,000 Estes Hills: Expand Canopy 75,000 75,000 Ephesus: Canopy at Kiss and Go 125,000 125,000 Glenwood: Canopy at Kiss and Go 150,000 150,000 Scroggs: Canopy at Mobiles and Bus Drop Off 150,000 150,000 District: Identify School for Key -less System 75,000 75,000 Energy Efficiency /Lighting Improvements ECHHS: Theater Lighting and Sound upgrade 375,000 375,000 Carboro Elm: Auditorium lighting /acoustics 100,000 100,000 137 UNFUNDED MAJOR PROJECTS pg 2 of 2 PROJECTS: 10 YEAR UNFUNDED CAPITAL PROJECTS TEN YEAR TOTAL Year 2013 -14 Year 2014 -15 Year 2015 -16 Year 2016 -17 Year 2017 -18 Year 2018 -19 Year? 2019 -20 Year 2020 -21 Year 2021 -22 Year 10 2022 -23 Mechanical Systems: Carrboro Elm: HVAC Digital Controls 50,000 50,000 Ephesus: HVAC Digital Controls 65,000 65,000 Estes Hills: HVAC Digital Controls 50,000 50,000 Glenwood: HVAC Digital Controls 50,000 50,000 FP Graham: Replace Gym Heat Pumps 75,000 75,000 FP Graham: HVAC Digital Controls 65,000 65,000 Seawell: Replace 9 Heat Pumps in PODS 135,000 135,000 Seawell: HVAC Digital Controls 65,000 65,000 Culbreth: Replace 1997 Roof Top Units 300,000 300,000 Culbreth: Duct Replacement 250,000 250,000 Phillips: Replace Heat Pumps in 1990 Addition 150,000 150,000 CHHS: Replace Electric Heating System: C/D Bid 450,000 450,000 ECHHS: 1996 Chiller Replacement 250,000 250,000 Paving /Parking Lots /Playgrounds Ephesus; Plan for Outdoor Play Areas 10,000 10,000 FPG: Canopy at Bus Drop Off 95,000 95,000 Glenwood: paved play area 40,000 40,000 MCDElm: Rubberized Playground Surface 150,000 150,000 Rashkis: Playground 100,000 100,000 MCDElm: Play Area Surface 125,000 125,000 District: Playground Equipment Replacement 50,000 50,000 50,000 50,000 200,000 Rental Space - Administrative 75,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 135,000 1,290,000 Roofing Smith: repairs and seals (20 years) 2,000,000 2,000,000 ECHHS: repairs and seals (20 years) 1,500,000 1,500,000 Technology 1:1 Student Laptop Initiative 2,061,717 1,972,529 2,437,719 1,948,087 1,303,503 1,909,377 2,373,819 1,882,239 1,528,651 1,218,359 18,636,000 Equity & Modernizing Classroom Instructional Technology 492,000 492,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 1,784,000 TOTAL UNFUNDED MAINTENANCE PROJECTS 2,688,717 3,389,529 1 4,292,719 3,683,087 4,288,503 T 3,019,377 3,708,819 6,617,239 2,223,651 1,703,359 35,615,000 138 Project Title Current Year Year 1 2012 -13 2013 -14 ADA $131,000 REPLACE CANOPY WALKWAY AT OHS WITH ENCLOSED $25,000 BREEZEWAY TO ADDRESS SAFETY AND ADA ISSUES ABATEMENT PROJECTS HE: ASBESTOS REMOVAL (GYM HOT WATER PIPES) NH -ALS: CARPET REMOVAL ATHLETIC FACILITIES ALS: ATHLETIC FIELD FENCING $6,000 ALS: GYM BLEACHERS MOTORIZATION $25,000 ALS: FOOTBALL FIELD IRRIGATION ALS: GIRLS SOFTBALL FIELD CONSTRUCTION CRHS: AUXILIARY GYMNASIUM CRHS: FIELD HOUSE CRHS: LOCKER ROOM PAINTING $3,000 CRHS:SOCCER AND LACROSSE FIELD CRHS: TENNIS COURT REFURBISHMENT $150,000 $10,000 CRHS: BASEBALL FIELD RENOVATIONS $150,000 CWS: 440M REGULTION TRACK DISTRICT: TURF MAINTENANCE EQUIPMENT GH: CONCESSION STAND GH: FLAG POLES FOR ATHLETIC FIELDS $3,000 GH: LOCKER ROOM BENCHES GH: TICKET BOOTH OHS: COMPLETE REFURBISH WOOD GYM FLOORS $45,000 OHS: EXPAND PRACTICE FIELD FOR BAND OHS: RENOVATE ATHLETIC OFFICE SPACES $20,000 OHS: REPLACE CONCESSION STAND HVAC UNITS $2,500 OHS: REPLACE PA SYSTEM (MAIN GYM) $20,000 OHS: REPLACE LOCKERS IN GYM OHS: RUBBERIZED TRACK REHAB OHS: SOFTBALL FIELD IRRIGATION SYSTEM OHS: WRESTLING MAT REPLACEMENT CLASSROOM /BUILDING IMPROVEMENTS ALS: AUDITORIUM SOUND IMPROVEMENT ALS: CAFETERIA RENOVATION ALS: CLASSROOM RENOVATIONS (6TH GRADE WING) $90,000 CE: CASEWORK REPLACEMENT (K -1 CLASSROOMS) CE: COVER WALKWAY TO 5TH GRADE WING CE: REPAIR CEILING OVERHANG (MEDIA CENTER) CE: REPLACE TILE IN BATHROOMS CP: STREETSCAPE RENOVATION CRHS: CLASSROOM WING ADDITION (INCLUDES PLANNING) $300,000 CWS. ALS: SCIENCE LAB RENOVATIONS Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Years 6 to 10 Total 2018 -2023 $55,000 $100,000 $286,000 $225,000 $1,000,000 $1,025,000 $0 $0 $0 $0 $200,000 $200,000 $200,000 $200,000 $0 $0 $0 $0 $6,000 $0 $25,000 $0 $30,000 $30,000 $0 $0 $140,000 $3,328,750 $3,328,750 $0 $0 $2,200,000 $0 $0 $100,000 $100,000 $200,000 $0 $10,000 $0 $0 $0 $0 $400,000 $0 $25,000 $15,000 $15,000 $0 $3,000 $0 $0 $3,000 $500 $500 $0 $45,000 $50,000 $0 $50,000 $0 $0 $2,500 $0 $20,000 $0 $10,000 $10,000 $0 $20,000 $20,000 $0 $5,000 $5,000 $0 $8,000 $8,000 $0 $0 $0 $0 $0 $0 $25,000 $0 $200,000 $90,000 $90,000 $0 $0 $100,000 $35,000 $35,000 $0 $10,000 $10,000 $0 $25,000 $25,000 $0 $0 $185,000 $12,282,960 $12,282,960 $0 $0 $500,000 0. 139 Project Title Current Year Year 1 2012 -13 2013 -14 DISTRICT: ANNUAL GRADE LEVEL FURNITURE REPLACEMENT (DISTRICT -WIDE) DISTRICT: CUSTODIAL EQUIPMENT $25,000 DISTRICT: DRY WRITE BOARD REPLACEMENT DISTRICT: GREEN BUILDING ENHANCEMENTS DISTRICT: MAINTENANCE STORAGE DISTRICT: PLAYGROUND EQUIPMENT REPLACEMENT DISTRICT: SCIENCE INFRASTRUCTURE UPGRADES DISTRICT: VEHICLE REPLACEMENT DISTRICT: VEHICLE REPLACEMENT $25,000 DISTRICT: VEHICLE REPLACEMENT DISTRICT: VEHICLE SAFETY PARTITIONS (10) DISTRICT: HOT WATER WEED CONTROL SYSTEM GAB, EC, CE: BATHROOM RENOVATIONS GAB: MAIN ENTRANCE ENHANCEMENT GAB: REPLACE SINK AND CABINETS $6,000 HE: GYM BATHROOM RENOVATIONS NH: CEILING RENOVATION $20,000 OHS: REPLACE DAMAGED CEILING TILES $25,000 OHS: STREETSCAPE ENHANCEMENTS $135,000 PA: SCHOOL MARQUEE $5,000 TRANSPORTATION: RENOVATE SHOP OHS: BUILDING REPAIRS AND RENOVATIONS $295,000 EC: FREEZER WITH COOLER REPLACEMENT $65,000 GB: REMOVE AND REPLACE ASBESTOS CONTAINING EXTERIOR PORTIONS OF BUILDING (EG SOFFITS) DOORS /HARDWARE /CANOPIES ELECTRICAL SYSTEMS CE: REPLACE GYM SOUND SYSTEM $6,000 DISTRICT: 25KW GENERATOR $27,000 $45,000 ENERGY EFFICIENCY /LIGHTING IMPROVEMENTS NH: LIGHTING UPGRADES (RELAMP FROM T12 TO CURRENT $50,000 ENERGY EFFICIENT LAMPING T8 OR T5) GAB: UPGRADE LIGHTING $0 $30,000 FIRE /SAFETY /SECURITY SYSTEMS HYRDAULIC LIFT $12,000 DISTRICT: DIRECTIONAL SIGNS TRANSP[ORTATION: ACTIVITY BUS REPLACEMENTS $250,000 $276,000 INDOOR AIR QUALITY IMPROVEMENTS CRHS: DUST REMOVAL SYSTEM (WOOD SHOP) $15,000 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Years 6 to 10 Total 2018 -2023 $150,000 $150,000 $300,000 $25,000 $25,000 $0 $0 $10,000 $400,000 $400,000 $1,050,000 $30,000 $30,000 $0 $100,000 $100,000 $0 $0 $250,000 $30,000 $30,000 $0 $0 $0 $25,000 $25,000 $0 $0 $5,000 $0 $40,000 $0 $390,000 $150,000 $150,000 $0 $6,000 $0 $0 $95,000 $0 $0 $0 $0 $0 $0 $0 $0 $225,000 $225,000 $0 $0 $0 $65,000 $0 $650,000 $650,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $27,000 $72,000 $27,000 $0 $0 $0 $0 $50,000 $50,000 $150,000 $0 $30,000 $30,000 $90,000 $0 $0 $0 $0 $0 $0 $0 $10,000 $10,000 $20,000 $286,000 $296,000 $100,000 $100,000 $1,058,000 $300,000 $0 $0 $0 $0 $0 $0 97 140 Project Title Current Year Year 1 2012 -13 2013 -14 DISTRICT: HVAC DUCT CLEANING DISTRICT: IAQ MONITOR DISTRICT: MOLD MONITOR EC: HVAC FOR KITCHEN HE: ENVIRONMENTAL CONTROLS MECHANICAL SYSTEMS CE: BOILER REPLCEMENT CP: BOILER REPLACEMENT CP: CIRCULATING PUMP REPLACEMENT CRHS: ADDITIONAL CHILLER (2 EACH) CWS: AIR HANDLER REPLACEMENT CE: AIR HANDLER REPLACEMENT DISTRICT: ENERGY MANAGEMENT COMPUTERS $10,000 DSTRICT: TOOLS AND EQUIPMENT $15,000 OHS: REPLACE STEAM LINES -- ANALYZE OPTIONS AND PLAN $100,000 FOR BIDDING EC: KITCHEN HVAC EC: HVAC ROOFTOP UNITS (2) OHS: KITCHEN HVAC MOBILE CLASROOM RENTAL SPACE DISTRICT: EMERGENCY MOBILE STORAGE UNIT PAVING: PARKING LOTS /DRIVEWAYS /WALKWAYS CWS: 300 BUILDING SIDEWALK $8,000 CE: ASPHALT RESURFACING (TRACKAND FRONT PARKING LOT EXPANSION) CE: DRAINAGE IMPROVEMENTS CP: ASPHALT RESURFACING (BUS PARKING LOT) $40,000 CP: ASHPHALT RESURFACING (LOER PLAY AREA AND FRONT PARKING LOT) CWS: PARKING LOT AND DRIVEWAY RESURFACING $40,000 GAB, OHS: CONCRETE REPAIRS AND SIDEWALK EXTENSIONS GAB: CONCRETE REPAIRS $23,348 GAB: CONCRETE REPAIRS (FB APPROP) $76,652 NH: CONCRETE REPAIRS OHS: PATIO RENOVATION OHS: RESURFACE ALL PARKING AREAS AND ROADS TRANS: REGRADE /LEVEL BUS PARKING LOT ROOFING PROJECTS CE: ROOF REPLACEMENT $55,000 CP: ROOF REPLACEMENT Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Years 6 to 10 Total 2018 -2023 $0 $133,000 $0 $4,000 $6,000 $6,000 $0 $30,000 $30,000 $0 $0 $150,000 $0 $0 $0 $0 $25,000 $25,000 $0 $40,000 $40,000 $0 $25,000 $25,000 $0 $0 $400,000 $600,000 $600,000 $0 $0 $600,000 $10,000 $0 $15,000 $15,000 $0 $1,000,000 $1,100,000 $0 $80,000 $80,000 $0 $130,000 $130,000 $0 $80,000 $80,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $8,000 $0 $150,000 $150,000 $0 $10,000 $10,000 $0 $0 $0 $0 $100,000 $0 $0 $100,000 $100,000 $0 $0 $0 $0 $0 $30,000 $30,000 $0 $0 $100,000 $0 $300,000 $30,000 $30,000 $0 $0 $0 $0 $0 $230,000 $35,000 $230,000 $550,000 $0 $220,000 $151,000 $250,000 $621,000 $0 •• 141 Project Title Current Year Year 1 2012 -13 2013 -14 OHS: ROOF REPLACEMENT (BUILDINGS 100, 200, 300 AND $165,000 GYM) GAB: ROOF REPLACEMENT $59,000 EC: ROOF REPLACEMENT $125,000 DISTRICT: BOARD OF EDUCATION BUILDING WINDOW REPLACEMENTS CE: WINDOW REPLACEMENTS $45,000 GAB: WINDOW REPLACEMENT HE: WINDOW REPLACEMENT (GYM) $70,000 TECHNOLOGY DISTRICT: TECHNOLOGY UPGRADES $500,000 $700,000 DISTRICT: TECHNOLOGY DEBT SERVICES $490,000 $490,000 SCHOOL SAFETY AND SECURITY DISTRICT: FACILITY SECURITY ASSESSMENT WITH $75,000 IMPROVEMENT RECOMMENDATIONS DISTRICT: IMPLEMENTATION OF FACILITY SECURITY RECOMMENDATIONS (E.G. SECURITY VESTIBULES) CE: REPLACE ALL MINI BLINDS GAB: INSTALL BOUNDARY FENCE ON PLAYGROUND PE: PERIMETER FENCING $30,000 DISTRICT: REKEY CENTRAL OFFICE BUILDING $7,500 DISTRICT: DOOR LOCKS OHS: SECURITY LIGHTING (CAMPUS -WIDE) CRHS: INSTALL HALLWAY SECURITY GATES DISTRICT: CONFINED SPACE DETECTOR DISTRICT: EMERGENCY LIGHTS DISTRICT: FIRE EXTINGISHER REPLACEMENTS $5,000 DISTRICT: INDOOR CAMERA INSTALLATIONS $40,000 DISTRICT: WALKIE TALKIES $3,000 GH: ADDITIONAL SECURITY CAMERAS HE, GAB,EC, CE, CP: ELECTRONIC SECURITY DOOR LOCKS $35,000 DISTRICT: CENTRAL OFFICE FIRE ALARM SYSTEMS $15,000 DISTRICT: MAINTENANCE FACILITIES: FIRE ALARM SYSTEM DISTRICT: TRANSPORTATION FACILITIES: FIRE ALARM SYSTEM TRANS: REPLACE PERIMETER FENCING TRANS: BUS SECURITY CAMERAS $15,000 SUB TOTAL EXPENDITURES $2,816,000 $2,714,000 ELEMENTARY #8 -(NON PROTOTYPE) SEE BOX BELOW $300,000 GRAND TOTAL EXPENDITURES WITH ELEM #8 $3,116,000 $2,714,000 Year 2 2014 -15 Year 3 2015 -16 Year 4 2016 -17 Year 5 2017 -18 Five Year Years 6 to 10 Total 2018 -2023 $165,000 $165,000 $300,000 $795,000 $0 $420,000 $90,000 $95,000 $664,000 $0 $75,000 $575,000 $775,000 $0 $30,000 $100,000 $130,000 $0 $0 $0 $0 $0 $0 $0 $90,000 $110,000 $200,000 $0 $70,000 $0 $0 $0 $700,000 $700,000 $750,000 $800,000 $3,650,000 $4,000,000 $490,000 $490,000 $490,000 $490,000 $2,450,000 $2,450,000 $0 $0 $0 $0 $0 $0 $75,000 $0 $100,000 $100,000 $100,000 $300,000 $0 $0 $25,000 $20,000 $20,000 $0 $0 $0 $7,500 $0 $0 $23,700 $0 $30,000 $0 $50,000 $0 $5,500 $10,000 $10,000 $0 $5,000 $5,000 $5,000 $5,000 $25,000 $25,000 $40,000 $0 $0 $0 $16,000 $16,000 $0 $35,000 $0 $15,000 $0 $25,000 $25,000 $0 $125,000 $125,000 $0 $20,000 $20,000 $0 $15,000 $0 $21,043,210 $2,675,000 $2,500,000 $5,089,000 $34,021,210 $1,482,000 $19,996,200 $21,478,200 $22,525,210 $22,671,200 $2,500,000 $5,089,000 $55,499,410 REVENUE •• 142 Project Title Current Year Year 1 Year 2 Year 3 Year 4 Year 5 Five Year Years 6 to 10 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total 2018 -2023 Pay -As- You -Go Funds $1,434,067 $1,434,067 $1,434,067 $1,434,067 $1,434,067 $1,434,067 Lottery Proceeds $570,281 $513,851 $570,281 $570,281 $570,281 $570,281 Article 46 Sales Tax $490,000 $490,000 $490,000 $490,000 $490,000 $490,000 QSCB Fund Balance Appropriation 2012 -2013 $621,652 TOTAL CIP FUNDING $3,116,000 $2,437,918 $2,494,348 $2,494,348 $2,494,348 $2,494,348 TOTAL UNFUNDED PROJECTS $0 - $276,082 - $20,030,862 - $20,176,852 - $5,652 - $2,594,652 100 143 APPROVED - County Debt Service and Debt Capacity (General Fund Only) Fiscal Years 2013 -18 W1111 Current Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Debt Service 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Annual Debt Service 24,887,879 25,609,786 25,412,505 24,186,472 23,152,009 22,091,295 General Fund Budget 180,002,776 Annual Growth Projections 1.50% 1.50% 1.50% 1.50% 2.00% Projected General Fund Budget 187,733,499 190,549,501 193,407,744 196,308,860 200,235,037 Annual Debt Service as a % of General Fund 13.83% 13.64% 13.34% 12.51% 11.79% 11.03% Debt Service Policy 15.00% 15.00% 15.00% 15.00% 15.00% 15.00% Future Debt Service Capacity 1.17% 1.36% 1.66% 2.49% 3.21% 3.97% Projected Debt Financing 2013 -2014 - $7,679,750 County Capital $3,751,000 360,096 360,096 360,096 360,096 Culbreth MS Science Addition (CHCCS) $600,000 57,600 57,600 57,600 57,600 CRHS (OCS) Auxilliary Gym $3,328,750 319,560 319,560 319,560 319,560 2014 -2015 - $9,276,042 County Capital $5,422,000* 520,512 520,512 520,512 Culbreth MS Science Addition (CHCCS) $3,854,042 369,988 369,988 369,988 2015 -2016 - $23,100,663 County Capital $10,300,069 988,807 988,807 CRHS (OCS) Classroom Wing $12,282,960 1,179,164 1,179,164 Culbreth MS Science Addition (CHCCS) $517,634 49,693 49,693 2016 -2017 - $9,707,474 County Capital $8,539,000 819,744 Middle School #5 (CHCCS) $1,168,474 112,174 W1111 144 Current Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Debt Service 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2017 -2018 - $43,434,774 County Capital $36,748,508 Middle School #5 (CHCCS) $6,686,266 New Debt Service Projected Annual Debt Service Projected Annual Debt Service As a Percent of the General Fund Budget Available Annual Debt Service Capacity Based on the 15% Debt Service Policy 737,256 1,627,756 3,845,420 4,777,337 24,887,879 25,609,786 26,149,761 25,814,228 26,997,429 26,868,632 13.83% 13.64% 13.72% 13.35% 13.75% 13.42% 2,112,537 2,550,239 2,432,664 3,196,934 2,448,900 3,166,623 * Includes $2,400, 000 in new financing for Lands Legacy, which should be subject to a voter referendum. Assumptions: $ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years $ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years `11% APPROVED - Water and Sewer Projects Debt Service (Article 46 Sales Tax) Fiscal Years 2013 -18 Debt Service Current Fiscal Year 2012 -13 Fiscal Year 2013 -14 Fiscal Year 2014 -15 Fiscal Year 2015 -16 Fiscal Year 2016 -17 Fiscal Year 2017 -18 Total Available Funds Dedicated to Debt Service (FY 12 -18) Article 46 Sales Tax Budget (for Debt Service) 750,000 769,500 789,293 809,382 829,773 850,469 $ 4,798,417 Annual Debt Service as a % of Economic $ 2013 -2014 - $275,000 Development's Share of Article 46 Sales Tax 12,800 12,800 12,800 12,800 $ Eno EDD $115,000 9,200 Proceeds 60.00% 60.00% 60.00% 60.00% 60.00% 60.00% Projected Debt Financing 2012 -13 - $4,256,046 Buckhorn EDD Phase 2 - $4,256,046 340,484 340,484 340,484 340,484 340,484 $ 2013 -2014 - $275,000 Efland Sewer Flow to Mebane $160,000 12,800 12,800 12,800 12,800 $ Eno EDD $115,000 9,200 9,200 9,200 9,200 $ 2014 -2015 - $5,186,000 Buckhorn EDD- (Efland Sewer to Mebane) - $3,436,000 274,880 274,880 274,880 $ Eno EDD - $1,750,000 140,000 140,000 140,000 $ 2015 -2016 - $2,500,000 Buckhorn- Mebane EDD Phase 3 & 4 - $2,500,000 200,000 200,000 $ 2016 -2017 - $0 2017 -2018 - $0 Projected Annual Debt Service - 340,484 362,484 777,364 977,364 977,364 Available Article 46 Sales Tax Proceeds for Debt Service 750,000 429,016 426,809 32,018 (147,591) (126,895) $ Note: Since the obligation for the Article 46 Sales Tax runs for 10 years, without renewal, the General Fund would be obligated to pay the debt service. Assumptions: $ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years $ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years 1,702,418 51,200 36,800 824,640 420,000 400,000 1,363,359 145 11"] Active County Capital Projects 2/28/2013 146 WIZ1 Estimated Start Original Amended Revenues Revenue Expenditures Available Percent Completion Project Date Budget Budget 2/28/2013 Shortage 2/28/2013 Balance Complete Date 10001 129 E. King Street 1 7/1/2011 145,000 145,000 132,000 (13,000) 116,410 15,590 80.28% 6/30/2013 10012 Jail Exp an sion 2 11/15/2005 1,200,000 1,375,000 978,935 (396,065) 293,257 685,678 21.33% Unknown 10013 Justice Facility 7/1/2002 330,000 12,277,329 12,277,329 - 12,326,996 (49,667) 100% 6/30/2010 10015 New Courthouse 3 7/1/2004 308,000 270,521 220,560 (49,961) 218,797 1,763 100% 6/30/2010 10016 Northern Human Services Center 7/1/1998 200,000 714,545 714,546 1 370,085 344,461 51.79% Unknown 10023 Senior Center Central Orange 7/1/2003 100,000 6,460,533 6,460,533 - 6,177,344 283,189 95.62% 6/30/2011 10024 Seymour Center 7/1/2012 70,000 70,000 70,000 - 70,000 0.00% 6/30/2012 10027 Southern Human Services Center 4 7/1/2011 280,000 280,000 - (280,000) 159,725 (159,725) 57.04% 7/1/2017 10028 Whitted Human Services Center 7/1/2012 295,000 295,000 2,800 (2,800) 0.95% Unknown 10035 Animal Services Facility 7/1/2005 870,000 9,168,864 9,168,864 - 9,157,735 11,129 99.88% 6/30/2013 10037 EMS Relocation 11/9/2006 1,685,000 3,569,214 3,569,215 1 3,552,307 16,908 99.53% 6/30/2013 10038 County West Campus 1 7/1/2008 700,000 26,899,000 25,874,000 (1,025,000) 26,893,504 (1,019,504) 99.98% 6/30/2013 10040 Hillsborough Commons 5 7/1/2008 500,000 3,790,000 2,648,204 (1,141,796) 3,780,804 (1,132,600) 99.76% 6/30/2010 10042 Board of Elections Office 6/2/2009 97,000 97,000 97,000 34,750 62,250 35.82% 6/30/2011 10043 Piedmont Food Processing Center 6 6/16/2009 132,000 1,343,225 982,855 (360,370) 1,337,762 (354,907) 99.59% 6/30/2013 10045 Emergency Services Reserve 7/1/2009 1,200,000 1,200,000 1,200,000 - 1,200,000 - 100.00% 6/30/2011 10046 Lake Orange Maintenance 1 7/1/2009 165,000 277,000 165,000 (112,000) 196,972 (31,972) 71.11% 6/30/2012 10047 Observation Well 7/1/2009 10,130 11,330 11,330 11,297 33 99.71% 6/30/2011 10048 Reserve for Sportsplex Repairs 7/1/2009 100,000 100,000 100,000 - 100,000 0.00% Reserve 10050 Southern Library 4 7/1/2011 650,000 700,000 214,000 (486,000) 36,576 177,424 5.23% Continuing 10052 Southern Orange Campus (Future) 4 7/1/2011 300,000 300,000 - (300,000) - - 0.00% 7/1/2017 10053 Future EMS Stations 7/1/2012 50,000 50,000 50,000 50,000 0.00% 6/30/2019 10054 Historic Rogers Road Comm Center 7/1/2012 120,000 650,000 650,000 650,000 0.00% Unknown 20000 Blackwood Farm 1 6/23/2004 75,000 2,437,435 2,037,435 (400,000) 2,279,170 (241,735) 93.51% 7/1/2019 20002 Cedar Grove Park 5/1/1998 110,000 1,848,000 1,848,000 - 1,847,533 467 99.97% 7/1/2021 20003 Twin Creeks Park 4 7/1/2001 200,000 2,579,457 1,979,457 (600,000) 926,879 1,052,578 35.93% Unknown 20005 Fairview Park 10/1/1987 75,000 1,615,023 1,615,023 - 1,604,409 10,614 99.34% 6/30/2011 20006 Conservation Easements 3,5 7/1/2000 1,000,000 1,733,208 1,671,722 (61,486) 1,709,824 (38,102) 98.65% Continuing 20011 Lands Legacy 1 7/1/2000 100,000 1,630,909 1,661,173 30,264 111,290 1,549,882 6.82% Continuing 20017 Parkland & Recreation Facilities 7/1/1998 105,000 178,530 178,530 - 175,011 3,519 98.03% 6/30/2011 20019 Seven Mile Creek 7/1/1997 359,826 151,000 151,000 145,689 5,312 96.48% 6/30/2011 20026 West Ten Soccer 10/19/2004 974,530 4,054,128 4,054,127 4,054,616 (489) 100.01% 6/30/2011 20027 New Hope Creek Preserve 1'7 7/1/2011 25,000 40,000 - (40,000) 25,000 (25,000) 62.50% Continuing 20030 Central Recreation Repairs 11/15/2005 635,000 416,980 416,980 412,323 4,657 98.88% 6/30/2011 20034 Millhouse Road Park 9/12/2006 50,000 264,802 264,802 261,727 3,075 98.84% 6/30/2011 20037 Blackwood Farm Park 7/1/2012 50,000 50,000 50,000 - 50,000 0.00% 7/1/2019 20038 Joint Artificial Turf Soccer Fields 7/1/2012 623,000 623,000 - - - 0.00% 7/1/2014 30002 Roofing Projects 1,4 7/1/1998 473,000 1,598,100 1,333,000 (265,100) 1,184,541 148,460 74.12% Continuing 146 WIZ1 Total County Capital Projects 25,936,265 120,664,551 100,730,549 (17,256,801) 97,457,064 3,273,485 Denotes Source of Revenue Shortage: I Appropriated County Capital Fund Balance 2 Two- thirds Net Debt Proceeds 3 From General Fund 4 Private Placement Financing 6 State Reimbursements 6 Grant Funds 7 Contribution from Durham & Chapel Hill 6 Register of Deeds Fees 9 From Visitors Bureau Fund 10 State Revolving Loan Proceeds 11 E911 Funds 147 `[IN Estimated Start Original Amended Revenues Revenue Expenditures Available Percent Completion Project Date Budget Budget 2/28/2013 Shortage 2/28/2013 Balance Complete Date 30003 Affordable Housing 6 7/1/1999 900,000 2,808,804 2,796,304 (12,500) 1,801,439 994,865 64.14% Continuing 30007 Technology 1,4 7/1/1991 480,000 4,817,757 3,365,258 (1,452,499) 4,055,370 (690,112) 84.18% Continuing 30009 Register of Deeds 6 7/1/2003 184,317 500,450 487,632 (12,818) 97,991 389,641 19.58% Continuing 30012 Medicaid Max 6/12/2003 515,126 3,924,142 3,946,842 22,700 1,923,499 2,023,343 49.02% Continuing 30016 Loan Pool Reserve 9 7/1/1998 150,000 275,000 184,640 (90,360) 200,000 (15,360) 72.73% Continuing 30017 Efland Sewer Extension 4,6 7/1/1998 100,000 1,798,240 793,930 (1,004,310) 96,242 697,688 5.35% Unknown 30018 HVAC Projects 7/1/2003 150,000 2,376,423 617,223 806,909 (189,686) 33.95% Continuing 30019 ADA Compliance 7/1/1992 50,000 16,058 16,058 16,058 - 100.00% Continuing 30031 Utilities Demand Reduction 3 7/1/2005 60,000 130,000 115,374 (14,626) 114,126 1,248 87.79% 6/30/2011 30035 Upfit Link Center 4,6 11/1/2007 100,000 1,752,662 1,327,662 (425,000) 1,294,813 32,849 73.88% Unknown 30037 Telephone System 7/1/2009 575,000 575,000 596,703 21,703 565,299 31,403 98.31% 6/30/2011 30038 800 MHz Radios for Sheriff 4 7/1/2010 700,000 700,000 473,437 (226,564) 473,436 - 67.63% 6/30/2011 30039 Dental Equipment 1 7/1/2010 100,000 100,000 - (100,000) 74,190 (74,190) 74.19% 6/30/2012 30040 Buckhorn Econ Dev Dist Phase 2 1,4 7/1/2010 200,000 4,316,546 - (4,316,546) 460,978 (460,978) 10.68% Continuing 30041 Payroll Software 12/6/2010 329,861 329,861 329,861 - 323,126 6,735 97.96% 12/31/2011 30042 Central Efland /Buckhorn Sewer 6,10 7/1/2011 4,848,400 4,848,400 2,294,131 (2,554,269) 3,836,163 (1,542,032) 79.12% 6/30/2013 30043 McGowan Creek Outfall 4 8/1/2012 755,450 755,450 - (755,450) 94,200 (94,200) 12.47% 8/1/2014 30050 Energy Bank 7/1/2012 50,000 50,000 50,000 - 50,000 0.00% 6/30/2015 30060 Viper Radio System 4 7/1/2012 543,750 543,750 - (543,750) - - 0.00% 6/30/2020 30061 Communication System Improvemnts 4'11 7/1/2012 781,875 781,875 489,875 (292,000) 618,091 (128,216) 79.05% 6/30/2018 Total County Capital Projects 25,936,265 120,664,551 100,730,549 (17,256,801) 97,457,064 3,273,485 Denotes Source of Revenue Shortage: I Appropriated County Capital Fund Balance 2 Two- thirds Net Debt Proceeds 3 From General Fund 4 Private Placement Financing 6 State Reimbursements 6 Grant Funds 7 Contribution from Durham & Chapel Hill 6 Register of Deeds Fees 9 From Visitors Bureau Fund 10 State Revolving Loan Proceeds 11 E911 Funds 147 `[IN Orange County Board of Commissioners Capital Funding Policy Preamble .; This capital funding policy is the product of extensive analysis and deliberation. The intent of this policy is to reflect greater priority than there has been historically on providing funding for County projects, with particular emphasis directed at enhanced upkeep of existing County facilities. The policy reflects the implementation of the Board of Commissioners' resolution of November 16, 2004 that the Board "does hereby adopt in principle a policy of allocating a target of 60 percent of capital expenditures for school projects and 40 percent of capital expenditures for county projects over the decade beginning in calendar year 2005" This policy continues the County's principle and historical practice of funding all School and County related debt service obligations before allocating any other School or County capital funds for other purposes. Long Range Capital Investment Plan During January of each fiscal year, the County Manager shall present, to the Board, five - year County and School capital needs and funding plans in the form of a Capital Investment Plan. Each year, the Board of Commissioners shall conduct a public hearing on the Manager's Recommended CIP during March and subsequently adopt a five -year Capital Investment Plan (CIP) as part of the annual operating budget in June. County and School recurring capital needs will be identified and reviewed during each annual operating budget cycle, and recurring capital appropriations will be approved by the Board of Commissioners as an element of each annual Orange County Budget Ordinance. The five -year plan for long -range capital funding shall include anticipated County and School capital expenditures costing $100,000 or more. Sources of Funds The County will allocate the following sources of funds for County and School debt service and long -range and recurring capital: • All proceeds from the Article 40 and Article 42 half -cent sales taxes. (The North Carolina General Statutes require that 30 percent of the Article 40 (NCGS §105- 487(a)) and 60 percent of the Article 42 (NCGS §105- 502(a)) sales tax revenue be earmarked for public school capital outlay as defined in NCGS§ 105- 426(f) or to retire any indebtedness incurred by the county for these purposes) • School Construction Impact Fees for each school system. • Property tax revenue as needed and approved by the Board. • The County will budget NC Education Lottery proceeds as the revenues are distributed by the State each quarter, once the revenues are identified for an individual school capital project and requested by each district. 106 149 Debt Service All County and School related debt service obligations would be funded prior to allocation of programmed funding for any other capital purposes. Orange County Schools' impact fees will be earmarked to pay for debt service on projects that involved the construction of new school space in the Orange County Schools system. Chapel Hill - Carrboro City Schools' impact fees will be earmarked to pay for debt service on projects that involved the construction of new school space in the Chapel Hill - Carrboro City Schools system. These expenditures will be tracked and verified by each district annually. NC Education Lottery Proceeds Each school district will have the option to dedicate its share of the annual NC Education Lottery monies to address school facility renovation needs or as additional revenue to the districts pay -as- you -go funding to address school facility renovation needs. Annually either district can request that the County dedicate Lottery proceeds to repay debt service and the county will substitute pay -as- you -go- funding to expedite approved capital projects in the schools capital improvement plan. Allocation Capital funding for each five -year capital planning period will be allocated between the two school districts based on the student membership planning allotments, provided by the NC Department of Public Instruction by March 1 of each year. Capital Project Ordinances — Form and Purpose All funds allocated to capital projects are to be accounted for in a Capital Project Fund as authorized by a Board of County Commissioner approved Capital Project Ordinance. The Capital Project Ordinance will include a detailed break down of each major cost category related to the project. In accordance with the Board of County Commissioners November 2000 adopted "Policy on Planning and Funding School Capital Projects ", whenever School capital project bids are either higher or lower than originally projected, or any other factor affecting the project budget occurs, the affected school system is expected to work with County Management and Budget staff to present revised capital project ordinances for adoption by the Board of Commissioners. The same expectations shall be applicable for changes to County Capital project budgets. Community Use of Schools It is the intent of the Board of County Commissioners to evaluate each new proposed school in both School Districts for joint community use opportunities, including, but not limited to, park and recreation use. Schools Adequate Public Facilities Ordinance Orange County's Schools Adequate Public Facilities Ordinance (SAPFO) and Memoranda of Understanding (MOUs) between the County and its municipal and school partners establish the machinery to assure that, to the extent possible, new development will take 107 150 place only when there are adequate public school facilities available, or planned, which will accommodate such new development. The Board of County Commissioners is committed to the principle that new school space documented as needed through the annual SAPFO technical review process will be reflected in the next adopted CIP, and will be funded so as to be constructed to be available before the relevant level of service threshold is exceeded. Rescission This policy supersedes any policy in place prior to this date. April 5, 2011 M April 5, 2011 ORANGE COUNTY BOARD OF COMMISSIONERS DEBT MANAGEMENT POLICY The County has long recognized the importance of proper long -range planning in order to meet capital improvement needs as they arise without experiencing dramatic impacts on operational cost and debt service. The following policy statements will provide guidance on the issuance of debt to help insure that the County maintains a sound debt position and that its credit quality is protected. In conjunction with the County's Capital Policies, these policy statements rationalize the decision making process, identify objectives for staff to implement, and demonstrate a commitment to long term financial planning objectives. In addition, this debt management policy will allow for an appropriate balance between the established debt parameters and providing flexibility to respond to unforeseen circumstances and new opportunities. POLICY STATEMENTS Purpose and Type of Debt Incurrence of debt or long -term borrowing will only be used for the purpose of providing financing for capital projects to include, but not limited to: a. Construction of new School and County facilities b. Renovation and repair of existing School and County facilities c. Acquisition of real property (land and /or buildings) d. Construction or expansion of Public Utilities. e. Providing funds for Affordable Housing Projects f. Construction, acquisition and development of Parks g. Purchase of major equipment Debt issuance will not be used to finance current operations or normal maintenance. 2. The types of debt instruments to be used by the County include: a. General Obligation Bonds b. Bond Anticipation Notes c. Installment Purchase Agreements (private placement) d. Special Obligation Bonds (landfill only) e. Certificates of Participation, when feasible f. Revenue Bonds 3. All debt issued, including installment purchase methods, will be repaid within a period not to exceed the expected useful life of the improvements or equipment financed by the debt. 4. The County will not issue tax or revenue anticipation notes. 151 109 April 5, 2011 Purpose and Type of Debt (continued) 5. The County will not issue bond anticipation notes with maturities in excess of one year. 6. The County will strive to maximize the use of pay -as- you -go financing for capital improvements. Issuance of Debt 7. The County will strive to issue bonds no more frequently than once in any fiscal year. The scheduling of bond sales and installment purchase decisions and the amount of bonds to be sold and installment financing to be sought will be determined each year by the County Commissioners. These decisions will be based upon the identified cash flow requirements for each project financed, market conditions, and other relevant factors. These factors will be ascertained from the school systems and County departments. If cash needs for bond projects are insignificant in any given year, the Board may choose not to issue bonds. Instead, the Board may fund up front project costs and reimburse these costs when bonds are sold. In these situations the Board will adopt Reimbursement Resolutions prior to the expenditure of project funds. 8. The County will seek level or declining debt repayment schedules and will avoid issuing debt that provides for balloon principal payments reserved at the end of the term of the issue. 9. The County will avoid over - reliance on variable rate debt. Variable rate debt will only be considered when market conditions favor this type of issuance. When variable rate debt is considered, careful analysis will be performed and techniques applied that will ensure that the County's sound debt position will be maintained. At no time will variable rate debt exceed 20% of the County's total outstanding debt. 10. The County is required by Statute to issue general obligation debt through a competitive process. The competitive process will also be used for other debt issuance unless time factors, interest rates or other factors make it more favorable to the County to use a negotiated process. 11. In the planning process for debt issuance the County will assess the need to maintain its "Bank Qualification" if installment purchase financing is being considered. 152 110 April 5, 2011 Level of Debt 12. The County will maintain its net bonded debt at a level not to exceed three percent of the assessed valuation of taxable property within the County. 13. The County will strive to maintain its annual debt service costs at a level no greater than fifteen percent of general fund revenues, including installment purchase debt. This is a recommended "best practice" from the Government Finance Officers Association. Advance Refunding of Debt 14. The County will make every effort to issue advance refunding bonds to achieve cost savings of at least 3% percent net of the refunding bonds. Net savings includes gross savings less issuance costs and any cash contributions to the refunding. The 3% savings is the minimum savings permissible before the North Carolina Local Government Commission will consider advance refunding bonds. These decisions will be based upon the maturity date of the refunded bonds, the call date and premium on the refunded bonds and the interest rates at which the refunding bonds can be issued. Undesignated Fund Balance 15. The County will strive to maintain an undesignated balance in the general fund of 17% percent of budgeted general fund operating expenditures each fiscal year. The amount of undesignated fund balance maintained during each fiscal year should not fall below 8% percent of budgeted general fund operating expenditures as recommended by the North Carolina Local Government Commission. 16. To the extent that general fund undesignated fund balance exceeds 17% percent the balances may be utilized to fund capital expenditures or pay down outstanding County debt. Investment of Capital Funds 17. Investment of capital funds will be performed in accordance with the North Carolina General Statutes (159 -30). Funds will be invested in instruments that will provide the liquidity required to meet the cash flow needs of each project funded. 153 111 April 5, 2011 18. Investment earnings on capital funds, after subtracting required or potential arbitrage, will be used for project costs and /or debt service. Bond Ratings 19. The County will maintain good communications with bond rating agencies regarding its financial condition and will follow a policy of full disclosure on every financial report and offering statement. 20. The County will strive to maintain bond ratings at or better than AAA (Fitch), Aa2 (Moody's Investor Services) and AA+ (Standard & Poor's). Arbitrage Rebate and Secondary Market Disclosure Requirements 21. The County will comply with all arbitrage rebate requirements as established by the Internal Revenue Service and all secondary market disclosure requirements established by the Securities and Exchange Commission. 22. Arbitrage will be calculated at the end of each fiscal year and interest earned on investment of bond or installment purchase proceeds will be reserved to pay any penalties due. Enterprise Funds 23. For any Enterprise Fund that is supporting debt, an annual rate study will be performed to ensure that fees or rates are sufficient to meet the debt service requirements. Capital Reserve Funds 24. The County will create and maintain capital reserve funds as appropriate, such as for school and county projects. 25. The Capital Reserves will be funded from property tax revenues, sales tax revenues and /or any other revenue source that the County Commissioners may choose. 26. Funds accumulated in the Capital Reserve Funds will be used on a pay -as- you-go basis to finance renovations and repairs to existing buildings and the purchase of major equipment. The Board may also choose to fund other pay - as- you -go initiatives from Reserve Funds. 154 112 April 5, 2011 5 -Year Capital Investment Plan (CIP) 27. The County will review and adopt a five -year CIP annually. 28. This Debt Management Policy will be incorporated into the CIP. 29. The County will strive to include plans for debt issuance within the CIP. Rescission This policy supersedes any policy in place prior to this date. April 5, 2011 155 113 156 ORANGE COUNTY BOARD OF COMMISSIONERS FUND BALANCE MANAGEMENT POLICY The Fund Balance Management Policy is intended to address the needs of Orange County (County), in the event of unanticipated and unavoidable occurrences which could adversely affect the financial condition of the County and thereby jeopardize the continuation of necessary public services. This policy will ensure the County maintains adequate fund balance and reserves in the County's Governmental Funds to provide the capacity to: 1. Provide sufficient cash flow for daily financial needs, 2. Secure and maintain investment grade bond ratings, 3. Offset significant economic downturns or revenue shortfalls, and 4. Provide funds for unforeseen expenditures related to emergencies. Fund Balance for the County's Governmental Funds will be comprised of the following categories: 1. Nonspendable - amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. 2. Restricted — amounts externally imposed by creditors (debt covenants), grantors, contributors, laws, or regulations of other governments. 3. Committed — amounts used for a specific purpose pursuant to constraints imposed by formal action of the government's highest level of decision - making authority. a. Amounts set aside based on self- imposed limitations established and set in place prior to year -end, but can be calculated after year end. b. Limitation imposed at highest level and requires same action to remove or modify c. Ordinances that lapse at year -end 4. Assigned - amounts that are constrained by the government's intent to be used for specific purposes, but are neither restricted nor committed. 5. Unassigned — amounts that are not reported in any other classification. The General Fund will be the only fund that will have an unassigned fund balance. The Special Revenue Funds and Capital Project funds will consist of only nonspendable, restricted, committed and assigned categories of fund balance. Unassigned Fund Balance — General Fund Orange County has adopted a fiscal policy that provides for capital projects to be financed with debt and pay -as- you -go funding. In order to obtain the best possible financing, the County has adopted policies designed to maintain bond ratings at or better than AAA (Fitch), Aa2 (Moody's Investor Services) and AA+ (Standard & Poor's). Part of the County's fiscal health is maintaining a fund balance position that rating agencies feel is adequate to meet the County's needs and challenges. 114 157 Orange County has therefore adopted a policy that requires management to maintain an unassigned balance as follows: 1. The County will strive to maintain an unassigned fund balance in the General Fund of 17% percent of budgeted general fund operating expenditures each fiscal year. The amount of unassigned fund balance maintained during each fiscal year should not fall below 8% percent of budgeted general fund operating expenditures, as recommended by the North Carolina Local Government Commission. 2. To the extent that the General Fund unassigned fund balance exceeds 17% percent, the balances may be utilized to fund capital expenditures or pay down outstanding County debt. 3. The County's budget and revenue spending policy provides for programs with multiple revenue sources. The Financial Services Director will use resources in the following hierarchy: bond proceeds, Federal funds, State funds, local non - county funds, county funds. For purposes of fund balance classification, expenditures are to be spent from restricted fund balance first, followed in -order by committed fund balance, assigned fund balance, and lastly, unassigned fund balance. The Financial Services Director has the authority to deviate from this policy if it is in the best interest of the County with Board of County Commissioner's approval. 4. Management is expected to manage the budget so that revenue shortfalls and expenditure increases do not impact the County's total unassigned fund balance. If a catastrophic economic event occurs that requires a 10% or more deviation from total budgeted revenues or expenditures, then unassigned fund balance can be reduced by action from the Board of County Commissioners; the Board also will adopt a plan of action to return spendable fund balance to the required level. Enterprise Funds - (Solid Waste, Efland Sewer, and the Orange County Sportsplex) — The County will strive to maintain unrestricted net assets greater than 8% of total operating revenues at fiscal year -end, net of any donated assets recognized, to provide reserves for operations and future capital improvements. Restrictions, reservations, and designations of Net Assets for Enterprise Funds For external reporting purposes, net assets will be reported as restricted or unrestricted in accordance with GAAP. For internal purposes, net assets will be reserved or designated as follows.. 1. Encumbered balances to continue existing projects are designated. 2. Designations for funding of planned projects in a future period to reduce the financial demands placed upon a subsequent budget. Internal Service Funds — Dental Insurance Fund - total net assets shall maintain a positive balance to illustrate the internal nature of recovery fees for services performed in self- insuring employees of the County. Additionally, the net assets of the fund will demonstrate adequate funding for incurred, but not reported claims. 115 Rescission This policy supersedes any policy in place prior to this date. April 5, 2011 158 116 159 Richmond Office One James Center 901 East Cary Street 11th Floor Richmond, VA 23219 Raleigh Office Glenwood Plaza 3605 Glenwood Ave Suite 390 Raleigh, NC 27612 Charlotte Office Independence Center 101 N. 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This material may not be sold or redistributed without the prior written consent of Davenport. Version 6/1/2012 MB I TC DAVENPORT & COMPANY September 26, 2013 Orange County, NC Attachment B 161 April 5, 2011 ORANGE COUNTY BOARD OF COMMISSIONERS DEBT MANAGEMENT POLICY The County has long recognized the importance of proper long -range planning in order to meet capital improvement needs as they arise without experiencing dramatic impacts on operational cost and debt service. The following policy statements will provide guidance on the issuance of debt to help insure that the County maintains a sound debt position and that its credit quality is protected. In conjunction with the County's Capital Policies, these policy statements rationalize the decision making process, identify objectives for staff to implement, and demonstrate a commitment to long term financial planning objectives. In addition, this debt management policy will allow for an appropriate balance between the established debt parameters and providing flexibility to respond to unforeseen circumstances and new opportunities. POLICY STATEMENTS Purpose and Type of Debt Incurrence of debt or long -term borrowing will only be used for the purpose of providing financing for capital projects to include, but not limited to: a. Construction of new School and County facilities b. Renovation and repair of existing School and County facilities c. Acquisition of real property (land and /or buildings) d. Construction or expansion of Public Utilities. e. Providing funds for Affordable Housing Projects f. Construction, acquisition and development of Parks g. Purchase of major equipment Debt issuance will not be used to finance current operations or normal maintenance. 2. The types of debt instruments to be used by the County include: a. General Obligation Bonds b. Bond Anticipation Notes c. Installment Purchase Agreements (private placement) d. Special Obligation Bonds (landfill only) e. Certificates of Participation, when feasible f. Revenue Bonds 3. All debt issued, including installment purchase methods, will be repaid within a period not to exceed the expected useful life of the improvements or equipment financed by the debt. 4. The County will not issue tax or revenue anticipation notes. 162 April 5, 2011 Purpose and Type of Debt (continued) 5. The County will not issue bond anticipation notes with maturities in excess of one year. 6. The County will strive to maximize the use of pay -as- you -go financing for capital improvements. Issuance of Debt 7. The County will strive to issue bonds no more frequently than once in any fiscal year. The scheduling of bond sales and installment purchase decisions and the amount of bonds to be sold and installment financing to be sought will be determined each year by the County Commissioners. These decisions will be based upon the identified cash flow requirements for each project financed, market conditions, and other relevant factors. These factors will be ascertained from the school systems and County departments. If cash needs for bond projects are insignificant in any given year, the Board may choose not to issue bonds. Instead, the Board may fund up front project costs and reimburse these costs when bonds are sold. In these situations the Board will adopt Reimbursement Resolutions prior to the expenditure of project funds. 8. The County will seek level or declining debt repayment schedules and will avoid issuing debt that provides for balloon principal payments reserved at the end of the term of the issue. 9. The County will avoid over - reliance on variable rate debt. Variable rate debt will only be considered when market conditions favor this type of issuance. When variable rate debt is considered, careful analysis will be performed and techniques applied that will ensure that the County's sound debt position will be maintained. At no time will variable rate debt exceed 20% of the County's total outstanding debt. 10. The County is required by Statute to issue general obligation debt through a competitive process. The competitive process will also be used for other debt issuance unless time factors, interest rates or other factors make it more favorable to the County to use a negotiated process. 11. In the planning process for debt issuance the County will assess the need to maintain its "Bank Qualification" if installment purchase financing is being considered. 163 April 5, 2011 Level of Debt 12. The County will maintain its net bonded debt at a level not to exceed three percent of the assessed valuation of taxable property within the County. 13. The County will strive to maintain its annual debt service costs at a level no greater than fifteen percent of general fund revenues, including installment purchase debt. This is a recommended "best practice" from the Government Finance Officers Association. Advance Refunding of Debt 14. The County will make every effort to issue advance refunding bonds to achieve cost savings of at least 3% percent net of the refunding bonds. Net savings includes gross savings less issuance costs and any cash contributions to the refunding. The 3% savings is the minimum savings permissible before the North Carolina Local Government Commission will consider advance refunding bonds. These decisions will be based upon the maturity date of the refunded bonds, the call date and premium on the refunded bonds and the interest rates at which the refunding bonds can be issued. Undesignated Fund Balance 15. The County will strive to maintain an undesignated balance in the general fund of 17% percent of budgeted general fund operating expenditures each fiscal year. The amount of undesignated fund balance maintained during each fiscal year should not fall below 8% percent of budgeted general fund operating expenditures as recommended by the North Carolina Local Government Commission. 16. To the extent that general fund undesignated fund balance exceeds 17% percent the balances may be utilized to fund capital expenditures or pay down outstanding County debt. Investment of Capital Funds 17. Investment of capital funds will be performed in accordance with the North Carolina General Statutes (159 -30). Funds will be invested in instruments that will provide the liquidity required to meet the cash flow needs of each project funded. 164 April 5, 2011 18. Investment earnings on capital funds, after subtracting required or potential arbitrage, will be used for project costs and /or debt service. Bond Ratings 19. The County will maintain good communications with bond rating agencies regarding its financial condition and will follow a policy of full disclosure on every financial report and offering statement. 20. The County will strive to maintain bond ratings at or better than AAA (Fitch), Aa2 (Moody's Investor Services) and AA+ (Standard & Poor's). Arbitrage Rebate and Secondary Market Disclosure Requirements 21. The County will comply with all arbitrage rebate requirements as established by the Internal Revenue Service and all secondary market disclosure requirements established by the Securities and Exchange Commission. 22. Arbitrage will be calculated at the end of each fiscal year and interest earned on investment of bond or installment purchase proceeds will be reserved to pay any penalties due. Enterprise Funds 23. For any Enterprise Fund that is supporting debt, an annual rate study will be performed to ensure that fees or rates are sufficient to meet the debt service requirements. Capital Reserve Funds 24. The County will create and maintain capital reserve funds as appropriate, such as for school and county projects. 25. The Capital Reserves will be funded from property tax revenues, sales tax revenues and /or any other revenue source that the County Commissioners may choose. 26. Funds accumulated in the Capital Reserve Funds will be used on a pay -as- you-go basis to finance renovations and repairs to existing buildings and the purchase of major equipment. The Board may also choose to fund other pay - as- you -go initiatives from Reserve Funds. 165 April 5, 2011 5 -Year Capital Investment Plan (CIP) 27. The County will review and adopt a five -year CIP annually. 28. This Debt Management Policy will be incorporated into the CIP. 29. The County will strive to include plans for debt issuance within the CIP. Rescission This policy supersedes any policy in place prior to this date. April 5, 2011