HomeMy WebLinkAboutAgenda - 06-26-1996 - VIII-I ' 1
ORANGECOUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 26, 1996
Action Agenda
Item#
SUBJECT: Employee Assistance Program Contract Renewal
DEPARTMENT: Personnel PUBLIC HEARING: _Yes X No
ATTACHMENT(S): INFORMATION CONTACT:
1 - 1996-97 Contract Amendment Elaine Holmes, Personnel Director
2 -Draft updated Memorandum of Agreement Extension 2550
with Town of Hillsborough
TELEPHONE NUMBERS:
Hillsborough- 732-8181
Durham- 688-7331
Mebane- 227-2031
Chapel Hill-967-9251/968-4501
PURPOSE: To approve continuation of the Employee Assistance Program(EAP)
contract with Human Affairs International(HAI) for the period
July 1, 1996 through June 30, 1997.
BACKGROUND: The Employee Assistance Program contract was initially approved by the
Board of County Commissioners in February 1990. The EAP provides
Orange County employees and their dependents with confidential face-
to-face assessment and counseling services, 24-hour a day emergency
service, referral to community resources as needed, coverage for any
personal problems and follow-up on all cases. The EAP also provides
supervisory consultation for dealing with employee personal problems,
and provides training and consultation on a variety of mental health
topics such as stress management, depression and conflict management.
The Employee Assistance Program currently serves as Orange County's
referral agency for any employee problems related to substance abuse.
The County's Drug and Alcohol Testing Policy which complies with the
Federal government's drug and alcohol testing requirements, requires the
County to have a referral agency for an employee who tests positive for
substance abuse. The EAP is the required referral service for drug and
alcohol treatment under the Drug and Alcohol Testing requirements.
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For the period July 1, 1995 through May 31, 1996 there was a 3.68
percent utilization rate of employees and dependents who accessed the
EAP for face to face counseling sessions. In addition to the face-to-face
counseling sessions provided to employees, the EAP has provided
telephone consultation to the Personnel Department and various
supervisors in the County on prevention/intervention strategies to use in
managing situations in which employee personal problems affect the
workplace.
In addition to providing services to individual employees, the EAP also
provides group counseling to employees and supervisors in such
situations as when guidance is needed on how to interact with a co-
worker experiencing problems of mental illness. In one such situation,
this has been reported to be of great benefit to staff who gained
confidence in how to appropriately respond to the employee. In
addition, the EAP has provided two supervisory training sessions for
approximately 50 Orange County supervisors on supervising employees
with mental health concerns.
The Attachment 1 Contract Amendment provides for continuation of the
original Agreement and succeeding amendments. This includes:
1. Continuation of the Town of Hillsborough as a Sub& oup
Because of its size,the Town of Hillsborough has not been able
to independently identify an EAP provider. In 1993 the Board
approved including the Town as a subgroup on Orange County's
EAP contract. Attachment 2 is a draft updated memorandum of
agreement with the Town.
Under the agreement, the County invoices and collects payment
from the Town for the annual Town share of the EAP cost
(estimated at $1468). HAI provides an annual report to the
Town on its utilization.
The inclusion of the Town has no adverse impact on the County's
EAP rate or level of service.
2. EAP Rate
The annual EAP rate remains at $1.80 per employee per
month. The annual estimated cost of the EAP is$12,312. Funds
for the Employee Assistance Program are included in the
1996-97 budget.
RECOMMENDATION: The Manager recommends the Board authorize the Board Chair to sign
the contract amendment with Human Affairs International to continue
the Employee Assistance Program for 1996-97.
Human Affairs International,Inc.
RECEIVED IN Att801/256-7300 3
P.O.Box 57986 Fax:801/256-7662
i Salt Lake City,Utah 84157-0986 APR 1 5
t
L PERSONNEL
April 2, 1996
Orange County
208 South Cameron Street
Hillsborough, North Carolina 27278
To Whom It May Concern:
On behalf of Human Affairs International, Incorporated, I propose
to amend our agreement with you entered on February 6, 1990 (and
amended by prior amendments through June 30, 1996) (the
"Agreement" ) , which established an employee assistance program for
Orange County employees and their dependents, as follows :
1 . The first sentence of Exhibit C, Paragraph 1 of the
Agreement is to be deleted in its entirety and the following is to
be inserted in its place:
' For the period July 1, 1996 through and including June
30, 1997, Employer shall pay HAI at a rate equal to the number
of permanent employees on Employer' s payroll times one dollar
and eighty cents ($1 . 80) per month.
2 . Paragraph 13 of Exhibit D of the Agreement is to be
deleted in its entirety and the following is to be inserted in it
place:
13 . Notices . All notices or demands in connection with
this Agreement given to or made upon either party shall be in
writing and sent to that party at the following address, as
modified from time to time by written notice:
HAI :
Human Affairs International, Incorporated
10150 South Centennial Parkway
Sandy, Utah 84070
ATTN: Legal/Contracts Department
EMPLOYER:
ATTN:
3 . The term of the Agreement is hereby extended through and
including June 30, 1997 .
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Behavioral Healthcare Solutims-
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Orange County
April 2 , 1996
Page 2
I would further propose that this Amendment be deemed effective as
of July 1,' 1996 .
If the foregoing is acceptable, please sign both of the originals
of this letter and return them to me for signature.
Very truly yours,
HUMAN AFFAIRS INTERNATIONAL,
INCORPORATED
By
Jack Williams
President/Chief Executive
Officer
Date:
Witness :
AGREED TO AND ACCEPTED BY:
ORANGE COUNTY
By:
Title:
Date:
Witness :
1
5
Attachment 2
--DRAFT--
June 26, 1996
Memorandum
To: Eric Swanson, Hillsborough Town Manager
From: John Link, Orange County Manager
Subject: Memorandum of Agreement for Employee Assistance Program
This memorandum outlines the approved agreement between the Town of Hillsborough
and Orange County to include the Town of Hillsborough as a subgroup under Orange County's
contract with Human Affairs International(HAI) for an Employee Assistance Program(EAP).
1. General
The Town of Hillsborough accepts and will abide by the terms and conditions of
Orange County's contract with HAI.
2. Coverage
The Town of Hillsborough's permanent employees and their eligible dependents.
3. Period Covered
The coverage will extend from July 1, 1996 through June 30, 1997 unless the County
should terminate its EAP contract with HAI prior to this date.
4. Costs
The annual EAP rate will remain at $1.80 per employee per month. The estimated annual
cost for Hillsborough's 68 employees is about $1,468. As agreed, the Town of
Hillsborough will pay Orange County in full for EAP participation at the beginning of the
1996-97 fiscal year. For additional information, please refer to the original contract and
amendments.
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5. EAP Utilization Information
HAI will provide Hillsborough with a separate utilization report at the end of the fiscal
year(i.e., July 1, 1997).
If the foregoing agreement is acceptable, please sign the original of this letter and return it
to me for signature.
TOWN OF HILLSBOROUGH ORANGE COUNTY
By: By:
Eric Swanson John M. Link, Jr.
Town Manager County Manager
cc: Elaine Holmes
FAELEANOREAPMEMO.W PD