HomeMy WebLinkAboutAgenda - 06-26-1996 - VIII-O a
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 26, 1996
SUBJECT: PYROTECHNICS PERMIT; ORANGE COUNTY SPEEDWAY
DEPARTMENT: PURCHASING AND Public Hearing: No
CENTRAL SERVICES Budget Amendment Reqd? No
ATTACHMENT(S): INFORMATION CONTACT:
Letter of request PAM JONES, ext.2650
Checklist
License Telephone Number-
Site layout for pyrotechnics display Hillsborough 732-8181
Inventory of shells to be used during display Chapel Hill 967-9251
Certificate of Insurance Mebane 227-2031
Permit Durham 688-7331
PURPOSE: To consider approving a pyrotechnics permit for Orange County Speedway.
BACKGROUND: Orange County Speedway has requested that the County Commissioners
approve a pyrotechnics permit for the fireworks display which is scheduled for July 3, 1996 (rain
date July 13, 1996) in conjunction with the regularly scheduled race.
GS 14-414, indicates that the Board shall consider a fireworks permit for "any and all kinds of
fireworks and explosives, which are used for exhibitions or amusement purposes."
GS 14-413 empowers the Commissioner to authorize and issue permits for the use of pyrotechnics
in connection with "...shows of all descriptions...but only after satisfactory evidence is produced to
the effect that said pyrotechnics will be used for the aforementioned purposes and none other."
County policy further requires assurance from the sponsoring agency that adequate public safety
measures will be exercised; and that the County will be protected as an additional insured on the
insurance policy(ies) covering the event.
Documents attached satisfy the checklist criteria previously endorsed by the Commissioners. It
may be of interest to the Board that the Fire Code, as modified in 1996, allows the local fire official
to specify that a plan must be developed to ensure adequate coverage for fire and emergency
medical services if he/she believes that the specific public gathering creates a significant impact
on public or fire safety. Mike Tapp, the Count Fire Marshal, has indicated that such a plan is
required for the Speedway and as a result service contracts were developed between the
Speedway and Orange County EMS (for emergency medical services) and Caldwell Fire
Department (for fire protection). Both of these agencies are on site during any race event.
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RECOMMENDATION: The Manager recommends that the Board approve the pyrotechnics
permit for Orange Speedway for their fireworks display to occur July 3, 1996 (or rain date, July 13,
1996); and authorize the staff to sign off on the permit form as indicated.
Orange 3
County 41
ee wa
June 4, 1996
Pam Jones, Orange County Purchasing
Mike Tapp, Orange County Fire Marshall
Hillsborough, NC 27278
Dear Pam and Mike:
Please find attached information about the Fireworks Display permit we are requesting for
July 3, 1996(probable rain date July 13, 1996). If you need any further information or
have any question, please let me know. I can be reached at 910-364-1222 or via pager
919-683-0817. Thanks in advance for all your cooperation.
Sinc ,
Phillip Walker
L. Phillip Walker, General Manager
Orange County Speedway Mgmt., L.L.C.
9740 NC 57•P.O. Box 30, Rougemont, NC 27572 910.364.1222 FAX 910.364.1622
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PYROTECHNICS PERMIT CHECKLIST
North Carolina General Statue 14413 empowers County Commissioners in the State to issue permits
for the use of pyrotechnics in connection with shows of all descriptions after satisfactory evidence
is produced to the effect that the pyrotechnics will be used for the aforementioned purposes and no
others.
The Orange County Commissioners have adopted a policy which cites the completion of the following
criteria as prerequisite to the issuance of a pyrotechnics permit. Verification of the receipt of
information will be evidenced by the signature of the appropriate official on this form. Only after all
criteria listed below have been met will the permit be issued. It should be further noted that all
signatures must be written on the face of the permit in order for the permit to be valid. Penalties for
use of pyrotechnics without a permit are cited in the North Carolina Building Code,Administration
and Enforcement,Volume 1A,Chapter 8.1.
CRITERIA APPROVED BY DATE
1. LETTER OF REQUEST RECEIVED FROM SPONSORING AGENCY pjones 6-10-96
2. LETTER RECEIVED FROM FIRE DEPARTMENT INDICATING Contract with Caldwell
SUFFICIENT MEASURES WILL BE TAKEN TO ENSURE THE SAFETY. Fire Dept to provide fire
OF THOSE IN ATTENDANCE. protection for all race
events.(New requirement
per Fire Code)
3. LETTER RECEIVED FROM LAW ENFORCEMENT INDICATING Race track security on
SUFFICIENT MEASURES WILL BE TAKEN TO ENSURE THE duty during races wiM
SAFETY OF THOSE IN ATTENDANCE. handle the crowd control
4. QUALIFICATIONS/LICENSE SUBMITTED FOR PYROTECHNIC pjones 6;10-96
OPERATOR
5. SITE LAYOUT SUBMITTED BY THE PYROTECHNIC OPERATOR. pones 6-10-96
6, INVENTORY OF PYROTECHNICS TO BE USED SUBMITTED pones 6-10-96
7. CERTIFICATE OF INSURANCE FOR GENERAL LIABILITY pjones 6-10-96
COVERAGE RECEIVED;MUST INCLUDE COUNTY AS A NAMED
INSURED ON THE FACE OF THE CERTIFICATE;MINIMUM LIMIT
$1,000,000 PER PERSON/PER OCCURRENCE.
8. LOCATION OF PYROTECHNIC DISPLAY HAS CURRENT FIRE mtapp 6-10.96
INSPECTION AND IS IN COMPLIANCE WITH THE STANDARD FIRE
PREVENTION CODE,1988,WITH NORTH CAROLINA
AMENDMENTS.
9, SHOW SET UP HAS BEEN APPROVED BY THE FIRE OFFICIAL IN
APPROPRIATE JURISDICTION PRIOR TO THE BEGINNING OF
SHOW.
CERTIFICATION RESPONSIBILITIES:
ITEMS 1-7: ORANGE COUNTY DIRECTOR OF PURCHASING AND CENTRAL SERVICES
ITEM 8: JURISDICTION'S FIRE OFFICIAL
ITEM 9: ORANGE COUNTY DIRECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE—NOTE: THIS SIGNATURE
CERTIFIES THAT THE FIRE OFFICIAL IN THE APPROPRIATE JURISDICTION HAS MADE THE SET UP
INSPECTION. IT IS NOT INTENDED TO INDICATE THAT THE COUNTY'S EMERGENCY MANAGEMENT
DIRECTOR MUST INSPECT AND APPROVE SET UP PERSONALLY.
FOLLOWING CERTIFICATION OF ITEM 9,PLEASE RETURN THIS FORM TO THE PURCHASING AND
CENTRAL SERVICES DIRECTOR.
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PYROTECHNICS PERMIT ORIGINAL SIGNATURES; COPY 1
COUNTY OF ORANGE NORTH CAROLINA
Pursuant to G.S.14413,Commissioners in North Carolina Counties are empowered to authorize and
issue permits for the use of pyrotechnics in connection with "...shows of all descriptions...but only
after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the
aforementioned purposes and none other".
On June 26, 1996, Orange County Speedway, Roughmont, NC, was approved for a pyrotechnic
permit to be used in association with races on July 3, 1996 at the Orange County Speedway.
The approval is granted based on the following assurances from the requestor:
*Public Safety personnel will be on site during the event to ensure public safety and to
provide adequate traffic control;
♦Proof of Liability insurance which includes the County as a named insured, has been
submitted to the Orange County Director of Purchasing and Central Services. Limits of
liability are no less than $1,000,000 per occurrence.
*Show setup will be approved by the Orange County Fire Marshal or his designee,prior to the
beginning of show. Permitted explosives include those listed on attachment#1,as submitted
by Fireworks Unlimited Inc.,Yancyville, NC.
*Orange County Speedway has a current fire inspection and is in compliance with the
Standard Fire Prevention Code, 1988,with North Carolina amendments.
Approved by: (Ali signatures must be affixed for permit to be valid.)
John Link,Jr., Fire Official
Orange County Manager
Pamela Jones,Director,Orange County Nick Waters, Director,Orange County
Purchasing and Central Services Emergency Management Services
HANDLING INSTRUCTIONS: EACH PARTY SIGNS TWO COPIES OF PERMIT
1. Director of Purchasing signs after certification that checklist criteria has been met.
2. Orange County Manager signs.
3. Fire Official signs,upon approval of the site set up prior to the event.
4. Emergency Management Director signs after assurance from Fire Official that requirements of the Standard Fire Prevention Code
as it respects the use of pyrotechnics has been met.
5. Emergency Management Director provides one copy of permit to show sponsor and returns one copy to the Director of Purchasing
for records maintenance.
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